Notice of Meeting:
I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:
Date: Wednesday 17 May 2023
Time: 5.30 pm
Venue: Karitāne Hall, Coast Road, Karitāne
Sandy Graham
Chief Executive Officer
Waikouaiti Coast Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Andy Barratt |
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Members |
Sonya Billyard |
Mark Brown |
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Chris McBride |
Cr Jim O'Malley |
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Geraldine Tait |
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Senior Officer Mike Cartwright, Acting Head People and Capability
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Rebecca.Murray@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Waikouaiti Coast Community Board 17 May 2023 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Policing Matters 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 8
5.1 Waikouaiti Coast Community Board meeting - 5 April 2023 9
Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)
6 Funding Applications 16
7 Governance Support Officer's Report 19
8 Community Plan 27
9 Board Representation and Roles 28
10 Chairperson's Report 30
11 Councillor's Update 31
12 Items for Consideration by the Chair 32
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Waikouaiti Coast Community Board 17 May 2023 |
Constable Olivia Winbush, New Zealand Police will be in attendance to provide an update on policing matters in the Board’s area.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Waikouaiti Coast Community Board 17 May 2023 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Waikouaiti Coast Community Board Register of Interest |
6 |
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Waikouaiti Coast Community Board 17 May 2023 |
Waikouaiti Coast Community Board meeting - 5 April 2023
That the Board: a) Confirms the Waikouaiti Coast Community Board meeting held on 05 April 2023 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Waikouaiti Coast Community Board meeting held on 5 April 2023 |
9 |
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Waikouaiti Coast Community Board 17 May 2023 |
Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Surf Club Social Rooms, Warrington Domain, Warrington on Wednesday 05 April 2023, commencing at 5.30 pm
PRESENT
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Andy Barratt |
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Members |
Sonya Billyard |
Chris McBride |
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Cr Jim O'Malley |
Geraldine Tait |
IN ATTENDANCE |
Mike Cartwright (Acting Head People and Capability). |
Governance Support Officer Rebecca Murray
1 Public Forum
1.5 Neighbours of Hikaroroa/Mt Watkin Community Group
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Thomas Hayward from the Neighbours of Hikaroroa/Mt Watkin Community Group addressed the Board. He provided an overview of the group and sought the best mechanism for outreach to the community. Mr Hayward responded to members’ questions. |
1.1 Street Lighting
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Kyra Xavia addressed the Board regarding street lighting and advised that she was a delegate for the International Dark Sky Association. She endorsed Council’s decision to obtain dark skies community status through the new street lighting fitout. Ms Xavia advised that part of her role as delegate was to provide a gateway to further reduce light pollution through new developments and reviewing to change household light emissions. Ms Xavia responded to members’ questions. |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Extends Public Forum.
Motion carried |
1.2 Waikouaiti Bowling Club
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John Dempster and Barry Sloper from the Waikouaiti Bowling Club addressed the Board about their funding application and responded to members’ questions. |
1.3 Blueskin Youth & Community Amenities Association
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Paul Clements and Andrew Booth from the Blueskin Youth & Community Amenities Association addressed the Board about their funding application and responded to members’ questions. Cr Jim O’Malley entered the meeting at 6.12 pm. |
1.4 Sport Otago
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Duane Donovan from Sport Otago addressed the Board about recreational facilities. He advised that the Waikouaiti Tennis Club approached Sport Otago on ideas to utilise the club grounds better. The Club was able to get feedback from adults, so asked Sport Otago to assist with the younger generation on their needs and wants. He advised the report included in the agenda resulted from research conducted at Waikouaiti Primary School. Concerns were raised by pupils about the slide at the Waikouaiti Recreation Reserve, and Mr Donovan asked if this could be redesigned as a priority. Mr Donovan responded to members’ questions. |
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Sonya Billyard left the meeting at 6.36 pm. |
1.6 Concerns with the Warrington Area
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Ron Park addressed the meeting on his concerns with the Warrington area. His concerns included the dips in Hill Road, pine trees halfway between the main road and the Warrington turn off are over grown and were close to hitting power lines. Also raised was a leak at the Park and Hill Road intersection and streetlight issues on Coast Road. Around five street lights no longer work. Mr Park also raised the need for more parking around the Esplanade as it was very popular. Mr Park responded to members’ questions. |
2 Apologies |
An apology was received from Mark Brown, an apology for lateness from Cr Jim O’Malley and an apology for early departure from Sonya Billyard. |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Accepts the apology from Mark Brown, the apology for lateness from Cr Jim O’Malley and apology for early departure from Sonya Billyard.
Motion carried (WCCB/2023/011) |
3 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Chris McBride updated his register of interest by removing Manager Site Weld NZ Ltd and adding Shareholding Director Site Weld NZ (2023) Ltd.
