Notice of Meeting:

I hereby give notice that an ordinary meeting of the Audit and Risk Subcommittee will be held on:

 

Date:                                                    Thursday 2 March 2023

Time:                                                   2.00 pm

Venue:                                                Otaru Room, Civic Centre, The Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Audit and Risk Subcommittee

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Warren Allen

 

Deputy Chairperson

Janet Copeland

 

 

Members

Cr Sophie Barker

Cr Christine Garey

 

Cr Cherry Lucas

Mayor Jules Radich

 

Cr Lee Vandervis

 

 

Senior Officer                                               Gavin Logie, Chief Financial Officer

 

Governance Support Officer                  Wendy Collard

 

 

 

Wendy Collard

Governance Support Officer

 

 

Telephone: 03 477 4000

Wendy.Collard@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Audit and Risk Subcommittee

2 March 2023

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Apologies                                                                                                                                                                    4

2             Declaration of Interest                                                                                                                                           5

Part A Reports (Committee  has power to decide these matters)

3             Overview of the Audit and Risk Subcommittee                                                                                          11

4             Audit and Risk Subcommittee Work Plan 2023                                                                                          12

5             Financial Result for period ended 31 December 2022                                                                             16

Resolution to Exclude the Public                                                                                                                        34

 


Audit and Risk Subcommittee

2 March 2023

 

 

1          Apologies

An apology has been received from Janet Copeland.

 

That the Subcommittee:

 

Accepts the apology from Janet Copeland.


Audit and Risk Subcommittee

2 March 2023

 

Declaration of Interest

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and independent member and any private or other external interest they might have.

 

2.         Elected and independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Committee:

a)     Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interests

6

 

 


Audit and Risk Subcommittee

2 March 2023

 





 


Audit and Risk Subcommittee

2 March 2023

 

Part A Reports

 

Overview of the Audit and Risk Subcommittee

Department: Civic

 

 

 

EXECUTIVE SUMMARY

The Chairperson will provide an overview of roles and responsibilities of an Audit and Risk Subcommittee.

 

 

 

 


Audit and Risk Subcommittee

2 March 2023

 

 

Audit and Risk Subcommittee Work Plan 2023

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report provides a copy of the Audit and Risk Subcommittee Work Plan for 2023 which has been aligned with work programmes scheduling and decision-making.

2          It should be note that items without ticks shown have not been scheduled for action.

3          As this is an administrative report only, the Summary of Considerations is not required.

 

RECOMMENDATIONS

That the Subcommittee

a)     Notes the Audit and Risk Subcommittee Work Plan for 2023.

 

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Sharon Bodeker - Manager Governance

Attachments

 

Title

Page

a

Audit and Risk Subcommittee Workplan 2023

13

 

 

 


Audit and Risk Subcommittee

2 March 2023

 




Audit and Risk Subcommittee

2 March 2023

 

 

Financial Result for period ended 31 December 2022

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report provides a copy of the Financial Results for the period ending 31 December 2022 that will be presented to the Finance and Council Controlled Organisations Committee meeting held on 14 February 2023.

 

RECOMMENDATIONS

That the Subcommittee:

a)     Notes the Financial Results for the period ending 31 December 2022 report.

 

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Sharon Bodeker - Manager Governance

Attachments

 

Title

Page

a

Financial Results - period ended 31 December 2022

17

 

 


Audit and Risk Subcommittee

2 March 2023

 


















Audit and Risk Subcommittee

2 March 2023

 

Resolution to Exclude the Public

 

 

That the Subcommittee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Audit and Risk Subcommittee Actions Report

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Internal Audit Workplan Update

S7(2)(b)(i)

The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

 

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  DCC Internal Audit Actions Update

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  DCC Policy Update Report

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  Health and Safety Monthly Reporting for December 2022

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C6  Treasury Risk Management Compliance Report

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C7  Dunedin City Holdings Ltd - Update on Audit and Risk Activity

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C8  Protected Disclosure Register

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C9  Investigation Register

S6(b)

The making available of the information would be likely to endanger the safety of a person.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6 and 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.