Notice of Meeting:
I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:
Date: Tuesday 25 July 2023
Time: 10.00 am
Venue: Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Council
PUBLIC AGENDA
MEMBERSHIP
Mayor |
Mayor Jules Radich |
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Deputy Mayor |
Cr Sophie Barker
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Members |
Cr Bill Acklin |
Cr David Benson-Pope |
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Cr Christine Garey |
Cr Kevin Gilbert |
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Cr Carmen Houlahan |
Cr Marie Laufiso |
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Cr Cherry Lucas |
Cr Mandy Mayhem |
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Cr Jim O'Malley |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Brent Weatherall |
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Cr Andrew Whiley |
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Senior Officer Sandy Graham, Chief Executive Officer
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Council 25 July 2023 |
ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Public Forum 4
3 Apologies 4
4 Confirmation of Agenda 4
5 Declaration of Interest 5
6 Confirmation of Minutes 16
6.1 Ordinary Council meeting - 27 June 2023 16
Reports
7 Actions From Resolutions of Council Meetings 49
8 Forward Work Programme for Council - July 2023 55
9 DCC submission on the Draft Tourism Environment Action Plan 2023 67
10 LGNZ Annual General Meeting Remits 76
11 Dunedin City Holdings Limited Share Capital 116
12 Appointment of Hearing Panel for Speed Management Plan 122
13 Proposed Event Road Closures - August and September 2023 124
Resolution to Exclude the Public 136
Council 25 July 2023 |
The meeting will be opened with a prayer from Sean Toomey on behalf of the local Catholic Community.
An apology has been received from Cr Steve Walker.
That the Council:
Accepts the apology from Cr Steve Walker.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Council 25 July 2023 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
3. Staff are reminded to update their register of interests as soon as practicable.
That the Council: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Team’s Interests. |
Attachments
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Title |
Page |
⇩a |
Councillor Interest Register |
6 |
⇩b |
Executive Leadership Team Interest Register |
14 |
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Council 25 July 2023 |
Ordinary Council meeting - 27 June 2023
That the Council: a) Confirms the public part of the minutes of the Ordinary Council meeting held on 27 June 2023 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Ordinary Council meeting held on 27 June 2023 |
17 |
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Council 25 July 2023 |
Council
MINUTES
Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 27 June 2023, commencing at 10.00 am
PRESENT
Mayor |
Mayor Jules Radich |
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Deputy Mayor |
Cr Sophie Barker
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Members |
Cr Bill Acklin |
Cr David Benson-Pope |
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Cr Christine Garey |
Cr Kevin Gilbert |
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Cr Carmen Houlahan |
Cr Marie Laufiso |
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Cr Cherry Lucas |
Cr Mandy Mayhem |
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Cr Steve Walker |
Cr Brent Weatherall |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Robert West (General Manager Corporate and Quality), Claire Austin (General Manager Customer and Regulatory), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure and Development), John Christie (Manager Enterprise Dunedin), Carolyn Allan (Senior Management Accountant), Jeanine Benson (Group Manager Transport), David Ward (Group Manager 3 Waters), Nadia McKenzie (In-House Legal Counsel), Vicki Kestila (Masters Games Manager) and Clare Sullivan (Principal Committee Advisor). |
Governance Support Officer Lynne Adamson
OPENING
Dr Lux Selvanesan and Mrs Nirmala Naryanan opened the meeting with a prayer on behalf of the Hindu Temple Society and the Dunedin Multi-cultural Council.
Dr Selvanesan acknowledged Matua David Ellison and the recent passing of Kristan Mouat, co-principal of Logan Park High School and a valued member of the Dunedin Multi-cultural Council.
1 Public Forum
Tony Cummings and Hazel Salter spoke on behalf of the Dunedin Citizens Association on the DCC Hospital Campaign and the concerns they had with the proposed changes to the new hospital.
Mr Cummings and Ms Salter responded to questions.
2 APOLOGIES |
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
Accepts the apologies from Crs Lee Vandervis and Jim O’Malley.
Motion carried (CNL/2023/139) |
3 CONFIRMATION OF AGENDA |
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Moved (Mayor Jules Radich/Cr Sophie Barker): That the Council: Confirms the agenda without addition or alteration.
