Agenda of Strath Taieri Community Board

Strath Taieri Community Board

10 May 2023

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Hindon Community Hall, Hindon on Thursday 30 March 2023, commencing at 5.00 pm

PRESENT

Chairperson	Barry Williams

Members	Cr Bill Acklin	David Frew
	Terina Geddes	Tony Markham
	Robin Thomas

IN ATTENDANCE

Mike Perkins (City Development Engineer).

Governance Support Officer Sharon Bodeker

1 Public Forum

1.1 Public Forum - Strath Taieri School PTA

Jacinta Stevenson spoke in support of the Strath Taieri School PTA funding application and responded to questions.

2 Apologies

An apology was received from Anna Wilson.

Moved (Robin Thomas/David Frew):

That The Board:

Accepts the apology from Anna Wilson.

Motion carried

3 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (David Frew/Cr Bill Acklin):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2023/008)

4 Confirmation of Minutes

4.1 Strath Taieri Community Board meeting - 16 February 2023

Moved (Terina Geddes/Tony Markham):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 16 February 2023 as a correct record.

Motion carried (STCB/2023/009)

Part A Reports

5 Project Fund

The Board gave consideration to an application from the Strath Taieri School PTA for funding of $1,000.00 towards the purchase of a new gazebo for students to shelter under at school events, trestle tables, a school banner flag, and picnic rug.

Moved (Robin Thomas/Tony Markham):

That the Board:

Approves the funding application from the Strath Taieri School PTA for $1,000.00 towards the purchase of a new gazebo.

Motion carried (STCB/2023/010)

6 Governance Support Officers Report
	A report from Civic provided activities relevant to the Board area which included: Cr Bill Acklin withdrew from the discussion on the draft Dunedin City Council Annual Plan 2023/24. Draft Dunedin City Council Annual Plan 2023/24 – It was agreed that Robin Thomas would draft an initial submission and circulate for the Board’s approval. The submission would be ratified at the 10 May 2023 meeting. Draft Otago Regional Council Annual Plan 2023/24 - It was agreed that Robin Thomas and Tony Markham would draft an initial submission and circulate for the Board’s approval. The submission would be ratified at the 10 May 2023 meeting.
	Moved (David Frew/Terina Geddes): That the Board: Notes the Governance Support Officers Report. Motion carried (STCB/2023/011)
	Moved (Barry Williams/Tony Markham): That the Board: Agrees that the Robin Thomas would prepare a submission to the draft Dunedin City Council Annual Plan 2023/24 to be circulated for the Board, noting that it will be ratified at the meeting on 10 May 2023. Motion carried (STCB/2023/012)
	Moved (David Frew/Barry Williams): That the Board: Agrees that the Robin Thomas and Tony Markham would prepare a submission to the draft Otago Regional Council Annual Plan 2023/24, noting that it will be ratified at the meeting on 10 May 2023. Motion carried (STCB/2023/013)

7 Board Updates and Report Backs
	Board members provided verbal updates and report backs on portfolios and activities which included: Township beautification Terina Geddes provided an update on behalf of herself and Anna Wilson. The update included vegetation and weed control.
	Moved (David Frew/Robin Thomas): That the Board: Notes the township beautification from Terina Geddes. Motion carried (STCB/2023/014)
	Climate Change Tony Markham commented on the environment effects from climate change such as higher temperatures, flow of rivers and water quality.
	Moved (David Frew/Terina Geddes): That the Board: Notes the climate change update from Tony Markham. Motion carried (STCB/2023/015)
	Infrastructure, roads, and spraying Barry Williams commented on matters including the recent weed spraying that had been undertaken and the request for sealing around the EV charging point.
	Moved (Barry Williams/David Frew): That the Board: Notes the infrastructure, roads, and spraying update from Barry Williams Motion carried (STCB/2023/016)
	Water management (including flooding) Tony Markham provided an update on the March Creek Bridge and flooding concerns. Following discussion, it was agreed that a letter be sent to the Otago Regional Council and the Dunedin City Council about the Board’s concerns regarding the issues associated with flooding. The Board expressed its disappointment with the non-attendance of ORC at Board meetings.
	Moved (Robin Thomas/Terina Geddes): That the Board: Notes the water management (including flooding) update from Tony Markham. Motion carried (STCB/2023/017)
	There was a discussion on the Board portfolios which included the need for guidance on priorities and issues, and how to progress these. It was agreed that a time would be set aside at each meeting to discuss these.
	Moved (Barry Williams/Robin Thomas): That the Board: Agrees to send a letter to the Chief Executive Officers of the Otago Regional Council and the Dunedin City Council on the issues associated with flooding in the Board’s area. Motion carried (STCB/2023/018)

9 Councillor's Update

Councillor Bill Acklin provided a verbal update on items of interest which included:

· Council’s Dunedin Hospital “They Save We Pay” Campaign;

· Council’s recommendation to retain the one way system.

Moved (Tony Markham/Robin Thomas):

That the Board:

a) Notes the Council Activities Update.

Motion carried (STCB/2023/019)

Cr Acklin left the meeting at 7.00 p.m.

