Notice of Meeting:
I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:
Date: Wednesday 17 May 2023
Time: 5.00 pm
Venue: Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel
Sandy Graham
Chief Executive Officer
Mosgiel-Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Andrew Simms |
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Deputy Chairperson |
Dean McAlwee |
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Members |
Kathryn Anderson |
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Regan Horrell |
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Brian Miller |
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Brian Peat |
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Cr Cherry Lucas |
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Senior Officer Scott MacLean, Group Manager Parks and Recreation
Governance Support Officer Jennifer Lapham
Jennifer Lapham
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Mosgiel-Taieri Community Board 17 May 2023 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Mosgiel-Taieri Community Board meeting - 29 March 2023 9
Part A Reports (Mosgiel-Taieri Community Board has power to decide these matters)
6 Project Fund 16
7 Governance Support Officer's Report 35
8 Board Updates 47
9 Chairperson's Report 48
10 Councillor's Update 52
11 Items for Consideration By the Chair 53
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Mosgiel-Taieri Community Board 17 May 2023 |
At the close of the agenda no requests for public forum had been received.
Apologies have been received from Brian Peat, Deputy Chairperson Dean McAlwee and Kathryn Anderson.
That the Board:
Accepts the apologies from Brian Peat, Deputy Chairperson Dean McAlwee and Kathryn Anderson.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Mosgiel-Taieri Community Board 17 May 2023 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
6 |
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Mosgiel-Taieri Community Board 17 May 2023 |
Mosgiel-Taieri Community Board meeting - 29 March 2023
That the Board: a) Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 29 March 2023 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Mosgiel-Taieri Community Board meeting held on 29 March 2023 |
10 |
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Mosgiel-Taieri Community Board 17 May 2023 |
Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 29 March 2023, commencing at 6.00 pm
PRESENT
Chairperson |
Andrew Simms |
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Members |
Kathryn Anderson |
Regan Horrell |
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Brian Miller |
Brian Peat |
IN ATTENDANCE |
Scott MacLean (Group Manager Parks and Recreation). |
Governance Support Officer Jennifer Lapham
1 Public Forum
1.1 Public Forum - Te Whare tapa wha o Taiariari
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Mr Greg Hurley spoke to the funding application from the Silverstream School on behalf of Te Whare tapa Wah o Taiariari. Mr Hurley advised that a group had been established to cater for people who have Māori Whakapapa. He advised that there were no places on the Taieri where those with Māori Whakapapa could get together and be exposed to Māori Culture. The group were seeking assistance from the Board to purchase a projector and screen to assist in teaching skills and language. |
Item to be consider Under Urgency |
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The Chairperson recommended that an item be added to the agenda under urgency, Gordon Road Floodway Landowner Consultations. He advised that he had only learned of the appeal to the Environment Court by the Otago Regional Council, to the proposed zoning of the area within the last day or so and that that the residents have to provide submissions prior to the next Board meeting.
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Moved (Andrew Simms/Regan Horrell): That the Board:
Adds, under urgency, the Gordon Road Floodway Landowner Consultation to the agenda as item 1A, pursuant to Standing Order 9.12. Motion carried (MTCB/2023/010) |
1A Gordon Road Floodway Landowner Consultations |
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The Chairperson tabled information relating to the appeal to the Environment Court to the Second Generation District Plan (2GP), to rezone the Gordon Road Floodway as Hazard 1A (flood) overlay zone.
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Moved (Andrew Simms/Regan Horrell): That the Board:
Supports the affected residents, as appropriate, in the submission process to the Gordon Road Floodway Landowner Consultations and encourage them to seek appropriate legal advice. Motion carried (MTCB/2023/011) |
2 Apologies |
Apologies were received from Cr Cherry Lucas and Dean McAlwee.
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Moved (Andrew Simms/Regan Horrell): That the Board:
Accepts the apologies from Cr Cherry Lucas and Dean McAlwee.
Motion carried (MTCB/2023/012) |
3 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
There were no changes to the Interest Register.
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Moved (Andrew Simms/Kathryn Anderson): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (MTCB/2023/013) |
4 Confirmation of Minutes
4.1 Mosgiel-Taieri Community Board meeting - 22 February 2023 |
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Moved (Andrew Simms/Regan Horrell): That the Board:
a) Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 22 February 2023 as a correct record. Motion carried (MTCB/2023/014) |
Part A Reports
5 Project Fund |
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Consideration was given to an application received from Silverstream (South) Primary School on behalf of Te Whare tapa Who o Taiariari for $1,255.95 towards the purchase of a projector and projection screen. |
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Moved (Brian Miller/Brian Peat): That the Board:
Declines the application from Silverstream (South) Primary School on behalf of Te Whare tapa Who o Taiariari and advise the group to re-apply after they have consulted with Tangata Whenua. Motion Lost
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Moved (Andrew Simms/Kathryn Anderson): That the Board: Approves a grant of $1,255.95 to the Silverstream (South) Primary School on behalf of Te Whare tapa Who o Taiariari towards the purchase of a projector and projector screen.
