Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

 

Date:                                                    Thursday 8 December 2022

Time:                                                   5.00 pm

Venue:                                                Strath Taieri Community Centre, Middlemarch

 

Sandy Graham

Chief Executive Officer

 

Strath Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Barry Williams

 

Deputy Chairperson

Anna Wilson

 

 

Members

Cr Bill Acklin

David Frew

 

Terina Geddes

Tony Markham

 

Robin Thomas

 

 

Senior Officer                                               Mike Perkins, City Development Engineer 3 Waters

 

Governance Support Officer                  Sharon Bodeker

 

 

 

Sharon Bodeker

Acting Manager Governance

 

 

Telephone: 03 477 4000

Sharon.bodeker@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Strath Taieri Community Board

8 December 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Priscilla Porter                                                                                                                                              4

1.2       Mid Taieri Wai Catchment Group                                                                                                         4

2             Apologies                                                                                                                                                                    4

3             Declaration of Interest                                                                                                                                           5

4             Confirmation of Minutes                                                                                                                                       8

4.1       Strath Taieri Community Board meeting - 2 November 2022                                                    8

Part A Reports (Strath Taieri Community Board  has power to decide these matters)

5             Declarations by Members                                                                                                                                  13

6             Project Fund                                                                                                                                                            14

7             Meeting Schedule                                                                                                                                                 18

8             Community Plan                                                                                                                                                    20

9             Governance Support Officers Report                                                                                                             32

10           Chairperson's Report                                                                                                                                           39

 


Strath Taieri Community Board

8 December 2022

 

 

1          Public Forum

1.1       Priscilla Porter

Priscilla Porter wishes to address the meeting on flooding in Middlemarch.

1.2       Mid Taieri Wai Catchment Group

Someone from the Mid Taieri Wai Catchment Group wishes to address the meeting about their funding application.

2          Apologies

An apology has been received from Cr Bill Acklin.

 

That the Board:

 

Accepts the apology from Cr Bill Acklin.


Strath Taieri Community Board

8 December 2022

 

Declaration of Interest

 

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

6

 

 


Strath Taieri Community Board

8 December 2022

 


 


Strath Taieri Community Board

8 December 2022

 

Confirmation of Minutes

Strath Taieri Community Board meeting - 2 November 2022

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the minutes of the Strath Taieri Community Board meeting held on 02 November 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Strath Taieri Community Board meeting  held on 2 November 2022

9

 

 


Strath Taieri Community Board

8 December 2022

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an Inaugural meeting of the Strath Taieri Community Board, held in the Clifford Skeggs Gallery, Municipal Chambers, The Octagon, Dunedin on Wednesday 02 November 2022, commencing at 10.30 am

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Anna Wilson

 

Members

David Frew

 

 

Tony Markham

 

 

Robin Thomas

 

 

Cr Bill Acklin

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer) and Mike Perkins (Network Operating Manger – 3 Waters)

 

Governance Support Officer                  Jennifer Lapham

 

 

The Chief Executive Officer chaired the meeting until the appointment of the Chairperson.

 

1          Apologies

             An apology was received from Terina Geddes.

 

Moved (Robin Thomas/Barry Williams):

That the Board:

 

Accepts the apology from Terina Geddes.

 

Motion carried (STCB/2022/013)

 

2          Confirmation of agenda

 

The agenda for the meeting was noted.

 

 


 

 

Part A Reports

3          Welcome by the Chief Executive Officer, Ms Sandy Graham

 

The Chief Executive Officer (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing of members.

 

4          Declarations by Members

 

Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

 

5          Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic advised that voting for appointments such as Board Chairperson and Deputy Chairperson of a Community Board was to be carried out in accordance with Schedule 7, Clauses 25(2) and (3) of the Local Government Act 2002 Amendment 2004.

 

Moved (David Frew/Barry Williams):

That the Board:

 

Adopts (System B), First Past the Post, as the voting method for the appointment of Chairperson and Deputy Chairperson.

 Motion carried (STCB/2022/014)

 

6          Election of Chairperson and Deputy Chairperson

 

The Chief Executive called for nomination for the role of Chairperson.

 

 

Moved (David Frew/Cr Bill Acklin):

That the Board:

Appoints Barry Williams as the Chairperson.

 

There being no further nominations, Barry Williams was declared the Chairperson.

