Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 30 March 2023

Time: 5.00 pm

Venue: Hindon Community Hall, Hindon

Sandy Graham

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Anna Wilson – Via Audio Visual Link
Members	David Frew
	Terina Geddes
	Tony Markham
	Robin Thomas
	Cr Bill Acklin

Senior Officer Mike Perkins, City Development Engineer 3 Waters

Governance Support Officer Sharon Bodeker

Sharon Bodeker

Manager Governance

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

30 March 2023

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - Strath Taieri School PTA 4

2 Apologies 4

3 Declaration of Interest 5

4 Confirmation of Minutes 9

4.1 Strath Taieri Community Board meeting - 16 February 2023 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

5 Project Fund 15

6 Governance Support Officers Report 25

7 Board Updates and Report Backs 28

8 Chairperson's Report 29

9 Councillor's Update 30

Strath Taieri Community Board

30 March 2023

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 16 February 2023, commencing at 5.05 pm.

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Anna Wilson
Members	Cr Bill Acklin	David Frew
	Terina Geddes	Tony Markham
	Robin Thomas

IN ATTENDANCE

Mike Perkins (City Development Engineer)

Governance Support Officer Lauren Riddle

1 Opening

The Chair, on behalf of the Strath Taieri Community Board, acknowledged the passing of Russell Anderson, and the passing of Maurice Prendergast.

2 Public Forum

Lenore Templeton from the Strath Taieri Connect Charitable Trust spoke on the Trust’s intention to apply to the Board for funding to assist charitable clubs and groups become compliant with the new Incorporated Societies Act 2022 regulations. She advised that the funding sought would allow a public education meeting to be held and the production of templates for use by clubs, groups, and societies.

3 Apologies

There were no apologies.

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (David Frew/Terina Geddes):

That the Board:

a) Notes the Elected Members' Interest Register and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2023/001)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 8 December 2022

Moved (Robin Thomas/ Anna Wilson):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 8 December 2022 as a correct record with the following amendments to reflect the discussion held on:

a) The lack of report back from the Otago Regional Council on flooding concerns.

b) The status of ownership of the buildings at the railway site at Middlemarch.

Motion carried (STCB/2023/002)

Part A Reports

6 Community Plan

Discussion was held on feedback from the public drop in session held on 16 February 2023 on matters the community would like to see addressed. These included:

· Township beautification

· Information Centre

· Community Hub

· Board website,

· flood protection

· updating of signage

· water reticulation

· aspirations of the community for the railway and public toilets within the township.

Robin Thomas agreed to collate and circulate to members the comments from the public drop in session.

7 Board Portfolios

Barry Williams outlined the areas he sought support from Board members. The following portfolios were allocated:

· Township beautification (including trees, spraying, and mowing) – Anna Wilson and Terina Geddes.

· Climate change – Tony Markham

· Infrastructure, roads, and spraying – Barry Williams

· Water management (including flooding) – Tony Markham and David Frew

· Community information and publicity (including the Board’s Facebook page) – Robin Thomas

Portfolio report back is to be provided by members to each Board meeting.

Moved (Anna Wilson/Tony Markham):

That the Board:

Confirmed the allocation of portfolios to Board Member as stated.

Motion carried (STCB/2023/003)

8 Governance Support Officers Report
	Project fund - Balance confirmed as $8,000 as of 16 February 2023. Inwards correspondence: · Email from Robin Graham (attachment B) offering to paint the Hindon railway building free of charge. Barry Williams confirmed that the offer had been passed onto the building owners (NZ Railways) and that the offer had been accepted. · Barry Williams tabled an email received as Board Chairperson from Helen Chapman, Senior Transport Planner advising of a drop-in session to be held at the Dunedin Public Library on Thursday 2 March 2023 for feedback on opportunities, issues and challenges for moving about Dunedin city by walking or cycling. CBEC nomination – Members discussed the Zone 6 candidate representatives and agreed to support the nomination of Regan Horrell. Civic Affairs Committee presentation from Community Boards – David Frew, Tony Markham and Robin Thomas to attend the Committee meeting on 6 March 2023 and present on behalf of the Board, issues of interest to the Strath Taieri area.
	Moved (Tony Markham/Terina Geddes): That the Board: Votes for Regan Horrell as the Board’s the Zone 6 Community Board Executive Committee (CBEC) representative. Motion carried (STCB/2023/004)