7 BOARD UPDATES AND REPORT BACKS (Cont)
	Community information and publicity Robin Thomas provided an update on the Board’s Facebook page including posts that had been published.
	Zero Carbon Workshop There was a discussion on the zero carbon workshop that some members had attended.
	Civic Affairs Committee Robin Thomas provided an overview of the presentation, on behalf of the Board, to the Civic Affairs Committee.
	Moved (David Frew/Tony Markham): That the Board: Notes the updates from Robin Thomas Motion carried (STCB/2023/020)
	ANZAC Service Terina Geddes provided an update on the preparations for the ANZAC Day service in Middlemarch.
	Moved (Member David Frew/Member Robin Thomas): That the Board: Notes the ANZAC Day Service update from Terina Geddes. Motion carried (STCB/2023/021)

8 Chairperson's Report

The Chairperson provided a verbal update on matters of interest which included:

· March Creek

· Vegetation control

· Sealing around the EV charging area

· Caravan Effluent Dump site – There was discussion on the current signage at the site and the requirement for clearer signage.

· Civil Defence

· Dunedin Railway – Barry Williams advised that there would be a public meeting held.

· Road oiling

Moved (Barry Williams/Tony Markham):

That the Board:

a) Notes the Chairperson’s report.

Motion carried (STCB/2023/022)

The meeting concluded at 7.43 pm.

..............................................

CHAIRPERSON

Strath Taieri Community Board

10 May 2023

Project Fund

Department: Civic

EXECUTIVE SUMMARY

1 A funding application has been received from the Strath Taieri Connect Charitable Trust for $2,500.00 towards the costs of a Trainer/Educator to provide a one-off presentation to help the many Clubs/groups prepare for the changes under the Incorporated Societies Act 2022 (Attachment A).

2 A funding application has been received from the Hindon Community Hall Inc for $4,028.73 towards the purchase of a defibrillator (Attachment B).

3 A second application has been received from the Hindon Community Hall Inc for $2,500.00 towards the cost and installation of a rain water tank (Attachment C).

4 An application has been received from the Middlemarch Swimming Club for $2,000.00 towards the cost of replacing the failing filter system (Attachment D).

5 An application has been received from Andrea Bosshard on behalf of the harakeke weaving learners’ group for $2,500.00 towards harakeke weaving classes (Attachment E).

6 $7,000.00 remains in the fund to be allocated.

RECOMMENDATIONS

That the Board:

a) Considers the application from the Strath Taieri Connect Charitable Trust.

b) Considers the applications from Hindon Community Hall Inc.

c) Considers the application from the Middlemarch Swimming Club.

d) Considers the application from Andrea Bosshard on behalf of the harakeke weaving learners group.

Signatories

Authoriser:

Sharon Bodeker - Manager Governance

Attachments

	Title	Page
⇩a	Strath Taieri Connect Charitable Trust funding application	21
⇩b	Hindon Community Hall Inc. funding application - defibrillator	25
⇩c	Hindon Community Hall Inc funding application	28
⇩d	Middlemarch Swimming Club funding application	33
⇩e	Harakeke Weaving Learners Group	50

Strath Taieri Community Board

10 May 2023

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Submission to the Dunedin City Council Draft Annual Plan 2023/24

· Submission to the Otago Regional Council Draft Annual Plan 2023/24

· Dog Registration

· Roadworks Schedule

· Dunedin City Council Updates

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

b) Ratifies the submission to the Dunedin City Council draft Annual Plan 2023-24.

c) Ratifies the submission to the Otago Regional Council draft Annual Plan 2023-24.

Project Fund

3 The balance remaining in the Project Fund for allocation for the current financial year is $7,000.00. The following funds have been allocated in the 2022/23 financial year.

Meeting Date	Recipient	Amount
8 December 2022	STARTT on behalf of the Mid Taieri Wai Catchment Group	2,000.00
30 March 2023	Strath Taieri School PTA	1,000.00
Total		$3,000.00

Submission to the Dunedin City Council Draft Annual Plan 2023-24

4 As agreed at the Board’s March meeting, a draft submission was prepared and submitted on the DCC’s draft Annual Plan. This submission now needs to be formally ratified (Attachment A).

Submission to the Otago Regional Council Draft Annual Plan 2023-24

5 As agreed at the Board’s March meeting, a draft submission was prepared and submitted on the ORC’s draft Annual Plan. This submission now needs to be formally ratified (Attachment B).

Dog Registration and Rates Payments

6 Staff will be coming to Middlemarch to process dog registration and rates payments. Dates will be advised in the future.

What DCC is Currently Consulting On

7 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

8 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

9 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

10 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Authoriser:

Sharon Bodeker - Manager Governance

Attachments

	Title	Page
⇩a	Submission to DCC draft Annual Plan 2023/24	56
⇩b	Submission to ORC draft Annual Plan 2023/24	60

Chairperson	Barry Williams
Deputy Chairperson	Anna Wilson
Members	Cr Bill Acklin	David Frew
	Terina Geddes	Tony Markham
	Robin Thomas

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 30 March 2023	10