Agenda of West Harbour Community Board - Wednesday, 15 February 2023

Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

Date: Wednesday 15 February 2023

Time: 5.30 pm

Venue: Rolfe Room, Port Chalmers Town Hall, Port Chalmers

Sandy Graham

Chief Executive Officer

West Harbour Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Chairperson Angela McErlane
Deputy Chairperson	Deputy Chairperson Kristina Goldsmith
Members	Barbara Anderson	Duncan Eddy
	Jarrod Hodson	Cr Mandy Mayhem
	Wayne Sefton

Senior Officer Dave Ward, Group Manager 3 Waters

Governance Support Officer Clare Sullivan

Clare Sullivan

Deputy Electoral Officer

Telephone: 03 477 4000

clare.sullivan@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

West Harbour Community Board

15 February 2023

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum Kate Bendall 4

1.2 Public Forum Julie Fawcett 4

1.3 Public Forum Paulina Barry 4

1.4 Public Forum Steve Duder 4

1.5 Briefing from Downer re State Highway 88 4

2 Apologies 4

3 Declaration of Interest 5

4 Confirmation of Minutes 11

4.1 West Harbour Community Board meeting - 7 December 2022 11

Part A Reports (West Harbour Community Board has power to decide these matters)

5 Funding Application 17

6 Governance Support Officer's Report 23

7 Board Updates 32

8 Community Plan 33

9 Chairperson's Report 47

10 Councillor's Update 48

West Harbour Community Board

15 February 2023

Part A Reports

Funding Application

Department: Civic

EXECUTIVE SUMMARY

1 An application has been received from the West Harbour Beautification Trust for $656.00 towards maintenance of the Albertson Ave Orchard and reserve including pruning and maintenance of invasive weeds (Attachment A).

2 The remaining balance in the Board’s Discretionary Fund for the 2022/23 financial year is $8,435.

RECOMMENDATIONS

That the Board:

a) Considers the funding request from the West Harbour Beautification Trust.

Signatories

Author:	Clare Sullivan - Deputy Electoral Officer
Authoriser:

Attachments

	Title	Page
⇩a	Funding Application	18

West Harbour Community Board

15 February 2023

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

This report is to inform the West Harbour Community Board of activities relevant to the Board area. RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Votes for the Community Boards’ Executive Committee’s (CBEC) Zone Six Representative.

c) Appoints Duncan Eddy as the Board’s spokesperson on Social Media.

d) Agrees that the next meeting of the West Harbour Community Board will be held on Wednesday 29 March at 5.30 pm.

Project Fund

2 The Board has $8,435 available for the remainder of the 2022/23 financial year (not including any decisions made at the meeting on 15 February. To date $3065. has been allocated as follows:

Meeting Date	Amount	Recipient
3 August 2022	$125.00	Rothesay News
	$600.00	Cigarette Butt Bins
7 December 2022	$1,500.00	Scholarship applications
	$240.00	Otago Access Radio
	$600.00	Pūrakaunui School
Total	$3,065.00

Zone 6 Community Board Executive Committee Representative

3 The Community Board Executive Committee (CBEC) represents all community boards in New Zealand. It’s an advisory committee to Local Government New Zealand. The CBEC has one member from each zone. Dunedin City Council Community Boards are in Zone 6.

4 Nominations for the Zone 6 representative on the Community Board Executive Committee closed in December 2022. Four nominations were received. The Board needs to vote for one candidate. The voting form and information about the nominations is attached.

Appointment of Board Representative

5 The Board Chairperson has advised that following discussion, the recommendation for the board representative on Social Media will be Duncan Eddy. The Board needs to vote on this recommendation.

Change to Meeting Schedule

6 It is proposed to change the date of the next meeting to 29 March 2023 at 5.30pm. As the meeting schedule for 2023 had previously been agreed to a resolution is required.

Sawyers Bay and Cedar Farm Dams

7 David Ward, Group Manager 3 Waters will refer to the description of this in the 10 Year Plan.

Roadworks Schedule

8 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

9 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

10 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Clare Sullivan - Deputy Electoral Officer
Authoriser:	David Ward - Group Manager 3 Waters

Attachments

	Title	Page
⇩a	Zone 6 CBEC Voting Form	26
⇩b	State Highway 88 Parry St to Ravensbourne	30

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