	Moved (Robin Thomas/Terina Geddes): That the Board: Notes the Governance Support Officers Report. Motion carried (STCB/2023/005)

9 Chairperson's Report

Barry Williams provided a verbal update to the meeting including:

· Sealing around the EV charging area – Cr Acklin advised he would follow up with Transport team on status of the of the asphalt sealing and report to the next meeting.

· Rubbish Collection and providers – Members requested an update in the Governance Support Officers report for the 30 March 2023 meeting on the contractors undertaking the rubbish collection and the frequency of the service.

· Caravan waste dump site – a blockage at the dump site has been reported to DCC and was awaiting action.

· Community Garden Pantry – Anna Wilson to send a reminder to the community that it is a food pantry site only.

· A plaque to be placed on the gatepost entrance to the war memorial in remembrance of Donald Chisholm.

· The local fire brigade has filled the water tank at the cemetery for use by the public.

· Members requested that the DCC mowing schedule for Middlemarch be advised to the Board.

· ANZAC Day Service 2023 - a subgroup of the Board will meet and discuss plans for ANZAC Day service for 2023 and report back to the next board meeting. Terina Geddes to co-ordinate.

· Civil Defence Emergency preparedness clinic - to be included as part of any upcoming public meetings.

Moved (Barry Williams/Cr Bill Acklin):

That the Board:

Notes the Chairperson’s report.

Motion carried (STCB/2023/006)

10 Councillor's Update

Cr Acklin provided a verbal update on the Council resolution to retain the train service through the Taieri Gorge.

Members requested that Cr Acklin relay the community’s appreciation of Council’s decision to retain the train service through the Taieri Gorge.

Members requested that Cr Acklin extend an invitation to DCC councillors to attend a public meeting in Middlemarch for the community to share their aspirations and contributions to the for the railway.

Moved (Barry Williams/Robin Thomas):

That the Board:

Notes the Council Activities Update.

Motion carried (STCB/2023/007)

Members agreed that a letter of support from the Board be sent to Council for their stance regarding the Dunedin Public Hospital build. The Chairperson to co-ordinate this response.

The meeting concluded at 7:07 pm.

..............................................

CHAIRPERSON

Strath Taieri Community Board

30 March 2023

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Draft Annual Plan 2023/24

· Future Development Strategy Workshop

· Roadworks Schedule

· Dunedin City Council Updates

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

3 The balance remaining in the Project Fund for allocation for the current financial year is $8,000.00. The following funds have been allocated in the 2022/23 financial year

Meeting Date	Recipient	Amount
8 December 2022	STARTT on behalf of the Mid Taieri Wai Catchment Group	2,000.00
Total		$2,000.00

Draft Annual Plan 2023/24

4 The draft 2023/24 Annual Plan (“the draft Plan”) is an update of year three of the 10 year plan 2021-31. The draft Plan proposes no significant changes to the 10 year plan, and there are no engagement topics requiring specific feedback. Because there are no significant changes, Council has no legal requirement to consult on the draft Plan, and as such, a consultation document will not be prepared.

5 Although there are no engagement topics requiring specific feedback, an engagement process will still be undertaken this year, and it will follow the engagement approach that was used for the 2022/23 Annual Plan.

6 Engagement will focus on providing updates to the community on how Council is tracking against key 10 year plan 2021-31 projects, and for the community to provide feedback to Council more generally. A mixed method approach to engagement that utilises both online digital content as well as print-based engagement practices will be undertaken.

