Agenda of Council - Monday, 22 May 2023

Council

22 May 2023

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Monday 01 May 2023 and Tuesday 2 May 2023, commencing at 9.00 am

PRESENT

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Sophie Barker
Members	Cr Bill Acklin	Cr David Benson-Pope
	Cr Christine Garey	Cr Kevin Gilbert
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Cherry Lucas	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy)),

Governance Support Officers Lynne Adamson; Wendy Collard (Monday 1 May 2023) and Jenny Lapham and Lauren Riddle (Tuesday 2 May 2023)

1 Public Forum

There was no Public Forum.

2 APOLOGIES

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

Accepts the apology for lateness from Cr Marie Laufiso.

Motion carried (CNL/2023/095)

3 confirmation of agenda

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

Confirms the agenda without addition or alteration.

Motion carried (CNL/2023/096)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Jules Radich/Cr Kevin Gilbert):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Team Members’ Interest Register.

Motion carried (CNL/2023/097)

Reports

5 Hearing Scheduled for the Annual Plan and Late Submissions
A report from Civic provided a schedule of submitters who wished to present at the Annual Plan hearings and an update on late submissions.
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: a) Accepts the late submissions. Motion carried (CNL/2023/098)

6 SUBMISSIONS

963866	Paul Pope, Otago Peninsula Community Board
	Paul Pope (Chairperson) spoke in support of the submission from the Otago Peninsula Community Board and emphasised their request to complete the peninsula connection. He commented on road safety and transport, climate change and community resilience and recreation and facility requests. Mr Pope responded to questions.
Cr Marie Laufiso entered the meeting at 9.15 am.

964854	Paul Weir and Scott Weatherall, Saddle Hill Community Board
	Paul Weir (Chairperson) and Scott Weatherall (Deputy Chairperson) spoke in support of the Saddle Hill Community Board submission and thanked Council for the Delta Drive playground upgrade which was due to be completed in the 2023-24 financial year. They spoke on the proposal that the shared pathway from Green Island to Waldronville be extended to Ocean View; a request for an assessment of coastal erosion and community engagement on the Smooth Hill Landfill. Messrs Weir and Weatherall responded to questions.

964846	Antonia Wood, Plogging Ōtepoti Dunedin
	Antonia Wood spoke on the shared path extension for West Harbour and advocated for more rubbish and recycling facilities and well placed signage along the pathway. Ms Wood responded to questions.

963266	Desiree Mahy, Te Hou Ora Whanau Services
	Desiree Mahy spoke on the submission from Te Hou Ora Whanau Services and spoke in support of the Te Reo signage in Dunedin. She encouraged Councillors to continue the drive to reflect indigenous people. Ms Mahy commented on the disappointment of Te Hou Ora Whanau Services that the destination playground had been removed from the Long Term Plan and requested it be reinstated. Ms Mahy responded to questions.

930923	Jordana Whyte, Dunedin Wildlife Hospital
Cr Steve Walker withdrew from this item.
	Jordana Whyte (Manager) and Sian Sutton (Chair Dunedin Wildlife Hospital) thanked Council for the ongoing support for the Dunedin Wildlife Hospital and spoke on the key points of their submission. Ms Whyte provided an overview on the activities of the hospital over the past year. Ms Whyte and Ms Sutton responded to questions.

964883	Jemma Adams, Dunedin Theatre Network
	Jemma Adams (Dunedin Repertory Society Inc/Playhouse Theatre); Helen Scott (Project Chair); Lawrie Forbes (Zeal Land/ the Dunedin Athenaeum and Mechanics Institute Building) and Geoff Patton (Mayfair Theatre Charitable Trust) spoke in support of the submission from The Dunedin Theatre Network. They advised that they represented the owners of the Playhouse and Mayfair Theatres and the Athenaeum building and sought $100,000 funding to refine designs and costings for redevelopment of the three venues. The members of the Dunedin Theatre Network then responded to questions.

Moved (The Mayor/Cr Sophie Barker): That the Council: Adjourns the meeting until 10.30 am. Motion carried The meeting adjourned at 10.08 am and reconvened at 10.38 am.
964626	Fraser Thompson
	Fraser Thompson spoke in support of Save Dunedin Live Music and requested Council protect the live music scene in Dunedin. Mr Thompson responded to questions.

964891	Jen Rodgers, The Valley Project
	Jen Rodgers and James Sutherland (Chair, Executive Board, Valley Project) thanked Council for the support provided to The Valley Project through Place Based Funding. They spoke of the benefits to the community and outlined some of their projects. Ms Rogers and Mr Sutherland responded to questions.

964931	Liz Angelo and Diane Yeldon, Bus Users Support Group Ōtepoti/Te Roopu Taitoko Kaieke Pahi ki Ōtepoti
	Liz Angelo and Diane Yeldon spoke to the submission from the Bus Users Support Group. Ms Angelo requested a coordinator be jointly funded by the Dunedin City Council and Otago Regional Council to facilitate issues with the bus service. Ms Yeldon supported the employment of a coordinator and suggested that a career path be established for bus drivers which would include training, knowledge of the city and roads and an understanding of how the system worked, noting that public transport was vital to the future of the city. Ms Angelo and Ms Yeldon responded to questions.

964927	Peter Dowden, Dunedin Tramways Union
	Peter Dowden outlined the concerns raised in the Dunedin Tramways Union submission on public transport and in particular bus routes and issues with bus stops. Mr Dowden advised that they did not seek a bus stop replacement programme but should a bus stop be replaced, there was an expectation that the new one would be better than the previous one. Mr Dowden responded to questions.
964503	Ian Griffin, Tūhura Otago Museum
Crs Christine Garey and Cherry Lucas withdrew from this item. Cr Carmen Houlahan left the meeting at 11.16 am and returned at 11.19 am.
	Ian Griffin and Mr David Hutchison sought an increase in the levy funding for Tūhura Otago Museum in line with the current rate of inflation of 7%. They commented on the impacts of not obtaining additional income. Messrs Griffin and Hutchison advised that for every dollar of public money spent, the Tūhura Otago Museum generated a benefit of $5.90 which equated to $25m annually for the city. Messrs Griffin and Hutchison responded to questions.

964916	Philippa Harris, Dunedin Symphony Orchestra
	Megan Bartlett (Chair) and Philippa Harris (General Manager) spoke to the Dunedin Symphony Orchestra submission and commented that decisions made now must feed into the ten year plan. They sought a 7% increase in funding and requested that the Dunedin City Council review the cost structure and booking system for Dunedin Centre Ms Bartlett and Ms Harris responded to questions.

964692	Emily Cooper, Coastal Communities Clyde Connection
Cr Christine Garey left the meeting at 11.42 am and returned at 11.45 am.
	Emily Cooper provided an update on the project to connect the northern coastal communities for a shared-use path for cycling and walking. Ms Cooper responded to questions.

964701	Gerard Hyland, Dunedin Tunnels Trail Trust
	Brent Irving and Gerard Hyland (Co-Chairs of the Dunedin Tunnels Trail Trust) reiterated the key points in their submission. Messrs Hyland and Irving responded to questions.

964698	Greg Bouwer, Mountain Biking Otago
	Greg Bouwer spoke to his PowerPoint presentation in support of the submission from Mountain Biking Otago. Mr Bouwer responded to questions.

964744	Cam Burrow, Dunedin Rugby Club and St Clair Surf Lifesaving
	Cam Burrow spoke on key points of his submission as Chair of the Dunedin Rugby Club and Committee member of the St Clair Surf Lifesaving Club. Mr Burrow responded to questions.
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: Adjourns the meeting until 1.30 pm. Motion carried The meeting adjourned at 12.14 pm and reconvened at 1.30 pm.
964895	Phil Dowsett, Otago Settlers Association
	Phil Dowsett (Chairperson, Otago Settlers Association) tabled and spoke in support of their submission. He requested that Council continue to hold Annual Plan hearings each year. Mr Dowsett responded to questions.

964887	Timothy McMullen
	Timothy McMullen spoke in support of his submission and in particular the installation of tsunami warning towers in South Dunedin and flood mitigation. Mr McMullen responded to questions.

964906	James Sutherland, Federated Farmers of Otago
	James Sutherland presented in support of the Federated Farmers of Otago submission and requested that consideration be given to capping rates for farmers similar to Clutha District Council. Mr Sutherland responded to questions.

Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: Adjourns the meeting until 2.25 pm. Motion carried The meeting adjourned at 2.01 pm and reconvened at 2.29 pm.

963454	Catherine Anderson
	Catherine Anderson spoke to her submission and in particular her concerns with commercial forestry companies and the effects on the environment. Ms Anderson responded to questions.

964262	Edna Stevenson
	Edna Stevenson presented a petition on behalf of the residents of Otakou and Harrington Point and spoke to her submission that the Peninsula Connection Project be completed. Ms Stevenson responded to questions.

964914	Colin Weatherall, Chairperson of the District Licensing Committee and Resident
	Colin Weatherall spoke to his submission and in particular requested that Council recommit the $700,000 set aside for the upgrading of the CCTV system in the CBD. Mr Weatherall responded to questions.

Councillor Lee Vandervis left the meeting at 2.57 pm
Moved (Mayor Jules Radich/Cr Jim O’Malley): That the Council: Adjourns the meeting until 3.25 pm. Motion carried The meeting adjourned at 2.57 pm and reconvened at 3.25 pm.
965391	David Bennett, Save Dunedin Live Music
	David Bennett spoke in support of their submission. Mr Bennett requested Council give consideration to making changes to the 2GP to allow for the protection of Live Music Venues and consultation on a mid-sized venue be included in the next 10 year plan. Mr Bennett responded to questions.
965439	Jo Galer and Anne Barsby, Southern Heritage Trust
	Jo Galer and Anne Barsby spoke in support of their submission which included the conflict of intensification and the city’s heritage streetscapes. They requested that Council considered a review of the 2GP and more research be undertaken on heritage properties to be included in the 2GP. Ms Galer responded to questions
964650	Nicole Bezemer, Tomahawk-Smaills BeachCare Trust
	Nicole Bezemer spoke in support of the submission and provided an update on the restoration of the habitat and biodiversity of the sand dune ecosystem in the Ocean Beach Reserve. Ms Bezemer responded to questions

966208	Darryl Jones
	Darryl Jones spoke to his submission and requested that Council give consideration to the purchase of the Carnegie Centre as a performing acts venue. Mr Jones responded to questions.
Moved (Mayor Jules Radich/Cr Steve Walker) That the Council: Adjourns the meeting Motion carried The meeting adjourned at 4.15 pm and reconvened at 9.00 am on Tuesday 2 May 2023. There were apologies received from Cr Christine Garey (for absence) and Cr Carmen Houlahan (for lateness).
963953	Barry Williams, Strath Taieri Community Board
	Barry Williams spoke to the Board’s submission and advised that the main concern was flooding impact on the Strath Taieri. Mr Williams extended an invitation to the Mayor and councillors to visit with the Strath Taieri Community Board Mr Williams responded to questions.

Cr Houlahan arrived to the meeting at 9:14 am.
963059	Colin Brown, Taieri Cycle Trail Group
	Colin Brown spoke to the submission from the Taieri Cycle Trail Group and requested that any available discretionary funds be used to assist with cycleway development in the city, particularly a cycleway trail connection from Mosgiel to Waihola. Mr Brown responded to questions.
Moved (Mayor Jules Radich/Cr Mandy Mayhem) That the Council: Adjourns for 15 minutes. Motion carried The meeting adjourned at 9:23am and reconvened at 9:39am
964685	Francisca Griffin
	Ms Griffin spoke to her submission on the music community and requested that Council continue the process with Save Dunedin Live Music and keep the community informed. She requested Council support for practise venue space. Ms Griffin responded to questions.
Cr Marie Laufiso left the meeting at 9:50 am.
964200	Heidi Hayward, Dunedin North Intermediate
	Heidi Hayward acknowledged the Council’s support of access to pools and completion of the network review. She commented on the situation with the Dunedin North Intermediate pool and, on behalf of the schools of North Dunedin, requested a funding partnership be established. Ms Hayward responded to questions on the submission.

931425	Dave Bainbridge-Zafar
	Dave Bainbridge-Zafar spoke to his submission on a free bus service for Dunedin City. He requested that Council work with the Otago Regional Council to establish the cost for a free bus service for the city and that it be considered in the Ten Year Plan for public consultation. Mr Bainbridge-Zafar responded to questions.

932226	Paul Munro, Aramoana League
	Paul Munro spoke to the submission from the Aramoana League and highlighted concerns with the erosion of the Aramoana Split and provided a map image of Wagon Bay which indicated the level of erosion. He requested Council work to maintain the existing groynes. Mr Munro responded to questions.

Moved (Mayor Jules Radich/Deputy Mayor Sophie Barker) That the Council: Adjourns the meeting for 20 minutes. Motion carried The meeting adjourned at 10:19 am and reconvened at 10:40 am.
964840	Ben Hogan and Rod Bannister Dunedin Gymnastic Academy
	Ben Hogan (Facility Project Lead) and Rod Bannister (General Manager, Dunedin Gymnastic Academy) spoke to the submission and requested Council provide funding for a new facility build for the Dunedin Gymnastic Academy and the general community. Messrs Hogan and Bannister responded to questions.

964898	Jollene Warrington and Joy Davis, Presbyterian Support Otago
	Jollene Warrington (Team Leader, Presbyterian Support Otago) spoke to the submission and in particular sought rates relief for ratepayers in financial hardship. Ms Warrington responded to questions.

964520	Andy McLean, Otago Hockey
	Andy McLean (General Manager, Otago Hockey) spoke to the submission and sought Council’s ongoing financial support of the Otago Hockey Harbour Terrace facilities noting it was a community and regional asset for the city. Mr McLean responded to questions.

964678	Taylor Davies-Colley and Amanda Simon, Orokonui Ecosanctuary
	Ms Simon spoke to the submission and highlighted the mission of the Orokonui Ecosanctuary and sought Council’s funding partnership to support the activities of the Ecosanctuary. Ms Simon responded to questions.

964884	Dr Barbara Anderson, West Harbour Community Board
	Dr Barbara Anderson spoke to the Board’s submission and highlighted infrastructure required for the West Harbour shared pathway, which included the provision of public toilet facilities and bike stands. She spoke of the need for improvement of the current public toilet facilities and need for new facilities to be installed in the West Harbour area, particularly Port Chalmers. Dr Anderson also spoke of parking issues at the Aramoana Domain and support for an extended season and opening hours for the Port Chalmers community pool. Dr Anderson responded to questions.

964870	Alasdair Morrison, Waikouaiti Coast Community Board
	Alasdair Morrison spoke to the Board’s submission and highlighted the concern of overcrowding on public transport and funding of community emergency response groups. He provided a copy of the Waikouaiti Coast Community Board community newsletter for information on the activities of the community board. Mr Morrison responded to questions.

Moved (Mayor Jules Radich/Deputy Mayor Cr Sophie Barker) That the Council: Adjourns for 50 minutes. Motion carried The meeting adjourned at 11:49 am and reconvened at 12.40 pm.
964787	Tom Kay and Chelsea McGaw, The Royal Forest and Bird Society of New Zealand via Zoom
	Tom Kay provided an update on the impact of Gabrielle Cyclone and spoke about the impact of climate change and mis-management of river management. He suggested that the flood banks should be wider and enable the rivers more space to flood safely. Chelsea McGaw spoke on cat control and urged Council to consider the introduction of cat controls under the DCC Small Animals Bylaw. Ms McGaw and Mr Kay responded to questions.

964843	Craig Monk
	Craig Monk spoke on the Council commitment to a Live Music Action Plan and requested that this now be resourced. He spoke on the loss of venues, specifically the closure of the Dog with Two Tails due to noise complaints and wondered if this was a priority for Council. Mr Monk responded to questions.

963448	Beatrice Lee

	Beatrice Lee commented on dust suppression and the proposed use of otta-seal on roads. She lives on an unsealed road where bio-oil has been used and commented that this worked for about 3 weeks. Logging trucks were now regularly using the road and creating more dust therefore she requested that funding be put into the otta-seal as the bio-oil does not work. Ms Lee suggested that Council staff should meet with the residents on the road to discuss a variety of health and safety issues.

