Agenda of Council - Tuesday, 30 May 2023

Council

30 May 2023

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 27 April 2023, commencing at 10.00 am

PRESENT

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Sophie Barker
Members	Cr Bill Acklin	Cr David Benson-Pope
	Cr Christine Garey	Cr Kevin Gilbert
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Cherry Lucas	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley

IN ATTENDANCE

Governance Support Officer Lynne Adamson

The Mayor acknowledged the passing of Mr Trevor Williams, Dunedin City Council retired civil engineer following 35 years of work. He spoke of his significant and lasting contribution to the modernisation and development of Dunedin’s engineering infrastructure.

1 Opening

Martin Genet of the Dunedin Baha’i Community opened the meeting with a prayer.

2 Public Forum

Dark Skies

Mr Broughton spoke to his circulated information on Dark Skies and Sustainability which outlined restoring and preserving Dunedin’s Night Sky using responsible outdoor lighting.

Mr Broughton responded to questions.

2023 Dunedin Fringe Festival Update

Ms Ruth Harvey and Ms Kate Schrader (Co-Directors Dunedin Fringe Festival) provided an update on the 2023 Dunedin Fringe Festival, and responded to questions.

3 APOLOGIES

There were no apologies.

4 CONFIRMATION OF AGENDA

Moved (Mayor Jules Radich/Cr Bill Acklin):

That the Council:

Confirms the agenda without addition or alteration.

Motion carried (CNL/2023/081)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Team Members’ Interest Register.

Motion carried (CNL/2023/082)

6 Confirmation of Minutes

6.1 Ordinary Council meeting - 27 March 2023

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

a) Confirms the public part of the minutes of the Ordinary Council meeting held on 27 March 2023 as a correct record.

Motion carried (CNL/2023/083)

6.2 EXTRAOrdinary Council meeting - 6 April 2023

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

a) Confirms the public part of the minutes of the Extraordinary Council meeting held on 06 April 2023 as a correct record.

Motion carried (CNL/2023/084)

Reports

7 Actions From Resolutions of Council Meetings
	A report from Civic provided an update on the progress on implementing resolutions made at Council meetings.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: a) Notes the Open and Completed Actions from resolutions of Council meetings. Motion carried (CNL/2023/085)

8 Forward Work Programme for Council - April 2023
	A report from Civic provided the updated forward work programme for the 2022-2023 year.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Andrew Whiley): That the Council: a) Notes the updated Council forward work programme. Motion carried (CNL/2023/086)

9 Introducing car share to Dunedin
	A report from the Sustainability Group provided an update on plans to introduce a car share service to Dunedin to offer visitors and residents an additional transport option.
	The General Manager Infrastructure and Development (Simon Drew) and Manahautū (General Manager Māori Partnerships and Policy) (Jeanette Wikaira) spoke to the report and responded to questions.
Cr Carmen Houlahan left the meeting at 10.54 am and returned at 10.57 am.
	Moved (Cr Steve Walker/Cr Christine Garey): That the Council: a) Notes the intention to issue a Request for Proposal to identify a preferred car share supplier for Dunedin. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 14 votes to 1 Motion carried (CNL/2023/087)

Cr Gilbert left the meeting at 11.27 am and returned at 11.29 am.

10 FIFA Women's World Cup 2023 Update
	A report from Events and Community Development provided an overview of the DCC activity preparing for the FIFA Women’s World Cup. This tournament is being hosted in Dunedin from 21 July until 1 August 2023.
	The General Manger Community Services (Simon Pickford) and Team Leader – Events (Dan Hendra) spoke to the report and responded to questions.
Cr Christine Garey left the meeting at 11.42 am and returned at 11.44 am.
	Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: a) Notes the FIFA Women’s World Cup 2023 Update report. Motion carried (CNL/2023/088)

Moved (Mayor Jules Radich/Cr Andrew Whiley):

That the Council:

Adjourns the meeting until 12.30 pm.

Motion carried

The meeting adjourned at 11.52 am and reconvened at 12.31 pm.

11 Mosgiel Recreation Area Reserve Management Plan - Notice of Intent
	A report from Parks and Recreation sought approval to commence the public consultation process required by Section 41(5) of the Reserves Act 1977 to enable preparation of the Mosgiel Recreation Area Reserve Management Plan.
	The General Manager Community Services (Simon Pickford), Group Manager Parks and Planning and Partnerships Manager (John Brenkley) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Sophie Barker): That the Council: a) Approves the Statement of Proposal and the Stage 1 Engagement Questions for Mosgiel Recreation Area, and the commencement of the public consultation process required by Section 41(5) of the Reserves Act 1977. Motion carried (CNL/2023/089)

12 Logan Park Recreation Reserve - Reserve Management Plan - Notice of Intent
	A report from Parks and Recreation sought approval to commence the public consultation process required by section 41(5) of the Reserves Act 1977 to enable the preparation of the Local Park Recreation Reserve - Reserve Management Plan.
	The General Manager Community Services (Simon Pickford) and Planning and Partnerships Manager (John Brenkley) spoke to the report and responded to questions.
	Moved (Cr Andrew Whiley/Cr Jim O'Malley): That the Council: a) Approves the Statement of Proposal and the Stage 1 Engagement Questions for Logan Park Recreation Reserve, and the commencement of the public consultation process required by section 41(5) of the Reserves Act 1977. Motion carried (CNL/2023/090)

13 Land Transport Management (Regulation of Public Transport) Amendment Bill - Submission
	A report from Transport sought approval for a submission on the Land Transport Management (Regulation of Public Transport) Amendment Bill.
	The General Manager Infrastructure and Development (Simon Drew), Group Manager Transport (Jeanine Benson) and Senior Transport Planner (Helen Chapman) spoke to the report and responded to questions.
Moved (Mayor Jules Radich/Cr Sophie Barker): That the Council: Adjourns the meeting for five minutes. Motion carried The meeting adjourned at 1.01 pm and reconvened at 1.09 pm.
	Moved (Cr Jim O'Malley/Cr Kevin Gilbert): That the Council: a) Approves the draft submission to the Land Transport Management (Regulation of Public Transport) Amendment Bill with the addition of the following point: i) that the Land Transport Management Act (2003) is amended to enable Territorial Authorities to deliver public transport. b) Authorises the Mayor or his delegate to speak to the DCC submission at the Transport and Infrastructure Select Committee c) Authorises the Chief Executive to make any minor editorial changes to the submission if required. Motion carried (CNL/2023/091)

14 Review of the Electricity (Hazards from Trees) Regulations 2003 - Submission
	A report from Parks and Recreation sought approval of a submission to the Ministry of Business Innovation and Employment on the discussion document ‘Review of the Electricity (Hazards from Trees) Regulations 2003’.
	The General Manager Community Services (Simon Pickford) and Parks Operations Manager (Aidan Battrick) spoke to the report and responded to questions.
	Moved (Cr Christine Garey/Cr Marie Laufiso): That the Council: a) Approves the submission to the Ministry of Business Innovation and Employment on the discussion document ‘Review of the Electricity (Hazards from Trees) Regulations 2003’. b) Authorises the Chief Executive to make any minor editorial changes to the submission if required. Motion carried (CNL/2023/092)