Motion carried (MTCB/2023/015) |
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6 Community Plan |
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Discussion took place on the draft 2023/24 Community Plan.
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Moved (Brian Miller/Brian Peat): That the Board:
Remove Gordon Road -SH87- Additional entry into Mosgiel from SH1 and replace with:
“That the Board requests from Council a report for the Boards next meeting to confirm any future plans that Council has or is considering for the Mosgiel Taieri area transport network.”
Division The Council voted by division
For: Brian Miller and Brian Peat (2). Against: Kathryn Anderson, Regan Horrell and Andrew Simms (3). Abstained: Nil
The division was declared LOST by 3 votes to 2
Following further discussions a number of minor amendments were made.
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Moved (Andrew Simms/Kathryn Anderson): That the Board:
Approves the Community Plan for 2023/24 as amended. Motion carried (MTCB/2023/016) with Brian Miller voting against.
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7 Project Fund Criteria Review |
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A discussion took place on the project fund criteria. It was noted that if the review was to be undertaken it should be completed prior to the start of the new financial year.
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Moved (Andrew Simms/Kathryn Anderson): That the Board:
a) Reviews Project Fund Criteria. Motion carried (MTCB/2023/017) |
8 Governance Support Officer's Report |
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In a report from Civic an update was provided on matter of interest including: a) Project Fund b) Kerbside recycling and rubbish collection services c) Annual Plan Engagement Update d) Civic Affairs Committee Presentation The Group Manager Parks and Recreation, Scott MacLean advised that the Council will be considering a notice of intent for the reserve management plan for Mosgiel Recreation area, which will include Mosgiel Recreation Area which includes Mosgiel Memorial Gardens, Mosgiel Memorial Park and Peter Johnstone Park and that formal engagement of the Board would take place once Council approval had been gained. |
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Moved (Andrew Simms/Regan Horrell): That the Board:
a) Notes the Governance Support Officer’s Report. b) Agrees that the Board submit to the draft 2023/24 Dunedin City Council Annual Plan and to the Otago Regional Council Annual Plan, noting the submissions will be ratified at the 17 May 2023 meeting. Motion carried (MTCB/2023/018) |
9 Board Updates |
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Board members provided an update on Board appointments :
1 Taieri Network Kathryn Anderson advised that at the last meeting a discussion had been held on the Internet Privacy Policy, that two community Hui’s were being proposed and events to celebrate Matariki. 2 Aquatic Centre Project Group Brian Miller advised that the pool was being filled. He commented that there may be an issue with the planting as the Trust was no longer doing it. 3 Mosgiel and Taieri Emergency Group Andrew Simms advised that he has just received the minutes of the previous meeting and would forward an update to Board members. 4 Social Media and Media Platform Regan Horrell advised that he was in the process of setting up an Instagram account in the hopes of attracting younger people. The Round the Boards radio slot went well and the Chairperson was due to speak at the next one. 5 Community Engagement Regan Horrell provided an update on Community Engagement activities including the DCC “They Save WE Pay” Dunedin Hospital Campaign.
Moved (Andrew Simms/Regan Horrell): That the Board: Supports the DCC “They Save We Pay” Dunedin Hospital Campaign. Motion carried (MTCB/2023/019)
6 Taieri Trails Group Andrew Simms advised that the group was waiting for the Otago Regional Council to advise if they will allow the flood banks to be used for the cycle trail.
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Moved (Andrew Simms/Kathryn Anderson): That the Board:
a) Notes the Board Updates Motion carried (MTCB/2023/020) |
10 Chairperson's Report |
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In a report the Chairperson provided an update on matters of interest since the previous meeting. The Chairperson spoke to his report and congratulated Regan Horrell on his election to the Community Board Executive Committee. He also commented on the upgrade to the Outram Glen; that the Council had voted on approving destination playgrounds, one of which would be in Mosgiel; development of the Community Plan, attendance at a Carbon Zero workshop and the recent heavy rain event.
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Moved (Andrew Simms/Kathryn Anderson): That the Board:
Notes the Chairperson’s update. Motion carried (MTCB/2023/021) |
The meeting concluded at 8.30 pm.