964572	Ben McKenzie, The Greater Green Island Network

	Ben McKenzie spoke on behalf of the Greater Green Island Network and commented on the importance to invest in the community via place based community groups. He spoke on the safety of the Concord/Burnside underpass; the importance of the Dunedin Tunnel Trails project and the need for the connection of Concord and the coastal route south. Mr McKenzie responded to questions.
Moved (Mayor Jules Radich/Deputy Mayor Cr Sophie Barker) That the Council: Adjourns the meeting for 20 minutes. Motion carried The meeting adjourned at 1.18 pm and reconvened at 1.40 pm.

964880	Ruth Harvey and Kate Schrader, Dunedin Fringe Arts Trust

	Kate Schrader spoke to the Dunedin Fringe Arts Trust submission and highlighted the importance of Arts and Culture to the community noting it was a necessary part of a healthy, vibrant community. She requested Council increase funding for the arts community and also sought annual funding for adequate staffing levels. Ms Schrader also spoke on the support to community and professional performing arts and music and responded to questions.
964705	Dr Ruth Graham

	Dr Ruth Graham spoke on the South Dunedin Library and advised that her mother had worked hard to get a community library. Dr Graham commented that she and her family were disappointed at the delay in the development of the library and asked the Council to review and revise the budget to reflect the current costs.

964666	Marlene Pooley, Otago Military History Group

	Marlene Pooley (co -chair of the Otago Military History Group) commented that the group was working on Dunedin’s military History and historic military sites. She commented that the group sought funding for an information board to preserve the city’s history and inform the public at sites around the city for an estimated cost of $2,300. Councillors suggested they could apply to the Grants Subcommittee.

964695	Rhys Millar, Predator Free Dunedin

	Rhys Millar provided an overview of the work of Predator Free Dunedin and acknowledged the support from Council. Mr Millar requested a red carpet approach to pest control and encouraged the Council to continue with the funding support.

964908	Karen Anderson

	Karen Anderson spoke to her submission via zoom audio visual link.
Moved (Mayor Jules Radich/Deputy Mayor Cr Sophie Barker) That the Council: Adjourns for 20 minutes. Motion carried The meeting adjourned at 1.32 pm and reconvened at 2.50 pm.
964691	Andrew Simms, Mosgiel-Taieri Community Board

	Andrew Simms and Dean McAlwee spoke to the submission of the Community Board and in particular the traffic issues on the main street; cycle trails; Taieri Gorge railway and the Community Board Discretionary Fund.

Cr Houlahan left the meeting at 2.57 pm and returned at 2.58 pm.
965126	Peter Miller, and Stuart Strachan Archives & Records Assn of NZ Te Huinga Mahara

	Peter Miller and Stuart Strachan spoke on the storage of the Council archive material. Mr Strachan spoke on the history of the archives and advised the upper basement was unsuitable for storage and suggested there may be other opportunities to house the collection more safely. Messrs Miller and Strachan responded to questions.

965638	Mike Collins, Business South Inc

	Mike Collins spoke to the submission from Business South Inc and commented that they would be releasing a 10 point plan on how to progress business in Dunedin which would be reported back to Council via the Economic Development Committee. Mr Collins advised that businesses would like to be part of the process growing forward in partnership with the Council. Mr Collins responded to questions.
Cr Gilbert left the meeting at 3.42 pm.
966164	Lindsay Dey, Dunedin Tracks Network

	Lindsay Dey, Paul Coffey and Sarah Nitis spoke to the submission from the Dunedin Tracks Network. They advised that the would like to develop a Memorandum of Understanding and would like signage upgraded and to upgrade the programme with existing tracks and develop a track management strategy with the city. The group requested that Council undertake a feasibility study from Outram to Middlemarch.

The meeting closed at 3.56 pm.

..............................................

MAYOR

Council

22 May 2023

Reports

CEO Overview Report - Annual Plan Deliberations 2023/24

Department: Finance and Executive Leadership Team

EXECUTIVE SUMMARY

1 The purpose of this report is to provide an overview of the 2023/24 Annual Plan (“Annual Plan”) process to date, decisions to be made at this deliberations meeting, and the process to complete the Annual Plan through to its adoption by 27 June 2023.

2 The revised budgets show the overall operating expenditure has reduced by approximately $6.6 million from those presented to the 22 February 2023 Annual Plan Council meeting. Along with an increase in revenue, the deficit has reduced by approximately $10.3 million.

3 When considering funding requests, an increase of $191,000 represents a 0.1% increase on rates.

RECOMMENDATIONS

That the Council:

a) Notes the CEO Overview Report – Annual Plan Deliberations 2023/24.

b) Notes that any resolution made in this section of the meeting, pursuant to Standing Order 23.5 may be subject to further discussion and decision by the meeting.

BACKGROUND

4 The Annual Plan provides an update of year three of the 10 year plan 2021-31. The draft Annual Plan did not propose any significant changes to the 10 year plan.

5 An engagement period ran from 31 March to 21 April 2023. A summary of the feedback received is discussed in the report “Summary of Submission on the Annual Plan” being presented at this meeting.

DISCUSSION

Capital budgets

6 The detailed capital budgets are explained in the “Capital Expenditure Report – 2023/24 Annual Plan” on this agenda.

7 The proposed level of spend is $177.310 million including $123.653 million (69.7%) of renewals expenditure. The overall level of spend is up $32.259 million on the comparable figure in the 10 year plan 2021-2031 reflecting an increased expenditure in Three Waters along with some timing adjustments in other activities. An option has also been included in the capital expenditure report to further accelerate expenditure in Three Waters.

8 The attached funding impact statement shows the impact of this increased level of spend, with the additional capex and associated interest cost being funded by increased debt.

Operating budgets

9 The draft operating budget for 2023/24 provides for the day-to-day running of all the activities and services the DCC provides such as water and roading infrastructure, waste management, parks, pools, libraries, galleries and museums.

10 The draft budget has updated operating revenue of $376.256 million, compared to $372.568 million in February 2023, as shown in the Income Statement at Attachment A.

11 For the purposes of presenting an operating budget to Council, the rates increase remains unchanged from February 2023 at 6.5%. Any amendment to this increase would be a decision of Council. An increase of $191,000 represents a 0.1% increase on rates.

12 Budgeted revenue also includes dividends of $11.0 million from the DCHL Group along with $5.902 million interest on the shareholder advance of $112.0 million, which is unchanged from the February 2023 meeting.

13 The draft budget has updated operating expenditure of $404.453 million compared to $411.044 million in February 2023, as shown in the Income Statement at Attachment A.

14 Personnel Costs are unchanged from the budget presented to the Annual Plan Council meeting in February 2023.

15 Adjustments to both revenue and expenditure are shown in Attachment A. They include:

· Adjustments to Waste Management reflecting primarily updated ETS costs,

· Adjustment to Parking Revenue following reforecasting of on-street meter revenue,

· Increased capital revenue including NZTA funding along with the funding for the i-Site refresh,

· Minor adjustments to operating expenditure,

· Depreciation costs have been adjusted down to reflect the final revaluation of Three Waters assets as at 30 June 2022,

· Interest has been adjusted to reflect the forecast opening debt for 2023/2024 and the proposed level of capital expenditure for 2023/2024. The interest rate applicable to borrowings remains unchanged at 4.85%.

16 The budget for Events is still being worked through, in particular costs and associated revenue in relation to FIFA. This will be finalised prior to the June adoption meeting, and is likely to show a small reduction.

17 Attachment A also shows the impact of option 2 included in the capital expenditure report associate to a further acceleration of Three Waters capital expenditure.

Funding Impact Statement

18 The Funding Impact Statement for budget 2023/24 has also be updated to reflect the changes noted above.

19 The level of borrowings will be determined by Council decisions in relation to the capital expenditure programme and any other funding decisions resulting from deliberations.

20 The Funding Impact Statement highlights the shortfall in capital renewals funding with operating revenue plus capital renewals funding being $67.265 million compared to renewals capital expenditure of $123.653 million.

21 Attachment B also shows the impact of option 2 included in the capital expenditure report associate to a further acceleration of Three Waters capital expenditure.

Decision making and reports

22 The Council is now asked to make decisions on the Annual Plan following feedback received during the engagement period.

23 In considering the reports presented at this meeting, staff will be able to respond to specific questions that Councillors may have. Any additions or changes to the draft budgets as a result of decisions taken will be calculated during the course of the meeting and Councillors will be kept apprised of what any changes mean for rates. For clarity an increase or decrease of $191,000 represents a change of +/- 0.1% on rates.