15 2022 Annual Report for Dunedin Venues Management Ltd
	A report from Dunedin City Holdings Ltd provided the 2022 Annual Report of Dunedin Venues Management Limited.
	The Chair, Dunedin City Holdings Ltd (Keith Cooper) and General Manager (Jemma Adams) spoke to the report and responded to questions.
	Moved (Cr Sophie Barker/Cr Cherry Lucas): That the Council: a) Notes the 2022 Annual Reports of Dunedin Venues Management Limited. Motion carried (CNL/2023/093)

RESOLUTION TO EXCLUDE THE PUBLIC

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 27 March 2023 - Public Excluded	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). S7(2)(b)(i) The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.	.
C2 Confidential Council Actions from Resolutions at Council Meetings	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C3 Confidential Council Forward Work Programme - April 2023	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C4 Director Remuneration - Dunedin City Holdings Limited Group Companies	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(b)(i) The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	This report is confidential because the information contained in this report remains confidential until Council has determined the level of fees and advised Dunedin City Holdings Limited of the outcome at which point the information can be made public..
C5 Appointment of District Licensing Committee Members	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That Mr Keith Cooper (Chairperson, Dunedin City Holdings Limited) and Ms Jemma Adams (General Manager, Dunedin City Holdings Limited) be permitted to attend the meeting to speak to Item C4 – Director Remuneration – Dunedin City Holdings Limited Group Companies to provide assistance in relation to the matters to be discussed.

That the meeting adjourn to enable members of the public and media to leave.

Motion carried (CNL/2023/094)

The meeting moved into confidential at 2.10 pm and closed at 3.12 pm.

..............................................

MAYOR

Council

30 May 2023

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Monday 22 May 2023 and Tuesday 23 May 2023 commencing at 10.00 am

PRESENT

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Sophie Barker
Members	Cr Bill Acklin	Cr David Benson-Pope
	Cr Christine Garey	Cr Kevin Gilbert
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Cherry Lucas	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy)), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Paul Henderson (Acting General Manager Customer and Regulatory), Carolyn Allan (Senior Management Accountant), Scott MacLean (Group Manager Parks and Recreation), David Ward (Group Manager 3 Waters), Chris Henderson (Group Manager Waste and Environmental Solutions), Jeanine Benson (Group Manager Transport), Anna Nilsen (Group Manager Property), Gina Hu’akau (Corporate Policy Manager), Leanne Mash (Communication and City Marketing Manager) and Clare Sullivan (Principal Committee Advisor)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 APOLOGIES

There were no apologies.

3 CONFIRMATION OF AGENDA

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

Confirms the agenda without addition or alteration

Motion carried (CNL/2023/099)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Confirms the proposed management plan for the Executive Leadership Team’s
interests.

Motion carried (CNL/2023/100)

5 Confirmation of Minutes

5.1 Ordinary Council meeting - 1 May 2023

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

a) Confirms the minutes of the Ordinary Council meeting held on 01 May 2023
as a correct record.

Motion carried (CNL/2023/101)

Reports

6 CEO Overview Report - Annual Plan Deliberations 2023/24
	A report from Finance and the Executive Leadership Team provided an overview of the 2023/24 Annual Plan process to date, decisions to be made at this deliberations meeting, and the process to complete the Annual Plan through to its adoption by 27 June 2023.
	The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Bill Acklin): That the Council: a) Notes the CEO Overview Report – Annual Plan Deliberations 2023/24. b) Notes that any resolution made in this section of the meeting, pursuant to Standing Order 23.5 may be subject to further discussion and decision by the meeting. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 14 votes to 1 Motion carried (CNL/2023/102)

7 Annual Plan 2023/24 - Requests for Funding
	A report from Civic summarised the 12 funding requests received from submitters during the community engagement period on the Annual Plan.
	The Chief Executive Officer (Sandy Graham) spoke to the report.
Cr Carmen Houlahan left the meeting at 10.35 am and returned at 10.38 am. Cr Mandy Mayhem left the meeting at 11.06 am and returned at 11.09 am.
Moved (Mayor Jules Radich/Cr Marie Laufiso): That the Council: Adjourns the meeting for 15 minutes. Motion carried The meeting adjourned at 11.32 am and reconvened at 11.50 am.
	Submission 964883 - Dunedin Theatre Network
	There was a discussion on the request from the Dunedin Theatre Network for funding to complete structural assessments on the Playhouse, Athenaeum Building and Mayfair Theatre.
	Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: a) Approves funding the Dunedin Theatre Network $100,000 toward costed design options from the Property budget. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Mandy Mayhem, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (11) Against: Crs Carmen Houlahan, Cherry Lucas, Jim O'Malley and Lee Vandervis (4) Abstained: Nil The division was declared CARRIED by 11 votes to 4 Motion carried (CNL/2023/103)
	Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: b) Enters into a Memorandum of Understanding with the Dunedin Theatre Network. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (12). Against: Crs Carmen Houlahan, Jim O'Malley and Lee Vandervis (3). Abstained: Nil The division was declared CARRIED by 12 votes to 3 Motion carried (CNL/2023/104)
	Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: c) Notes that updates on the work of the Dunedin Theatre Network will be reported in the Community Services Committee Forward Work Programme. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (15). Against: Nil Abstained: Nil The division was declared CARRIED by 15 votes to 0 Motion carried (CNL/2023/105)
	Moved (Cr Christine Garey/Cr Mandy Mayhem): That the Council: d) Requests a report updating the work that has been undertaken on Council’s decision to retain $17.1 million for a mid sized theatre development in time to inform options for the 10 Year Plan 2024-34. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (15). Against: Nil Abstained: Nil The division was declared CARRIED by 15 votes to 0 Motion carried (CNL/2023/106)
Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: Adjourns the meeting until 1.20 pm. Motion carried The meeting adjourned at 12.50 pm and resumed at 1.25 pm.

	Submission 964854 - Saddle Hill Community Board – Waldronville Cycleway
	There was a discussion on the submission from the Saddle Hill Community Board for the extension of the shared pathway from Green Island to Waldronville to Ocean View.
	Moved (Cr Kevin Gilbert/Cr Andrew Whiley): That the Council: a) Asks staff to work with the Saddle Hill Community Board to include a shared path between Waldronville and Ocean View in the strategic pedestrian and cycleway network plan that will be considered in the 2024 – 2034 10-Year plan. Motion carried (CNL/2023/107)

Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: Adjourns the meeting for five minutes. Motion carried The meeting adjourned at 1.38 pm and reconvened at 1.44 pm.
	Submission 964840 - Dunedin Gymnastics Academy
	There was a discussion on the submission from the Dunedin Gymnastics Academy (DGA) for funding to support building costs for their proposed new gymnastic facility.
	Moved (Cr Andrew Whiley/Cr Carmen Houlahan): That the Council: a) Notes that Sidey Park was the Dunedin Gymnastic Association’s preferred site for a new gymnastic facility. b) Asks staff to work with the Dunedin Gymnastic Association to outline any Council processes required to enable the DGA to carry out due diligence on the potential use of Sidey Park in time for the 2024 – 2034 10-Year plan. Motion carried (CNL/2023/108)

