Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath
Taieri Community Board will be held on:
Date: Thursday
22 June 2023
Time: 2.00
pm
Venue: Strath
Taieri Community Centre, Middlemarch
Sandy Graham
Strath Taieri Community Board
PUBLIC AGENDA
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Chairperson
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Barry Williams
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Deputy Chairperson
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Anna Wilson
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Members
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Cr Bill Acklin
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David Frew
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Terina Geddes
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Tony Markham
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Robin Thomas
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Senior Officer Sharon
Bodekder, Manager Governance
Governance Support Officer Sharon
Bodeker
Sharon Bodeker
Manager Governance
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Strath Taieri Community
Board
22 June 2023
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 Strath Taieri
Community Board meeting - 10 May 2023 9
Part
A Reports (Strath Taieri Community Board has power to
decide these matters)
6 Otago
Regional Council Update 17
7 Community
Plan 20
8 Governance
Support Officers Report 32
9 Board
Updates and Report Backs 75
10 Chairperson's
Report 76
11 Councillor's
Update 77
12 Items
for Consideration by the Chair 78
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Strath Taieri Community
Board
22 June 2023
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1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Strath Taieri Community Board
22 June 2023
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
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RECOMMENDATIONS
That the Board:
a) Notes/Amends if necessary the Elected Members'
Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for
Elected Members' Interests.
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Attachments
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Title
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Page
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⇩a
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Register of Interests
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6
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Strath Taieri Community Board
22 June 2023
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Strath Taieri Community Board
22 June 2023
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Confirmation
of Minutes
Strath Taieri Community Board meeting - 10 May 2023
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RECOMMENDATIONS
That the Board:
a) Confirms the minutes of the Strath Taieri
Community Board meeting held on 10 May 2023 as a correct record.
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Attachments
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Title
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Page
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A⇩
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Minutes of Strath
Taieri Community Board meeting held on 10 May 2023
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10
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Strath Taieri
Community Board
22 June 2023
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Strath Taieri Community Board
MINUTES
Minutes of
an ordinary meeting of the Strath Taieri Community Board held in the Strath
Taieri Community Centre, Middlemarch on Wednesday 10 May 2023, commencing at
2.00 pm
PRESENT
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Chairperson
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Barry Williams
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Deputy Chairperson
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Anna Wilson
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Members
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David Frew
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Terina Geddes
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Tony Markham
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Robin Thomas
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IN ATTENDANCE
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Mayor Jules
Radich and Mike Perkins (City Development Engineer)
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Governance Support Officer Sharon Bodeker
1 Public
Forum
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1.1 Harakeke
Weaving Learners Group
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Andrea Bosshard spoke to the funding
application from Harakeke Weaving Learners Group. Ms Bosshard spoke of
the benefits of a connected community, and the contribution to the community
wellbeings. She noted that weaving was used as a form of
rehabilitation. The planting of flax could also improve land
sustainability and help with flood mitigation.
Ms Bosshard responded to questions.
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1.2 Middlemarch
Swimming Club
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James Hall from the Middlemarch
Swimming Club spoke to their funding application for a new filter for the
pool. Mr Hall advised that a new infiltration system was required for
the new season. The pools was well utilised by the local school and two
outlying schools. He responded to questions.
On behalf of the Board, Mr Williams
thanked the Committee for all the work they did as the pool was an important
community asset.
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1.3 Shane
Loader
Shane Loader
spoke to the meeting on the democracy/community representation and the role of
the Board, and the need to listen to input from the community. Mr Loader
expressed his dissatisfaction with the oral submission made to the DCC’s
2023/24 Annual Plan Hearing. Mr Loader responded to questions.
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2 APOLOGIES
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Moved (David
Frew/Robin Thomas):
That the
Board:
Accepts the
apology from Cr Bill Acklin.
Motion carried (STCB/2023/023)
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3 CONFIRMATION
OF AGENDA
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Moved (David Frew/Anna Wilson):
That the Board:
Confirms
the agenda without addition or alteration:
Motion carried (STCB/2023/024)
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4 Declarations
of interest
Members were reminded of the need to stand aside from
decision-making when a conflict arose between their role as an elected
representative and any private or other external interest they might have.
