Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:
Date: Thursday 8 December 2022
Time: 5.00 pm
Venue: Strath Taieri Community Centre, Middlemarch
Sandy Graham
Chief Executive Officer
Strath Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Barry Williams |
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Deputy Chairperson |
Anna Wilson
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Members |
Cr Bill Acklin |
David Frew |
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Terina Geddes |
Tony Markham |
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Robin Thomas |
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Senior Officer Mike Perkins, City Development Engineer 3 Waters
Governance Support Officer Sharon Bodeker
Sharon Bodeker
Acting Manager Governance
Telephone: 03 477 4000
Sharon.bodeker@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Strath Taieri Community Board 8 December 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Priscilla Porter 4
1.2 Mid Taieri Wai Catchment Group 4
2 Apologies 4
3 Declaration of Interest 5
4 Confirmation of Minutes 8
4.1 Strath Taieri Community Board meeting - 2 November 2022 8
Part A Reports (Strath Taieri Community Board has power to decide these matters)
5 Declarations by Members 13
6 Project Fund 14
7 Meeting Schedule 18
8 Community Plan 20
9 Governance Support Officers Report 32
10 Chairperson's Report 39
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Strath Taieri Community Board 8 December 2022 |
Priscilla Porter wishes to address the meeting on flooding in Middlemarch.
1.2 Mid Taieri Wai Catchment Group
Someone from the Mid Taieri Wai Catchment Group wishes to address the meeting about their funding application.
An apology has been received from Cr Bill Acklin.
That the Board:
Accepts the apology from Cr Bill Acklin.
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Strath Taieri Community Board 8 December 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
6 |
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Strath Taieri Community Board 8 December 2022 |
Strath Taieri Community Board meeting - 2 November 2022
That the Board: a) Confirms the minutes of the Strath Taieri Community Board meeting held on 02 November 2022 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Strath Taieri Community Board meeting held on 2 November 2022 |
9 |
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Strath Taieri Community Board 8 December 2022 |
Strath Taieri Community Board
MINUTES
Minutes of an Inaugural meeting of the Strath Taieri Community Board, held in the Clifford Skeggs Gallery, Municipal Chambers, The Octagon, Dunedin on Wednesday 02 November 2022, commencing at 10.30 am
PRESENT
Chairperson |
Barry Williams |
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Deputy Chairperson |
Anna Wilson |
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Members |
David Frew |
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Tony Markham |
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Robin Thomas |
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Cr Bill Acklin |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer) and Mike Perkins (Network Operating Manger – 3 Waters) |
Governance Support Officer Jennifer Lapham
The Chief Executive Officer chaired the meeting until the appointment of the Chairperson.
1 Apologies |
An apology was received from Terina Geddes.
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Moved (Robin Thomas/Barry Williams): That the Board:
Accepts the apology from Terina Geddes.
Motion carried (STCB/2022/013) |
2 Confirmation of agenda |
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The agenda for the meeting was noted.
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Part A Reports
3 Welcome by the Chief Executive Officer, Ms Sandy Graham |
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The Chief Executive Officer (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing of members. |
4 Declarations by Members |
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Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002. |
5 Voting Procedure for Appointment of Chairperson and Deputy Chairperson |
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A report from Civic advised that voting for appointments such as Board Chairperson and Deputy Chairperson of a Community Board was to be carried out in accordance with Schedule 7, Clauses 25(2) and (3) of the Local Government Act 2002 Amendment 2004. |
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Moved (David Frew/Barry Williams): That the Board:
Adopts (System B), First Past the Post, as the voting method for the appointment of Chairperson and Deputy Chairperson. Motion carried (STCB/2022/014) |
6 Election of Chairperson and Deputy Chairperson |
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The Chief Executive called for nomination for the role of Chairperson.
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Moved (David Frew/Cr Bill Acklin): That the Board: Appoints Barry Williams as the Chairperson. |
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There being no further nominations, Barry Williams was declared the Chairperson.
The Chairperson assumed the chair and called for nominations for the Deputy Chairperson
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Deputy Chairperson |
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Moved (Tony Markham/Anna Wilson): That the Board: Appoints Robin Thomas as the Deputy Chairperson.
