Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath
Taieri Community Board will be held on:
Date: Thursday
8 December 2022
Time: 5.00
pm
Venue: Strath
Taieri Community Centre, Middlemarch
Sandy Graham
Strath Taieri Community Board
PUBLIC AGENDA
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Chairperson
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Barry Williams
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Deputy Chairperson
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Anna Wilson
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Members
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Cr Bill Acklin
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David Frew
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Terina Geddes
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Tony Markham
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Robin Thomas
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Senior Officer Mike
Perkins, City Development Engineer 3 Waters
Governance Support Officer Sharon
Bodeker
Sharon Bodeker
Acting Manager Governance
Telephone: 03 477 4000
Sharon.bodeker@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Strath Taieri Community
Board
8 December 2022
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Priscilla Porter 4
1.2 Mid Taieri Wai
Catchment Group 4
2 Apologies 4
3 Declaration
of Interest 5
4 Confirmation
of Minutes 8
4.1 Strath Taieri
Community Board meeting - 2 November 2022 8
Part
A Reports (Strath Taieri Community Board has power to
decide these matters)
5 Declarations
by Members 13
6 Project
Fund 14
7 Meeting
Schedule 18
8 Community
Plan 20
9 Governance
Support Officers Report 32
10 Chairperson's
Report 39
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Strath Taieri Community
Board
8 December 2022
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1 Public
Forum
1.1 Priscilla
Porter
Priscilla Porter wishes to address the meeting on flooding
in Middlemarch.
1.2 Mid
Taieri Wai Catchment Group
Someone from the Mid Taieri Wai Catchment Group wishes to
address the meeting about their funding application.
2 Apologies
An apology has been received from
Cr Bill Acklin.
That the Board:
Accepts the apology from Cr
Bill Acklin.
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Strath Taieri Community Board
8 December 2022
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
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RECOMMENDATIONS
That the Board:
a) Notes/Amends if necessary the Elected Members'
Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for
Elected Members' Interests.
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Attachments
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Title
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Page
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⇩a
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Register of Interest
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6
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Strath Taieri Community Board
8 December 2022
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Strath Taieri Community Board
8 December 2022
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Confirmation
of Minutes
Strath Taieri Community Board meeting - 2 November 2022
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RECOMMENDATIONS
That the Board:
a) Confirms the minutes of the Strath Taieri
Community Board meeting held on 02 November 2022 as a correct record.
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Attachments
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Title
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Page
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A⇩
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Minutes of Strath
Taieri Community Board meeting held on 2 November 2022
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9
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Strath Taieri
Community Board
8 December 2022
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Strath Taieri Community Board
MINUTES
Minutes of an Inaugural
meeting of the Strath Taieri Community Board, held in the Clifford Skeggs
Gallery, Municipal Chambers, The Octagon, Dunedin on Wednesday 02 November
2022, commencing at 10.30 am
PRESENT
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Chairperson
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Barry Williams
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Deputy Chairperson
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Anna Wilson
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Members
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David Frew
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Tony Markham
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Robin Thomas
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Cr Bill Acklin
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IN ATTENDANCE
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Sandy Graham (Chief Executive
Officer) and Mike Perkins (Network Operating Manger – 3 Waters)
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Governance Support Officer Jennifer
Lapham
The Chief Executive Officer chaired the meeting until the
appointment of the Chairperson.
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1 Apologies
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An
apology was received from Terina Geddes.
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Moved (Robin Thomas/Barry
Williams):
That the
Board:
Accepts the apology from
Terina Geddes.
Motion
carried (STCB/2022/013)
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2 Confirmation
of agenda
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The agenda for the meeting was noted.
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Part
A Reports
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3 Welcome
by the Chief Executive Officer, Ms Sandy Graham
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The Chief Executive Officer (Sandy Graham) welcomed all to
the meeting and provided an introduction to the formal swearing of members.
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4 Declarations
by Members
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Members made and attested their declarations as required
by Schedule 7, Clause 14 of the Local Government Act 2002.
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5 Voting
Procedure for Appointment of Chairperson and Deputy Chairperson
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A report from Civic advised
that voting for appointments such as Board Chairperson and Deputy Chairperson
of a Community Board was to be carried out in accordance with Schedule 7,
Clauses 25(2) and (3) of the Local Government Act 2002 Amendment 2004.
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Moved (David Frew/Barry Williams):
That the Board:
Adopts
(System B), First Past the Post, as the voting method for the appointment
of Chairperson and Deputy Chairperson.
Motion carried (STCB/2022/014)
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6 Election
of Chairperson and Deputy Chairperson
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The Chief Executive called for nomination for the role of
Chairperson.
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Moved (David Frew/Cr Bill Acklin):
That the Board:
Appoints
Barry Williams as the Chairperson.