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Moved (Terina Geddes/Anna Wilson):
That the
Board:
a) Notes the Elected Members' Interest
Register; and
b) Confirms the proposed management plan
for Elected Members' Interests.
Motion carried
(STCB/2023/025)
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5 Confirmation
of Minutes
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5.1 Strath
Taieri Community Board meeting - 30 March 2023
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Moved (Robin Thomas/David Frew):
That the
Board:
a)
Confirms the minutes of the Strath Taieri Community Board
meeting
held on 30 March 2023 with the amendment as agreed.
Motion carried (STCB/2023/026)
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Part
A Reports
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6 Otago
Regional Council report
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Apologies
had been received from the Otago Regional Council as staff were now unable to
attend the meeting.
There was a
discussion on Te Mana o te Wai, and in particular the holistic and respectful
perspective that Māori took to our water resources being mauri (life
force) and mana. The Board noted that this approach would ensure the
health and well-being of the water and its protection and human health needs
before enabling other uses of water.
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Moved (Robin Thomas/Tony Markham):
That the Board:
Agrees that the Board adopts the Te
Mana o te Wai approach to the water resources.
Motion carried (STCB/2023/027)
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7 Project
Fund
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David Frew
and Robin Thomas withdrew from this item
Consideration
was given to the funding application from the Strath Taieri Connect
Charitable Trust for $2,500.00 towards the costs of a Trainer/Educator to
provide a one-off presentation to help the many Clubs/groups prepare for the
changes under the Incorporated Societies Act 2022.
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Moved (Anna Wilson/Barry Williams):
That the Board:
a) Approves $2,000.00 to the Strath
Taieri Connect Charitable Trust towards the costs of a trainer/educator.
Motion carried (STCB/2023/028)
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Consideration
was given to the funding application from the Hindon Community Hall Inc for $4,028.73
towards the purchase of a defibrillator.
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Moved (Anna Wilson/Robin Thomas):
That the Board:
a) Approves $3,000.00 to the Hindon
Community Hall Inc towards the purchase of a defibrillator
Motion carried (STCB/2023/029)
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Consideration
was given to the further funding application from the Hindon Community Hall
Inc for $2,500.00 towards the cost and installation of a rainwater tank.
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Moved (Anna Wilson/David Frew):
That the Board:
a) Declines the funding application from
Hindon Community Hall Inc towards the purchase and installation of a
rainwater tank.
Motion carried (STCB/2023/030)
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Consideration
was given to the funding application from the Middlemarch Swimming Club for
$2,000.00 towards the cost of replacing the failing filter system .
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Moved (Anna Wilson/Robin Thomas):
That the Board:
a) Approves $2,000.00 to the Middlemarch
Swimming Club towards the cost of a replacement filter system.
Motion carried (STCB/2023/031)
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David Frew withdrew
from this item.
Consideration
was given to a funding application from Andrea Bosshard on behalf of the
Harakeke Weaving Learners Group for $2,500.00 towards harakeke weaving
classes.
Following
discussion, it was agreed to lay the funding application on the table for
consideration at the August 2023 meeting of the Board.
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Moved (Robin Thomas/Terina Geddes):
That the Board:
a) Lays the application from Andrea
Bosshard on behalf of the Harakeke Weaving Learners Group on the table until
the Board meeting being held on 3 August 2023.
Motion carried (STCB/2023/032)
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8 Governance
Support Officers Report
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A report
from Civic provided an update on activities relevant to the Board area which
included:
· Project Fund
· Submission to the Dunedin City Council Draft Annual Plan 2023/24
· Submission to the Otago Regional Council Draft Annual Plan 2023/24
· Dog Registration
· Roadworks Schedule
· Dunedin City Council Updates
The Chair
thanked Robin Thomas for the work that he had done on the preparation of the
Board’s submissions to the draft DCC Annual Plan 2023/24 and draft ORC
Annual Plan 2023/24.