 

The Chairperson assumed the chair and called for nominations for the Deputy Chairperson

 

 

Deputy Chairperson

 

Moved (Tony Markham/Anna Wilson):

That the Board:

             Appoints Robin Thomas as the Deputy Chairperson.

 

Moved (Barry Williams/David Frew):

That the Board:

             Appoints Anna Wilson as the Deputy Chairperson

 

Mr Thomas thanked the members for the nomination however indicated that he did not accept the nomination.

There being only one nomination Anna Wilson was declared the Deputy Chairperson.

 

 

7          Acknowledgement of Retiring Members

 

The Board acknowledged the services given by Blair Dale, Leann McLew and Mark O’Neill during their terms in office.

 

 

Moved (Robin Thomas/David Frew):

That the Board:

 

a)     Records its thanks to Blair Dale for the service given to the Dunedin community as a member of the Strath Taieri Community Board for the 3 year period 2019 to 2022.

b)     Extends good wishes for the future.

Motion carried (STCB/2022/016)

 

 

Moved (David Frew/Robin Thomas):

That the Board:

c)     Records its sincere thanks to Leann McLew for the loyal and conscientious service given to the Dunedin community as a member of the Strath Taieri Community Board for the 3 year period 2019 to 2022.

d)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (STCB/2022/017)

 

 

Moved (Anna Wilson/Robin Thomas):

That the Board:

e)     Records its sincere thanks to Mark O’Neill for the loyal and conscientious service given to the Dunedin community as a member of the Strath Taieri Community Board for the 4 year period 2018 to 2022.

f)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (STCB/2022/018)

 

8          Meeting Schedule

 

A report from Civic requested that the Board give consideration to the date of the next Strath Taieri Community Board meeting.  It was proposed  for Thursday 8 December 2022 in the Strath Taieri Community Centre, commencing at 5.00 pm.

 

Moved (David Frew/Tony Markham):

That the Board:

 

a)     Confirms that its next meeting will be held on Thursday 8 December 2022 commencing at 5.00 pm.

b)     Notes that the meeting schedule for 2023 will be considered by the Board at the meeting of Thursday 8 December 2022.

 Motion carried (STCB/2022/019)

 

9          Local Government Legislation - Briefing for the Inaugural Community Board Meeting

 

A report from  Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002:

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

 

Moved (Robin Thomas/David Frew):

That the Board:

 

Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (STCB/2022/020)

 

 

The meeting concluded at 11.00 am.

 

 

 

 

 

..............................................

C H A I R P E R S O N


Strath Taieri Community Board

8 December 2022

 

Part A Reports

Declarations by Members

 

 

Declaration by Terina Geddes to be made and attested as required by Schedule 7, Clause 14 of the Local Government Act 2002.

 


Strath Taieri Community Board

8 December 2022

 

 

Project Fund

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          An application has been received from the Mid Taieri Wai Catchment for funding of $2,000.00 towards a project undertaking the assessment of the current health of the mid Taieri Catchment area.

2          $10,000.00 remains in the fund to be allocated.

RECOMMENDATIONS

That the Board:

a)     Considers the application from Mid Taieri Wai Catchment.

 

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Sharon Bodeker - Acting Manager Governance

Attachments

 

Title

Page

a

Mid Taieri Wai Catchment Funding Application

16

 

 


Strath Taieri Community Board

8 December 2022

 




Strath Taieri Community Board

8 December 2022

 

 

Meeting Schedule

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          A schedule of meetings for 2023 is attached for your consideration.  As this is an administrative report, no summary of considerations is required.

RECOMMENDATIONS

That the Board:

a)     Approves the meeting schedule for 2023. 

 

 

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Sharon Bodeker - Acting Manager Governance

Attachments

 

Title

Page

a

2023 Meeting Schedule

20

 

 


Strath Taieri Community Board

8 December 2022

 



Strath Taieri Community Board

8 December 2022

 

 

Community Plan

Department: Civic

 

 

 

 

1          The Strath Taieri Community Board Community Plan 2022-23 is attached for discussion and updating as required (Attachment A).  

