Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

 

Date:                                                    Wednesday 10 May 2023

Time:                                                   2.00 pm

Venue:                                                Strath Taieri Community Centre, Middlemarch

 

Sandy Graham

Chief Executive Officer

 

Strath Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Barry Williams

 

Deputy Chairperson

Anna Wilson

 

 

Members

Cr Bill Acklin

David Frew

 

Terina Geddes

Tony Markham

 

Robin Thomas

 

 

Senior Officer                                               Mike Perkins, City Development Engineer 3 Waters

 

Governance Support Officer                  Sharon Bodeker

 

 

 

Sharon Bodeker

Manager Governance

 

 

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 

 


Strath Taieri Community Board

10 May 2023

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Harakeke Weaving Learners Group                                                                                                      4

1.2       Middlemarch Swimming Club                                                                                                                 4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       9

5.1       Strath Taieri Community Board meeting - 30 March 2023                                                          9

Part A Reports (Strath Taieri Community Board  has power to decide these matters)

6             Otago Regional Council report                                                                                                                         16

7             Project Fund                                                                                                                                                            19

8             Governance Support Officers Report                                                                                                             54

9             Board Updates and Report Backs                                                                                                                    62

10           Chairperson's Report                                                                                                                                           63

11           Items for Consideration by the Chair                                                                                                             64

 


Strath Taieri Community Board

10 May 2023

 

 

1          Public Forum

1.1       Harakeke Weaving Learners Group

Andrea Bosshard and Johanna Qiao Tong will be in attendance to speak to the funding application for Harakeke Weaving Learners Group.

1.2       Middlemarch Swimming Club

A representative from the Middlemarch Swimming Club will be in attendance to speak to their funding application.

2          Apologies

An apology has been received from Cr Bill Acklin.

 

That the Board:

 

Accepts the apology from Cr Bill Acklin.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Strath Taieri Community Board

10 May 2023

 

Declaration of Interest

 

  EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)         Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)        Confirms/Amends the proposed management plan for Elected Members' Interests.

 

Attachments

 

Title

Page

a

Members' Register of Interests

6

 

 


Strath Taieri Community Board

10 May 2023

 



 


Strath Taieri Community Board

10 May 2023

 

Confirmation of Minutes

Strath Taieri Community Board meeting - 30 March 2023

 

 

RECOMMENDATIONS

That the Board:

a)         Confirms the minutes of the Strath Taieri Community Board meeting held on 30 March 2023 as a correct record.

 

 

Attachments

 

Title

Page

A

Minutes of Strath Taieri Community Board meeting  held on 30 March 2023

10

 

 


Strath Taieri Community Board

10 May 2023

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Hindon Community Hall, Hindon on Thursday 30 March 2023, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

 

 

 

Members

Cr Bill Acklin

David Frew

 

Terina Geddes

Tony Markham

 

Robin Thomas

 

 

 

IN ATTENDANCE

Mike Perkins (City Development Engineer).

 

Governance Support Officer                  Sharon Bodeker

 

 

 

1          Public Forum

1.1       Public Forum - Strath Taieri School PTA

 

Jacinta Stevenson spoke in support of the Strath Taieri School PTA funding application and responded to questions.

 

 

2          Apologies

An apology was received from Anna Wilson.

Moved (Robin Thomas/David Frew):

 

That The Board:

 

Accepts the apology from Anna Wilson.

 

Motion carried

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (David Frew/Cr Bill Acklin):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2023/008)

 

4          Confirmation of Minutes

4.1       Strath Taieri Community Board meeting - 16 February 2023

 

Moved (Terina Geddes/Tony Markham):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 16 February 2023 as a correct record.

Motion carried (STCB/2023/009)

 

Part A Reports

5          Project Fund

 

The Board gave consideration to an application from the Strath Taieri School PTA for funding of $1,000.00 towards the purchase of a new gazebo for students to shelter under at school events, trestle tables, a school banner flag, and picnic rug.

 

 

Moved (Robin Thomas/Tony Markham):

That the Board:

 

Approves the funding application from the Strath Taieri School PTA for $1,000.00 towards the purchase of a new gazebo.

Motion carried (STCB/2023/010)

 

6          Governance Support Officers Report

 

A report from Civic provided activities relevant to the Board area which included:

Cr Bill Acklin withdrew from the discussion on the draft Dunedin City Council Annual Plan 2023/24.

Draft Dunedin City Council Annual Plan 2023/24 – It was agreed that Robin Thomas would draft an initial submission and circulate for the Board’s approval.  The submission would be ratified at the 10 May 2023 meeting.

 

Draft Otago Regional Council Annual Plan 2023/24 - It was agreed that Robin Thomas and Tony Markham would draft an initial submission and circulate for the Board’s approval.  The submission would be ratified at the 10 May 2023 meeting.

 

 

Moved (David Frew/Terina Geddes):

That the Board:

 

 

Notes the Governance Support Officers Report.