Moved (Barry Williams/David Frew): That the Board: Appoints Anna Wilson as the Deputy Chairperson
Mr Thomas thanked the members for the nomination however indicated that he did not accept the nomination. There being only one nomination Anna Wilson was declared the Deputy Chairperson.
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7 Acknowledgement of Retiring Members |
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The Board acknowledged the services given by Blair Dale, Leann McLew and Mark O’Neill during their terms in office.
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Moved (Robin Thomas/David Frew): That the Board:
a) Records its thanks to Blair Dale for the service given to the Dunedin community as a member of the Strath Taieri Community Board for the 3 year period 2019 to 2022. b) Extends good wishes for the future. Motion carried (STCB/2022/016)
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Moved (David Frew/Robin Thomas): That the Board: c) Records its sincere thanks to Leann McLew for the loyal and conscientious service given to the Dunedin community as a member of the Strath Taieri Community Board for the 3 year period 2019 to 2022. d) Extends its sincere appreciation for the services rendered and every good wish for the future. Motion carried (STCB/2022/017)
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Moved (Anna Wilson/Robin Thomas): That the Board: e) Records its sincere thanks to Mark O’Neill for the loyal and conscientious service given to the Dunedin community as a member of the Strath Taieri Community Board for the 4 year period 2018 to 2022. f) Extends its sincere appreciation for the services rendered and every good wish for the future. Motion carried (STCB/2022/018) |
8 Meeting Schedule |
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A report from Civic requested that the Board give consideration to the date of the next Strath Taieri Community Board meeting. It was proposed for Thursday 8 December 2022 in the Strath Taieri Community Centre, commencing at 5.00 pm. |
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Moved (David Frew/Tony Markham): That the Board:
a) Confirms that its next meeting will be held on Thursday 8 December 2022 commencing at 5.00 pm. b) Notes that the meeting schedule for 2023 will be considered by the Board at the meeting of Thursday 8 December 2022. Motion carried (STCB/2022/019) |
9 Local Government Legislation - Briefing for the Inaugural Community Board Meeting |
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A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002: a) The Local Government Official Information and Meetings Act 1987; b) The Local Authorities (Members' Interests) Act 1968; c) Sections 99, 105 and 105A of the Crimes Act 1961; d) The Secret Commissions Act 1910; and e) The Financial Markets Conduct Act 2013. |
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Moved (Robin Thomas/David Frew): That the Board:
Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards. Motion carried (STCB/2022/020) |
The meeting concluded at 11.00 am.
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C H A I R P E R S O N
Strath Taieri Community Board 8 December 2022 |
Declaration by Terina Geddes to be made and attested as required by Schedule 7, Clause 14 of the Local Government Act 2002.
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Strath Taieri Community Board 8 December 2022 |
Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 An application has been received from the Mid Taieri Wai Catchment for funding of $2,000.00 towards a project undertaking the assessment of the current health of the mid Taieri Catchment area.
2 $10,000.00 remains in the fund to be allocated.
That the Board: a) Considers the application from Mid Taieri Wai Catchment. |
Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Acting Manager Governance |
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Title |
Page |
⇩a |
Mid Taieri Wai Catchment Funding Application |
16 |
Strath Taieri Community Board 8 December 2022 |
Meeting Schedule
Department: Civic
EXECUTIVE SUMMARY
1 A schedule of meetings for 2023 is attached for your consideration. As this is an administrative report, no summary of considerations is required.
That the Board: a) Approves the meeting schedule for 2023.