7 In planning the engagement approach, staff have taken into consideration community diversity, youth, and Māori and Pāsifika. Staff have also considered accessibility of both print media and online social media platforms. Taking this all into account, the tools for community engagement will include:

· Creating digital content and producing a series of short videos to tell the story of key decisions and progress on current projects

· Proactive use of social media platforms to share digital content

· Proactive media releases

· Advertising in print media

· DCC Website including updating DCC’s ‘The Future of Us’ webpage

8 We appreciate that our Community Boards can effectively reach their local communities through their networks. As content is developed, the information will be sent through to all Community Boards, for sharing with your communities.

9 The community will be able to provide feedback through online processes, social media, in writing, and via emails. The feedback period will run from 31 March to 21 April 2023. Hearings are scheduled to start on 1 May 2023. All feedback will be collated, analysed, and reported back to Council for its consideration at the deliberations meeting scheduled to begin on 22 May 2023.

10 Community Boards are invited to provide feedback to Council and present their views at the hearing.

Future Development Strategy Workshop

11 The National Policy Statement on Urban Development (NPS-UD) requires the DCC and Otago Regional Council (ORC) to jointly prepare a Future Development Strategy (FDS) for Dunedin in time to inform their 10 year plans (May 2024). The FDS must be regularly reviewed and updated as necessary to inform future 10 year plans.

12 The Future Development Strategy (FDS) is being prepared through a partnership between DCC, ORC, and mana whenua (the FDS partnership). Waka Kotahi and Kāinga Ora are also ‘key contributors’ to the project.

13 The purpose of an FDS is to promote long term integrated strategic planning by setting out how the DCC and ORC intend to achieve ‘well-functioning urban environments’ in Dunedin’s existing and future urban areas and provide enough housing and business land capacity for the next 30 years. It is also to assist with ensuring the necessary infrastructure to support those goals is considered in infrastructure planning and funding decisions.

14 Alongside the FDS, the partnership must also prepare an implementation plan and update this annually.

15 Staff working on the FDS are planning to hold a public workshop in Middlemarch, following the 10 May Community Board meeting. It is estimated to start around 4 p.m. The workshop will start with a brief presentation on the FDS and growth in Dunedin broadly. We will talk about what growth is provided for and anticipated in the Middlemarch area and what staff know so far about infrastructure needs and any current projects that may be required to respond to growth. We will then hold facilitated discussions at break-out tables and ask the community to discuss what might be required to provide for and support the growth anticipated in this area. We also want to talk to the community about green and blue networks, as the FDS will include some high level goals and actions in relation to this.

16 Staff would be grateful if the details of the workshop were shared through the Community Board’s networks. More information will be provided closer to the time.

What DCC is Currently Consulting On

17 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

18 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

19 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

20 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Authoriser:

Mike Perkins - City Development Engineer

Attachments

There are no attachments for this report.

Strath Taieri Community Board

30 March 2023

Board Updates and Report Backs

Department: Civic

EXECUTIVE SUMMARY

A discussion will be held to provide guidance on how to advance each Board Portfolio.

Board members will provide verbal updates and report backs on portfolios and activities including:

1 Township beautification – Anna Wilson and Terina Geddes.

2 Climate Change – Tony Markham.

3 Infrastructure, roads and spraying – Barry Williams.

4 Water management (including flooding) – Tony Markham and David Frew.

5 Community information and publicity – Robin Thomas.

6 ANZAC day service – Terina Geddes.

7 Zero carbon workshop held on 15 March 2023.

8 Civic Affairs Committee presentation on 6 March 2023.

RECOMMENDATIONS

That the Board:

a) Notes the updates.

Signatories

Authoriser:

Sharon Bodeker - Manager Governance

Attachments

There are no attachments for this report.

	Title	Page
⇩a	Register of Interest - March 2023	6

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 16 February 2023	10

	Title	Page
⇩a	Funding application - Strath Taieri School PTA	16