Agenda of Otago Peninsula Community Board

Otago Peninsula Community Board

18 May 2023

Otago Peninsula Community Board

MINUTES

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 30 March 2023, commencing at 10:08 am.

PRESENT

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Stacey Kokaua-Balfour
	Cheryl Neill	Edna Stevenson

IN ATTENDANCE

Jeanine Benson (Group Manager Transport)

Governance Support Officer Rebecca Murray

1 Opening

Hoani Langsbury opened the meeting with a reflection.

2 Public Forum

2.1 Peninsula Connection Project

Alex Sutherland from Fulton Hogan provided an update on the Peninsula Connection project works and responded to members’ questions.

3 Apologies

An apology was received from Cr Andrew Whiley.

Moved (Paul Pope/Lox Kellas):

That the Board:

Accepts the apology from Cr Andrew Whiley.

Motion carried (OPCB/2023/011)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Individual updates were provided as:

Lox Kellas – remove membership to the Otago Southland Returned Services Association.

Cheryl Neill – remove position as shop worker at the Portobello Dairy.

Paul Pope – remove: consultant for Upfront Environmental;

president of Dunedin Amenities Society.

New interest for noting -Project Manager for Te Nukuroa Matamata.

Hoani Langsbury reiterated his abstention from all hospital rebuild promotions or discussions as per his register of interest as a panel member for the Dunedin Hospital Build.

Moved (Paul Pope/Cheryl Neill):

That the Board:

a) Amends the Elected Members' Interest Register and;

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2023/012)

5 Confirmation of Minutes

5.1 Otago Peninsula Community Board meeting - 16 February 2023

Moved (Paul Pope/Cheryl Neill):

That the Board:

Confirms the minutes of the Otago Peninsula Community Board meeting held on 16 February 2023 as a correct record with a minor amendment to note member Hoani Langsbury as absent from the meeting.

Motion carried (OPCB/2023/013)

Part A Reports

6 Governance Support Officer's Report

The report informed the Board of activities relevant to the Board’s area.

The item was deferred until after the Fire and Emergency New Zealand (FENZ) public forum presentation to the Board via audio link.

2 Public Forum (continued)
2.2 Fire and Emergency New Zealand (FENZ)
A presentation by Michelle Taiaroa from the FENZ Otago Local Advisory Committee (via audio visual link) spoke of the role of the advisory committee as a link between FENZ, Rural Fire Service, DoC, Council, and community boards. She sought feedback from the Board on the local issues and risks within the community in terms of fire and emergency. Members outlined areas of concern, including access to water for fire-fighting, a community asset register to assist in an emergency response, location of Civil Defence centres the ability for the communities to look after themselves for a period of 1-5 days following an event.
The meeting returned to Item 6 – Governance Support Officer’s Report at 11:08am.

6 Governance Support Officer's Report - Continued
	The report informed the Board of activities relevant to the Board’s area. Discussion was held on submitting to the Otago Regional Council Annual Plan 2023/24.

	Moved (Paul Pope/Hoani Langsbury): That the Board: Fund a wreath for the Macandrew Bay ANZAC day service. Motion carried (OPCB/2023/014)

	Moved (Paul Pope/Hoani Langsbury): That the Board: Notes the Governance Support Officer’s Report. Motion carried (OPCB/2023/015)

	Moved (Lox Kellas/Edna Stevenson): That the Board: a) Agrees that the Board will prepare a submission to the draft DCC Annual Plan 2023/24, noting that it will be ratified at the next Board meeting being held on 11 May 2023. b) Delegates the authority to Paul Pope to finalise the submission on the draft DCC Annual Plan 2023/24. Motion carried (OPCB/2023/016)

	Moved (Hoani Langsbury/Lox Kellas): That the Board: a) Agrees that the Board will prepare a submission to the draft ORC Annual Plan 2023/24, noting that it will be ratified at the next Board meeting being held on 11 May 2023. b) Delegates the authority to Paul Pope to finalise the submission on the draft ORC Annual Plan 2023/24. Motion carried (OPCB/2023/017)

