Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

17 May 2023

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 29 March 2023, commencing at 6.00 pm

PRESENT

Chairperson	Andrew Simms
Members	Kathryn Anderson	Regan Horrell
	Brian Miller	Brian Peat

IN ATTENDANCE

Scott MacLean (Group Manager Parks and Recreation).

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Public Forum - Te Whare tapa wha o Taiariari

Mr Greg Hurley spoke to the funding application from the Silverstream School on behalf of Te Whare tapa Wah o Taiariari. Mr Hurley advised that a group had been established to cater for people who have Māori Whakapapa. He advised that there were no places on the Taieri where those with Māori Whakapapa could get together and be exposed to Māori Culture. The group were seeking assistance from the Board to purchase a projector and screen to assist in teaching skills and language.

Item to be consider Under Urgency

The Chairperson recommended that an item be added to the agenda under urgency, Gordon Road Floodway Landowner Consultations. He advised that he had only learned of the appeal to the Environment Court by the Otago Regional Council, to the proposed zoning of the area within the last day or so and that that the residents have to provide submissions prior to the next Board meeting.

Moved (Andrew Simms/Regan Horrell):

That the Board:

Adds, under urgency, the Gordon Road Floodway Landowner Consultation to the agenda as item 1A, pursuant to Standing Order 9.12.

Motion carried (MTCB/2023/010)

1A Gordon Road Floodway Landowner Consultations

The Chairperson tabled information relating to the appeal to the Environment Court to the Second Generation District Plan (2GP), to rezone the Gordon Road Floodway as Hazard 1A (flood) overlay zone.

Moved (Andrew Simms/Regan Horrell):

That the Board:

Supports the affected residents, as appropriate, in the submission process to the Gordon Road Floodway Landowner Consultations and encourage them to seek appropriate legal advice.

Motion carried (MTCB/2023/011)

2 Apologies

Apologies were received from Cr Cherry Lucas and Dean McAlwee.

Moved (Andrew Simms/Regan Horrell):

That the Board:

Accepts the apologies from Cr Cherry Lucas and Dean McAlwee.

Motion carried (MTCB/2023/012)

3 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no changes to the Interest Register.

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2023/013)

4 Confirmation of Minutes

4.1 Mosgiel-Taieri Community Board meeting - 22 February 2023

Moved (Andrew Simms/Regan Horrell):

That the Board:

a) Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 22 February 2023 as a correct record.

Motion carried (MTCB/2023/014)

Part A Reports

5 Project Fund
	Consideration was given to an application received from Silverstream (South) Primary School on behalf of Te Whare tapa Who o Taiariari for $1,255.95 towards the purchase of a projector and projection screen.
	Moved (Brian Miller/Brian Peat): That the Board: Declines the application from Silverstream (South) Primary School on behalf of Te Whare tapa Who o Taiariari and advise the group to re-apply after they have consulted with Tangata Whenua. Motion Lost
	Moved (Andrew Simms/Kathryn Anderson): That the Board: Approves a grant of $1,255.95 to the Silverstream (South) Primary School on behalf of Te Whare tapa Who o Taiariari towards the purchase of a projector and projector screen. Motion carried (MTCB/2023/015)

6 Community Plan
	Discussion took place on the draft 2023/24 Community Plan.
	Moved (Brian Miller/Brian Peat): That the Board: Remove Gordon Road -SH87- Additional entry into Mosgiel from SH1 and replace with: “That the Board requests from Council a report for the Boards next meeting to confirm any future plans that Council has or is considering for the Mosgiel Taieri area transport network.” Division The Council voted by division For: Brian Miller and Brian Peat (2). Against: Kathryn Anderson, Regan Horrell and Andrew Simms (3). Abstained: Nil The division was declared LOST by 3 votes to 2 Following further discussions a number of minor amendments were made.
	Moved (Andrew Simms/Kathryn Anderson): That the Board: Approves the Community Plan for 2023/24 as amended. Motion carried (MTCB/2023/016) with Brian Miller voting against.

7 Project Fund Criteria Review

A discussion took place on the project fund criteria. It was noted that if the review was to be undertaken it should be completed prior to the start of the new financial year.

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

a) Reviews Project Fund Criteria.

Motion carried (MTCB/2023/017)

8 Governance Support Officer's Report

In a report from Civic an update was provided on matter of interest including:

a) Project Fund

b) Kerbside recycling and rubbish collection services

c) Annual Plan Engagement Update

d) Civic Affairs Committee Presentation

The Group Manager Parks and Recreation, Scott MacLean advised that the Council will be considering a notice of intent for the reserve management plan for Mosgiel Recreation area, which will include Mosgiel Recreation Area which includes Mosgiel Memorial Gardens, Mosgiel Memorial Park and Peter Johnstone Park and that formal engagement of the Board would take place once Council approval had been gained.

Moved (Andrew Simms/Regan Horrell):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Agrees that the Board submit to the draft 2023/24 Dunedin City Council Annual Plan and to the Otago Regional Council Annual Plan, noting the submissions will be ratified at the 17 May 2023 meeting.

Motion carried (MTCB/2023/018)

9 Board Updates

Board members provided an update on Board appointments :

1 Taieri Network

Kathryn Anderson advised that at the last meeting a discussion had been held on the Internet Privacy Policy, that two community Hui’s were being proposed and events to celebrate Matariki.

2 Aquatic Centre Project Group

Brian Miller advised that the pool was being filled. He commented that there may be an issue with the planting as the Trust was no longer doing it.

3 Mosgiel and Taieri Emergency Group

Andrew Simms advised that he has just received the minutes of the previous meeting and would forward an update to Board members.