	Submitter 964678 - Orokonui Ecosanctuary
	Cr Steve Walker withdrew from this item. There was a discussion on the funding request from the Orokonui Ecosanctuary.
	Moved (Cr Mandy Mayhem/Cr Carmen Houlahan): That the Council: a) Approves $70,000 funding to the Orokonui Ecosanctuary towards their education programme in the 2023-24 Annual Plan. Division The Council voted by division For: Crs Carmen Houlahan, Marie Laufiso, Mandy Mayhem and Mayor Jules Radich (4). Against: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Cherry Lucas, Jim O'Malley, Lee Vandervis, Brent Weatherall and Andrew Whiley (10). Abstained: Nil The division was declared LOST by 4 votes to 10
	Moved (Cr Mandy Mayhem/Cr Carmen Houlahan): That the Council: b) Ask staff to work with the Orokonui Ecosanctuary to explore longer term funding options. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Nil Abstained: Nil The division was declared CARRIED by 14 votes to 0 Motion carried (CNL/2023/109)

	Submitter 964503 - Tūhura Otago Museum
	Crs Cherry Lucas and Christine Garey withdrew from this item.
Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: Adjourns the meeting for 5 minutes. Motion carried The meeting adjourned at 2.59 pm and reconvened at 3.07 pm.
	There was a discussion on Tūhura Otago Museum’s request for a 7% increase in funding.
	Moved (Cr Steve Walker/Cr Andrew Whiley): That the Council: a) Approves a museum levy increase of 5%. Division The Council voted by division For: Crs David Benson-Pope, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Steve Walker, Andrew Whiley and Mayor Jules Radich (7). Against: Crs Bill Acklin, Sophie Barker, Mandy Mayhem, Jim O'Malley, Lee Vandervis and Brent Weatherall (6). Abstained: Nil The division was declared CARRIED by 7 votes to 6 Motion carried (CNL/2023/110)
	Cr Kevin Gilbert withdrew from discussion and consideration of resolution b).
	Moved (Cr Steve Walker/Cr Andrew Whiley): That the Council: b) Confirms the rates rebate increase at 1.6%; and Division The Council voted by division For: Crs Sophie Barker, David Benson-Pope, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (10). Against: Crs Bill Acklin and Lee Vandervis (2). Abstained: Nil The division was declared CARRIED by 10 votes to 2 Motion carried (CNL/2023/111)
	Moved (Cr Steve Walker/Cr Andrew Whiley): That the Council: c) Supports the campaign asking government to provide a level of funding that recognises the importance of their collections. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Nil Abstained: Nil The division was declared CARRIED by 13 votes to 0 Motion carried (CNL/2023/112)

	Moved (Cr Steve Walker/Cr Andrew Whiley): That the Council: d) Requests that staff review the DCC funding approach for the Otago Museum and the reporting requirements of the Otago Museum Act 1996 and report back by December 2023 in time for the 10 Year Plan 2024-34. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Nil Abstained: Nil The division was declared CARRIED by 13 votes to 0 Motion carried (CNL/2023/113)

Moved (Mayor Jules Radich/Cr Steve Walker)

That the Council:

Extends the meeting beyond 6 hours.

Motion carried

8 Annual Plan 2023/24 - Amenity Requests
	A report from Civic summarised requests for new amenities and projects received from submitters.
	The Chief Executive Officer (Sandy Graham) spoke to the report.
	Discussions were held on the Amenity Requests for Sports Facilities and Parks and Reserves.
Cr Houlahan left the meeting at 3.48 pm and returned at 3.51 pm.
Moved (Mayor Jules Radich/Cr Steve Walker) That the Council: Adjourns the meeting for 5 minutes. Motion carried The meeting adjourned at 4.16 pm and reconvened at 4.27 pm.
	Discussions were held on the Property and Transport Amenity Requests.
	Moved (Cr Carmen Houlahan/Cr Jim O'Malley): That the Council: a) Request that in preparing for the 10 Year Plan 2024-34, staff ensure that commuter rail is a topic for consideration in the formation of the consultation document. Motion carried (CNL/2023/114)
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: Adjourns the meeting until 10.00 am on Tuesday 23 May 2023. Motion carried The meeting adjourned at 4.56 pm and reconvened at 10.00 am on Tuesday 23 May 2023. Cr Lee Vandervis entered the meeting at 10.01 am.

	The discussions continued on the Transport Amenity Requests.
Cr Houlahan left the meeting at 10.42 am and returned at 10.44 am. There was a discussion on the Peninsula Connection Project.
	Moved (Cr Christine Garey/Cr Andrew Whiley): That the Council: a) Request staff to include the unfunded sections of the peninsula connection project (from Portobello township to Harrington Point) into the Regional Land Transport Plan 2024 – 2034. b) Request staff prepare a report in time for the 10 Year Plan 2024-34 on the unfunded sections of the Peninsula Connection, including: i. Updated costs for completion of these sections ii Funding options Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 14 votes to 1 Motion carried (CNL/2023/115)

	Moved (Mayor Jules Radich/Cr Jim O’Malley): That the Council: Adjourns the meeting for 5 minutes. Motion carried The meeting adjourned at 11.22 am and reconvened at 11.30 am.

	There was a discussion on the Climate Adaption Plan.
	Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Council: a) Adds the development of a Climate Adaptation Plan to its forward work plan. b) Notes that progress updates will be reported to the Strategy Planning and Engagement Committee. c) Notes the first report will provide a stocktake of the current work and outline next steps including resourcing requirements. d) Notes that the first report will be to the November 2023 Strategy Planning and Engagement Committee meeting.
	Following discussion it was moved (Cr Bill Acklin/Cr Cherry Lucas): That the Council: a) Pursuant to Standing Orders 24.2 (b) that the motion under debate should now be put. Motion carried (CNL/2023/116)
	The substantive motion was then put:
	Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Council: a) Adds the development of a Climate Adaptation Plan to its forward work plan. b) Notes that progress updates will be reported to the Strategy Planning and Engagement Committee. c) Notes the first report will provide a stocktake of the current work and outline next steps including resourcing requirements. d) Notes that the first report will be to the November 2023 Strategy Planning and Engagement Committee meeting. Motion carried (CNL/2023/117) with Cr Lee Vandervis recording his vote against
	There were discussions on the Waste Amenity Requests.
Moved (Mayor Jules Radich/Cr Marie Laufiso): That the Council: Adjourns the meeting until 1.00 pm. Motion carried The meeting adjourned at 12.26 pm and reconvened at 1.02 pm.
	There was a discussion on Mosgiel Heavy Transport Bypass.
	Moved (Cr Cherry Lucas/Cr Carmen Houlahan): That the Council: a) Request a report on the Mosgiel Heavy Transport Bypass to the Infrastructure Services Committee by October 2023. Motion carried (CNL/2023/118)

9 Capital Expenditure Report - 2023/24 Annual Plan
	The Chief Executive Officer withdrew the Capital Expenditure Report – 2023/24 Annual Plan and advised it would be presented to the Council meeting to be held on Tuesday 30 May 2023.

11 Fees and Charges for 2023/24

A report from Civic provided the schedule of fees and charges for the 2023/24 financial year for adoption.

The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions on the fees and charges.

Moved (Mayor Jules Radich/Cr Andrew Whiley):

That the Council:

a) Approves the 2023/24 Fees and Charges Schedules.

