Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

 

Date:                                                    Wednesday 10 May 2023

Time:                                                   5.30 pm

Venue:                                                Rolfe Room, Port Chalmers Town Hall, Port Chalmers

 

Sandy Graham

Chief Executive Officer

 

West Harbour Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Angela McErlane

 

Deputy Chairperson

Kristina Goldsmith

 

Members

Barbara Anderson

Duncan Eddy

 

Jarrod Hodson

Cr Mandy Mayhem

 

Wayne Sefton

 

 

Senior Officer                                               Dave Ward, Group Manager 3 Waters

 

Governance Support Officer                  Clare Sullivan

 

 

 

Clare Sullivan

Principal Committee Advisor

 

 

Telephone: 03 477 4000

clare.sullivan@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 

 


West Harbour Community Board

10 May 2023

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Public Forum Jennifer Lawn                                                                                                                    4

1.2       Public Forum Hannah O'Neill                                                                                                                  4

1.3       Public Forum Jill Jackman                                                                                                                         4

1.4       Public Forum Port Chalmers Foundry Society                                                                                  4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       9

5.1       West Harbour Community Board meeting - 29 March 2023                                                      9

Part A Reports (West Harbour Community Board  has power to decide these matters)

6             Funding Application                                                                                                                                              17

7             Governance Support Officer's Report                                                                                                            22

8             Community Plan                                                                                                                                                    37

9             Board Updates                                                                                                                                                        51

10           Chairperson's Report                                                                                                                                           52

11           Councillor's Update                                                                                                                                              53

12           Notice of Motion - Shared Pathway                                                                                                               54

13           Notice of Motion - Communication Strategy                                                                                              56

14           Items for Consideration by the Chairperson                                                                                               58

 


West Harbour Community Board

10 May 2023

 

 

1          Public Forum

1.1       Public Forum Jennifer Lawn

Jennifer Lawn, from The Halo Project, wishes to address the board to give an update on the Halo Project.

1.2       Public Forum Hannah O'Neill

Hannah O’Neill, a scholarship funding recipient, wishes to address the board to report back on the funding she received recently.

1.3       Public Forum Jill Jackman

Jill Jackman wishes to address the board to present a petition regarding Borlases Road.

1.4       Public Forum Port Chalmers Foundry Society

Lana Oranje and Robert Scott from the Port Chalmers Foundry Society, wish to address the board to speak to their funding application.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


West Harbour Community Board

10 May 2023

 

Declaration of Interest

 

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interests

6

 

 


West Harbour Community Board

10 May 2023

 



 


West Harbour Community Board

10 May 2023

 

Confirmation of Minutes

West Harbour Community Board meeting - 29 March 2023

 

 

RECOMMENDATIONS

That the Board:

a)         Confirms the public part of the minutes of the West Harbour Community Board meeting held on 29 March 2023 as a correct record.

 

 

Attachments

 

Title

Page

A

Minutes of West Harbour Community Board meeting  held on 29 March 2023

10

 

 


West Harbour Community Board

10 May 2023

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 29 March 2023, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Angela McErlane

 

Deputy Chairperson

Kristina Goldsmith

 

 

Members

Barbara Anderson

Duncan Eddy

 

Jarrod Hodson

Cr Mandy Mayhem

 

Wayne Sefton

 

 

 

IN ATTENDANCE

David Ward (Group Manager 3 Waters).

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

1.1       Public Forum Julie Fawcett

 

Julie Fawcett provided an overview of the Artisan Markets which she ran in particular the ones that were held on days there was a cruise ship in Port.

 

1.2       Public Forum Dunedin Sea Cadets

 

Kristina Goldsmith withdrew from this.

Jonny Goldsmith spoke in support of the Dunedin Sea Cadets funding request for materials to build new access ladders and responded to questions.

 

Moved (Angela McErlane/Barbara Anderson):

 

That the Board

 

Extends Public Forum beyond 30 minutes.

