Notice of Meeting:
I hereby give notice that an ordinary meeting of the Grants
Subcommittee will be held on:
Date: Tuesday
13 December 2022
Time: 9.00
am
Venue: Mayors
Lounge, 2nd Floor, Civic Centre
Sandy Graham
Extraordinary Grants Subcommittee
Dunedin Regional Events Fund
PUBLIC AGENDA
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Chairperson
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Cr Marie Laufiso
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Deputy Chairperson
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Cr Bill Acklin
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Members
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Cr Sophie Barker
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Adam Keane
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Cr Cherry Lucas
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Cr Mandy Mayhem
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Cr Andrew Whiley
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Senior Officer Simon
Pickford - General Manager Community Services
Governance Support Officer Rebecca
Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Rebecca.Murray@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Grants Subcommittee
13 December 2022
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ITEM TABLE OF CONTENTS PAGE
1 Karakia
Timataka 4
2 Apologies 4
3 Declaration
of Interest 5
4 Confirmation
of Minutes 10
4.1 Grants
Subcommittee meeting - 23 November 2022 11
Resolution to Exclude the Public 14
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Grants Subcommittee
13 December 2022
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1 Karakia Timataka
The meeting will be
opened with a karakia timataka.
2 Apologies
At the close of the agenda no
apologies had been received.
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Grants Subcommittee
13 December 2022
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected or independent representative and any
private or other external interest they might have.
2. Elected or
independent members are reminded to update their register of
interests as soon as practicable, including amending the register at this
meeting if necessary.
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RECOMMENDATIONS
That the Subcommittee:
a) Notes/Amends if necessary the Elected or Independent
Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for
Elected or Independent Members' Interests.
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Attachments
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Title
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Page
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⇩a
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Grants Subcommittee
Register of Interest
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6
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Grants Subcommittee
13 December 2022
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Grants Subcommittee
13 December 2022
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Confirmation
of Minutes
Grants Subcommittee meeting - 23 November 2022
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RECOMMENDATIONS
That the Subcommittee:
a) Confirms the public part of the minutes of the
Grants Subcommittee meeting held on 23 November 2022 as a correct record.
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Attachments
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Title
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Page
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A⇩
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Minutes of Grants
Subcommittee meeting held on 23 November 2022
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11
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Grants
Subcommittee
13 December 2022
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Grants Subcommittee
Dunedin Regional Events Fund
MINUTES
Minutes of an ordinary
meeting of the Grants Subcommittee held in the Council Chamber, Dunedin Public
Art Gallery, The Octagon, Dunedin on Wednesday 23 November 2022, commencing at
9.34
am
PRESENT
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Chairperson
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Cr Marie Laufiso
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Deputy Chairperson
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Cr Bill Acklin
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Members
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Cr Sophie Barker
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Adam Keane
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Cr Cherry Lucas
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Cr Mandy Mayhem
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Alister Robinson
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Cr Andrew Whiley
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IN ATTENDANCE
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Simon Pickford (General Manager
Community Services), Kat McNamara (Financial Analyst), John Christie (Manger
Enterprise Dunedin), Dan Hendra (Team Leader Events), Louise van de Vlierd
(Manager Visitor Centre), Tammy Jackman (Events Special Projects Coordinator)
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Governance Support Officer Rebecca
Murray
1 karakia
timataka
The meeting will be opened with a karakia timataka.
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2 Apologies
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There were no apologies.
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3 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Cr Marie Laufiso/Cr Mandy Mayhem):
That the Subcommittee:
a) Notes the Elected or Independent Members' Interest Register; and
b) Confirms the proposed management plan for
Elected or Independent Members' Interests.
Motion carried (GS/2022/082)
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Resolution
to exclude the public
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Moved (Cr Marie Laufiso/Cr Bill Acklin):
That the Subcommittee:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
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General
subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Dunedin Regional Events Fund Grants
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S7(2)(c)(ii)
The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
Motion carried (GS/2022/083)
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The meeting went into non-public at and then concluded at
9.42 am and then concluded at 11.44 am.
..............................................
CHAIRPERSON
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Grants Subcommittee
13 December 2022
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Resolution to Exclude the
Public
That the Subcommittee:
Pursuant to the provisions of the
Local Government Official Information and Meetings Act 1987, exclude the public
from the following part of the proceedings of this meeting namely:
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General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1 Confirmation of the Confidential
Minutes of Grants Subcommittee meeting - 23 November 2022 - Public Excluded
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S7(2)(c)(ii)
The withholding of the information is necessary to
protect information which is subject to an obligation of confidence or which
any person has been or could be compelled to provide under the authority of
any enactment, where the making available of the information would be likely
to damage the public interest.
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.
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C2 Dunedin Regional Events Fund Grants
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S7(2)(c)(ii)
The withholding of the information is necessary to
protect information which is subject to an obligation of confidence or which
any person has been or could be compelled to provide under the authority of
any enactment, where the making available of the information would be likely
to damage the public interest.
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S48(1)(a)
The public conduct of the part of the meeting would be likely to
result in the disclosure of information for which good reason for withholding
exists under section 7.
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This
resolution is made in reliance on Section 48(1)(a) of the Local
Government Official Information and Meetings Act 1987, and the particular
interest or interests protected by Section 6 or Section 7 of that Act, or
Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as
the case may require, which would be prejudiced by the holding of the whole or
the relevant part of the proceedings of the meeting in public are as shown
above after each item.