24 The following reports present options for consideration by Council.

25 The “Annual Plan 2023/24 – Requests for Funding” report has identified all requests for specific funding. The “Annual Plan 2023/24 – Amenity Requests” report has identified requests for specific items, services, or actions.

26 These reports present summary information and Councillors may read these alongside the full submission database. Staff from the relevant departments have provided comment on the requests. Every effort has been made to capture all such requests, but any that may have been missed can be included at the meeting, if Councillors identify them.

27 The amenity and funding request reports identify where requests are already funded or planned. Included in the funding request report is a request received from the Dunedin Theatre Network for $100,000, to complete structural assessments on the Playhouse, Athenaeum, and Mayfair buildings. The Property budget is able to accommodate the $100,000 request from the Dunedin Theatre Network.

28 Any changes made to the draft budgets at this meeting will be incorporated into the final Annual Plan that will be presented for adoption at the end of June.

29 Requests for reports or additional work flowing from consideration of submissions should be made by way of resolutions. These resolutions will then be captured in the action lists or forward work programmes and reported and progressed accordingly.

OPTIONS

30 As this is an overview report, there are no options presented in this report. Options are presented in other reports on this agenda, as required.

NEXT STEPS

31 Decisions made at this deliberations meeting will be incorporated into the final 2023/24 Annual Plan.

32 The final Annual Plan will be presented to the 27 June 2023 Council meeting for adoption.

Signatories

Author:

Carolyn Allan - Senior Management Accountant

Gavin Logie - Chief Financial Officer

Authoriser:

Sandy Graham - Chief Executive Officer

Attachments

	Title	Page
⇩a	Income Statement for the year ended 30 June 2024	37
⇩b	Funding Impact Statement for the year ended 30 June 2024	38

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities, and promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Annual Plan contributes to all of the objectives and priorities of the strategic framework as it describes the Council’s activities, the community outcomes, and provides a long term focus for decision making and coordination of the Council’s resources, as well as a basis for community accountability.

Māori Impact Statement

The 10 year plan and Annual Plan provides a mechanism for Māori to contribute to local decision-making. The Council’s engagement with Mana Whenua and Mātāwaka is an ongoing and continuous process.

Sustainability

The 10 year plan considered various aspects of the Council’s approach to sustainability. Major issues and implications for sustainability are discussed in the Infrastructure Strategy and financial resilience is discussed in the Financial Strategy. The Annual Plan is an update of year 3 of the 10 year plan.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This report provides an overview of the decisions to be made for the final Annual Plan.

Financial considerations

The decisions made may have financial implications for the final Annual Plan.

Significance

This report is considered to be of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Community engagement was undertaken on the draft Annual Plan.

Engagement - internal

Staff from across Council have been involved in the development of the draft Annual Plan.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The Community Boards have participated in the engagement process, and all have submitted on the plan.

BACKGROUND

5 Capital expenditure is funded as follows:

· Funded depreciation – for renewals

· Debt – for new capital, and any shortfall in funded depreciation for renewals

· Waka Kotahi NZTA grant funding – renewals and new capital for transport projects

· Other third party contributions for new capital – e.g., Government funding for FIFA upgrades

· Development contributions – for growth capital.

DISCUSSION

6 Capital budgets in the 10 year plan 2021-2031 have been reviewed and updated for all activities of council. Since completing the 10 year plan budgets, we have better information on the estimated costs of projects, and timing of delivery. This means that the level of spend at $177.310 million is higher than originally anticipated but more accurately reflects the delivery phases of various projects. Staff will manage the capital programme closely and look for any savings during the course of the year. Regular reporting to the Finance & CCO committee on progress on the capital programme will continue, with close attention to actual vs budget, to ensure that the capital budget is not exceeded.

7 The revised capital budgets reflect the following:

· Update of costs to complete projects underway

· Ability to deliver – both internally and the available market capacity

· Timing of work – forecasting progress against the current 2022/23 year’s budget, and how timing differences will impact on the budget for the 2023/24 year of the 10 year plan.

8 The draft capital budget for the Annual Plan provides for replacing existing assets and infrastructure. Across the Council’s activities, the proposed budget is $177.310 million in the 2023/24 year, compared to $145.051 million provided for in year three of the 10 year plan. An option to advance the capital expenditure programme in 3 Waters by $35.200 million is provided for Council consideration. The draft capital budgets are provided at Attachment A.

9 Table 1 provides a capital expenditure summary for the financial year ended 30 June 2024 by activity group.

Table 1 – Capital Expenditure Year ended 30 June 2024

Capital Expenditure $000s 2023/2024	Budget	10 Year Plan 2021-31	Increase (Decrease)
Community and planning	505	405	100
Economic development	500	16	484
Galleries, libraries and museums	2,527	2,075	452
Governance and support services	4,224	4,915	(691)
Property	27,012	26,723	289
Reserves and recreational facilities	20,079	11,320	8,759
Regulatory services	605	343	262
Roading and footpaths	50,344	49,846	498
Three waters	59,808	41,642	18,166
Waste management	11,706	7,766	3,940
TOTAL (Option 1)	177,310	145,051	32,259
Additional funding Three Waters	35,200	-	35,200
TOTAL (Option 2)	212,510	145,051	67,459

Economic Development

10 The additional expenditure relates to the refresh of the iSite Octagon premises. This project will receive external funding of $200k.

Property

11 The budget includes an uplift in spend on the Civic Centre upgrade ($6.988 million). The revised budget for this project was considered by Council as part of the annual plan for 2022/2023.

12 This uplift in spend has been partially offset by deferral of the District Energy Scheme project and the previously signalled delay in timing of the construction of the South Dunedin Community Complex due to the tenancy of CCT which is in place until January 2025.

Reserves and recreational facilities

13 The additional expenditure primarily reflects funding for the upgrade of Moana Pool (including the installation of a new hydroslide) being brought forward from future financial years (majority being from 2024/2025).

Three Waters

14 The increased expenditure reflects the acceleration of the renewals programme included in the current 10 year plan. The proposed level of expenditure reflects an increased ability for delivery – including scoping and design through to contractor capacity. An option has been included in this report to further increase renewals expenditure for 2023/2024, in particular to fund improvements to treatment plant resilience. Both increases will require Department of Internal Affairs (DIA) approval as they represent a significant decision.

Waste Management

15 The increased expenditure in 2023/2024 reflects reprofiling of waste futures expenditure from 2022/2023. The construction of the new processing facilities will now begin in 2023/2024 pending finalisation of design and procurement activities.

Comparison with 10 year plan 2021-31

16 Chart 1 compares actual and forecast capital expenditure with the 10 year plan for the first three years from 2021/22 – 2023/24.

Chart 1 – Capital Expenditure Years 1 – 3 of the 10 Year plan 2021-2031

17 Over the three year period from 2021/22 – 2023/24, capital expenditure is forecast to be $82.576 million higher than the 10 year plan. This is made up as follows:

· the actual 2021/22 year expenditure was $1.352 million less than year one of the 10 year plan;

· the 2022/23 year is forecast to be $51.669 million ahead of that provided for in year two of the 10 year plan; and

· in 2023/24 the revised budget provides for an increase of $32.259 million compared to that provided for in year three of the 10 year plan.

18 Table 2 provides a capital expenditure summary for the financial years ended 30 June 2022, 2023 and 2024 by activity group.

Table 2 – Capital Expenditure Years 1 – 3 of the 10 Year plan 2021-2031

Capital Expenditure $000s Years 1-3 10 Year Plan	Actual + Forecast	10 Year Plan 2021-31	Increase (Decrease)
Community and planning	759	1,731	(972)
Economic development	517	286	231
Galleries, libraries and museums	6,081	6,690	(609)
Governance and support services	10,903	14,718	(3,815)
Property	60,981	72,204	(11,223)
Reserves and recreational facilities	59,419	56,674	2,745
Regulatory services	898	1,009	(111)
Roading and footpaths	151,177	132,798	18,379
Three waters	219,740	128,280	91,460
Waste management	21,568	35,077	(13,509)
TOTAL (Option 1)	532,043	449,467	82,576
Additional funding Three Waters	35,200	-	35,200
TOTAL (Option 2)	567,243	499,467	117,776

Governance and Support Services

19 The underspend reflects delayed IT projects while scoping and definition activities are completed.

20 This underspend is partially offset by the acceleration of the fleet replacement and the delayed delivery of the new electric bookbus. The budget assumed delivery of the bookbus prior to FY22.