Motion carried (CNL/2023/119) with Cr Lee Vandervis recording his vote against

10 Summary of Submissions on Annual Plan
	A report from Corporate Policy summarised the submissions received on the draft 2023-24 Annual Plan.
	The Manahautū (General Manager Māori Partnerships and Policy) Jeanette Wikaira and Corporate Policy Manager (Gina Hu’akau) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: a) Notes the feedback received from the community through the Annual Plan community engagement process. Motion carried (CNL/2023/120)

12 Completion of Annual Plan 2023/24 deliberations and decision-making
	A report from Civic provided the recommendations to be taken at the completion of Council consideration of feedback and final decision-making on the budgets for the annual plan 2023/24.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions. .
Moved (Mayor Jules Radich/Cr Kevin Gilbert): That the Council: Adjourns the meeting. Motion carried The meeting adjourned at 1.50 pm and reconvened at 1.58 pm.
	There was a discussion on how Council would fund the increase in the Tūhura Otago Museum levy to 5% and rates rebate increase of 1.6%.
	Moved (Cr Lee Vandervis/Cr Bill Acklin): That the Council: Approves the draft rates increase at 6.6% for 2023/24. Motion carried (CNL/2023/121)

	Moved (Cr Bill Acklin/Cr Steve Walker): That the Council: a) Approves staff comments for feedback topics as shown in the consultation database (or as amended during Annual Plan decision-making) for the purposes of: i) providing feedback on Annual Plan engagement and decision-making to the community; ii) inclusion in the Annual Plan 2023/24 as appropriate; and iii) further follow-up or action by staff, if required. Motion carried (CNL/2023/122)

	Moved (Cr Bill Acklin/Cr Steve Walker): That the Council: b) Approves the changes to draft 2023/24 budgets resolved at this meeting for inclusion in the Annual Plan 2023/24, for adoption by the Council on 27 June 2023. Motion carried (CNL/2023/123) with Cr Lee Vandervis recording his vote against.

The meeting closed at 2.14 pm

..............................................

MAYOR

Council

30 May 2023

Kettle Park Investigation of Historic Landfill

Department: Transport

EXECUTIVE SUMMARY

1 The purpose of this report is to present the findings from the investigation on the contamination and physical extent of the historic Kettle Park landfill and to outline the next steps that will now be undertaken.

RECOMMENDATIONS

That the Council:

a) Notes the Kettle Park Investigation of Historic Landfill report.

BACKGROUND

2 In February 2022, Council adopted Whakahekerau – Rakiātea Rautaki Tai, The St Clair – St Kilda Coastal Plan (Coastal Plan).

3 During the development of the Coastal Plan, it was identified that not enough was known about the historic landfill site which exists beneath the Kettle Park recreational area.

4 Historic records indicate the Kettle Park site was used as a waste landfill between 1900 and 1960.

5 The Coastal Plan included a short-term action to undertake an ‘Investigation of Kettle Park landfill composition and extent’.

6 Tonkin and Taylor Limited was engaged to undertake 60 borehole investigations and to analyse soil samples for contaminants. Their Kettle Park Landfill – Factual Report dated May 2023 is attached as Attachment A.

DISCUSSION

7 The investigation has identified the presence of landfill waste over an area of approximately 48,000 m² to the east of Moana Rua Road, approximately 3,000 m² west of Moana Rua Road, and highlights the possibility of landfill material beneath Moana Rua Road itself.

8 Landfill material extended to at least 7 metres below ground level in the north-eastern part of Kettle Park.

9 Volume estimates of the three contaminated ground layers were:

· Capping material = 50,000 m³

· Landfill material = 245,000 m³

· Impacted beach sands = 24,000 m³.

10 In general, the types of waste present indicate the successive filling of the area over a period of approximately three decades (<1942 to <1967), primarily comprising industrial waste with various pockets of gasworks, forge, and demolition types of waste heterogeneously mixed throughout.

11 As expected, sampling results have identified concentrations of metals, hydrocarbons, Polycyclic Aromatic Hydrocarbons (PAH) compounds and asbestos within the landfill materials. Asbestos fibres were also found in the capping materials. Asbestos was not detected in the layer of topsoil/turf.

12 While contaminants in the landfill and capping materials are at concentrations that present a potential health risk, these materials are covered by a layer of topsoil/turf which provides a physical barrier to the contaminated materials. Therefore, the health risk to users of the sports fields remains low.

13 If the landfill material requires disturbance (eg as part of any bulk offsite disposal of material), health and safety controls would need to be implemented to protect contractors and the public.

14 Small discharge/s of landfill material at the seaward dune face due to storm surge erosion events present a low risk to human and environmental health because they would be cleaned up and repaired quickly. A more significant risk to human and environmental health could occur if a large volume of landfill material was exposed from the seaward dune following sustained and substantial erosion events.

15 The results from Tonkin and Taylor Limited's testing indicate any disposal of landfill material would require pre-treatment prior to disposal at a Class A facility.

OPTIONS

16 As this is a report for noting, there are no options for consideration.

NEXT STEPS

17 Further targeted investigations will be undertaken to determine the extent and content of materials within the dune face, which will inform planning for management of the dune face.

18 Groundwater borehole investigations will be explored to test for potential contamination.

19 Information gathered will inform risk management strategies as follows:

· Short-term management options needed to protect the dunes from erosion, notably to mitigate the risk of failure during winter storms and reactive remediation.

· Long-term erosion rate analysis will inform coastal management options for erosion mitigation and dune remediation as stated in the Coastal Management Plan. The selected options will be presented to Council to consider for the 2024-2034 10-year plan.

Signatories

Author:

Raphael Krier-Mariani - Coastal Specialist

Ben Hogan - Transport Delivery Manager

Authoriser:

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Kettle Park Landfill - Factual Report	62

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

This report promotes the social, economic, environmental, and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Coastal Plan project contributes to key elements of Council’s Strategic Framework.

Māori Impact Statement

Ōtākou Rūnaka have been involved in the process of Coastal Plan development but have not contributed to this investigation. Mana whenua will be consulted on further investigation work and on the development of management plans.

Sustainability

Social and environmental impact and considerations will be identified as further investigation work is undertaken and will be reported to Council in time to inform the 2024-2034 Long Term Plan deliberations.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Any impact on the financial strategy and infrastructure strategy will be identified as further investigation work is undertaken and will be reported to Council in time to inform the 2024-2034 Long Term Plan deliberations.

Financial considerations

Any financial considerations will be identified as further investigation work is undertaken and will be reported to Council in time to inform the 2024-2034 Long Term Plan deliberations.

Significance

The noting of this report is considered ‘Low’ in terms of Council’s Significance and Engagement Policy. The report will inform the assessment and selection of Coastal Plan implementation pathways.

Engagement – external

There has been no external engagement regarding this investigation report.

Engagement - internal

Internal engagement has been undertaken with Waste Management and Parks and Recreation staff.

Risks: Legal / Health and Safety etc.

Short term risks include small discharge/s of material at the seaward dune face due to storm surge erosion events. Long term risks include larger volumes of contaminate to the environment due to sea level rise. These risks are prescribed as low if any potential discharge is controlled and mitigated. As noted in Next Steps, staff are working on short and long term risk management strategies.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Kettle Park and St Clair beach is of interest to the wider community including those areas covered by Community Boards.

Council

30 May 2023

Capital Expenditure Report - 2023/24 Annual Plan

Department: Finance

EXECUTIVE SUMMARY

1 This report seeks approval of the draft capital budget for inclusion in the 2023/24 Annual Plan (“Annual Plan”).

2 The draft budget is an update of the capital budget provided for in the 10 year plan 2021-31 (“10 year plan”). The update has involved reviewing years 2 and 3 of the 10 year plan and amending for timing issues and changes in estimated costs.