Motion carried (CNL/2023/140) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Team’s Interests. Motion carried (CNL/2023/141) |
5 Confirmation of Minutes
5.1 Ordinary Council meeting - 30 May 2023 |
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Moved (Cr David Benson-Pope/Cr Steve Walker): That the Council: a) Confirms the public part of the minutes of the Ordinary Council meeting held on 30 May 2023 as a correct record. Motion carried (CNL/2023/142) |
5.2 Extraordinary Council meeting - 6 June 2023 |
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Moved (Cr Sophie Barker/Cr Cherry Lucas): That the Council:
a) Confirms the public part of the minutes of the Extraordinary Council meeting held on 06 June 2023 as a correct record. Motion carried (CNL/2023/143) |
Reports
6 Actions From Resolutions of Council Meetings |
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A report from Civic provided an update on the implementations of resolutions made at Council meetings. |
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Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
a) Notes the Open and Completed Actions from resolutions of Council meetings as attached. Motion carried (CNL/2023/144) |
7 Forward Work Programme for Council - June 2023 |
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A report from Civic provided the updated forward work programme for the 2022-2023 year. |
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The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Bill Acklin): That the Council:
a) Notes the updated Council forward work programme as shown in Attachment A. Motion carried (CNL/2023/145) |
8 He Tohu Huarahi Māori bilingual traffic signs - Submission |
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A report from Transport sought approval for a submission on Waka Kotahi consultation for the draft Land Transport Rule: Traffic Control Devices (Bilingual signs) Amendment (2023). |
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The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions on bilingual signage in other countries, possible safety concerns and the placement of Te Reo on the signs.
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Cr Carmen Houlahan left the meeting at 10.53 am and returned at 10.56 am.
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Moved (Cr David Benson-Pope/Cr Christine Garey): That the Council:
a) Approves the draft submission on the Land Transport Rule: Traffic Control Devices (Bilingual signs) Amendment (2023). b) Authorises the Chief Executive to make any minor editorial changes to the submission if required.
Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Nil Abstained: Nil
The division was declared CARRIED by 13 votes to 0
Motion carried (CNL/2023/146) |
9 Three Waters Reform Update and Submission on Water Services Entities Amendment Bill |
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A report from the Executive Leadership Team and Legal provided an update to Council on Affordable Water Reform (previously called Three Waters Reform); The report summarised the Water Services Entities Amendment Bill and sought a delegation to authorise the Council's Chief Executive Officer, in consultation with the Chair of the Infrastructure Services Committee, to (i) prepare a draft submission to Parliament’s Select Committee on the WSEs Amendment Bill; and (ii) send the finalised submission to the Select Committee. |
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The Chief Executive Officer (Sandy Graham), General Manager Infrastructure and Development (Simon Drew), Group Manager 3 Waters (David Ward) and In-House Legal Counsel (Nadia McKenzie) spoke to the report and responded to questions on the submission process and content. It was noted that the submission would be forwarded to Councillors prior to being submitted.
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Moved (Mayor Jules Radich/Cr Carmen Houlahan): That the Council:
a) Notes the update on Affordable Water Reform (previously called Three Waters Reform). b) Delegates authority to the Council's Chief Executive Officer, in consultation with the Chair of the Infrastructure Services Committee, to (i) prepare a draft submission to Parliament’s Select Committee on the WSEs Amendment Bill; and (ii) send the finalised submission to the Select Committee. c) Authorises the Chair of Infrastructures Services (or his delegate) to speak to the submission. Motion carried (CNL/2023/147) |
Cr Andrew Whiley left the meeting at 11.58 am and returned at 12.02 pm.
10 New Zealand Masters Games Deed of Variation |
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A report from Events and the Community Development Team presented a Deed of Variation between the Council and Dunedin (New Zealand) Masters Games Trust Board in response to a request from Council to consider matters and ensure the Deed was in line with current legislative requirements. |
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The Chief Executive Officer (Sandy Graham); General Manager Community Services (Simon Pickford); and Masters Games Manager (Vicki Kestila) spoke to the report and responded to questions.