Property

21 The main variance relates to expenditure on the District Energy Scheme and South Dunedin Library and Community Complex which hasn’t occurred in the timeframe indicated in the 10 year plan. These are partially offset by renewals work on the Civic Centre.

Reserves and recreational facilities

22 The additional expenditure primarily reflects facility improvements in preparation for the FIFA World Cup. External funding was received in relation to this expenditure.

23 Renewals expenditure includes budget brought forward to complete the work currently underway at Moana Pool.

Roading and Footpaths

24 Timing of the Central City Upgrade project is ahead of that indicated in the 10 year plan. Completion costs of the Peninsula Connection project are higher than indicated in the 10 year plan. These are partially offset by delayed timing of the Shaping Future Dunedin projects.

Waste Management

25 The waste futures initiatives have been delayed with catch up in the 2023/24 and 2024/25 years.

Three Waters

26 The increased expenditure reflects the acceleration of the renewals programme included in the current 10 year plan. An option has been included in this report to further increase renewals expenditure.

OPTIONS

27 Two options are presented for consideration. There is the ability to deliver on both options including scoping and design through to contractor capacity.

28 As discussed above, the draft budget for the 2023/24 year for 3 Waters provides for an increase of $18.166 million to $59.808 million, subject to Council and DIA approval through the significant decision process. This is option 1.

29 Option 2 considers the opportunity to advance the renewals programme by a further $35.200 million to $95.008 million. If this option was approved by Council, it would also be subject to DIA approval.

30 Council would borrow to fund the additional capital expenditure and interest cost for both options until the reform transition date. Although we don’t yet know when 3 Waters will transition to Entity J, staff will work with DIA to get certainty on both the debt to be transferred incorporating both the capital expenditure and associated interest cost. Staff will provide an update on the DIA approval process at the Council meeting to adopt the 2023/24 Annual Plan in June 2023.

31 If approved, the additional debt will transfer to Entity J as part of the Government’s 3 Waters reform programme.

Option One – Capital programme with Base 3 Waters

32 The proposed budget is $177.310 million in the 2023/24 year, compared to $145.051 million provided for in year three of the 10 year plan. This base option increases the capital expenditure programme for 3 Waters by $18.166 million to $59.808 million.

33 The majority of the 3 waters budget is contractually committed. This is an accelerated option compared to the 10 year plan but reflects a realistic ability to fix and renew aging infrastructure.

Advantages

· Renewing the infrastructure will reduce the risk of network failure and service interruptions.

· Renewals will become more aligned with the associated depreciation on 3 waters assets.

Disadvantages

· The lower level of acceleration from that provided in option 2 means the current market capacity would not be fully utilised.

Option Two – Capital programme with Accelerated 3 Waters

34 An option to advance the capital expenditure programme in 3 Waters by $35.200 million would increase the total capital budget to $212.510 million in the 2023/24 year, compared to $145.051 million provided for in year three of the 10 year plan. This would increase the 3 Waters budget to $95.008 million.

35 This option would be debt funded including the associated borrowing costs.

Advantages

· Current market capacity would be fully utilised.

· Renewing the infrastructure will reduce the risk of network failure and service interruptions.

Disadvantages

· Higher level of debt until the transfer to Entity J.

NEXT STEPS

36 The decision of Council will be included in the Annual Plan 2023/24.

37 Staff will seek approval from the Department of Internal Affairs for the increased level of spend approved by Council and the resulting increased level of debt.

Council

22 May 2023

Summary of Submissions on Annual Plan

Department: Corporate Policy

EXECUTIVE SUMMARY

1 This report summarises submissions received on the draft 2023-24 Annual Plan (the “draft Plan”).

2 Discussion of submissions on specific topics are covered in the Requests for Funding and Amenities Report.

RECOMMENDATIONS

That the Council:

a) Notes the feedback received from the community through the Annual Plan community engagement process.

BACKGROUND

3 Engagement on the draft Plan occurred between 31 March and 21 April 2023.

4 The mixed method approach was replicated this year, with both online digital content and print based engagement practices. A set of high-level principles have been developed to provide guidance for this mixed method approach. The principles are:

a) Build trust through transparency and responsiveness

b) Set clear expectations

c) Be responsive to the Treaty of Waitangi

d) Be inclusive and reflect diversity

e) Make online engagement embedded practice

5 In planning the engagement approach, staff took into consideration community diversity, youth, Māori and Pāsifika. Staff also considered accessibility of both print media and online social media platforms. Taking this all into account, the tools for community engagement included:

a) Creating digital content and producing a series of short videos to tell the story of key decisions and progress on current projects

b) Proactive use of social media platforms to share digital content

c) Proactive media releases

d) Advertising in print media

e) DCC website including updating DCC’s ‘The future of us’ webpage.

6 Examples of the print media content highlighting progress on current projects is provided as Attachment A, B & C.

7 Engagement focused on:

a) Updating the community on some of the key decisions and project progress on the 10 year plan 2021-31

b) Updating the community on the where the DCC is at in the current planning cycle and set the scene for the 10 year plan 2024-34 engagement

c) Providing online avenues for communities to engage with Council.

8 Submissions were collected via an online form, emails, written letters and through Annual Plan hearings.

Online Engagement

9 A total of 386 submissions were received during the draft Plan feedback process. 335 submissions utilised the Annual Plan Submission Form.

10 ‘The future of us’ website was visited 10,715 times during the month of April 2023. A further overview of traffic to ‘the future of us’ website is provided as Attachment D.

Demographic make-up of submitters

11 Data on the age of online submitters to the draft Plan was collected:

Table 1: Age group of submitters

Age Group	Number of Submitters	Percentage of submitters (%)
Under 21 years	11	2.8
21-30 years	31	8
31-40 years	54	14
41-50 years	68	17.6
51-60 years	59	15.3
61-70 years	43	11.1
70 years and over	27	7
Not specified including organisations	93	24.1
Total	386	100

12 Data on the ethnicity of online submitters to the draft Plan was collected:

Table 2: Ethnicity of submitters

Ethnicity *	Number of Submitters	*Percentage of submitters (%)**
New Zealand	234	60.6
Māori	22	5.7
Samoan	5	1.3
Cook Islands Māori	1	0.3
Tongan	1	0.3
Niuean	1	0.3
Chinese	2	0.5
Other	36	9.3
Not specified	109	28.2

*Online submitters could identify with more than one ethnicity. Staff note that the ethnicity category of New Zealand is also a nationality category, which may be confusing for submitters. The percentage is calculated using the total submission count of 324.

DISCUSSION

Submissions covered a wide range of topics

13 A breakdown of submissions by topic is outlined below. Many submissions included commentary across a number of topics:

Table 3: Topics of submissions

Topic	Number of Comments	Percentage (%)
Tūhura Otago Museum	121	31
Cycleways (Including the Tunnels Trail)	77	20
Transport	50	13
Creative industries and relationships	41	11
Parks and Recreation	38	10
George Street upgrade	23	6
Customer and Regulatory	16	4
Waste and Environmental Solutions	14	4
Urban Design and Heritage	14	4
Enterprise Dunedin	10	3
Climate Change Response	9	2
Dunedin Hospital	8	2
Zero Carbon	8	2
District Plan and Planning	7	2
Dunedin Railways	7	2
3 Waters	7	2
Working with Māori	6	1.5
Property	6	1.5
Public Transport	1	0.25
Civic General	1	0.25
Communications and marketing	1	0.25
Elections	1	0.25
Community Development	1	0.25

14 The Council received 511 social media interactions during the consultation period. The main topics discussed were the new Dunedin Hospital, Te Puna o Whakaehu - Mosgiel Pool, George Street upgrade, Parks and Playgrounds (including Logan Park, Mosgiel Park, accessibility in playground). Social media posts were not considered submissions on the draft Plan but were part of the mixed method approach to engagement.

15 A summary description of submissions received is outlined below. The summary excludes submissions discussed in other reports.