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WCCB/2023/012) |
4 Confirmation of Minutes
4.1 Waikouaiti Coast Community Board meeting - 22 February 2023 |
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Moved (Chris McBride/Andy Barratt): That the Board:
Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 22 February 2023 as a correct record. Motion carried (WCCB/2023/013) |
Part A Reports
5 Funding Applications |
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A report provided a copy of the funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund. |
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Moved (Alasdair Morrison/Geraldine Tait): That the Board: Ratifies the funding of $606.57 agreed via email for the Board newsletter printing to be paid to POWA as the umbrella organisation.
Motion carried (WCCB/2023/014) |
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Moved (Andy Barratt/Alasdair Morrison): That the Board:
Approves the funding application from the Waikouaiti Bowling Club for $800.00 excl. GST towards replacing the existing fence at the southern end of the bowling green with the following condition: Confirmation in writing of the funding sought from Otago Community Trust is approved by 31 May 2023 to ensure the project can be completed and then payment will be made.
Motion carried (WCCB/2023/015) |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
a) Approves the funding application from the Blueskin Youth & Community Amenities Association for $1,500.00 towards the removal of the dangerous old pine tree to be paid into the Blueskin Youth Centre Assn Inc bank account.
b) Lay on the table the funding sought in the application towards the gravel for the walking tracks and the spray for weed control until the 28 June 2023 Board meeting for further consideration.
Motion carried (WCCB/2023/016) |
6 Governance Support Officer's Report |
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A report informed the Board on activities relevant to the Board’s area. Discussion was held on submitting on the ORC Annual Plan 2023/24. Discussion was held on the Public Forum presentation from Ron Park. |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Notes the Governance Support Officer’s Report. Motion carried (WCCB/2023/017) |
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Moved (Alasdair Morrison/Chris McBride): That the Board:
a) Agrees that the Board will prepare a submission to the draft DCC Annual Plan 2023/24, noting that it will be ratified at the next Board meeting being held on 17 May 2023.
b) Delegates the authority to Alasdair Morrison to finalise the submission on the draft DCC Annual Plan 2023/24.
Motion carried (WCCB/2023/018) |
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Moved (Alasdair Morrison/Andy Barratt): That the Board: a) Agrees that the Board will prepare a submission to the draft ORC Annual Plan 2023/24, noting that it will be ratified at the next Board meeting being held on 17 May 2023.
b) Delegates the authority to Alasdair Morrison to finalise the submission on the draft ORC Annual Plan 2023/24.
Motion carried (WCCB/2023/019) |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Delegates Andy Barratt and Chris McBride to present at Public Forum at the Customer and Regulatory Committee meeting being held on 15 May 2023 to raise concerns from residents on not receiving outcomes from requests lodged with 477 4000 or dcc@dcc.govt.nz
Motion carried (WCCB/2023/020) |
7 Community Plan |
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The Waikouaiti Coast Community Board Community Plan 2022-23 adopted 7 December 2022 is available on the DCC Website. Discussion was held on updating the Board’s Community Plan in preparation for the upcoming 10 year plan consultation. |
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Moved (Chairperson Alasdair Morrison/Deputy Chairperson Andy Barratt): That the Board: a) Updates the Board’s Community Plan to 2023/24.
b) Agrees changes to the Board’s Community Plan be ratified at the next meeting being held on 17 May 2023.
Motion carried (WCCB/2023/021) |
8 Board Representation and Roles |
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Board members provided an update on activities and areas of responsibility, which included: Keep Dunedin Beautiful Geraldine Tait attended the first meeting and advised that the Trees for Families event would be held later in the year around September.
Liaison with Funding Applicants Alasdair Morrison advised that Friends of the Taieri Willow provided an update on where they were at with obtaining a bank account.
Moana Gow Swimming Pool Committee Andy Barratt attended a committee meeting and advised there were still minor teething problems with the new management system.
OneCoast Recycling Andy Barratt advised work was still being undertaken towards resource consent conditions with the containers. He also advised that discussions would be held with best practice on pricing items in the recovery centre.
Community Engagement Andy Barratt spoke of the recent Board newsletter. Discussion was held on the frequency being twice a year.
Truby King Recreation Reserve Management Committee Andy Barratt was compiling a letter to DCC staff seeking a timeline for the larger works within the Reserve Management Plan.
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Moved (Alasdair Morrison/Geraldine Tait): That the Board:
Notes the Board Updates. Motion carried (WCCB/2023/022) |
9 Chairperson's Report |
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A verbal update was provided by the Chairperson at the meeting, including: Karitāne Harbour Beach Street Buses
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
Notes the Chairperson’s update. Motion carried (WCCB/2023/023) |
10 Councillor's Update |
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Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:
Future Development Strategy Plan DCC Annual Plan Waste Water Treatment Plants
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Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board:
Notes the Council Activities Update. Motion carried (WCCB/2023/024) |
The meeting concluded at 8.06 pm.
..............................................
CHAIRPERSON
Waikouaiti Coast Community Board 17 May 2023 |
Funding Applications
Department: Civic
EXECUTIVE SUMMARY
1 This report provides a copy of funding applications for the Board’s consideration and provides an update on the amount in the Board’s discretionary fund.