3 The updated budget for 2023/24 is $177.310 million, compared to $145.050 million provided for in the 10 year plan, an increase of $32.260 million.

4 An option to advance the renewals programme in 3 Waters by a further $35.200 million is also provided for Council consideration.

RECOMMENDATIONS

a) Approves the proposed capital expenditure under either option 1 – Base 3 Waters or option 2 – Accelerated 3 Waters for inclusion in the 2023/24 Annual Plan.

BACKGROUND

5 Capital expenditure is funded as follows:

· Funded depreciation – for renewals

· Debt – for new capital, and any shortfall in funded depreciation for renewals

· Waka Kotahi NZTA grant funding – renewals and new capital for transport projects

· Other third party contributions for new capital – e.g., Government funding for FIFA upgrades

· Development contributions – for growth capital.

DISCUSSION

6 Capital budgets in the 10 year plan 2021-2031 have been reviewed and updated for all activities of council. Since completing the 10 year plan budgets, we have better information on the estimated costs of projects, and timing of delivery. This means that the level of spend at $177.310 million is higher than originally anticipated but more accurately reflects the delivery phases of various projects. Staff will manage the capital programme closely and look for any savings during the course of the year. Regular reporting to the Finance & CCO committee on progress on the capital programme will continue, with close attention to actual vs budget, to ensure that the capital budget is not exceeded.

7 The revised capital budgets reflect the following:

· Update of costs to complete projects underway

· Ability to deliver – both internally and the available market capacity

· Timing of work – forecasting progress against the current 2022/23 year’s budget, and how timing differences will impact on the budget for the 2023/24 year of the 10 year plan.

8 The draft capital budget for the Annual Plan provides for replacing existing assets and infrastructure. Across the Council’s activities, the proposed budget is $177.310 million in the 2023/24 year, compared to $145.050 million provided for in year three of the 10 year plan. An option to advance the capital expenditure programme in 3 Waters by $35.200 million is provided for Council consideration. The draft capital budgets are provided at Attachment A.

9 Table 1 provides a capital expenditure summary for the financial year ended 30 June 2024 by activity group.

Table 1 – Capital Expenditure Year ended 30 June 2024

Capital Expenditure $000s 2023/2024	Budget	10 Year Plan 2021-31	Increase (Decrease)
Community and planning	505	405	100
Economic development	500	16	484
Galleries, libraries and museums	2,527	2,075	452
Governance and support services	4,224	4,914	(690)
Property	27,012	26,723	289
Reserves and recreational facilities	20,079	11,320	8,759
Regulatory services	605	343	262
Roading and footpaths	50,344	49,846	498
Three waters	59,808	41,642	18,166
Waste management	11,706	7,766	3,940
TOTAL (Option 1)	177,310	145,050	32,260
Additional funding Three Waters	35,200	-	35,200
TOTAL (Option 2)	212,510	145,050	67,460

Economic Development

10 The additional expenditure relates to the refresh of the iSite Octagon premises. This project will receive external funding of $200k.

Property

11 The budget includes an uplift in spend on the Civic Centre upgrade ($6.988 million). The revised budget for this project was considered by Council as part of the annual plan for 2022/2023.

12 This uplift in spend has been partially offset by deferral of the District Energy Scheme project and the previously signalled delay in timing of the construction of the South Dunedin Community Complex due to the tenancy of CCT which is in place until January 2025.

Reserves and recreational facilities

13 The additional expenditure primarily reflects funding for the upgrade of Moana Pool (including the installation of a new hydroslide) being brought forward from future financial years (majority being from 2024/2025).

Three Waters

14 The increased expenditure primarily reflects the acceleration of the renewals programme included in the current 10 year plan. The proposed level of expenditure reflects an increased ability for delivery – including scoping and design through to contractor capacity. An option has been included in this report to further increase renewals expenditure for 2023/2024, in particular, to fund improvements to treatment plant resilience. Both increases will require Department of Internal Affairs (DIA) approval as they represent a significant decision.

Waste Management

15 The increased expenditure in 2023/2024 reflects reprofiling of waste futures expenditure from 2022/2023. The construction of the new processing facilities will now begin in 2023/2024 pending finalisation of design and procurement activities.

Comparison with 10 year plan 2021-31

16 Chart 1 compares actual and forecast capital expenditure with the 10 year plan for the first three years from 2021/22 – 2023/24.

Chart 1 – Capital Expenditure Years 1 – 3 of the 10 Year plan 2021-2031

17 Over the three year period from 2021/22 – 2023/24, capital expenditure is forecast to be $82.576 million higher than the 10 year plan. This is made up as follows:

· the actual 2021/22 year expenditure was $1.352 million less than year one of the 10 year plan;

· the 2022/23 year is forecast to be $51.668 million ahead of that provided for in year two of the 10 year plan; and

· in 2023/24 the revised budget provides for an increase of $32.260 million compared to that provided for in year three of the 10 year plan.

18 Table 2 provides a capital expenditure summary for the financial years ended 30 June 2022, 2023 and 2024 by activity group.

Table 2 – Capital Expenditure Years 1 – 3 of the 10 Year plan 2021-2031

Capital Expenditure $000s Years 1-3 10 Year Plan	Actual + Forecast	10 Year Plan 2021-31	Increase (Decrease)
Community and planning	759	1,731	(972)
Economic development	517	286	231
Galleries, libraries and museums	6,081	6,690	(609)
Governance and support services	10,903	14,718	(3,815)
Property	60,981	72,204	(11,223)
Reserves and recreational facilities	59,419	56,674	2,745
Regulatory services	898	1,009	(111)
Roading and footpaths	151,177	132,798	18,379
Three waters	219,740	128,280	91,460
Waste management	21,568	35,077	(13,509)
TOTAL (Option 1)	532,043	449,467	82,576
Additional funding Three Waters	35,200	-	35,200
TOTAL (Option 2)	567,243	449,467	117,776

Governance and Support Services

19 The underspend reflects delayed IT projects while scoping and definition activities are completed.

20 This underspend is partially offset by the acceleration of the fleet replacement and the delayed delivery of the new electric bookbus. The budget assumed delivery of the bookbus in the year ended 30 June 2021.

Property

21 The main variance relates to expenditure on the District Energy Scheme and South Dunedin Library and Community Complex which hasn’t occurred in the timeframe indicated in the 10 year plan. These are partially offset by renewals work on the Civic Centre.

Reserves and recreational facilities

22 The additional expenditure primarily reflects facility improvements in preparation for the FIFA World Cup. External funding was received in relation to this expenditure.

23 Renewals expenditure includes budget brought forward to complete the work currently underway at Moana Pool.

Roading and Footpaths

24 Timing of the Central City Upgrade project is ahead of that indicated in the 10 year plan. Completion costs of the Peninsula Connection project are higher than indicated in the 10 year plan. These are partially offset by delayed timing of the Shaping Future Dunedin projects.

Waste Management

25 The Waste Futures initiatives have been delayed with catch up in the 2023/24 and 2024/25 years.

Three Waters

26 The increased expenditure primarily reflects the acceleration of the renewals programme included in the current 10 year plan. An option has been included in this report to further increase capital expenditure for Three Waters.