Tūhura Otago Museum

16 The majority of submitters commented on Tūhura Otago Museum (121 submissions, 31%). All but one submission were in support of increasing the funding for the Otago Museum. In this cohort, 81 (7%) submissions specifically mentioned support for an increase in line with inflation.

Cycleways (Including the Tunnels Trail)

17 The Council received 77 (20%) submissions commenting on cycleways. Most submissions expressed support for the current projects, particularly for the Tunnel Trails which were seen as a great addition both for residents and tourists.

18 35 submissions advocated for more cycleways or trails. The main propositions concerned connecting Mosgiel to different suburbs and the Waitati area, while 21 advocated for a better integrated cycle network, particularly connecting Dunedin to other trails like the Central Otago Rail Trail. Four submissions focused on improving cycling infrastructure like availability of bike stands or bike locks.

19 11 submissions raised concerns about the safety of cycleways, particularly the need to protect cyclists from road traffic, while two submissions encouraged a better system for pedestrians-cycles crossing.

Transport

20 The Council received 50 (13%) submissions commenting on transport.

21 11 submissions were about parking with contrasting views about the need for more parking spaces. Some submissions expressed concerns around safety of parking. One submission requested parking around the University. One submission called for better management of a free parking zone with better space for manoeuvring.

22 11 submissions expressed concerns around road safety and road maintenance. Some of the roads mentioned were State Highway 1 in Waikouaiti and Waitati, road to and from Mosgiel, as well as roads and footpaths in West Harbour. Six submissions called for dust suppression on Double Hill Road, Waitati. One submission requested more electric vehicle (EV) charging stations.

23 Three submissions advocated for a truck by-pass while two submissions advocated for passenger train between Dunedin and Mosgiel or Port Chalmers. Two submissions asked for the completion of the Peninsula Connection.

24 There were conflicting submissions regarding speed limits. While some supported lower speed limits, particularly around schools, one submission asked for reconsideration of the limits.

25 Six submission expressed concerns about coastal erosion with one focusing on St. Clair Groynes.

Creative industries and relationships

26 The Council received 41 (11%) submissions on creative industries and relationships.

27 31 submissions commented on live music. All were concerned about the ongoing viability of live music venues and encouraged the Council to ensure that appropriate acoustic insulation requirements for new inner-city developments are adopted to minimise the risk of noise complaints that might affect live music venues.

28 Submitters noted the importance of music to the city’s vibrancy and to the wellbeing of its residents and raised concerns that these will diminish should live music venues be unable to thrive. Submissions supported ongoing investment in the music sector, with some noting the need for support for young musicians in particular.

29 Seven submissions discussed performing arts, calling for the Council to move forward urgently with investment in a fit-for-purpose performing arts venue. Submitters considered performing arts essential to the creative life of Dunedin and raised concerns about the inadequacy of current venues for sustaining performing arts practice.

30 Submissions about existing venues included their lack of accessibility and unsuitability for a variety of performances, including for local and touring acts.

31 Support for the work of the Dunedin Theatre Network and for Te Whare o Rukutia were mentioned in submissions from both the Creative New Zealand and Dunedin Fringe Festival. One submitter focussed on the needs of venues for the dance community, in particular affordable spaces for practice and preparation.

32 Six submissions related to Ara Toi in general. Submissions noted the importance of the arts, creative, and cultural activities to community wellbeing, social vibrancy, and economic vitality. Submitters encouraged greater Council investment into the sector as a way to support sustainable creative practices for individuals and arts organisations in Dunedin. There was support for ongoing engagement with mana whenua, and with the larger creative community. There were comments about public art, including praise for the new street art (although this is not funded by the DCC), and calls for the development of the city’s public artwork collection. One submission advocated for more Pasifika artwork around Dunedin and praised the increasing representation of mana whenua cultural narratives throughout the city.

Parks and Recreation

33 The Council received 38 (10%) submissions commenting on Parks and Recreations.

34 14 submissions related to playgrounds, sportsfields, and tracks. Many supported the recent playground upgrades in the city and asked for this work to continue. There was support for the outdoor basketball half courts that have been built at various parks in the city and requests for more. There was also support for Ross Creek signage improvements and to continue this work on more tracks in the city. Other submissions requested to plant more native species on DCC grounds, improve access to toilets at sports grounds in the evenings and on weekends and to fence playgrounds.

35 Seven submissions related to Destination Playgrounds. While two requested a new destination playground, the most offered suggestions for the existing playgrounds. Other submissions related to improving skate facilities in existing playgrounds, ensuring the new play spaces support people with disabilities and adding water play and splash pads into the new designs. There was also a request for play opportunities for adults.

36 Four submissions commented on aquatics, all of which supported the different pools available around Dunedin (i.e., Port Chalmers, Mosgiel, Moana). One submission questioned the necessity of heating the pool during the summertime.

37 Other submissions addressed increasing native planting, weed control, more community gardens, and more rubbish bins in reserves.

George Street upgrade

38 The Council received 23 (6%) submissions relating to the design and implementation of the Central City - Retail Quarter (George Street) project. 22 submissions were in support of the project, and one suggested an alternative option. Submitters commented on a range of topics relating to the general layout and atheistic appeal of George Street, the increased space for pedestrians and accessibility for people with mobility constraints.

Customer and Regulatory

39 The Council received 16 (4%) submissions relating to Customer and Regulatory.

40 Eight submissions commented about dogs, including dog registration tags, dog poo bags and bins, dog signage, dog access, animal enforcement, and a request for a new dog park.

41 Three submissions concerned building or planning: one about insulation and affordable housing, one about collection of water for subsequent use, and one about rental property standards.

42 Other submissions commented on the noise complaint system and live music, rules about cats, the smokefree policy, e-scooter safety and commended parking enforcement officers.

Waste and Environmental Solutions

43 The Council received 15 (4%) submissions on Waste and Environmental Solutions.

44 Submissions related to recycling covered the following topics; thanking Council for introducing bin-lid clips for kerbside recycling bins, advocating for more effective plans for waste reduction, advocating for an increase in funding and resources for community waste education, more green waste and soft plastic recycling as well as rubbish and general recycling facilities throughout the city, support for the planned increase in options for kerbside recycling as well as the introduction of both green waste and food waste bins, request for a bi-annual collection for old whiteware and introduction of ‘Pay As You Throw’ for recycling collections.

45 One submission opposed the introduction of the new bins and instead requested funding to encourage home composting.

46 One submission opposed the kerbside recycling collections due to bins being blown or knocked over. Another requested that all councils provide the same rubbish and recycling services.

Urban Design and Heritage

47 The Council received 15 (4%) submissions relating to urban design and heritage.

48 13 submissions were received regarding urban design. Seven of these discussed redevelopment of the harbourside area, expressing their desire to see more hospitality venues, improved connections for pedestrians and cyclists, and general enhancement of the waterfront as a public space. One submission responded positively to the visibility of mana whenua involvement. Three submissions advocated for increased pedestrianisation in the city, specifically in the CBD and along Queens Drive. Individual submitters encouraged the Council to consider ways to enhance the night-time experience of the CBD, neighbourhood centres across the city, and amenity of outlying settlements.

49 Five submissions commented on heritage, all highlighted the negative effect that derelict buildings are having on the overall presentation of the city.

Enterprise Dunedin

50 The Council received 10 (3%) submissions on economic development. There was general support for projects to stimulate sustainable economic opportunities, such as CODE (Centre of Digital Excellence), the Dunedin Hospital build, and JobDUN (tertiary/business internships).

51 There was some support for sustainable plant-based food, currently being undertaken by Good Food Dunedin. Comments also supported innovation and technology startups (e.g., CODE, startup Dunedin).

52 Submissions also mentioned ongoing support for the waterfront development, increasing Dunedin and surrounding areas tourism product offerings, improving rural broadband connectivity and improving the airport's connectivity and accessibility, as well as perceived cruise passenger problems, such as transportation to the city.

Climate Change Response and Zero Carbon

53 The Council received nine (2%) submissions on climate change response.

54 All submissions strongly advocated for more climate related activity by the Council. Two submissions were made on behalf of The Valley Project and Forest & Bird.