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Moved (Tony Markham/David Frew):
That the Board:
a) Notes the Governance Support
Officers Report.
Motion carried (STCB/2023/033)
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Moved (Robin Thomas/Anna Wilson):
That the Board:
b) Ratifies the submission to the
Dunedin City Council draft Annual Plan 2023-24.
c) Ratifies the submission to the Otago
Regional Council draft Annual Plan 2023-24.
Motion carried (STCB/2023/034)
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9 Board
Updates and Report Backs
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Board members provided verbal updates and
report backs on portfolios and activities which included:
Township beautification
Anna Wilson and Terina Geddes provided an
update. A survey of residents is planned, to find out what they would
like to see for the township.
Climate Change
Tony Markham advised that there was no update.
Infrastructure, roads and spraying
Barry Williams provided an update on the
maintenance work which had been undertaken which included weed spraying.
Water management (including flooding)
Tony Markham and David Frew commented
that this was an ongoing issue. Following discussion, it was agreed
that a formal invitation would be sent to the Otago Regional Council to
attend meetings and request that the Board receive reports prior to the
meetings.
Community information and publicity
Robin Thomas provided an update, noting
that there had been a significant increase in social media interaction since
the last meeting held in Hindon.
ANZAC Day service
Terina Geddes provided an update on the
ANZAC Day service. She noted that the flagpole might need replacing and
a new service sheet produced. The Board thanked Terina for all the work
she did on the organisation of the service. It was agreed that Terina
and Anna would send a thank you to the other members of the community that
helped.
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Moved (Anna Wilson/David Frew):
That the Board:
a) Notes the updates.
Motion carried (STCB/2023/035)
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10 Chairperson's
Report
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The
Chairperson provided an update on matters of interest which included:
· Roading – appreciate have a resident grader living in
Middlemarch.
· Sealing around the EV charging area – The City Development
Engineer (Mike Perkins0 provided an update and advised that the sealing would
be done in conjunction with other maintenance work in the area.
· Caravan Effluent dumping site – The Chair advised that
repairs had been undertaken at the site.
· Railway – It was noted that a public meeting was being
planned to discuss the potential use of the buildings.
· Civil Defence – There was discussion on the need for
training for Board Members and what the Board would do in an event.
· FYI – it was noted that it was the turn of Strath Taieri to
contribute to this publication.
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Moved (David Frew/Tony Markham):
That the Board:
a) Notes the Chairperson’s
report.
Motion carried (STCB/2023/036)
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11 Items
for Consideration by the Chair
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There were no
items for consideration by the Chair
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The Chair thanked Mayor Radich for
attending the meeting.
Mayor Radich thanked the Board for the invitation
and the tour of the Board’s area.
The meeting concluded at 4.00 pm.
..............................................
CHAIRPERSON
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Strath Taieri Community Board
22 June 2023
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Part
A Reports
Otago Regional Council Update
Department: Civic
EXECUTIVE SUMMARY
Michelle Mifflin and Pam Wilson
will provide an update to the Board.
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RECOMMENDATIONS
That the Board:
a) Notes the update from the Otago Regional Council.
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Attachments
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Title
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Page
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⇩a
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ORC Middlemarch River
Management Update
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18
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Strath Taieri Community Board
22 June 2023
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Strath Taieri Community Board
22 June 2023
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Strath Taieri Community Board
22 June 2023
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Governance Support Officers
Report
Department: Civic
EXECUTIVE SUMMARY
1 This report
is to inform the Strath Taieri Community Board of activities relevant to the
Board area including:
· Project Fund
· Dog Registration
· Reserves Management Plan General Policies
· Inward Correspondence
· Roadworks Schedule
· Dunedin City Council Updates
2 As this is an administrative report, there are no options or summary
of considerations.
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RECOMMENDATIONS
That the Board:
a) Notes the Governance Support
Officers Report.
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Project Fund
3 The Project Fund of $10,000.00 has been expended for the current
financial year. The following funds have been allocated in the 2022/23
financial year.