 

Motion carried (STCB/2023/011)

 

 

Moved (Barry Williams/Tony Markham):

That the Board:

 

Agrees that the Robin Thomas would prepare a submission to the draft Dunedin City Council Annual Plan 2023/24 to be circulated for the Board, noting that it will be ratified at the meeting on 10 May 2023.

 

Motion carried (STCB/2023/012)

 

 

Moved (David Frew/Barry Williams):

That the Board:

 

Agrees that the Robin Thomas and Tony Markham would prepare a submission to the draft Otago Regional Council Annual Plan 2023/24, noting that it will be ratified at the meeting on 10 May 2023.

 

Motion carried (STCB/2023/013)

 

7          Board Updates and Report Backs

 

Board members provided verbal updates and report backs on portfolios and activities which included:

 

Township beautification

Terina Geddes provided an update on behalf of herself and Anna Wilson.  The update included vegetation and weed control.

 

 

Moved (David Frew/Robin Thomas):

That the Board:

 

Notes  the township beautification from Terina Geddes.

 

Motion carried (STCB/2023/014)

 

 

Climate Change

Tony Markham commented on the environment effects from climate change such as higher temperatures, flow of rivers and water quality.

 

 

Moved (David Frew/Terina Geddes):

That the Board:

 

Notes the climate change update from Tony Markham.

 

Motion carried (STCB/2023/015)

 

 

Infrastructure, roads, and spraying

Barry Williams commented on matters including the recent weed spraying that had been undertaken and the request for sealing around the EV charging point.

 

 

Moved (Barry Williams/David Frew):

That the Board:

 

Notes the infrastructure, roads, and spraying update from Barry Williams

 

Motion carried (STCB/2023/016)

 

 

Water management (including flooding)

Tony Markham provided an update on the March Creek Bridge and flooding concerns.  Following discussion, it was agreed that a letter be sent to the Otago Regional Council and the Dunedin City Council about the Board’s concerns regarding the issues associated with flooding.

 

The Board expressed its disappointment with the non-attendance of ORC at Board meetings. 

 

 

Moved (Robin Thomas/Terina Geddes):

That the Board:

 

Notes the water management (including flooding) update from Tony Markham.

 

Motion carried (STCB/2023/017)

 

 

There was a discussion on the Board portfolios which included the need for guidance on priorities and issues, and how to progress these.  It was agreed that a time would be set aside at each meeting to discuss these.

 

 

Moved (Barry Williams/Robin Thomas):

That the Board:

 

Agrees to send a letter to the Chief Executive Officers of the Otago Regional Council and the Dunedin City Council on the issues associated with flooding in the Board’s area.

 

Motion carried (STCB/2023/018)

 

 

9          Councillor's Update

 

Councillor Bill Acklin provided a verbal update on items of interest which included:

·  Council’s Dunedin Hospital “They Save We Pay” Campaign;

·  Council’s recommendation to retain the one way system.

 

Moved (Tony Markham/Robin Thomas):

That the Board:

 

a)     Notes the Council Activities Update.

Motion carried (STCB/2023/019)

 

Cr Acklin left the meeting at 7.00 p.m.

 

7          BOARD UPDATES AND REPORT BACKS (Cont)

 

Community information and publicity

Robin Thomas provided an update on the Board’s Facebook page including posts that had been published.

 

 

Zero Carbon Workshop

There was a discussion on the zero carbon workshop that some members had attended.

 

 

Civic Affairs Committee

Robin Thomas provided an overview of the presentation, on behalf of the Board, to the Civic Affairs Committee.

 

 

Moved (David Frew/Tony Markham):

That the Board:

 

Notes the updates from Robin Thomas

 

Motion carried (STCB/2023/020)

 

 

ANZAC Service

Terina Geddes provided an update on the preparations for the ANZAC Day service in Middlemarch.

 

 

Moved (Member David Frew/Member Robin Thomas):

That the Board:

 

Notes the ANZAC Day Service update from Terina Geddes.

 

Motion carried (STCB/2023/021)

 

8          Chairperson's Report

 

The Chairperson provided a verbal update on matters of interest which included:

·        March Creek

·        Vegetation control

·        Sealing around the EV charging area

·        Caravan Effluent Dump site – There was discussion on the current signage at the site and the requirement for clearer signage.

·        Civil Defence

·        Dunedin Railway – Barry Williams advised that there would be a public meeting held.

·        Road oiling

 

 

Moved (Barry Williams/Tony Markham):

That the Board:

 

a)     Notes the Chairperson’s report.

Motion carried (STCB/2023/022)

The meeting concluded at 7.43 pm.

 

 

..............................................

CHAIRPERSON


Strath Taieri Community Board

10 May 2023

 

Part A Reports

 

Otago Regional Council report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

Michelle Mifflin and Pam Wilson will provide an update to the Board.

 

RECOMMENDATIONS

That the Board:

a)         Notes the update from the Otago Regional Council.