 

Motion carried

 

1.3       Public Forum Joanna Kidston

 

Joanna Kidston spoke in support of the Careys Bay Hotel Social Club funding request for the Carey’s Bay Community Regatta Day.  Ms Kidston provided an update on the funding that was required to hold the event and advised that Port Otago had donated the cost of the traffic management.

 

1.4       Public Forum Creative Control Events - Careys Bay Boatbuilders

 

Shelley Gorman from Creative Control Events, addressed the meeting on their funding request for marketing materials, display information and event organisation for a celebration of Carey’s Bay Boatbuilders.  

 

1.5       Public Forum Tracey McNamara – Long Beach Amenities Society

 

Tracey McNamara, President, Long Beach Amenities Society, spoke in support of their funding application towards replacement of the roof for the Long Beach Hall.

 

1.6       Public Forum Paulina Barry

 

Paulina Barry spoke to her PowerPoint presentation on street lighting and the impact on dark skies and the wildlife. 

 

2          Apologies

There were no apologies.

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Barbara Anderson/Jarrod Hodson):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2023/015)

 

4          Confirmation of Minutes

4.1       West Harbour Community Board meeting - 15 February 2023

 

Moved (Barbara Anderson/Jarrod Hodson):

That the Board:

 

a)         Confirms the minutes of the West Harbour Community Board meeting held on 15 February 2023 with the amendments as agreed.

Motion carried (WHCB/2023/016)

 

Part A Reports

5          Funding Applications

 

Kristina Goldsmith withdraw from the discussion on the Dunedin Sea Cadets funding application.

The Board gave consideration to the Dunedin Sea Cadets funding application for $584.10 to purchase materials to manufacture two new access ladders.

 

Moved (Duncan Eddy/Barbara Anderson):

That the Board:

 

a)         Approves the funding request from the TS NIMROD Sea Cadet Assoc for $584.10 towards the purchase materials to manufacture two new access ladders.

Motion carried (WHCB/2023/017)

 

 

Following discussion, the Board agreed to lay the funding application from the Long Beach Amenities Society until their first meeting of the 2023/24 financial year and would like an update from the society on the results of their other funding applications.

 

Moved (Barbara Anderson/Jarrod Hodson):

That the Board:

Lays the Long Beach Amenities Society funding application on the table.

Motion carried (WHCB/2023/018)

 

 

The Board gave consideration to a funding request from the West Harbour Pony Club for $500.00 towards a new arena fencing to keep the riders and horses safe.

 

Moved (Barbara Anderson/Wayne Sefton):

That the Board:

 

a)         Approves the funding request from the West Harbour Pony Club for $500.00 towards a new arena fencing to keep the riders and horses safe.

Motion carried (WHCB/2023/019)

 

The Board gave consideration to the funding request from Creative Control Events on behalf of the Carey’s Bay Boatbuilders for $1500.00 towards marketing materials, displays, design; and event organisation and management.

Following discussion, it was agreed that the Board would support this project, subject to the approved funding being utilised towards the costs of the producing of the historical documentation and confirmation from the Port Chalmers Maritime Museum would accept these.

 

Moved (Barbara Anderson/Jarrod Hodson):

That the Board:

a)         Approves the funding request from the Creative Control Events on behalf of the Carey’s Bay Boatbuilders for $500.00 subject to the following:

i)             The funding be utilised for the production of the historical documentation;

ii)            Written confirmation from the Port Chalmers Maritime Museum that they would be happy to add this documentation to its collection.

Motion carried (WHCB/2023/020)

 

 

The Board gave consideration from the Carey’s Bay Hotel Social Club for $3,000 towards the Carey’s Bay Community Regatta Day.

The Board noted that during Ms Kidston’s presentation, she advised that Port Otago had donated the cost of the Traffic Management.

 

Moved (Duncan Eddy/Kristina Goldsmith):

That the Board:

a)     Approves the funding request from Golden Harvest Contractors Ltd trading as the Carey’s Bay  Hotel for $2000.00 towards the Carey’s Bay Community Regatta Day.