7 Funding Applications
	The report provided a copy of the funding applications received for the Board’s consideration.

	A funding application was received from the Otago Peninsula Museum and Historical Society seeking $1,000 for production of the photograph book “Otago Peninsula Then and Now”.
Lox Kellas withdrew from this item and left the meeting.
	Moved (Cheryl Neill/Stacey Kokaua-Balfour): That the Board: Approves the funding application from the Otago Peninsula Museum and Historical Society of $1,000.00 for the production of the book “Otago Peninsula Then and Now”. Motion carried (OPCB/2023/018)

Lox Kellas returned to the meeting.

	A scholarship funding application was received from Jessie McGrouther seeking $300 to support her attendance at the New Zealand Pony Club Eventing Championships, to be held in Taupo from 14-16 April 2023.

	Moved (Edna Stevenson/Cheryl Neill): That the Board: Approves the scholarship application from Jessie McGrouther for $300.00 to support her attendance at the New Zealand Pony Club Eventing Championship to be held in Taupo, 14-16 April 2023. Motion carried (OPCB/2023/019)

	Moved (Paul Pope/Hoani Langsbury): That the Board: Notes the Funding Applications report. Motion carried (OPCB/2023/020)

8 Community Plan
	The Community Board Community Plan discussion was deferred until the next Board meeting - 11 May 2023.

9 Board Updates
	Board members provided updates on activities, which included: Keep Dunedin Beautiful (KDB) Cheryl Neill advised that the inaugural meeting of KDB is scheduled for 5 April 2023. Peninsula Roads Lox Kellas provided an update on flooding concerns on Hoopers Inlet Road from the intersection of Sandymount Road and the collapse of a macrocarpa tree on the inlet road. He advised that Allans Beach Road had debris covering edge of the inlet for the entire length of the road caused by bad weather event, requiring removal. Traffic flows heavier due to the visitors to the seal pup site. He advised that road inspection would be needed ahead of the onset of autumn and winter months. Community Meetings Paul Pope advised it was hoped to have these before finalising the 2023/24 Annual Plan submissions. Civil Defence/Community Response Planning Lox Kellas advised that during the recent weather event that communications were excellent. Wellers Rock/ Te Umu Kiri signage Paul Pope advised signage was still to be actioned for interpretation and safety. Te Rauone Reserve (including Playground subcommittee) Edna Stevenson advised that this project was developing well with the installation of the playground equipment completed and the art installation to follow. Sealion fence (Hoopers Inlet) Paul Pope advised that was an ongoing issue. Individual member updates: Lox Kellas The Tomahawk gun emplacements refurbishment - an engineering report had been undertaken with the refurbishment project to be carried out in phases. Poppy Places Project – A copy of the Invercargill City Council’s Poppy Places (as part of the Places of Remembrance Project) was circulated to members for their information, detailing five registered streets in Invercargill relating to people and events from NZ’s overseas military history. Edna Stevenson Roadside vegetation maintenance - Edna suggested that it would be beneficial if the residents in the Board area were aware of their obligations relating to maintenance of vegetation. Stacey Kokaua-Balfour The Portobello pump track build to commence 6 April 2023. Hoani Langsbury A car parking issues for the Waitangi Day celebrations due to cones placed in front of a walkway preventing cars from parking there. Hoani suggested that a permanent barrier could assist with preventing cars from parking in and across the walkway at Ōtākou.

	Moved (Paul Pope/Cheryl Neill): That the Board: Notes the Board Updates. Motion carried (OPCB/2023/021)

10 Chairperson's Report

A verbal update was provided by the Chairperson at the meeting, which included:

· Feedback from the Community Boards workshop on Zero Carbon Plan - 15 March 2023

· Feedback from the Interim Speed Management Plan Hearing - 17 March 2023

· Dog control issues at Broad Bay Reserve

· Portobello Boat Shed (update on mural)

· Tomahawk: Reserve, gate to beach, landscaping of old school ground site

· Weed spraying schedule for the Peninsula roading corridor

· Tree removal schedule over Winter on the Peninsula roading corridor

· Dog parks on DCC reserve land (Harwood)

· Te Umu Kuri signage

· Interpretive signage along the Peninsula

· Peninsula bus service (overcrowding)

· ANZAC DAY services

Moved (Paul Pope/Lox Kellas):

That the Board:

Notes the update from the Chairperson.