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There being no further nominations, Barry Williams was
declared the Chairperson.
The Chairperson assumed the chair and called for
nominations for the Deputy Chairperson
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Deputy
Chairperson
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Moved (Tony Markham/Anna Wilson):
That the Board:
Appoints
Robin Thomas as the Deputy Chairperson.
Moved (Barry Williams/David Frew):
That the Board:
Appoints
Anna Wilson as the Deputy Chairperson
Mr Thomas thanked the members for
the nomination however indicated that he did not accept the nomination.
There being only one nomination
Anna Wilson was declared the Deputy Chairperson.
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7 Acknowledgement
of Retiring Members
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The Board acknowledged the services given by Blair Dale,
Leann McLew and Mark O’Neill during their terms in office.
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Moved (Robin Thomas/David Frew):
That the Board:
a) Records its thanks to Blair Dale for the service
given to the Dunedin community as a member of the Strath Taieri Community
Board for the 3 year period 2019 to 2022.
b) Extends good wishes for the future.
Motion
carried (STCB/2022/016)
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Moved (David Frew/Robin Thomas):
That the Board:
c) Records its sincere thanks to Leann McLew for
the loyal and conscientious service given to the Dunedin community as a
member of the Strath Taieri Community Board for the 3 year period 2019 to
2022.
d) Extends its sincere appreciation for the
services rendered and every good wish for the future.
Motion
carried (STCB/2022/017)
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Moved (Anna Wilson/Robin Thomas):
That the Board:
e) Records its sincere thanks to Mark
O’Neill for the loyal and conscientious service given to the Dunedin
community as a member of the Strath Taieri Community Board for the 4 year
period 2018 to 2022.
f) Extends its sincere appreciation for the
services rendered and every good wish for the future.
Motion
carried (STCB/2022/018)
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8 Meeting
Schedule
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A report from Civic requested
that the Board give consideration to the date of the next Strath Taieri
Community Board meeting. It was proposed for Thursday 8 December
2022 in the Strath Taieri Community Centre, commencing at 5.00 pm.
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Moved (David Frew/Tony Markham):
That the Board:
a) Confirms that its next meeting will be held on
Thursday 8 December 2022 commencing at 5.00 pm.
b) Notes that the meeting schedule for 2023 will be considered
by the Board at the meeting of Thursday 8 December 2022.
Motion
carried (STCB/2022/019)
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9 Local
Government Legislation - Briefing for the Inaugural Community Board Meeting
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A report from Civic
provided a general explanation of the following legislation as required by
clause 21 of Schedule 7 of the Local Government Act 2002:
a) The
Local Government Official Information and Meetings Act 1987;
b) The Local Authorities
(Members' Interests) Act 1968;
c) Sections
99, 105 and 105A of the Crimes Act 1961;
d) The Secret
Commissions Act 1910; and
e) The Financial
Markets Conduct Act 2013.
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Moved (Robin Thomas/David Frew):
That the Board:
Notes the
advice regarding key legislation that applies to members of Council, its
Committees and Community Boards.
Motion
carried (STCB/2022/020)
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The meeting concluded at 11.00 am.
..............................................
C H A I R P E R S O N
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Strath Taieri Community Board
8 December 2022
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Part
A Reports
Declarations by Members
Declaration by Terina Geddes to
be made and attested as required by Schedule 7, Clause 14 of the Local
Government Act 2002.
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Strath Taieri Community Board
8 December 2022
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Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 An
application has been received from the Mid Taieri Wai Catchment for funding of
$2,000.00 towards a project undertaking the assessment of the current health of
the mid Taieri Catchment area.
2 $10,000.00
remains in the fund to be allocated.
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RECOMMENDATIONS
That the Board:
a) Considers the application from Mid Taieri Wai
Catchment.
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Signatories
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Author:
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Wendy Collard - Governance Support Officer
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Authoriser:
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Sharon Bodeker - Acting Manager Governance
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Attachments
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Title
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Page
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⇩a
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Mid Taieri Wai Catchment
Funding Application
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16
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Strath Taieri Community Board
8 December 2022
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Strath Taieri Community Board
8 December 2022
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Meeting Schedule
Department: Civic
EXECUTIVE SUMMARY
1 A
schedule of meetings for 2023 is attached for your consideration. As this
is an administrative report, no summary of considerations is required.
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RECOMMENDATIONS
That the Board:
a) Approves the meeting schedule for 2023.
