Agenda of Mosgiel-Taieri Community Board - Wednesday, 22 February 2023

Mosgiel-Taieri Community Board

22 February 2023

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 30 November 2022, commencing at 5.00 pm

PRESENT

Chairperson	Andrew Simms
Deputy Chairperson	Dean McAlwee
Members	Kathryn Anderson
	Regan Horrell
	Brian Miller
	Brian Peat
	Cr Cherry Lucas

IN ATTENDANCE

Scott MacLean, Group Manager Parks and Recreation

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Public Forum - Trevor Buchanan

Trevor Buchanan spoke to the Board about the maintenance of the East Taieri Dog Park, including seating, the dog wash area, lighting, signage and parking.

1.2 Public Forum - Taieri Trails Group

Colin Brown and Sarah Davie-Nitis provided an update from the Taieri Trails Group. Ms Davie-Nitis advised she was representing the Dunedin Tracks Network Trust and provided an overview of the Group.

Mr Brown provided an overview of the project and it was proposed that this section of the trail commence at Waihola through Outram and on to Mosgiel. He advised that the group was currently developing a feasibility study. He advised that they will be seeking support by the Board for funding and as a conduit into Council.

2 Apologies

There were no apologies.

3 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Kathryn Anderson advised that she had provided an updated declaration to the Governance Support Officer.

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2022/036)

4 Confirmation of Minutes

4.1 Mosgiel-Taieri Community Board meeting - 2 November 2022

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

a) Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 2 November 2022 as a correct record.

Motion carried (MTCB/2022/037)

Part A Reports

5 Naming of one new private way, Mosgiel

A report from Transport sought support from the Board on the proposed naming of a private way in Mosgiel.

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

a) Supports the naming of a new private way off Church Street, Mosgiel as ‘Armson Close’.

Motion carried (MTCB/2022/038)

6 Board Representation
	Consideration was given to the proposed Board Representation and Areas of Responsibility. The Chairperson advised that he had received request for a Board appointee to the Taieri Network and the Taieri Trails Group.
	Moved (Andrew Simms/Regan Horrell): That the Board: Approves the proposed Board Representation.
	An amendment was moved by Brian Miller which did not receive a seconder. Standing Order 22.1. Provides that all motions and amendments must be seconded. As the amendment from Mr Miller was not seconded it was not in order and cannot be entered in the minutes.
	Moved (Andrew Simms/Dean McAlwee): That the Board: Adjourns the meeting. Motion carried (MTCB/2022/039)
	The meeting adjourned at 5.45 pm and reconvened at 5.50 pm.
	The Chairperson advised that with the leave of the seconder and the meeting he would withdraw his motion. He would then take each item separately which would give an opportunity for Board members to move an alternative proposal.
	Moved (Andrew Simms/Dean McAlwee): That the Board: Advise Keep Dunedin Beautiful of the Board’s appointment in the New Year. Motion carried (MTCB/2022/040) with Mr Miller and Mr Peat recording their votes against.
	Mr Miller advised that he would withdraw from discussion and took no part on the Board Representation appointments.
	Moved (Andrew Simms/Kathryn Anderson): That the Board: Appoints Dean McAlwee to represent the Board on the Coronation Hall Trust. Motion carried (MTCB/2022/041)
	Moved (Andrew Simms/Dean McAlwee): That the Board: Appoints Brian Miller to represent the Board the Aquatic Centre Project Group. Motion carried (MTCB/2022/042)
	Moved (Andrew Simms/Cr Cherry Lucas): That the Board: Appoints Andrew Simms to represent the Board on the Mosgiel and Taieri Emergency Group. Motion carried (MTCB/2022/043)
	Moved (Andrew Simms/ Kathryn Anderson): That the Board: Appoints Dean McAlwee to represent the board on the Outram Emergence Group. Motion carried (MTCB/2022/044)
	Moved (Andrew Simms/Cr Cherry Lucas): That the Board: Appoints Regan Horrell to manage the Board’s Social Media and Media platform. Motion carried (MTCB/2022/045) Mr Peat advised of his willingness to assist Mr Horrell in this area.
	Moved (Andrew Simms/Cr Cherry Lucas): That the Board: Appoint Regan Horrell to manage the Board’s Community Engagement Motion carried (MTCB/2022/046)
	Moved (Andrew Simms/Dean McAlwee): That the Board: Appoint Kathryn Anderson to represent the Board on the Taieri Network
	An Amendment was moved (Brian Peat/Regan Horrell): That the Board: Delay appointing a representative until after the Taieri Network present to the Board at the February 2023 meeting. The amendment was put and declared lost
	The motion was then put and declared carried (MTCB/2022/047) with Mr Peat recording his vote against.
	Moved (Andrew Simms/Regan Horrell): That the Board: Appoints Kathryn Anderson to manage the Board’s Community Events. Motion carried (MTCB/2022/048)
	Moved (Andrew Simms/Dean McAlwee): That the Board: Appoints Andrew Simms as the Board representative on the Taieri Trails Group. Motion carried (MTCB/2022/049)

7 Meeting Schedule

Consideration was given to the proposed 2023 meeting schedule

Moved (Andrew Simms/Regan Horrell):

That the Board:

a) Approves the Board meetings commencing at 6.00 pm for the February, March and November meetings and 5.00 pm for the May, June, August and September meetings to be held in the Downes Room, Mosgiel Library unless otherwise advised.

b) Approves the meeting schedule for 2023.