Motion carried (WHCB/2023/021)

 

6          Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board area which included:

a)      Funding update

b)        Board presentation to Civic Affairs – It was noted that the Board was scheduled to present to the Civic Affairs Committee on 16 May 2023.

c)         Change to recycling and rubbish collection day for Ravensbourne and Maia from a Tuesday to a Monday.

d)        Draft Dunedin City Council 2023/24 Annual Plan – there was discussion on a workshop to discuss the preparation of the Board’s submission.

e)      Draft Otago Regional Council 2023/24 Annual Plan – It was noted that the submission period to the draft Otago Regional Council 2023/24 closes on 14 April 2023.

f)         Ravensbourne Community Hall – Upgrade work was currently being undertaken and as a result the hall would be unavailable until mid-July 2023

 

Moved Barbara Anderson/Kristina Goldsmith):

That the Board:

 

a)         Notes the Governance Support Officer’s Report.

b)        Agrees that the Board would prepare a submission to the draft Otago Regional Council Annual Plan 2023/24, noting that it would be ratified at the 10 May 2023 meeting.

Motion carried (WHCB/2023/022)

 

 

Cr Mandy Mayhem withdrew from this item.

 

 

Moved (Barbara Anderson/Jarrod Hodson):

That the Board:

 

c)         Agrees that the Board would prepare a submission to the draft Dunedin City Council Annual Plan 2023/24, noting that it would be ratified at the 10 May 2023 meeting.

Motion carried (WHCB/2023/023)

 

7          Board Updates

 

 

Port Noise Liaison Committee

Kristina Goldsmith provided an update on the Port Noise Liaison Committee and advised that an online complaint form was being developed.

 

Ravensbourne Liaison including Ravensdown Community Liaison Group

Jarrod Hodson provided an update on the Ravensdown Community Liaison Group which included the monitoring that was being undertaken.

 

Keep Dunedin Beautiful

Barbara Anderson advised that there was no update as Keep Dunedin Beautiful had not met yet.

 

Otago Access Radio

Barbara Anderson provided an update on the topics that she spoke on and advised that the Board’s next segment was 11 April 2023.

 

Aramoana Liaison

Barbara Anderson provided an update on the group’s last meeting which included sustainable fishing, storm damage and parking at the Domain and the installation of a toilet.

 

Infrastructure Liaison

Kristina Goldsmith and Ange McErlane advised that there was no update.

 

Long Beach and Pūrākaunui Amenities Society

Duncan Eddy advised that he had contacted the groups to introduce himself as the Board’s representative.

 

West Harbour Emergency Response Group

Ange McErlane provided an update

 

Policing Matters

Wayne Sefton provided an update on policing matters

 

Community Awards and Scholarships

Duncan Eddy and Kristina Goldsmith advised that there was no update.

 

Social Media

Duncan Eddy provided an update on the activity on the Board’s Facebook page including the posts that he had published.

 

 

Moved (Duncan Eddy/Cr Mandy Mayhem):

That the Board:

 

a)     Notes the Board updates

Motion carried (WHCB/2023/024)

 

8          Chairperson's Report

 

The Chairperson provided an update on matters of interest which included:

a)         Speed limit consultation – Duncan Eddy provided an update on the presentation of the Board’s submission to the Interim Speed Limit Plan.

b)        Port Chalmers Maritime Museum – Ange McErlane advised that the museum would be closed until the refit had been completed.

c)         Workshop – It was agreed that the Board would hold a workshop on 5 April 2023 to discuss the Board’s submissions to the draft DCC Annual Plan 2023-24 and the draft ORC Annual Plan 2023-24.

d)      Kāinga Ora – Ange McErlane advised that Kāinga Ora would be holding a public meeting on 4 April 2023 at the Rugby Clubrooms from 5.30 pm to 7.30 pm to discuss their social housing in Port Chalmers.