OPTIONS

27 Two options are presented for consideration. There is the ability to deliver on both options including scoping and design through to contractor capacity.

28 As discussed above, the draft budget for the 2023/24 year for 3 Waters provides for an increase of $18.166 million to $59.808 million, subject to Council and DIA approval through the significant decision process. This is option 1.

29 Option 2 considers the opportunity to advance the capital expenditure programme by a further $35.200 million to $95.008 million. If this option was approved by Council, it would also be subject to DIA approval.

30 Council would borrow to fund the additional capital expenditure and interest cost for both options until the reform transition date. Although we don’t yet know when 3 Waters will transition to Entity J, staff will work with DIA to get certainty on both the debt to be transferred incorporating both the capital expenditure and associated interest cost. Staff will provide an update on the DIA approval process at the Council meeting to adopt the 2023/24 Annual Plan in June 2023.

31 If approved, the additional debt will transfer to Entity J as part of the Government’s 3 Waters reform programme.

32 The draft Funding Impact Statement for 2023/2024 has been included as an attachment for reference. It includes the forecast debt for each of options 1 and 2 and provides the debt to revenue % (250% limit per Financial Strategy).

Option One – Capital programme with Base 3 Waters

33 The proposed budget is $177.310 million in the 2023/24 year, compared to $145.050 million provided for in year three of the 10 year plan. This base option increases the capital expenditure programme for 3 Waters by $18.166 million to $59.808 million.

34 The majority of the 3 waters budget is contractually committed. This is an accelerated option compared to the 10 year plan but reflects a realistic ability to fix and renew aging infrastructure.

Advantages

· Renewing the infrastructure will reduce the risk of network failure and service interruptions.

· Renewals will become more aligned with the associated depreciation on 3 waters assets.

Disadvantages

· The lower level of acceleration from that provided in option 2 means the current market capacity would not be fully utilised.

· Higher level of debt than budgeted in the 2021-2031 10 year plan.

· This higher level of debt will remain with Council until the transfer to Entity J.

Option Two – Capital programme with Accelerated 3 Waters

35 An option to advance the capital expenditure programme in 3 Waters by $35.200 million would increase the total capital budget to $212.510 million in the 2023/24 year, compared to $145.050 million provided for in year three of the 10 year plan. This would increase the
3 Waters budget to $95.008 million.

Advantages

· Current market capacity would be fully utilised.

· Renewing the infrastructure will reduce the risk of network failure and service interruptions.

Disadvantages

· Higher level of debt than budgeted in the 2021-2031 10 year plan and the level of debt under option one.

· This higher level of debt will remain with Council until the transfer to Entity J.

NEXT STEPS

36 The decision of Council will be included in the Annual Plan 2023/24.

37 Staff will seek approval from the Department of Internal Affairs for the increased level of spend approved by Council and the resulting increased level of debt.

Signatories

Author:

Carolyn Allan - Senior Management Accountant

Authoriser:

Gavin Logie - Chief Financial Officer

Sandy Graham - Chief Executive Officer

Attachments

	Title	Page
⇩a	Capital Expenditure Programme Years 1 - 3 of the 10 year plan 2021-31	161
⇩b	Funding Impact Statement for the year ended 30 June 2024	177

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities, and promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Activity Groups contribute to the delivery of all of the objectives and priorities of the strategic framework.

Māori Impact Statement

The 10 year plan and Annual Plan provides a mechanism for Māori to contribute to local decision-making. The Council’s engagement with Mana Whenua and Mātāwaka is an ongoing and continuous process.

Sustainability

The Annual Plan budget is based on the 10 year plan 2021-31. Major issues and implications for sustainability were considered in the development of the 50 year Infrastructure Strategy and financial resilience was discussed in the Financial Strategy, both strategies being key to the development of the 10 year plan.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This report provides draft budgets for each Activity Group for inclusion in the Annual Plan.

Financial considerations

Financial considerations are detailed in the report.

Significance

The 10 year plan 2021-31 budgets were considered significant in terms of the Council’s Significance and Engagement Policy, and were consulted on. Variations to those budgets as discussed in this report are not considered significant in terms of the policy.

Engagement – external

There has been no external engagement in developing the draft budgets for the Activity Groups.

Engagement - internal

Staff and managers from across council have been involved in the development of the draft budgets.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Projects identified in Community Board Plans were considered in the development of the 10 year plan. Community Boards have engaged on the Annual Plan.

Council

30 May 2023

Reserves Management Plan General Policies - Notice of Intent

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 Reserves that do not have a specific Reserve Management Plan are managed under the Reserves Management Plan General Policies (RMPGP). The RMPGP is a set of overarching policies that guide reserve management decisions.

2 This report seeks approval to commence the public consultation process required by Section 41(5) of the Reserves Act 1977 to enable to review the Reserves Management Plan General Policies 2005.

RECOMMENDATIONS

That the Council:

a) Approves the Statement of Proposal and the high-level Stage 1 engagement question topics for the Reserves Management Plan General Policies, and the commencement of the public consultation process required by section 41(5) of the Reserves Act 1977.

BACKGROUND

3 The RMPGP was adopted on 1 March 2005. The Act requires an administering authority keep reserve management plans under continuous review. The RMPGP has not had a comprehensive review since its adoption.

4 Management plans must be read in conjunction with the Reserves Act 1977, which is the primary statutory document outlining procedures for activities allowed under a management plan, and other relevant Acts should also be considered when determining appropriate reserve management.

5 The Reserves Act 1977 requires that a reserve management plan:

a) ensures that the principles that apply to a reserve of the relevant classification in the Reserves Act are complied with

b) provides for the use, enjoyment, maintenance, protection and preservation of the reserve as the case may require

c) provides for development of the reserve (as appropriate) for the purpose for which the reserve is classified.

6 Council prepares individual management plans for specific reserves according to identified priorities and unique or special values. The general policies of the DCC’s RMPGP are an integral part of these specific management plans and are intended to be read alongside the specific management plan policies.

7 Where any issue on a reserve is addressed by both the RMPGP and a management plan specific to that reserve, then the policies in the specific management plan take precedence.

DISCUSSION

8 A comprehensive review would ensure the RMPGP is up to date and relevant regarding issues, opportunities, technology, and best practices.

9 The current RMPGP does not adequately recognise our mana whenua partners. There is no provision for recognising mana whenua cultural identity, values or narratives. There is little use of te reo in the document.

10 Feedback received through various engagement activities (e.g. Annual Plan engagement), or directly from members of the public, increasingly raise issues that are not addressed or provided for in the current RMPGP.

11 There is currently no framework in the RMPGP for evaluating applications for special or community events.

12 Accessibility is not adequately addressed in the current document.

13 New and emerging issues in recent years include long term parking in reserves, the provision of community gardens and the planting of fruit trees in reserves for food network resilience. This results in ad-hoc and sometimes inconsistent management decisions being made.

14 Climate change adaptability, net-carbon-zero measures and sustainability are other matters that are not adequately addressed in the current RMPGP.

15 A comprehensive review of the RMPGP provides the opportunity to introduce new policies that guide consistent decision making that address new and emerging issues.