Motion carried (OPCB/2023/022)

The meeting concluded at 12.14 pm.

..............................................

CHAIRPERSON

Otago Peninsula Community Board

18 May 2023

Part A Reports

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:

a) Project Fund balance

b) Correspondence

c) Future Development Strategy community workshops

d) Draft Annual plan submissions to DCC and ORC

e) Professional development in Local Government

f) Rural kerbside collection – Pukehiki

g) LGNZ – Elected Member Census 2023

h) Property update - Tomahawk

i) Roadworks Schedule

j) DCC currently consulting on

RECOMMENDATIONS

That the Board:

Notes the Governance Support Officer’s Report.

pROJECT fund

2 The Board has $2,124.45 in funding available for the remainder of the 2022/23 financial year. To date $7,875.55 has been spent as follows:

Meeting Date	Amount	Recipient	Purpose
2 June 2022 (2021/22 FY)	$300.00	Hazel McDermott (scholarship)	Support for attendance at the Outward Bound course 5-28 July 2022.
28 July 2022	$570.00	Portobello Community Incorporated	Support for an edition of the Portobello Community Newsletter
1 December 2022	$1000.00	Kamau Taurua Community Incorporated	Repairs to the Quarantine Island jetty
1 December 2022	$440.00	Broad Bay Community Centre for	Production of the quarterly community newsletter for 2022-2024.
1 December 2022	$1500.00	Hooper’s Inlet Community Hall	Contribution towards the cost of a replacement boundary fence at Hooper’s Inlet Hall
1 December 2022	$300.00	Liam Donovan (scholarship)	Support his attendance at the National Summer Games Special Olympics in December 2022
1 December 2022	$300.00	Finn Herbert (scholarship)	Support his attendance of the NZ Outward Bound course in January 2023.
1 December 2022	$240.00	Otago Access Radio (OAR)	“Round the Boards” segment for 2023
16 February 2023	$600.00	Broad Bay Community Centre	For a new sign for the Broad Bay Community Hall
16 February 2023	$1325.55	Portobello School	Cost of replacing the pool pump for the community pool in December 2022.
30 March 2023	$1,000.00	Otago Peninsula Museum and Historical Society	Production of the “Otago Peninsula Then and Now” photographs book
30 March 2023	$300.00	Jessie McGrouther (scholarship)	Support her attendance at the New Zealand Pony Club Eventing Championships in Taupo, 14-16 April 2023.
Sub Total	$7,875.55
Balance held	$2,124.45

CORRESPONDENCE – Inwards: Email of thanks from Portobello School for funding of replacement pool pump for the community pool (see attachment)

Future Development Strategy (FDS) workshops

3 A series of community workshops (prepared by the Dunedin City Council and the Otago Regional Council) are scheduled to be held across Dunedin from Thursday 27 April through until the end of May 2023.

4 The workshops are in partnership with mana whenua and other stakeholders. Details on the workshops and locations are available from the DCC website by entering “Future Development Strategy for Dunedin” in the search field.

5 Community Boards are being asked to encourage community attendance at these workshops to obtain input for the development of the Future Development Strategy. The strategy will cover:

· Where Dunedin’s new housing and businesses will be accommodated

· What infrastructure, facilities and services are needed to support development

· How development will support a well-functioning urban environment.

6 The relevant dates for the peninsula community are as follows:

23 May 2023

Dunedin Public Art Gallery (Auditorium)

12 noon – 2:00pm and 5:30 – 7:30pm.

30 May 2023

Portobello Coronation Hall

5:30pm – 7:30pm.