 

 

Moved (Angela McErlane/Wayne Sefton):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried (WHCB/2023/025)

 

9          Councillor's Update

 

Councillor Mandy Mayhem provided an update on matters of interest which included:

Interim Speed Limit Plan

Council’s Dunedin Hospital “They Save We Pay” Campaign

 

 

Moved (Angela McErlane/Barbara Anderson):

That the Board:

 

a)     Notes the Councillor’s Update.

Motion carried (WHCB/2023/026)

 

 

The meeting concluded at 8.35 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


West Harbour Community Board

10 May 2023

 

Part A Reports

 

Funding Application

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          An application has been received from the Port Chalmers Foundry Society for $2,000.00 towards an art project with schools in the West Harbour to culminate in an exhibition at a gallery in Port Chalmers (Attachment A).

2          The remaining balance in the Board’s Discretionary Fund for the 2022/23 financial year is $1,919.05

RECOMMENDATIONS

That the Board:

a)     Considers the funding request from the Port Chalmers Foundry Society.

 

 

 

Signatories

Author:

Clare Sullivan - Principal Committee Advisor

Authoriser:

Clare Sullivan - Principal Committee Advisor

Attachments

 

Title

Page

a

Application

18

 

 


West Harbour Community Board

10 May 2023

 





West Harbour Community Board

10 May 2023

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

This report is to inform the West Harbour Community Board of activities relevant to the Board area including:a)         Funding update

b)      Board presentation to Civic Affairs

c)       Change to recycling and rubbish collection day

d)        Ratification of submissions

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer’s Report

b)     Ratifies the Board’s submission to the 2023/24 Dunedin City Council draft Annual Plan

c)     Ratifies the Board’s submission to the 2023/24 Otago Regional Council draft Annual Plan.

 

Project Fund

2          The Board has $1,919.05 available for the remainder of the 2022/23 financial year (not including any decisions made at the meeting on 10 May.  To date $9,580.95 has been allocated as follows:

Meeting Date

Amount

Recipient

3 August 2022

$1500.00

Rothesay News

 

$550.85

Cigarette Butt Bins

7 December 2022

$1,500.00

Scholarship applications (3)

 

$240.00

Otago Access Radio

 

$600.00

Pūrakaunui School

15 February 2023

$656.00

West Harbour Beautification Trust

 

$950.00

Up Your Act

29 March 2023

$584.10

Dunedin Sea Cadets

 

$500.00

West Harbour Pony Club

 

$500.00

Carey’s Bay Boatbuilders Celebration

 

$2,000.00

Carey’s Bay Regatta Day

 

 

 

Total spent

$9,580.95

 

 

 

 

Civic Affairs Committee

3          The West Harbour Community Board is invited to present to the Civic Affairs Committee meeting being held on 16 May 2023 and should consider what issues relating to the West Harbour area it would like to highlight for the Chair to present. 

Upcoming change to recycling and rubbish collection day – Ravensbourne and Maia areas

4          A letter was posted to Ravensbourne and Maia property owners on Monday 17 April, advising them of a kerbside collection service change from 3 July 2023.  (Attached) The changes include kerbside recycling and rubbish collection day changing from Tuesday to Monday and the bin schedule is swapping around. 

5          This brings the two suburbs into line with the rest of West Harbour, reducing collection truck trips, fuel use and emissions.

6          A follow-up letter will go to residents in the areas affected prior to 3 July, as well as targeted advertising.  For two weeks after the collection service change, contractors will provide follow-up kerbside collection support for those who put their bins on the wrong day or wrong type of bin out.