4 Social Media and Media Platform

Regan Horrell advised that he was in the process of setting up an Instagram account in the hopes of attracting younger people. The Round the Boards radio slot went well and the Chairperson was due to speak at the next one.

5 Community Engagement

Regan Horrell provided an update on Community Engagement activities including the DCC “They Save WE Pay” Dunedin Hospital Campaign.

Moved (Andrew Simms/Regan Horrell):

That the Board:

Supports the DCC “They Save We Pay” Dunedin Hospital Campaign.

Motion carried (MTCB/2023/019)

6 Taieri Trails Group

Andrew Simms advised that the group was waiting for the Otago Regional Council to advise if they will allow the flood banks to be used for the cycle trail.

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

a) Notes the Board Updates

Motion carried (MTCB/2023/020)

10 Chairperson's Report

In a report the Chairperson provided an update on matters of interest since the previous meeting.

The Chairperson spoke to his report and congratulated Regan Horrell on his election to the Community Board Executive Committee. He also commented on the upgrade to the Outram Glen; that the Council had voted on approving destination playgrounds, one of which would be in Mosgiel; development of the Community Plan, attendance at a Carbon Zero workshop and the recent heavy rain event.

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

Notes the Chairperson’s update.

Motion carried (MTCB/2023/021)

The meeting concluded at 8.30 pm.

.................................

C H A I R P E R S O N

Mosgiel-Taieri Community Board

17 May 2023

Part A Reports

Project Fund

Department: Civic

EXECUTIVE SUMMARY

1 A project completion form was received from Silverstream School on behalf of Te Whare tapa wha o Taiariri. (Attachment A)

2 The Chairperson has requested a reimbursement of $3712.48 for the purchase of equipment to be used for community engagement as below:

Reimbursement of Community Engagement Expenses
Reason	Amount
6 x 3 Canopy from Ezy-Up	$1,956.93
2000 Mosgiel-Taieri Community Board brochures	$1,036.80
5 Large Corflute Signs	$477.25
1 Small Corflute Signs	$149.50
Design and set up for the above	$92.00
Total	$3,172.48

3 Receipts for the above are attached for the Board’s Information (Attachment B)

4 The Board agreed that the information board in the library should be updated, receipt is attached for this project of $163.97. The Chairperson is now seeking reimbursement. (Attachment C).

5 An application for $2363.25 has been received from the Rotary Club of Mosgiel on behalf of the Silverstream Beautification Planting Group. (Attachment D).

6 The balance in the project fund is $6535.35.

RECOMMENDATIONS

That the Board:

a) Notes the project completion form from Silverstream School on behalf of Te Whare tapa wha o Taiariri

b) Approves/declines the request from the Chairperson (Andrew Simms) for reimbursement of $3712.48 for Community engagement equipment.

c) Approves/declines the updating of the Library Information board at a cost of $163.97

d) Approves/declines the application form the Mosgiel Rotary Club on behalf of the Silverstream Beautification Planting Group.

Signatories

Author:	Jennifer Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Manager Governance

Attachments

	Title	Page
⇩a	Project Completion Form	18
⇩b	Community Engagement Receipts	21
⇩c	Information Board Reciept	26
⇩d	Application - Silverstream Beautification Planting Group	27

Mosgiel-Taieri Community Board

17 May 2023

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY 0

1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) Submission to the Dunedin City Council Draft Annual Plan 2023/24

c) Submission to the Otago Regional Council Draft Annual Plan 2023/24

d) Reserve Management Plan Review

e) Roadworks Schedule

f) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Ratifies the submission to the Dunedin City Council draft Annual Plan 2023-24.

c) Ratifies the submission to the Otago Regional Council draft Annual Plan 2023-24.

d) Appoints a representative and alternate to the Reserves Management Plan for Mosgiel Recreation area working party.

Project Fund

2 The Board has $6,535.35 available for the remainder of the 2022/23 financial year. To date $3,495.95 has been spent as follows:

Meeting Date	Amount	Recipient
3 August 2022	$2,000.00	StarJam Charitable Trust
November 2023	$208.70 (ex GST)	OAR
29 March 2023	$1,255.95	Te Whare tapa Who O Taiariari
Total	$3,464.65

Submission to the Dunedin City Council Draft Annual Plan 2023-24

3 As agreed at the Board’s March meeting, a draft submission was prepared and submitted on the DCC’s draft Annual Plan. This submission now needs to be formally ratified (Attachment A).

Submission to the Otago Regional Council Draft Annual Plan 2023-24

4 As agreed at the Board’s March meeting, a draft submission was prepared and submitted on the ORC’s draft Annual Plan. This submission now needs to be formally ratified (Attachment B).

Reserve Management Plan Review

5 Parks and Recreation (PARS) have publicly notified an intention to create a Reserve Management Plan for the Mosgiel Recreation Area. PARS would like to invite the Mosgiel Taieri Community Board to nominate up to two Board representatives (one be an alternate) to be part of the working party overseeing this work.

Roadworks Schedule

6 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Currently Consulting On

7 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Dunedin City Council Updates

8 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

9 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Scott MacLean - Group Manager Parks and Recreation

Attachments

	Title	Page
⇩a	Submission to DCC Annual Plan 2023/24	39
⇩b	Submisson to ORC Annual Plan 2023/24	45

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for Maori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Chairperson	Andrew Simms
Deputy Chairperson	Dean McAlwee
Members	Kathryn Anderson
	Regan Horrell
	Brian Miller
	Brian Peat
	Cr Cherry Lucas

	Title	Page
A ⇩	Minutes of Mosgiel-Taieri Community Board meeting held on 29 March 2023	10