 

Attachments

 

Title

Page

a

Middlemarch Community Update

17

 

 


Strath Taieri Community Board

10 May 2023

 



Strath Taieri Community Board

10 May 2023

 

 

Project Fund

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          A funding application has been received from the Strath Taieri Connect Charitable Trust for $2,500.00 towards the costs of a Trainer/Educator to provide a one-off presentation to help the many Clubs/groups prepare for the changes under the Incorporated Societies Act 2022 (Attachment A).

2          A funding application has been received from the Hindon Community Hall Inc for $4,028.73 towards the purchase of a defibrillator (Attachment B).

3          A second application has been received from the Hindon Community Hall Inc for $2,500.00 towards the cost and installation of a rain water tank (Attachment C).

4          An application has been received from the Middlemarch Swimming Club for $2,000.00 towards the cost of replacing the failing filter system (Attachment D).

5          An application has been received from Andrea Bosshard on behalf of the harakeke weaving learners’ group for $2,500.00 towards harakeke weaving classes (Attachment E).

6          $7,000.00 remains in the fund to be allocated.

RECOMMENDATIONS

That the Board:

a)     Considers the application from the Strath Taieri Connect Charitable Trust.

b)     Considers the applications from Hindon Community Hall Inc.

c)     Considers the application from the Middlemarch Swimming Club.

d)     Considers the application from Andrea Bosshard on behalf of the harakeke weaving learners group.

 

Signatories

Authoriser:

Sharon Bodeker - Manager Governance

Attachments

 

Title

Page

a

Strath Taieri Connect Charitable Trust funding application

21

b

Hindon Community Hall Inc. funding application - defibrillator

25

c

Hindon Community Hall Inc funding application

28

d

Middlemarch Swimming Club funding application

33

e

Harakeke Weaving Learners Group

50

 

 


Strath Taieri Community Board

10 May 2023

 





Strath Taieri Community Board

10 May 2023

 




Strath Taieri Community Board

10 May 2023

 






Strath Taieri Community Board

10 May 2023

 


















Strath Taieri Community Board

10 May 2023

 





Strath Taieri Community Board

10 May 2023

 

 

Governance Support Officers Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

·        Project Fund

·        Submission to the Dunedin City Council Draft Annual Plan 2023/24

·        Submission to the Otago Regional Council Draft Annual Plan 2023/24

·        Dog Registration

·        Roadworks Schedule

·        Dunedin City Council Updates

2          As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officers Report.

b)     Ratifies the submission to the Dunedin City Council draft Annual Plan 2023-24.

c)     Ratifies the submission to the Otago Regional Council draft Annual Plan 2023-24.

Project Fund

3          The balance remaining in the Project Fund for allocation for the current financial year is $7,000.00.  The following funds have been allocated in the 2022/23 financial year. 

Meeting Date

Recipient

Amount

8 December 2022

STARTT on behalf of the Mid Taieri Wai Catchment Group

2,000.00

30 March 2023

Strath Taieri School PTA

1,000.00

Total

 

$3,000.00

 


 

Submission to the Dunedin City Council Draft Annual Plan 2023-24

4          As agreed at the Board’s March meeting, a draft submission was prepared and submitted on the DCC’s draft Annual Plan.  This submission now needs to be formally ratified (Attachment A).

Submission to the Otago Regional Council Draft Annual Plan 2023-24

 

5          As agreed at the Board’s March meeting, a draft submission was prepared and submitted on the ORC’s draft Annual Plan.  This submission now needs to be formally ratified (Attachment B).

Dog Registration and Rates Payments

 

6          Staff will be coming to Middlemarch to process dog registration and rates payments.  Dates will be advised in the future.

What DCC is Currently Consulting On

7          For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on 

Roadworks Schedule

8          Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

Dunedin City Council Updates

9          Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz.  For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

10        If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

 

Signatories

Authoriser:

Sharon Bodeker - Manager Governance

Attachments

 

Title

Page

a

Submission to DCC draft Annual Plan 2023/24

56

b

Submission to ORC draft Annual Plan 2023/24

60

 

 


Strath Taieri Community Board

10 May 2023

 





Strath Taieri Community Board

10 May 2023

 



Strath Taieri Community Board

10 May 2023

 

 

Board Updates and Report Backs

Department: Civic

 

 

 

EXECUTIVE SUMMARY

Board members will provide verbal updates and report backs on portfolios and activities including:

 

1          Township beautification – Anna Wilson and Terina Geddes.

 

2          Climate Change – Tony Markham.

 

3          Infrastructure, roads and spraying – Barry Williams.

 

4          Water management (including flooding) – Tony Markham and David Frew.

 

5          Community information and publicity – Robin Thomas.

 

6          ANZAC day service – Terina Geddes.

 

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the updates.

 

 


Strath Taieri Community Board

10 May 2023

 

 

Chairperson's Report

Department: Civic

 

 

EXECUTIVE SUMMARY

The Chairperson will provide an update on matters of interest including:

·    March Creek Flooding

·    Roading

·    Sealing around the EV charging area

·    Caravan Effluent dumping site

·    Railway

 

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s report.

 

 

 

 


Strath Taieri Community Board

10 May 2023

 

Items for Consideration by the Chair

 

 

Any items for consideration by the Chair.