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Meeting Date
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Recipient
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Amount
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8 December 2022
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STARTT on behalf
of the Mid Taieri Wai Catchment Group
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2,000.00
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30 March 2023
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Strath Taieri
School PTA
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1,000.00
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10 May 2023
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Strath Taieri
Connect Charitable Trust
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2,000.00
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10 May 2023
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Hindon Community
Hall Inc
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3,000.00
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10 May 2023
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Middlemarch
Swimming Club
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2,000.00
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Total
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$10,000.00
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Dog Registration and Rates Payments
4 Staff will be coming to Middlemarch to process dog registration and
rates payments. They will be at the Middlemarch Postal Centre/Farmlands
on Friday, 28 July 2023 from 10.00 am to 12.00 pm.
Reserves
Management Plan General Policies
5 Council is reviewing its General Policies for the Reserve Management
Plan. The General Policies apply to all DCC reserves and provide a
consistent approach to ensuring the proper use, development, maintenance,
protection, and preservation of reserves in Dunedin.
6 This is a two-stage consultation process. Stage 1 is open for
submissions from 3 July to 28 July and involves answering a series of key
questions about how the DCC can improve its General Policies. This feedback
will help shape the draft management plan which will undergo further public
engagement – this will be Stage 2. The Board may be interested in
commenting at stage one. A link will be provided on the DCC website to
the Stage 1 questionnaire from 3 July 2023 under the “currently
consulting on” section.
Inwards Correspondence
7 A project completion form has been received from the Mid Taieri Wai
Catchment Group (Attachment A).
8 A letter from Otago Regional Council has been received in response
to the Board’s letter sent on 5 April 2023 (Attachment B).
9 A letter from the New Zealand Police regarding TRM Update had been
received (Attachment C).
What DCC is
Currently Consulting On
10 For the most up to date information on what DCC is consulting on,
please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
11 Information on current notified road closures and the roadworks
schedule (a weekly list of programmed works) for Council’s maintained
roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
12 Board or members of the public wishing to advise Council of any
operational issues or concerns, e.g., potholes, vegetation, burst pipes are
reminded to contact the Dunedin City Council Customer Services Agency on 03 477
4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
13 If issues and concerns are not dealt with in a timely manner, Board
Members should contact the Governance Support Officer, or the Senior Staff
Member appointed to the Board.
Signatories
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Authoriser:
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Sharon Bodeker - Manager Governance
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Attachments
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Title
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Page
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⇩a
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Correspondence
from Mid Taieri Wai Catchment Group
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35
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⇩b
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Letter
from Otago Regional Council
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69
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⇩c
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Letter
from New Zealand Police
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73
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Strath Taieri Community Board
22 June 2023
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Strath Taieri Community Board
22 June 2023
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Strath Taieri Community Board
22 June 2023
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Strath Taieri Community
Board
22 June 2023
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Board Updates and Report Backs
Department: Civic
EXECUTIVE
SUMMARY
1 Board
members will provide verbal updates and report backs on portfolios and
activities including:
· Township
beautification – Anna Wilson and Terina Geddes
· Climate Change
– Tony Markham
· Infrastructure,
roads and spraying – Barry Williams
· Water management
(including flooding) – Tony Markham and David Frew
· Community
information and publicity – Robin Thomas
2 Discussion
will be held on the Climate Change Portfolio and how this may be progressed.
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RECOMMENDATIONS
That the Board:
a) Notes the updates.
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Strath Taieri Community Board
22 June 2023
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson will provide an
update on matters of interest including:
· Parks and
Recreation feedback
· Road Conditions
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RECOMMENDATIONS
That the Board:
a) Notes the Chairperson’s report.
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Strath Taieri Community Board
22 June 2023
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Councillor's Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Bill Acklin will provide an update on items of interest.
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RECOMMENDATIONS
That the Board:
a) Notes the Council Activities Update.
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Strath Taieri Community Board
22 June 2023
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Items for Consideration by
the Chair
Any items for consideration by
the Chair.