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Signatories
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Author:
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Wendy Collard - Governance Support Officer
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Authoriser:
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Sharon Bodeker - Acting Manager Governance
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Attachments
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Title
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Page
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⇩a
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2023 Meeting Schedule
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20
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Strath Taieri Community Board
8 December 2022
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Strath Taieri Community Board
8 December 2022
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Strath Taieri Community Board
8 December 2022
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Governance Support Officers
Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Strath Taieri Community Board of activities relevant to
the Board area including:
· OAR
Access Radio
· Appoint
to Keep Dunedin Beautiful
· Transport
Update
· Middlemarch
Wastewater Treatment Plant Study: project update
· Community
Board Executive Committee Nominations
· Inward
correspondence
· Roadworks
Schedule
· Dunedin
City Council Updates
2 As
this is an administrative report, there are no options or summary of
considerations.
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RECOMMENDATIONS
That the Board:
a) Notes the Governance Support Officers Report.
b) Considers appointing a Board Representative to
Keep Dunedin Beautiful.
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Project Fund
3 The
Board has been allocated $10,000 for the 2022/23 financial year. No funds
have been allocated at this time.
Otago Access Radio (OAR)
4 OAR
FM have extended an invite to the Board to participate in the “Round the
Boards” feature segment for 2023. The cost to participate is
$240.00 (Attachment A).
Keep Dunedin Beautiful
5 The
Board may appoint a representative to the Keep Dunedin Beautiful Committee.
Middlemarch Wastewater
Treatment Plant Study: project update – CCTV of private wastewater
laterals
6 The
community has been informed about the Middlemarch Wastewater Treatment Plant
(WWTP) study in a letter to stakeholders in January 2021. A new discharge
consent for Middlemarch WWTP (consent RM21.037.01) was granted by the Otago
Regional Council in January 2022. Condition 5 of this new discharge consent
requires DCC to undertake CCTV survey of private wastewater laterals to
identify poor condition laterals. CCTV/filming of the DCC sewerage
network (non-private pipework) and smoke testing of private wastewater laterals
to identify cross connections was carried out in November 2021. The next
part of the work is to CCTV/film private wastewater laterals. The DCC
will carry out this work via their contractor Citycare. It is expected
that this work will start before Christmas and will take around 4-6 weeks in
total to be completed. A letter drop to affected customers will be made
at least 24 hours prior to investigation works commencing at their
address.
Community Board Executive
Committee Nominations
7 The
Community Boards Executive Committee (CBEC) represents all the community boards
in New Zealand. It’s an advisory committee to Local Government New
Zealand's National Council that advocates for community boards and promotes
best practice. CBEC meets three times a year in Wellington.
8 Nominations
for CBEC are now open and close on Tuesday 6 December. (Note: The
Dunedin City Council has been given an extension to 12 December 2022).
Nominations should be on the attached form and returned to Local Government New
Zealand (LGNZ).
Transport Update
9 The
Transport Team are recommending to Council transition to a new dust suppression
product. The DCC have in the past used recycled motor oil to supress dust
on rural roads and has transitioned to a more environmentally friendly product
“bio-oil” at an increased price.
10 The
Board are invited to provide feedback on the options (for consideration by
Council in January 2023) to the Governance Support Officer by Wednesday 14
December 2022.
11 The
Council is being presented with three options:
a) Applicants
fund 100% of bio-oil or Otta Sealing dust suppression.
b) Applicants
fund 50% of bio-oil or Otta Sealing dust suppression, with the DCC funding the
remaining 50% (recommended)
c) Maintain
status quo with the DCC funding circa $440,000/year for dust suppression.
12 The
table indicates the number of dust suppression sites in Community Board areas:
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Area
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Number of Dust Suppression Sites
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Sum of Area of Dust Suppression m2
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Mosgiel-Taieri
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54
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27,522
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Otago Peninsula
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1
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400
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Saddle Hill
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32
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20,786
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(Green Island)
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1
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400
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Strath Taieri
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33
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15,432
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Waikouaiti Coast
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36
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23,910
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West Harbour
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4
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2,135
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Inward Correspondence
13 A
letter has been received from Vivienne Robertson (Attachment B).
What DCC is Currently Consulting On
14 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
15 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule
and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
16 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent
matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
17 If
issues and concerns are not dealt with in a timely manner, Board Members should
contact the Governance Support Officer, or the Senior Staff Member appointed to
the Board.
Signatories
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Author:
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Sharon Bodeker - Acting Manager Governance
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Authoriser:
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Attachments
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Title
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Page
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⇩a
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OAR 'Round the Board"
Segment Package
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37
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⇩b
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Letter from Vivienne
Robertson
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39
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Strath Taieri Community Board
8 December 2022
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Strath Taieri Community Board
8 December 2022
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Strath Taieri Community Board
8 December 2022
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Chairperson's Report
The Chairperson will provide an
update matters of interest including:
· Tree topping;
·
Spraying of broom on the State Highway and the local roads;
·
Sealing around the EV charging area;
·
March Creek flooding;
·
Railway Carriages; and
·
Rubbish Collection and providers