Draft Annual Plans 2023/24

8          The West Harbour Community Board prepared submissions to the Dunedin City Council draft 2023/24 Annual Plan and the Otago Regional Council draft 2023/24 Annual. As both the dates for submissions closed before the Board meeting, the Board must now ratify the submissions it put forward. (Attached)  

 

Roadworks Schedule

9          Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

Dunedin City Council Updates

10        Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz.  For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

11        If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

 

 

Signatories

Author:

Clare Sullivan - Principal Committee Advisor

Authoriser:

David Ward - Group Manager 3 Waters

Attachments

 

Title

Page

a

Letter to Ravensbourne and Maia residents

26

b

Submission to DCC

27

c

Submission to ORC

33

 

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known implications for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

The funding request can be met from the Board’s discretionary fund.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

 

 


West Harbour Community Board

10 May 2023

 



West Harbour Community Board

10 May 2023

 







West Harbour Community Board

10 May 2023

 





West Harbour Community Board

10 May 2023

 

 

Community Plan

Department: Civic

 

 

 

 

1          The West Harbour Community Board Community Plan 2022-23 is attached for discussion and updating as required (Attachment A).  

 

 

 

Signatories

Authoriser:

Clare Sullivan - Principal Committee Advisor

Attachments

 

Title

Page

a

Community Plan

38

 

 


West Harbour Community Board

10 May 2023

 














West Harbour Community Board

10 May 2023

 

 

Board Updates

Department: Civic

 

 

 

 

1          Port Noise Liaison Committee - Kristina Goldsmith

 

2          Ravensbourne Liaison including Ravensdown Community Liaison Group - Jarrod Hodson

 

3          Keep Dunedin Beautiful - Barbara Anderson

 

4          Otago Access Radio - Barbara Anderson

 

5          Aramoana Liaison - Barbara Anderson

 

6          Infrastructure Liaison Kristina Goldsmith and Ange McErlane

 

7          Long Beach and Pūrākaunui Amenities Society - Duncan Eddy

 

8          West Harbour Emergency Response Group - Ange McErlane

 

9          Policing Matters - Wayne Sefton

 

10        Community Awards and Scholarships - Duncan Eddy and Kristina Goldsmith

 

11        Social Media – Duncan Eddy

 

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the Board updates

 

 

 

Signatories

Authoriser:

Clare Sullivan - Principal Committee Advisor

Attachments

There are no attachments for this report.

 


West Harbour Community Board

10 May 2023

 

 

Chairperson's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The Chairperson will provide an update on matters of interest including:

a)         Civic Affairs

b)        Shared Path update

c)         Centennial Gardens

d)        Workshop date for Community Plan

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s Report.

 

 

 

Signatories

Authoriser:

Clare Sullivan - Principal Committee Advisor

Attachments

There are no attachments for this report.

 


West Harbour Community Board

10 May 2023

 

 

Councillor's Update

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          Councillor Mandy Mayhem will provide an update on matters of interest.

RECOMMENDATIONS

That the Board:

a)     Notes the Councillor’s Update.

 

 

 

Signatories

Authoriser:

Clare Sullivan - Principal Committee Advisor

Attachments

There are no attachments for this report.

 


West Harbour Community Board

10 May 2023

 

Notice of Motion - Shared Pathway

 

 

EXECUTIVE SUMMARY

1          In accordance with Standing Order 26.1, the attached Notice of Motion was received from Barbara Anderson at least five clear working days before the meeting, for inclusion on the agenda for the meeting being held on Wednesday, 10 May 2023:

 

 

RECOMMENDATIONS

That the Board:

a)     Considers the Notice of Motion.

 

 

Attachments

 

Title

Page

a

Notice of Motion

55

 

 


West Harbour Community Board

10 May 2023

 



West Harbour Community Board

10 May 2023

 

Notice of Motion - Communication Strategy

 

 

EXECUTIVE SUMMARY

1          In accordance with Standing Order 26.1, the attached Notice of Motion was received from Barbara Anderson at least five clear working days before the meeting, for inclusion on the agenda for the meeting being held on Wednesday, 10 May 2023:

 

 

RECOMMENDATIONS

That the Board:

a)     Considers the Notice of Motion.

 

 

Attachments

 

Title

Page

a

Notice of Motion

57

 

 


West Harbour Community Board

10 May 2023

 



West Harbour Community Board

10 May 2023

 

Items for Consideration by the Chairperson

 

 

Items for consideration by the Chairperson.