2 As this is an administrative report only, the Summary of Considerations is not required.
That the Board: a) Considers the funding application from the Waiputai Trust. |
Discretionary Fund
3 The Board has been allocated $10,000.00 for the 2022/23 year.
4 $1,434.43 is available for the remainder of the 2022/23 year. To date $8,565.57 has been spent or allocated as follows:
Meeting Date |
Amount |
Recipient/Purpose |
1 August 2022 |
$800.00 |
Waitati Music Festival – towards the cost of toilet hire for the 10th Waitati Music Festival |
1 August 2022 |
$1,350.00 |
East Otago Blokes Shed – towards obtaining vital equipment for the workshop |
1 August 2022 |
$945.00 |
Board and POWA – towards the Ramrock Road bus shelter project |
1 August 2022 |
$564.00 |
POWA – towards hosting a Community Be Ready expo |
22 February 2023 |
$2000.00 |
*Friends of the Taieri Willow – towards a tool shed |
5 April 2023 |
$606.57 |
POWA – Board newsletter printing to be paid to POWA as the umbrella organisation |
5 April 2023 |
$800.00 |
*Waikouaiti Bowling Club – towards replacing the existing fence at the southern end of the bowling club green |
5 April 2023 |
$1,500.00 |
Blueskin Youth & Community Amenities – towards the removal of the dangerous old pine tree |
Total |
$8,565.57 |
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*To be paid once criteria in approved resolution has been met
Funding Request Applications
5 Waiputai Trust requested $375.00 towards running three ‘Computer Learning Clinics’ during the remainder of 2023 to enable the community to learn how to better connect with others through technology and to keep up with current technology trends (Attachment A).
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Manager Governance |
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Title |
Page |
⇩a |
Waiputai Trust Funding Application |
18 |
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Waikouaiti Coast Community Board 17 May 2023 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Waikouaiti Coast Community Board on activities relevant to the Board’s area including:
a) DCC Annual Plan 2023/24 Board Submission
b) ORC Annual Plan 2023/24 Board Submission
c) Currently Being Consulted on by Dunedin City Council
d) Roadworks Schedule
e) Dunedin City Council Updates
That the Board: a) Notes the Governance Support Officer’s Report. b) Ratifies the Waikouaiti Coast Community Board’s submission to the draft DCC Annual Plan 2023/24 retrospectively.
c) Ratifies the Waikouaiti Coast Community Board’s submission to the draft ORC Annual Plan 2023/24 retrospectively.
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Draft DCC Annual Plan 2023/24 Board Submission
2 The Board’s submission to the draft DCC Annual Plan 2023/24 is attached for the Board’s ratification (Attachment A).
Draft ORC Annual Plan 2023/24 Board Submission
3 The Board’s submission to the draft ORC Annual Plan 2023/24 is attached for the Board’s ratification (Attachment B).
Currently Being Consulted on by Dunedin City Council
4 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
5 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
6 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
7 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Mike Cartwright - Acting Head of People and Capability Sharon Bodeker - Manager Governance |
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Title |
Page |
⇩a |
Waikouaiti Coast Community Board submission to the draft DCC Annual Plan 2023/24 |
21 |
⇩b |
Waikouaiti Coast Community Board submission to the draft ORC Annual Plan 2023/24 |
25 |
Waikouaiti Coast Community Board 17 May 2023 |
Community Plan
Department: Civic
1 The Waikouaiti Coast Community Board Community Plan 2022-23 adopted 7 December 2022 is available on the DCC Website on the following link:
https://www.dunedin.govt.nz/__data/assets/pdf_file/0011/916607/WCCB-community-plan-2022-2025.pdf
There are no attachments for this report.
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Waikouaiti Coast Community Board 17 May 2023 |
Board Representation and Roles
Department: Civic
EXECUTIVE SUMMARY
1 Board members may provide an update on activities including:
Civil Defence Emergency Management (CDEM)
Sonya Billyard & Chris McBride
Cycleways
Geraldine Tait
Freedom Camping
Alasdair Morrison
Keep Dunedin Beautiful
Geraldine Tait
Liaison with Funding Applicants
Alasdair Morrison
Matanaka Drive Replanting Project
Mark Brown
Moana Gow Swimming Pool Committee
Andy Barratt
North Coast Tourism Initiatives
Mark Brown
OneCoast Recycling
Geraldine Tait
Community Engagement
Sonya Billyard & Andy Barratt
Truby King Recreation Reserve Management Committee
Andy Barratt
Recreation Activities
Andy Barratt
2 As this is an administration report the Summary of Consideration is not required.
That the Board: a) Notes the Board Updates. |
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
There are no attachments for this report.
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Waikouaiti Coast Community Board 17 May 2023 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A verbal update will be provided by the Chairperson at the meeting.
2 As this is an administrative report only, the Summary of Considerations is not required.
That the Board: a) Notes the Chairperson’s update. |
There are no attachments for this report.
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Waikouaiti Coast Community Board 17 May 2023 |
Councillor's Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor Jim O’Malley will provide an update on items of interest.
That the Board: a) Notes the Council Activities Update.
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There are no attachments for this report.