 

 

Signatories

Authoriser:

 

Attachments

 

Title

Page

a

Strath Taieiri Community Plan

22

 

 


Strath Taieri Community Board

8 December 2022

 












Strath Taieri Community Board

8 December 2022

 

Governance Support Officers Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

·        OAR Access Radio

·        Appoint to Keep Dunedin Beautiful

·        Transport Update

·        Middlemarch Wastewater Treatment Plant Study: project update

·        Community Board Executive Committee Nominations

·        Inward correspondence

·        Roadworks Schedule

·        Dunedin City Council Updates

2          As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officers Report.

b)     Considers appointing a Board Representative to Keep Dunedin Beautiful.

Project Fund

3          The Board has been allocated $10,000 for the 2022/23 financial year.  No funds have been allocated at this time.

Otago Access Radio (OAR)

4          OAR FM have extended an invite to the Board to participate in the “Round the Boards” feature segment for 2023.  The cost to participate is $240.00 (Attachment A).

Keep Dunedin Beautiful

5          The Board may appoint a representative to the Keep Dunedin Beautiful Committee.

Middlemarch Wastewater Treatment Plant Study: project update – CCTV of private wastewater laterals

6          The community has been informed about the Middlemarch Wastewater Treatment Plant (WWTP) study in a letter to stakeholders in January 2021.  A new discharge consent for Middlemarch WWTP (consent RM21.037.01) was granted by the Otago Regional Council in January 2022. Condition 5 of this new discharge consent requires DCC to undertake CCTV survey of private wastewater laterals to identify poor condition laterals.  CCTV/filming of the DCC sewerage network (non-private pipework) and smoke testing of private wastewater laterals to identify cross connections was carried out in November 2021.  The next part of the work is to CCTV/film private wastewater laterals.  The DCC will carry out this work via their contractor Citycare.  It is expected that this work will start before Christmas and will take around 4-6 weeks in total to be completed.  A letter drop to affected customers will be made at least 24 hours prior to investigation works commencing at their address. 

Community Board Executive Committee Nominations

7          The Community Boards Executive Committee (CBEC) represents all the community boards in New Zealand.  It’s an advisory committee to Local Government New Zealand's National Council that advocates for community boards and promotes best practice.  CBEC meets three times a year in Wellington.

8          Nominations for CBEC are now open and close on Tuesday 6 December.  (Note:  The Dunedin City Council has been given an extension to 12 December 2022).  Nominations should be on the attached form and returned to Local Government New Zealand (LGNZ).

Transport Update

9          The Transport Team are recommending to Council transition to a new dust suppression product.  The DCC have in the past used recycled motor oil to supress dust on rural roads and has transitioned to a more environmentally friendly product “bio-oil” at an increased price.

10        The Board are invited to provide feedback on the options (for consideration by Council in January 2023) to the Governance Support Officer by Wednesday 14 December 2022.

11        The Council is being presented with three options:

a)         Applicants fund 100% of bio-oil or Otta Sealing dust suppression.

b)        Applicants fund 50% of bio-oil or Otta Sealing dust suppression, with the DCC funding the remaining 50% (recommended)

c)         Maintain status quo with the DCC funding circa $440,000/year for dust suppression.

12        The table indicates the number of dust suppression sites in Community Board areas:

Area

Number of Dust Suppression Sites

Sum of Area of Dust Suppression m2

Mosgiel-Taieri

54

27,522

Otago Peninsula

1

400

Saddle Hill

32

20,786

(Green Island)

1

400

Strath Taieri

33

15,432

Waikouaiti Coast

36

23,910

West Harbour

4

2,135

 

Inward Correspondence

13        A letter has been received from Vivienne Robertson (Attachment B).

 

What DCC is Currently Consulting On

 

14        For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on 

 

Roadworks Schedule

15        Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

Dunedin City Council Updates

16        Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz.  For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

17        If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

 

 

 

Signatories

Author:

Sharon Bodeker - Acting Manager Governance

Authoriser:

 

Attachments

 

Title

Page

a

OAR 'Round the Board" Segment Package

37

b

Letter from Vivienne Robertson

39

 

 


Strath Taieri Community Board

8 December 2022

 



Strath Taieri Community Board

8 December 2022

 



Strath Taieri Community Board

8 December 2022

 

Chairperson's Report

 

 

The Chairperson will provide an update matters of interest including:

·    Tree topping;

·         Spraying of broom on the State Highway and the local roads;

·         Sealing around the EV charging area;

·         March Creek flooding;

·         Railway Carriages; and

·         Rubbish Collection and providers