16 The RMPGP provides administration, use, development and change policies across a range of issues and activities. Broadly, these policies include:

a) Conservation and Protection: Policy to ensure the conservation and protection of the natural, cultural, and recreational values of reserves. This includes preserving and enhancing biodiversity, protecting historic and cultural features, and management of natural resources.

b) Recreation and Access: Policy to ensure there are opportunities for recreational activities in reserves and equitable access for all members of the community. This includes providing a range of recreational facilities and activities and allowing the appropriate use of reserves for special events, research, education, and network utilities.

c) Planning and Development: Policy to ensure that planning and development of reserves is done in a coordinated and integrated manner. This includes preparing reserve management plans, undertaking appropriate assessments for development proposals, and ensuring that reserves are developed in accordance with relevant legislation, policies, and standards.

d) Community Engagement and Partnership: Policy to ensure the community provides input in the planning, development, and management of reserves. This includes fostering partnerships with community groups, iwi/Māori, and other stakeholders to enhance the management and use of reserves.

e) Compliance and Enforcement: Policy to ensure reserves are managed in compliance with relevant laws, regulations, and other Council policies. This includes monitoring and enforcing compliance with reserve management plans, resource consents, bylaws, and other relevant requirements.

17 In Stage 2, submitters would be able to provide feedback on the draft reserve management plan. The Stage 2 feedback is considered by the Hearings Committee and is assimilated into the final plan.

18 This report seeks approval of the Statement of Proposal and commencement of Stage 1 of community engagement.

OPTIONS

Option One – Recommended Option – Commence Public Consultation to review the Reserves Management Plan General Policies

19 Council approves the proposal to publicly notify its intention to review the Reserves Management Plan General Policies, as required by Section 41(5) of the Reserves Act 1977.

Advantages

· Staff can begin the public and stakeholder consultation process, as required by section 41(5) of the Reserves Act 1977, allowing the public and other stakeholders to provide written suggestions on the proposal.

· Overarching policies would guide reserve management administration and use and address issues not provided for in the current RMPGP.

Disadvantages

· There would be costs for Council in the public and stakeholder consultation process required by section 41(5), and any subsequent processes to review and develop a new Management Plan.

Option Two – Status Quo – Do not Commence Public Consultation to review the Reserves Management Plan General Policies

20 The Council declines the proposal to publicly notify its intention to prepare a reserve management plan and does not initiate a public consultation process.

Advantages

· Council would not incur costs associated with public consultation or drafting of a new management plan.

Disadvantages

· The RMPGP would not be comprehensively reviewed and areas in the plan that are currently out of date would not be rectified and opportunities to create policies to address new issues are not realised.

· The public and key stakeholders would not have an opportunity to provide feedback through a formal public consultation process.

NEXT STEPS

21 If approved, staff would follow the public consultation process required by section 41(5) of the Reserves Act 1977:

· There will be a public notice appearing in the Otago Daily Times and a media release for the wider media outlets.

· There will be notices on Council’s social media channels.

· The preparation of the reserve management plan will be listed as a consultation project on Council’s website.

22 If the Notice of Intent is not approved, the existing RMPGP will remain unchanged and operative.

Signatories

Author:

Stephen Hogg - Parks and Recreation Planner

Authoriser:

John Brenkley - Planning and Partnerships Manager

Scott MacLean - Group Manager Parks and Recreation

Simon Pickford - General Manager Community Services

Attachments

	Title	Page
⇩a	RMPGP Statement of Proposal	184
⇩b	RMPGP Stage 1 Engagement Questions	187

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The use of Dunedin’s parks and reserves contribute to the wellbeing of the community. The public consultation process for preparing a new reserve management plan enables the community to provide input into the management of reserves. The Management Plan provides policy that will guide decisions with environmental considerations, including climate change and carbon emissions reduction.

Māori Impact Statement

The current RMPGP does not adequately recognise our mana whenua partners. Mana whenua, through Aukaha have been invited to advise on this project. The review will allow for recognition of mana whenua cultural identity, values or narratives.

Sustainability

Sustainability and the Council’s Zero Carbon Policy will be considered through the review process.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications on the plans and strategies for preparing and engaging on reserve management plans, but upon their adoption projects may be generated, which may have implications on future operational and capital budgets.

Financial considerations

Review of the reserve management plan and community engagement can be resourced from within Parks and Recreation Services operating budget for the 2022/23 year and draft budget for the 2023/24 year

Significance

The decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

The Reserves Act 1977 requires DCC to consult with the public when a reserve management plan is being created or reviewed.

Engagement - internal

Parks and Recreation Services staff will work closely with other departments (Legal, Transport, 3 Waters, Community Development, Corporate Policy, and Events) in reviewing the existing Management Plan and drafting a replacement.

Risks: Legal / Health and Safety etc.

This report has been reviewed by Council’s In-House Legal team.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards will have an interest in the policies which effect the management of reserves within their administrative areas. Community Boards will be invited to provide feedback on the existing management plan and any draft replacement.

Council

30 May 2023

Proposed Event Road Closures for June - August 2023

Department: Transport

EXECUTIVE SUMMARY

1 The DCC has received temporary road closure applications relating to the following events:

a) Dunedin Midwinter Carnival.

b) FIFA Women’s World Cup 2023.

2 This report recommends that Council approves the temporary closure of the affected roads.

RECOMMENDATIONS

That the Council:

a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974):

i) Dunedin Midwinter Carnival

Dates:

Friday 23 June and Saturday 24 June 2023.

Postponement dates (in the case of the event not going ahead) are Friday 30 June and Saturday 1 July 2023.

Roads and Times:

From 12noon to 5.00pm.

· Moray Place, in front of First Church only.

From 5.00pm to 9.00pm.

· Burlington Street, from SH1 to Moray Place.

· Moray Place, from Lower Stuart Street to Princes Street.

ii) FIFA Women’s World Cup 2023

Dates:

Tuesday 18 July to Wednesday 2 August 2023.

Roads and Times:

· Harrop Street, full length - 9.00am to 5.00pm.

Dates:

Friday 21 July and Wednesday 26 July 2023.

Roads and Times:

· Anzac Avenue, between Logan Park Drive and Butts Road - 12 noon to 2.00pm.

· Anzac Avenue, between Ravensbourne Road and Butts Road - 2.00pm to 8.00pm.

· Union Street East, between Harbour Terrace and Anzac Avenue - 2.00pm to 8.00pm.

· Butts Road, between Anzac Avenue and Logan Park Drive - 2.00pm to 8.00pm.

· Logan Park Drive, from Anzac Avenue to Butts Road - 2.00pm to 8.00pm.

· Albany Street, from Anzac Avenue to Forth Street - 6.00pm to 8.00pm.

· Dundas Street, from Butts Road to Harbour Terrace - 6.00pm to 8.00pm.

· Minerva Street, from Anzac Avenue to Parry Street West - 6.00pm to 8.00pm.

· Parry Street West, from Minerva Street to end - 6.00pm to 8.00pm.

Dates:

Sunday 23 July 2023.

Roads and Times:

· Anzac Avenue, between Logan Park Drive and Butts Road - 2.30pm to 4.30pm.

· Anzac Avenue, between Ravensbourne Road and Butts Road - 4.30pm to 10.30pm.

· Union Street East, between Harbour Terrace and Anzac Avenue - 4.30pm to 10.30pm.

· Butts Road, between Anzac Avenue and Logan Park Drive - 4.30pm to 10.30pm.