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C H A I R P E R S O N
Mosgiel-Taieri Community Board 17 May 2023 |
Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 A project completion form was received from Silverstream School on behalf of Te Whare tapa wha o Taiariri. (Attachment A)
2 The Chairperson has requested a reimbursement of $3712.48 for the purchase of equipment to be used for community engagement as below:
Reimbursement of Community Engagement Expenses |
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Reason |
Amount |
6 x 3 Canopy from Ezy-Up |
$1,956.93 |
2000 Mosgiel-Taieri Community Board brochures |
$1,036.80 |
5 Large Corflute Signs |
$477.25 |
1 Small Corflute Signs |
$149.50 |
Design and set up for the above |
$92.00 |
Total |
$3,172.48 |
3 Receipts for the above are attached for the Board’s Information (Attachment B)
4 The Board agreed that the information board in the library should be updated, receipt is attached for this project of $163.97. The Chairperson is now seeking reimbursement. (Attachment C).
5 An application for $2363.25 has been received from the Rotary Club of Mosgiel on behalf of the Silverstream Beautification Planting Group. (Attachment D).
6 The balance in the project fund is $6535.35.
That the Board:
a) Notes the project completion form from Silverstream School on behalf of Te Whare tapa wha o Taiariri
b) Approves/declines the request from the Chairperson (Andrew Simms) for reimbursement of $3712.48 for Community engagement equipment.
c) Approves/declines the updating of the Library Information board at a cost of $163.97
d) Approves/declines the application form the Mosgiel Rotary Club on behalf of the Silverstream Beautification Planting Group.
Signatories
Author: |
Jennifer Lapham - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Manager Governance |
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Title |
Page |
⇩a |
Project Completion Form |
18 |
⇩b |
Community Engagement Receipts |
21 |
⇩c |
Information Board Reciept |
26 |
⇩d |
Application - Silverstream Beautification Planting Group |
27 |
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Mosgiel-Taieri Community Board 17 May 2023 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY 0
1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:
a) Project Fund
b) Submission to the Dunedin City Council Draft Annual Plan 2023/24
c) Submission to the Otago Regional Council Draft Annual Plan 2023/24
d) Reserve Management Plan Review
e) Roadworks Schedule
f) Dunedin City Council Updates
That the Board: a) Notes the Governance Support Officer’s Report. b) Ratifies the submission to the Dunedin City Council draft Annual Plan 2023-24. c) Ratifies the submission to the Otago Regional Council draft Annual Plan 2023-24. d) Appoints a representative and alternate to the Reserves Management Plan for Mosgiel Recreation area working party. |
Project Fund
2 The Board has $6,535.35 available for the remainder of the 2022/23 financial year. To date $3,495.95 has been spent as follows:
Meeting Date |
Amount |
Recipient |
3 August 2022 |
$2,000.00 |
StarJam Charitable Trust |
November 2023 |
$208.70 (ex GST) |
OAR |
29 March 2023 |
$1,255.95 |
Te Whare tapa Who O Taiariari |
Total |
$3,464.65 |
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Submission to the Dunedin City Council Draft Annual Plan 2023-24
3 As agreed at the Board’s March meeting, a draft submission was prepared and submitted on the DCC’s draft Annual Plan. This submission now needs to be formally ratified (Attachment A).
Submission to the Otago Regional Council Draft Annual Plan 2023-24
4 As agreed at the Board’s March meeting, a draft submission was prepared and submitted on the ORC’s draft Annual Plan. This submission now needs to be formally ratified (Attachment B).
Reserve Management Plan Review
5 Parks and Recreation (PARS) have publicly notified an intention to create a Reserve Management Plan for the Mosgiel Recreation Area. PARS would like to invite the Mosgiel Taieri Community Board to nominate up to two Board representatives (one be an alternate) to be part of the working party overseeing this work.
Roadworks Schedule
6 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Consulting On
7 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Dunedin City Council Updates
8 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
9 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Scott MacLean - Group Manager Parks and Recreation |
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Title |
Page |
⇩a |
Submission to DCC Annual Plan 2023/24 |
39 |
⇩b |
Submisson to ORC Annual Plan 2023/24 |
45 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for Maori. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards This report provides information on activities in or relevant to the Board’s area. |
Mosgiel-Taieri Community Board 17 May 2023 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
Board members to provide verbal updates on activities :
1 Aquatic Centre Project Group - Brian Miller
2 Mosgiel and Taieri Emergency Group. – Andrew Simms
3 Social Media and Media Platform– Regan Horrell
4 Community Engagement – Regan Horrell
5 Taieri Trails Group – Andrew Simms
That the Board: a) Notes the Board Updates
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Mosgiel-Taieri Community Board 17 May 2023 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A report from the Chairperson is attached which updates the Board on matters o interest since the previous meeting As this is an administrative report only, the Summary of Considerations is not required.
That the Board:
a) Notes the Chairperson’s update.
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Title |
Page |
⇩a |
Chairperson's Report |
50 |
Mosgiel-Taieri Community Board 17 May 2023 |
Councillor's Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor Cherry Lucas will provide an update on items of interest.
That the Board: a) Notes the Council Activities Update.
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