55 A detailed submission was received which identified five specific areas of improvement including:

a. mitigating climate change and adapting to its impacts,

b. improving management of three waters and the Essential Freshwater Programme,

c. restoring and sustaining thriving ecosystems, including within urban settings,

d. sustaining predator control efforts, and

e. exploring opportunities for improved cat control.

56 A submission was received which advocated for more sustainable funding for place-based groups - helping communities to support themselves.

57 Suggestions for improving Council's climate responses varied widely and included general comments around improving society, economic and creative activity. Key themes included: increasing green space, better bin system, more bike lanes, strong support for public transport options, making the city more accessible and improved community facilities, strong advocacy for climate adaptation by the Council and managed retreat for low-lying areas including South Dunedin, support for Tunnels Trail, and Council’s key role in helping the city adapt to changes in economic and social activities. There was also a specific request to stop using herbicides, in particular Glyphosate.

58 Positive responses included praise for funding place-based groups, waste minimisation grants, positive responses regarding investment by Council in cycleways and facilities for children (punch above our weight), 'shout out' to parking wardens and the recent protests led by the Council regarding proposed hospital cuts.

59 One submission was directly in relation to the South Dunedin Future programme, encouraging to stop development in low-lying areas and to continue to work with residents and businesses to prepare for climate-related change.

60 The Council received eight submissions about Zero Carbon - seven in general support of Zero Carbon work programme and one against. Three submissions commented on improving public transport and reducing fares. One submission advocated for enabling alternate modes of travel, such as cycling and park and ride. One submission called for better ways to manage and reduce waste. A couple of submissions were about community development and supporting food resilience.

Dunedin Hospital

61 The Council received eight submissions (2%) on the new hospital. All submitters were supportive of the work being done by the Council, and many requested that the Council continue to push back on budget cuts.

District Plan and Planning

62 The Council received seven (2%) submissions on the District Plan and Planning topic.

63 Three submissions were on Live Music. These are addressed in the Creative Partnerships and Relations section of this report.

64 Two submissions related to future development - one on the Waikouaiti Coast Community Board detailed below and the other about the location of critical infrastructure and housing and avoidance of natural hazards. One submission requested rezoning of a property. One submission related to a compliance issue for plantation forestry and has been referred to and is being managed by the Resource Consent Team.

Dunedin Railways

65 The Council received seven (2%) submissions on Dunedin Railways. There was general support for train networks from Dunedin, and some also advocated for bicycle tracks beside the train route (e.g., Taieri Gorge).

3 Waters

66 The Council received seven (2%) submissions on 3 Waters.

67 Two submissions expressed appreciation for DCC's continued work to improve water and wastewater infrastructure capacity and resilience. Two submissions were received from community boards and are detailed below.

68 One submission questioned DCC’s intention to fund infrastructure in unserviced areas of the city.

Working with Māori

69 The Council received six (1.5%) submissions all supporting DCC’s partnership with mana whenua and commenting on the positive work occurring, with particular reference to the reflection of mana whenua narratives in urban design in the central city. The submissions expressed a desire to see more input from mana whenua and Māori across the social, cultural, environmental and economic realms of Council activities and services with a focus on the future and wellbeing of the community.

Property

70 The Council received six (1.5%) submissions on Property.

71 Four submissions related to Community Housing, three of which supporting Council's Community Housing work, with one further submission querying progress on the current programme of delivering new community housing.

72 There were two submissions in support of advancing work on the South Dunedin Library and Community Hub.

Public Transport

73 The Council received one submission asking for the DCC and the Otago Regional Council (ORC) to coordinate the public transport services.

Civic General

74 The Council received one submission expressing appreciation for the online Council meetings.

Communications and Marketing

75 The Council received one submission requesting more information to be delivered on social media.

Elections

76 The Council received one submission asking that the Council bring back the wards system.

Community Development

77 One submission requested that the Place-based Community Grants should be changed from a contestable process to an annual funding allocation to provide stability and certainty regarding ongoing funding.

Community Board Submissions

Waikouaiti Coast Community Board submission

78 The Waikouaiti Coast Community Board (WCCB) submission commented on 3 Waters, thanking the Council for the upgrade of the Waikouaiti water treatment plant and requesting answers to their concerns regarding the wastewater disposal situation in the North Coast communities.

79 The submission expressed appreciation for the support received for the ‘One Coast’ project for recycling and composting facilities and called for continued support throughout the 10 year Plan. They requested that Rural Skip Days held at Warrington Domain should continue.

80 The WCCB commented on Parks and Recreation, expressing satisfaction with the revised Truby King Reserve Management Plan and the financial support for Moana Gow Swimming Pool. They brought attention to Mount Watkin (Hikaroroa) Recreation Reserve Management Plan (12 years out of date).

81 The WCCB commented on Transport, expressing satisfaction with the new weekend service on Route 1 and the Driver Feedback Sign on State Highway 1 at the northern entrance to Waikouaiti. They also alerted on a number of safety issues: need for a Driver Feedback Sign on State Highway 1 at the southern entrance of Waikouaiti, need for a Road Safety Assessments to be carried out on Beach Street, Waikouaiti and on Doctors Point Road, Waitati. The submission requested the implementation of ‘Park & Ride’ facilities at the northern and southern extremes of the city, support for the volunteer groups that have been formed to make progress on the project to link the Waitaki cycleway, more parking in the city centre (multi-storey building) and no reduction in maintenance budgets. The submission did not support changing the current ‘One-way Pair’ of roads on State Highway 1.

82 The submission called for attention that the North Coast area should not be neglected in the Coastal Erosion Plan.

83 The WBBC pointed out a suspected disconnection in Emergency management between the ORC and the DCC in regard to the Community Response Groups.

84 The WBBC reiterated their concern about the future of the North Coast in the 2^nd Generation District Plan.

Mosgiel-Taieri Community Board submission

85 The Mosgiel-Taieri Community Board (MTCB) submission advocated to remove heavy transport from the main street of Mosgiel and develop a by-pass for these vehicles.

86 The submission called for the DCC to support the Taieri Trails Group and push on with the construction of the Tunnel Trail between Mosgiel and Dunedin and to join the Board in advocating to the ORC to maintain the flood protection infrastructure on the Taieri.

87 The MTCB celebrated the redevelopment of Outram Glen and the upgrade of Memorial Park Destination Playground and asked for early consultation of the Board and the wider community in the design process of these projects.

Saddle Hill Community Board submission

88 The Saddle Hill Community Board (SHCB) submission celebrated the Half Basketball Court at the Delta Drive Playground and advocated for the development of the shared bike/walkway between Waldronville and Ocean View as well as an updated assessment of the coastal erosion status of their boundary (Taieri Mouth to Tunnel Beach).

89 The SHCB encouraged continued information and work with the interested groups on the proposed Smooth Hill Landfill project.

West Harbour Community Board Submission

90 The West Harbour Community Board (WHCB) submission showed broad support for the draft Plan.

91 The WHBC expressed concerns and asked for remedies on several areas considered dangerous: shared pathway Terminus at Port Chalmers, Aramoana Parking Domain and main Aramoana road, Back Beach Parking at Port Chalmers, as well as several other roads and footpaths. They called for the formation of an ‘Otago Harbour User Working Group’.

92 The submission expressed concerns about he planned closure of the “two raw dams and water treatment plant at Port Chalmers”, which could cause water restrictions.

93 The WHBC made several requests, including extension of Port Chalmers pool season and hours, a trial use of marine grade dog-poo-bag dispensers and dog-poo bag bins along the Shared Path and Back Beach, additional support for a pest free West Harbour, as well as a review and solution for the preservation of the Aramoana Ecological Area (wetland) and the Aramoana spit historical wharf.

Strath Taieri Community Board submission

94 The Strath Taieri Community Board (STCB) submission called for urgent resolution of ongoing issues around security and integrity of infrastructure from flooding around the Middlemarch township.

95 The STCB supported the redevelopment of the Taieri Gorge Train link between Dunedin and Middlemarch as well as the protection, enhancement and use of the Middlemarch Railway precinct. To help create a strategic vision for the future of tourism within the Strath Taieri area, they encouraged the reform of what was previously the “Middlemarch Promotions Committee”. The STBC raised attention on the beautification plan for the Middlemarch township and cemetery and called for significant revamp or replacement of the Community Hall as well as support for ‘Community Shed’.

96 The submission expressed concerns around water supplies and promoted the development of high-speed internet as well as additional electric vehicle charging bases and extending recycling opportunities.