Motion carried (MTCB/2022/050)

8 Community Plan

A discussion took place on the Community Plan with a number of amendments being suggested. The Chairperson advised that he would update the plan and prepare a draft for consideration at the February meeting.

9 Governance Support Officer's Report
	In a report the Governance Support Officer provided an update activities relevant to the Board’s area. Cr Lucas withdrew from the discussion on the Dust Suppression method.
	Moved (Brian Miller/Dean McAlwee): That the Board: Recommends to maintain the status quo with the DCC funding the full cost of dust suppression. Motion carried (MTCB/2022/051)
	Moved (Brian Peat/Cr Cherry Lucas): That the Board: Nominates Regan Horrell for the Community Board Executive Committee. Motion carried (MTCB/2022/052)
	Moved (Andrew Simms/Regan Horrell): That the Board: Agrees to participate in the ‘Round the Boards’ segment on OAR Radio and allocates $240 from the project fund for the programme. Motion carried (MTCB/2022/053)
	Moved (Andrew Simms/Regan Horrell): That the Board: a) Notes the Governance Support Officer’s Report. Motion carried (MTCB/2022/054)

10 Chairperson's Report

In a report the Chairperson provided an update on matters of interest.

Moved (Andrew Simms/Regan Horrell):

That the Board:

a) Notes the Chairperson’s update.

Motion carried (MTCB/2022/055)

11 Councillor's Update

Cr Lucas provided an update on matters of interesting.

Moved (Andrew Simms/Regan Horrell):

That the Board:

a) Notes the Council Activities Update.

Motion carried (MTCB/2022/056)

The meeting concluded at 7.15 pm.

..............................................

C H A I R P E R S O N

Mosgiel-Taieri Community Board

22 February 2023

Naming of one legal road and one private way

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of a private way and a legal road in the Mosgiel-Taieri area.

2 The new road names proposed by the developer are:

· ‘Enterprise Place’ as the preferred name or ‘Venture Place’ as the alternative name for part of the subdivision on the land located at located at 157 Dukes Road North. Both options comply with the DCC Road Naming Policy.

· ‘Magnolia Lane’ as the preferred name or ‘Brennan Lane’ as the alternative name for part of the subdivision on the land located at 219 Gladstone Road North. Both options comply with the DCC Road Naming Policy.

RECOMMENDATIONS

That the Board:

a) Supports naming of a new legal road off Dukes Road North, as ‘Enterprise Place’.

b) Supports naming of a new private way off Gladstone Road North, as ‘Magnolia Lane’.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Policy requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 The new legal road to be named is part of the subdivision on the land located at 157 Dukes Road North.

5 The private way to be named is part of the subdivision on the land located at 219 Gladstone Road North.

DISCUSSION

6 The table presented below details the options proposed by the property developers or surveyors, and their compliance with the Road Naming Policy. Additional details including a full assessment for each proposed road name, evidence of consent where relevant, and geographic details of the new roads are provided in Attachments A to F.

7 It should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

Summary of proposed road names

Development details

Location of road

Proposed road name

Alternative road name

Recommended road name

157 Dukes Road North

New legal road off Dukes Road North

Enterprise Place

Venture Place

Enterprise Place

219 Gladstone Road North

New private way off Gladstone Road North

Magnolia Lane

Brennan Lane

Magnolia Lane

New legal road, 157 Dukes Road North

8 The developer has proposed ‘Enterprise Place’ as the preferred option and ‘Venture Place’ as the alternative option as potential names for the new legal road to be named coming off Dukes Road North.

9 Both names have been chosen for a new legal road that will service a new Industrial Development. The name was inspired by the significant growth in business and industrial activity that the area has seen. It reflects the establishment of new business and enterprise in the area.

10 Both of the names proposed comply with the appropriateness criteria of the Road Naming Policy.

New private way, 219 Gladstone Road North

11 The developer has proposed ‘Magnolia Lane’ as the preferred option and ‘Brennan Lane’ as the alternative option as potential names for the private way to be named coming off Gladstone Road North.

12 The preferred name ‘Magnolia Lane’ has geographical significance as it features an access way that is lined with generally well-established magnolia trees. The developers’ intention is to continue with this theme.

13 The alternative name ‘Brennan Lane’ has been chosen from the Road Name Register and refers to the Brennan Family of Upper Junction that lost four sons in World War I: Adolphus (Wellington, 1915), William (Somme, 1916), John (Ypres 1917) and Richard (Le Cateau 1918).

14 Both of the names proposed comply with the appropriateness criteria of the Road Naming Policy.

OPTIONS

Option One – Recommended Option - The Board supports the preferred options proposed as ‘Enterprise Place’ for the road to be named at 157 Dukes Road North and as ‘Magnolia Lane’ for the new private way to be named at 219 Gladstone Road North.