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Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Acting Manager Governance |
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Title |
Page |
⇩a |
2023 Meeting Schedule |
20 |
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Strath Taieri Community Board 8 December 2022 |
Community Plan
Department: Civic
Signatories
Authoriser: |
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Title |
Page |
⇩a |
Strath Taieiri Community Plan |
22 |
Strath Taieri Community Board 8 December 2022 |
Governance Support Officers Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:
· OAR Access Radio
· Appoint to Keep Dunedin Beautiful
· Transport Update
· Middlemarch Wastewater Treatment Plant Study: project update
· Community Board Executive Committee Nominations
· Inward correspondence
· Roadworks Schedule
· Dunedin City Council Updates
2 As this is an administrative report, there are no options or summary of considerations.
That the Board: a) Notes the Governance Support Officers Report. b) Considers appointing a Board Representative to Keep Dunedin Beautiful. |
Project Fund
3 The Board has been allocated $10,000 for the 2022/23 financial year. No funds have been allocated at this time.
Otago Access Radio (OAR)
4 OAR FM have extended an invite to the Board to participate in the “Round the Boards” feature segment for 2023. The cost to participate is $240.00 (Attachment A).
Keep Dunedin Beautiful
5 The Board may appoint a representative to the Keep Dunedin Beautiful Committee.
Middlemarch Wastewater Treatment Plant Study: project update – CCTV of private wastewater laterals
6 The community has been informed about the Middlemarch Wastewater Treatment Plant (WWTP) study in a letter to stakeholders in January 2021. A new discharge consent for Middlemarch WWTP (consent RM21.037.01) was granted by the Otago Regional Council in January 2022. Condition 5 of this new discharge consent requires DCC to undertake CCTV survey of private wastewater laterals to identify poor condition laterals. CCTV/filming of the DCC sewerage network (non-private pipework) and smoke testing of private wastewater laterals to identify cross connections was carried out in November 2021. The next part of the work is to CCTV/film private wastewater laterals. The DCC will carry out this work via their contractor Citycare. It is expected that this work will start before Christmas and will take around 4-6 weeks in total to be completed. A letter drop to affected customers will be made at least 24 hours prior to investigation works commencing at their address.
Community Board Executive Committee Nominations
7 The Community Boards Executive Committee (CBEC) represents all the community boards in New Zealand. It’s an advisory committee to Local Government New Zealand's National Council that advocates for community boards and promotes best practice. CBEC meets three times a year in Wellington.
8 Nominations for CBEC are now open and close on Tuesday 6 December. (Note: The Dunedin City Council has been given an extension to 12 December 2022). Nominations should be on the attached form and returned to Local Government New Zealand (LGNZ).
Transport Update
9 The Transport Team are recommending to Council transition to a new dust suppression product. The DCC have in the past used recycled motor oil to supress dust on rural roads and has transitioned to a more environmentally friendly product “bio-oil” at an increased price.
10 The Board are invited to provide feedback on the options (for consideration by Council in January 2023) to the Governance Support Officer by Wednesday 14 December 2022.
11 The Council is being presented with three options:
a) Applicants fund 100% of bio-oil or Otta Sealing dust suppression.
b) Applicants fund 50% of bio-oil or Otta Sealing dust suppression, with the DCC funding the remaining 50% (recommended)
c) Maintain status quo with the DCC funding circa $440,000/year for dust suppression.
12 The table indicates the number of dust suppression sites in Community Board areas:
Area |
Number of Dust Suppression Sites |
Sum of Area of Dust Suppression m2 |
Mosgiel-Taieri |
54 |
27,522 |
Otago Peninsula |
1 |
400 |
Saddle Hill |
32 |
20,786 |
(Green Island) |
1 |
400 |
Strath Taieri |
33 |
15,432 |
Waikouaiti Coast |
36 |
23,910 |
West Harbour |
4 |
2,135 |
Inward Correspondence
13 A letter has been received from Vivienne Robertson (Attachment B).
What DCC is Currently Consulting On
14 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
15 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
16 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
17 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Sharon Bodeker - Acting Manager Governance |
Authoriser: |
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Title |
Page |
⇩a |
OAR 'Round the Board" Segment Package |
37 |
⇩b |
Letter from Vivienne Robertson |
39 |
Strath Taieri Community Board 8 December 2022 |
The Chairperson will provide an update matters of interest including:
· Spraying of broom on the State Highway and the local roads;
· Sealing around the EV charging area;
· March Creek flooding;
· Railway Carriages; and
· Rubbish Collection and providers