· Logan Park Drive, from Anzac Avenue to Butts Road - 4.30pm to 10.30pm.

· Albany Street, from Anzac Avenue to Forth Street - 8.30pm to 10.30pm.

· Dundas Street, from Butts Road to Harbour Terrace - 8.30pm to 10.30pm.

· Minerva Street, from Anzac Avenue to Parry Street West - 8.30pm to 10.30pm.

· Parry Street West, from Minerva Street to end - 8.30pm to 10.30pm.

Dates:

Friday 28 July 2023.

Roads and Times:

· Anzac Avenue, between Logan Park Drive and Butts Road - 7.00am to 9.00am.

· Anzac Avenue, between Ravensbourne Road and Butts Road - 9.00am to 3.00pm.

· Union Street East, between Harbour Terrace and Anzac Avenue - 9.00am to 3.00pm.

· Butts Road, between Anzac Avenue and Logan Park Drive - 9.00am to 3.00pm.

· Logan Park Drive, from Anzac Avenue to Butts Road - 9.00am to 3.00pm.

· Albany Street, from Anzac Avenue to Forth Street - 1.00pm to 3.00pm.

· Dundas Street, from Butts Road to Harbour Terrace - 1.00pm to 3.00pm.

· Minerva Street, from Anzac Avenue to Parry Street West - 1.00pm to 3.00pm.

· Parry Street West, from Minerva Street to end - 1.00pm to 3.00pm.

Dates:

Sunday 30 July and Tuesday 1 August 2023.

Roads and Times:

· Anzac Avenue, between Logan Park Drive and Butts Road - 2.00pm to 4.00pm.

· Anzac Avenue, between Ravensbourne Road and Butts Road - 4.00pm to 10pm.

· Union Street East, between Harbour Terrace and Anzac Avenue - 4.00pm to 10pm.

· Butts Road, between Anzac Avenue and Logan Park Drive - 4.00pm to 10pm.

· Logan Park Drive, from Anzac Avenue to Butts Road - 4.00pm to 10pm.

· Albany Street, from Anzac Avenue to Forth Street - 8.00pm to 10.00pm.

· Dundas Street, from Butts Road to Harbour Terrace - 8.00pm to 10.00pm.

· Minerva Street, from Anzac Avenue to Parry Street West - 8.00pm to 10.00pm.

· Parry Street West, from Minerva Street to end - 8.00pm to 10.00pm.

BACKGROUND

3 Events support Council’s 10 Year Plan goal of a successful city with a diverse, innovative, and productive economy and a hub for skill and talent. They also contribute to the Festival and Events Plan 2018-2023.

4 The areas proposed to be used for these events are legal roads and can therefore be temporarily closed to normal traffic if statutory temporary road closure procedures are followed. The procedures are set out in Section 319 of the LGA 1974 and give Council the power to stop or close any road (or part of a road) within the parameters of Section 342 and Schedule 10 of the LGA 1974 (Schedule 10 is included as Attachment A).

5 These procedures include:

· Consultation with Waka Kotahi (New Zealand Transport Agency) and the Police.

· Public notice being given of the proposal to close any road (or part of a road), and public notice of a decision to close the road.

· Council being satisfied that traffic is not likely to be unreasonably impeded.

6 A resolution of Council is required where a proposal to temporarily close a road relates to public functions.

7 Council is required to give public notice of its decision. This notice will be published after this meeting and prior to the event, if approved.

DISCUSSION

Consultation and Notification

8 The Police and Waka Kotahi have no objections to the proposed road closures.

9 On 15 April 2023, the proposed temporary road closures were advertised in the Otago Daily Times (Attachment B) with a deadline for feedback.

10 The event organisers contacted those considered affected prior to submitting their application, and no objections were received.

11 Schedule 10 section 11(e) states a road cannot be closed more than 31 days in the aggregate in any one year. This limit will not be exceeded by the approval of the proposed temporary road closures.

Traffic Impacts

12 The Midwinter Carnival has been held in prior years without causing unreasonable delays to the travelling public.

13 The Events team have worked closely with stakeholders to ensure that disruption to the traveling public will be minimised during the FIFA event.

14 The Events team have held affected persons workshops for the FIFA events around the stadium area. Around 70 stakeholders have been consulted including the University of Otago, The Otago Polytechnic, and various student and sporting associations who utilise Logan Park.

15 Staff have worked closely with ORC over the past few months to develop public transport options for the FIFA event including park and rides (which were successfully trialled during recent stadium events).

16 Staff will continue to work to remind the public of the road closures during the FIFA events including letter drops to key locations and further media advertising.

17 All FIFA ambassadors will be briefed in the changes taking place in the transport corridor during this event, including details on public transport and walking and cycling routes in the given area(s).

18 ODT advertisements are not normally taken out for stadium events. Given the scale of the FIFA event it was decided to advertise the amount of road taken for closures in this instance.

19 Emergency Services and Public transport services will be managed through the temporary traffic management process.

20 The temporary traffic management plan process ensures that other issues such as temporary relocation of certain parking (e.g. taxi, mobility and Authorised Vehicles Only) are managed.

OPTIONS

21 Any amendment to this report’s recommendations cannot be implemented without further consultation with the affected parties, Waka Kotahi, the Police, and verifying that traffic impacts are acceptable.

Option One – Recommended Option

22 That the Council closes the sections of roads as recommended in this report.

Advantages

· The roads will be able to be closed and the events will be able to proceed.

· The closure will assist in realising the economic, social, and cultural benefits associated with the events.

Disadvantages

· There will be temporary loss of vehicular access through the closed areas. However, there are detours available, and safety can be assured using temporary traffic management.

Option Two – Status Quo

23 That the Council decides not to close the roads in question.

Advantages

· There would be no detour required for travelling public, and the road would be able to be used as normal.

Disadvantages

· The events would not be able to go ahead, and the benefits of the events would be lost.

NEXT STEPS

24 Should the resolution be made to temporarily close the roads, Council staff will accept the temporary traffic management plan and notify the public of the closures.

Signatories

Author:

Simon Smith - Asset and Funding Manager

Leesa Seatter - Personal Assistant/Administration Team Leader - Transport

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Local Government Act 1974, Schedule 10	195
⇩b	ODT Advertisement - 15 April 2023	200

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social and economic well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Events contribute to the Strategic Framework. Events contribute to the Economic Development Strategy, the Social Wellbeing Strategy. There is a Festival and Events Plan 2018-2023.

Māori Impact Statement

Mana whenua have not been directly engaged with in relation to these road closures.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications, the decision is a regulatory one and there are no direct costs to Council.

Financial considerations

There are no financial implications. The cost of the proposed road closures is not a cost to Council.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been external engagement as required by the LGA 1974, with the Police and Waka Kotahi. Affected parties were notified and provided a time period for feedback.

Engagement - internal

There has been engagement with DCC Events, In-House Legal, and Transport. There is support for the events to proceed.

Risks: Legal / Health and Safety etc.

There are no identified risks should the recommended resolution be made.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards.

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Sophie Barker
Members	Cr Bill Acklin	Cr David Benson-Pope
	Cr Christine Garey	Cr Kevin Gilbert
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Cherry Lucas	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley

	Title	Page
A ⇩	Minutes of Ordinary Council meeting held on 27 April 2023	17

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Sharon Bodeker - Manager Governance