Advantages

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two – Alternative Option - The Board supports the alternative options proposed as ‘Venture Place’, for the road to be named at 157 Dukes Road North and as ‘Brennan Lane’ for the new private way to be named at 219 Gladstone Road North.

Advantages

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Three – Status Quo - The Board does not support either of the options proposed for the legal road to be named at 157 Dukes Road North or for the new private way to be named at 219 Gladstone Road North.

Advantages

· There are no significant advantages identified with this option.

Disadvantages

· The road will not have a name which will inconvenience new property owners within the development.

NEXT STEPS

15 If either of the proposed names are supported by the Community Board, staff will request formal approval from the Infrastructure Services Committee.

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	157 Dukes Road North -Assessment for Enterprise Place	26
⇩b	157 Dukes Road North -Assessment for Venture Place	27
⇩c	157 Dukes Road North-Plan	29
⇩d	219 Gladstone Road North -Assessment for Magnolia Lane	31
⇩e	219 Gladstone Road North -Assessment for Brennan Lane	32
⇩f	219 Gladstone Road North-Plan	33

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is and administrative function.

Māori Impact Statement

Staff continue to work to add Māori names to the Road Name Register in a way that is meaningful for mana whenua. Staff have not consulted with mana whenua with respect to naming of roads in these developments.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developers/surveyors.

Engagement - internal

There has been engagement within the Transport Group.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Support from the Mosgiel Taieri Community Board is being sought.

Mosgiel-Taieri Community Board

22 February 2023

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) Hatch Cover Failure – Gordon Road

c) Civic Affairs Committee

d) Naming of New Pool - Te Puna o Whakaehu

e) Keep Dunedin Beautiful Committee Representative

f) Zone 6 Community Board Executive Committee Representative

g) Roadworks Schedule

h) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Votes for the Community Boards’ Executive Committee’s Zone Six Representative.

Project Fund

2 The Board has $8,000 available for the remainder of the 2022/23 financial year. To date $2,000 has been spent as follows:

Meeting Date	Amount	Recipient
3 August 2022	$2,000.00	StarJam Charitable Trust

Total	$2,000.00

Hatch Cover Failure – Gordon Road

3 Transport advise that the Hatch cover that failed is not a DCC asset and ownership on footpaths alongside state highways is convoluted. Staff met with Waka Kotahi to discuss ownership. Once Council learned of the failure they contacted Chorus to discuss the issue.

4 Chorus are checking the adjacent 2 manholes, in case there is an issue with the ground conditions that has caused the cover to fail. Staff have been advised that there is a national manhole audit programme underway. Once this programme has been established it will be provided to the Community Board.

5 In the meantime Chorus are considering short term alternatives including plastic treadplates.

Civic Affairs Committee

6 The Civic Affairs Committee is a new committee established this triennium, and its membership comprises all Councillors and the Mayor. Cr Bill Acklin is the Chair of the Committee. At the start of each Committee meeting, two Board Chairs (or their delegate) will be invited to present on matters that the Boards would like to raise with the Committee. Each Board will have the opportunity to present on two occasions throughout the year. The Mosgiel Taieri Community Board is invited to present to the Committee meeting being held on 16 May and 26 October 2023.

Naming of New Pool - Te Puna o Whakaehu

7 Te Rūnanga o Ōtākou has gifted the name Te Puna o Whakaehu, which acknowledges the original name of Silverstream. Te Puna translates to ‘the pool’, while Whakaehu is the Kāi Tahu name for the Silverstream that flows next to the building. In a media release, Te Rūnanga o Ōtākou Upoko Edward Ellison said, “We think Te Puna o Whakaehu is a perfect association for the building and its purpose, as well as the people who will be here enjoying themselves, exercising and recreating in the puna or pool, very much like how our people used to do with the Whakaehu.”

8 DCC has worked closely with Aukaha (a rūnaka-owned consultancy firm) throughout the project, to weave mana whenua narrative through the new design of the pool.

9 A video with more information on the narrative behind the name, the role of Aukaha, and the ideas behind the design is available at www.dunedin.govt.nz/council/council-projects/mosgiel-pool

Keep Dunedin Beautiful Committee

10 Community Development have advised that it is not a requirement to have a Board Representative on the Committee. However, the Board may appoint a representative should they wish to. Alternatively if there were any projects being undertaken in the Board area then Keep Dunedin Beautiful could be contacted or would contact the board.

Zone 6 Community Board Executive Committee Representative

11 The Community Board Executive Committee (CBEC) represents all community boards in New Zealand. It’s an advisory committee to Local Government New Zealand. The CBEC has one member from each zone. Dunedin City Council Community Boards are in Zone 6.

12 Nominations for the Zone 6 representative on the Community Board Executive Committee closed in December 2022. Four nominations were received. The Board needs to vote for one candidate. The voting form and information about the nominations is attached.

Currently Being Consulted on by Dunedin City Council

13 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

14 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

15 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

16 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Scott MacLean - Group Manager Parks and Recreation

Attachments

	Title	Page
⇩a	CBEC Form	45

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for Maori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

	Title	Page
A ⇩	Minutes of Mosgiel-Taieri Community Board meeting held on 30 November 2022	12