7 An RSVP form is attached or is available through the DCC website.

Draft Annual Plan 2023-2024

8 Annual Plan submissions were made to Council on Monday 1 and Tuesday 2 May. Paul Pope spoke to the Board’s submission (copy attached). Annual Plan deliberations will be held Monday 22 – Wednesday 24 May 2023.

9 A Board submission made to the Otago Regional Council Draft Annual Plan 20023-2024 (copy attached).

Professional Development in Local Government.

10 Information from the Local Government Commission was sent to community boards via the Office of the Mayor on 20 April 2023, advising of the opportunity to provide feedback via a survey on the role that professional development plays in elected and appointed members’ local government roles.

11 The survey closed on Friday 28 April and the feedback received would assist the development of a report by the Local Government Commission later in the year.

Rural Kerbside and Recycling Collection (Pukehiki)

12 Letters have been sent to residents of Pukehiki explaining the new the kerbside recycling and rubbish collection services available to residents, effective from 1 July 2023.

LGNZ – Elected Member Census 2023

13 The Office of the Mayor has emailed elected members a Local Government New Zealand (LGNZ) link for the “Count yourself in” -Elected Member Census 2023. The survey is available to complete from 4 May until 2 June 2023.

Property update (Tomahawk)

14 Staff are actively working with the Grants Braes Football Club, Tomahawk to enable the hall’s maintenance, community use and future planning.

Roadworks Schedule

15 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Currently Being Consulted on by Dunedin City Council

16 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email dcc@dcc.govt.nz.

For non-urgent matters contact Council via the online “Fix it Request” available on the front page of the DCC website at https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lauren Riddle - Governance Support Officer
Authoriser:	Sharon Bodeker - Manager Governance

Attachments

	Title	Page
⇩a	Correspondence In: Portobello School - thank you email	23
⇩b	Future Development Strategy (FDS) RSVP form	24
⇩c	Annual Plan submission to DCC	26
⇩d	Annual Plan submission to ORC	33

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known implications for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

Otago Peninsula Community Board

18 May 2023

Future Development Strategy for Dunedin

Community Workshops RSVP Form

Immersive Reader in Microsoft Forms allows you to hear the text of a form title and questions read out loud while following along. You can find the Immersive Reader button next to form title or questions after activating this control. You can also change the spacing of line and words to make them easier to read, highlight parts of speech and syllables, select single words or lines of words read aloud, and select language preferences.

Required

1.Which workshop are you attending?Required to answer. Multiple choice.

Waikouaiti (27 April)

Port Chalmers (2 May)

Waitati (4 May)

Wakari (9 May)

Middlemarch (10 May)

Corstorphine (11 May)

Mosgiel (16 May)

Outram (18 May)

Central City noon session (23 May)

Central City evening session (23 May)

Green Island (25 May)

Portobello (30 May)

2.Number of attendees you are RSVPing forRequired to answer. Single line text.

3.Do you have any food allergies/dietary needs?Required to answer. Single line text.

4.Do you have any accessibility needs that we should be aware of (e.g. wheelchair access needs, vision or hearing difficulties)? If so, what support do you require?Single line text.

5.Which topics are you interested in discussing? Select as many as you wish.Multiple choice.

Opportunities to provide additional housing capacity.

The types of housing we need more of.

How to improve cycling, walking and public transport options in your area.

Other transport improvements to support growth in your area.

Improvements to 3 waters infrastructure to support growth in your area.

How much commercial and industrial land is provided, and where.

How to build resilience to natural hazards and climate change in your area.

Developing green and blue networks to enhance biodiversity and provide access to nature.

Submit

Never give out your password.Report abuse

This content is created by the owner of the form. The data you submit will be sent to the form owner. Microsoft is not responsible for the privacy or security practices of its customers, including those of this form owner. Never give out your password.

The owner of this form has not provided a privacy statement as to how they will use your response data. Do not provide personal or sensitive information.

| Terms of use

	Title	Page
A ⇩	Minutes of Otago Peninsula Community Board meeting held on 30 March 2023	12