97 The STBC showed interest in the recent acquisition of Foulden Maar and called for early dialogue and engagement.

98 The STBC expressed concerns in relation to the Carbon Zero goal by 2030, considering its large rural farming hub, which lacks viable alternatives for a “clean energy” farming vehicle.

Otago Peninsula Community Board submission

99 The Otago Peninsula Community Board (OPCB) submission mentioned the Peninsula connection remaining work, particularly the Ōtākou Fisheries Wharf, and requested review of the parking areas to improve accessibility.

100 The submission made some propositions related to climate change and community resilience including: improvement and protection of roads at Papanui and Hooper’s Inlet to protect them from inundation, suitable street drainage and footpaths, rebuild and improve the sea wall at Tidewater Drive in Harwood, develop a comprehensive ecological approach to the management of Portobello Road in terms of re-planting, tree removal and weed control and invest in the planting of 100,000 trees over 10 years for habitat creation to offset negative effects of the carbon emissions associated with cruise ships and other tourist activity.

101 The OPBC requested some roads improvements and a program of suitable street footpath in MacAndrew Bay, Tomahawk and Pukehiki.

102 The OPBC discussed investing the Otago Peninsula Tracks network as well as the redevelopment of new separate public toilets at Macandrew Bay Beach.

OPTIONS

103 No options are provided as this is a summary of community submissions from the draft Annual Plan engagement process.

NEXT STEPS

104 During deliberations the Council will consider the community’s feedback on the draft Annual Plan 2023/2024.

105 As part of the development of the final Annual Plan 2023/2024, budget updates may need to be made following any decisions made by the Council during the deliberations process.

106 Staff have attempted to capture in summary form all feedback from the community. Any requests that have asked for funding or improved amenities have been covered off in the Requests for Funding and Amenities Report.

Signatories

Author:

Alix de Blic - Senior Policy Analyst

Authoriser:

Gina Huakau - Corporate Policy Manager

Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy

Attachments

	Title	Page
⇩a	Media content 1	121
⇩b	Media content 2	122
⇩c	Media content 3	123
⇩d	Future of Us - Website overview	124

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

The Annual Plan 2022/2023 enables democratic local decision making and action by, and on behalf of communities; and promotes the social, cultural, environmental and economic wellbeing of Dunedin communities now, and in the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Annual Plan 2023/24 contributes to all of the objectives and priorities of the strategic framework as it describes the Council’s activities; the community outcomes; and provides for decision making and coordination of the Council’s resources, as well as a basis for community accountability.

Māori Impact Statement

The Annual Plan 2023/24 provides a mechanism for Māori to contribute to local decision-making. The Council’s engagement with Mana Whenua and Mātāwaka is an ongoing and continuous process. No significant changes to the 10 year plan that impact Māori were made in the draft 2023-24 Annual Plan.

Sustainability

The summary of community feedback includes the views of the community across a number of sustainability focus areas.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Submissions on budget or options are included in topic specific reports. This report provides the summary of community responses for non-budget or option specific reports.

Financial considerations

Submissions on budget or options are included in topic specific reports. This report provides the summary of community responses for non-budget or option specific reports.

Significance

This report summarises the community responses on the draft Annual Plan 2023/24. This report is of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Community responses on the draft Annual Plan 2023/24 have been summarised in this report.

Engagement - internal

Staff and managers from across the Council have been involved in the discussion of community feedback.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The summary of submissions from community boards is included in this report.

Council

22 May 2023

Fees and Charges for 2023/24

Department: Civic

EXECUTIVE SUMMARY

1 The schedule of fees and charges for the 2023/24 financial year is presented to the Council for adoption. The schedule of fees and charges are presented at attachments A – K.

2 Fees and charges are presented for approval in advance of the final Annual Plan adoption on
27 June 2023, to allow sufficient time to complete the work needed to ensure the schedules are ready to take effect from 1 July 2023.

RECOMMENDATIONS

That the Council:

a) Approves the 2023/24 Fees and Charges Schedules.

BACKGROUND

3 Draft schedules of fees and charges for Council activities were approved at the Council meeting held on 22 February 2023. These fees and charges were made available to the public on the Council website as part of Council’s engagement on the draft Annual Plan:

DISCUSSION

4 The schedule of fees and charges are presented at attachments A – K.

5 The final deliberations and decision-making processes undertaken at this meeting confirm the revenue budgets these fees and charges pertain to. If a change to a fee and associated revenue budget is approved at this meeting the fee concerned would not be adopted with the rest of the schedule. The revised fee would instead be adopted at the Council meeting to adopt the Annual Plan on 30 June 2023.

Summary of engagement feedback

6 Three submissions received commented on Fees and Charges. One submission asked that entry to the Chinese Garden be free. One submission cautioned against making fees for sports facilities a deterrent for users. The third submission suggested that fees and charges to Council facilities should increase by no less than the rate of inflation.

Changes made since approval of fees and charges in February 2023

7 Minor changes have been made to the schedules following approval given in February 2023. These are shown in the table below:

Fee approved in February 2023	Amendment
Waste Management: The Waste Disposal Levy and /or ETS charges have not increased to the level that was estimated in February 2023.	Minor reductions have been made to 16 charges for the 2023/24 financial year.
Waste Management: Charges for clean fill, clay cover, and rubble incorrectly did not include GST.	GST of $1.50 has been added to 8 items.
Car park fees for Lower Moray Place car park	Fees for the Lower Moray Place car park have been removed as this space is currently no longer available.
Aquatic services - Refundable Deposit for hire items of $20.40	Amended to be $20.00, same as prior year.
Aquatic services – Moana Pool hire costs $61.40	Amended to be $64.00, in line with Te Puna o Whakaehu
Aquatic services – Meeting room hire $25.10	Amended to $25.20, to be divisible by 4.

8 Minor wording changes to provide clarity and improve accuracy have also been made to the descriptions of some fees and charges.

OPTIONS

9 There are no options.

NEXT STEPS

10 Staff will be advised that fees and charges have been formally approved by Council.

11 The completed schedule of fees and charges will be updated on the Council’s website.

Signatories

Author:	Sharon Bodeker - Manager Governance
Authoriser:	Gavin Logie - Chief Financial Officer

Attachments

	Title	Page
⇩a	Community & Planning fees schedule	130
⇩b	Economic Development fees schedule	133
⇩c	Galleries, Libraries and Museums fees schedule	134
⇩d	Governance fees schedule	137
⇩e	Property fees schedule	138
⇩f	Regulatory fees schedule	139
⇩g	Schedule B Building Consents	146
⇩h	Reserves and Recreational Facilities fees schedule	148
⇩i	Transport fees schedule	154
⇩j	3 Waters fees schedule	155
⇩k	Waste Management fees schedule	156

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Activity Groups contribute to the delivery of all of the objectives and priorities of the strategic framework. The adoption of fees and charges is a mechanism for funding this work.

Māori Impact Statement

The Annual Plan 2023/24 provides a mechanism for Māori to contribute to local decision-making. The Council’s engagement with Mana Whenua and Mātāwaka is an ongoing and continuous process.

Sustainability

Sustainability is an underlying principle of the DCC’s strategic framework and is outlined in the 10 year plan 2021-31. Activities in the 10 year plan 2021-31, and therefore the Annual Plan, supports the DCC to embed the principles across DCC work.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The fees and charges are set in line with the Revenue and Financing Policy in the 10 year plan.

Financial considerations

Fees and charges contribute to the revenue budgets for the Council’s activities.

Significance

The proposed changes to the fees and charges schedule are considered to be low, in terms of the Council’s Significance and Engagement Policy.

Engagement – external

The fees and charges were included on Council’s website as part of the engagement process on the Annual Plan.

Engagement - internal

Staff across all group activity areas of Council were involved in the development of fees and charges.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Fees and charges may be of interest to Community Boards.

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Sophie Barker
Members	Cr Bill Acklin	Cr David Benson-Pope
	Cr Christine Garey	Cr Kevin Gilbert
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Cherry Lucas	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley

	Title	Page
A ⇩	Minutes of Ordinary Council meeting held on 1 May 2023	17

Activity	Number
Parks and recreation	25
Property	11
Transport	25
3 Waters	3
Waste	4
Other	4
Total	72