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Moved (Cr Sophie Barker/Cr Bill Acklin): That the Council:
a) Notes the proposed Deed of Variation between the Council and the Dunedin (New Zealand) Masters Games Trust Board, which varies the Dunedin (New Zealand) Masters Games Trust. b) Authorises the affixing of Council’s Seal to the Deed of Variation. Motion carried (CNL/2023/148) |
11 New Zealand Masters Games Service Level Agreement and Statement of Intent 2023 - 2025 |
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A report from Events and Community Development presented the Statement of Intent and Service Level Agreement for the Dunedin (New Zealand) Masters Games Trust for approval. |
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The General Manager Community Services (Simon Pickford); and Masters Games Manager (Vicki Kestila) spoke to the report and responded to questions.
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Moved (Cr Bill Acklin/Cr Sophie Barker): That the Council:
a) Approves the 2023 – 2025 Dunedin (New Zealand) Masters Games Trust Statement of Intent. b) Approves the 2023 – 2025 Dunedin (New Zealand) Masters Games Trust Service Level Agreement. Motion carried (CNL/2023/149) |
12 Proposed Event Road Closures - July and August 2023 |
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A report from Transport sought approval for temporary road closures for the following events: a) Brass Band Marching Competition b) Mana Moana Event c) City Activation FIFA – Octagon d) City Activation All Blacks vs Australia – Octagon e) Special Rigs for Special Kids |
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The General Manager Infrastructure and Development (Simon Drew) spoke to the report and responded to questions.
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Moved (Cr Steve Walker/Cr Bill Acklin): That the Council:
a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974): i) Brass Band Marching Competition Date and Times: Friday 7 July 2023, from 12.45pm to 2.30pm.
Roads: · Princes Street, between Moray Place and the Octagon. · Octagon Central Carriageway. · George Street, between Octagon to Moray Place. · Moray Place, between George Street and Filleul Street.
ii) Mana Moana Event Dates and Times: Friday 14, Saturday 15 and Sunday 16 July 2023, from 4.00pm to 9.30pm.
Roads: · Fryatt Street, from Fish Street to Wharf Street. Dates and Times: Wednesday 12 July to Sunday 16 July 2023, all hours.
Roads: · Birch Street carpark.
iii) City Activation FIFA – Octagon Dates and Times: Sunday 30 July and Monday 31 July 2023, from 7.00am to 7.00am.
Roads: · The Lower Octagon, from George Street to Princes Street. · Lower Stuart Street, from The Octagon to Moray Place.
Access will be available to Bath Street and the eastbound lane of Lower Stuart Street from Bath Street to Moray Place. iv) City Activation All Blacks vs Australia – Octagon Dates and Times: Saturday 5 August and Sunday 6 August 2023, from 6.00am to 8.00am.
Roads: · The Lower Octagon, from George Street to Princes Street. · Lower Stuart Street, from The Octagon to Moray Place.
Access will be available to Bath Street and the eastbound lane of Lower Stuart Street from Bath Street to Moray Place. v) Special Rigs for Special Kids Date and Times: Sunday 27 August 2023, from 6.00am to 6.00pm.
Roads: · Midland Street, from Otaki Street to Portsmouth Drive. · Otaki Street, from Midland Street to Teviot Street. · Teviot Street, from Portsmouth Drive to Timaru Street will be temporarily closed for 20 minutes to allow the convoy to leave.
Motion carried (CNL/2023/150) |
Moved (Mayor Jules Radich/Cr Carmen Houlahan)
That the Council:
Adjourns the meeting until 12.45 pm.
Motion carried
The meeting adjourned at 12.13 pm and reconvened at 12.48 pm.
13 Dunedin City Holdings Group Companies - Statements of Intent 2023/24 |
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A report from Civic noted that the 2023/24 Statements of Intent of Dunedin City Holdings Ltd (DCHL) had been adopted by their respective boards and endorsed by the board of DCHL. The report recommended that Council agreed to the Statements of Intent for DCHL and its Group companies for the 2023/24 year. |
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The Chief Executive Officer (Sandy Graham) advised that Councillors were provided with electronic copies of the Statements of Intent, however, due to an error, members of the public had only been able to view copies from the morning of the meeting. She apologised for the breach of Standing Orders on the availability of the papers.
The General Manager Dunedin City Holdings Ltd (Jemma Adams) spoke to the Statements of Intent and responded to questions.
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Moved (Cr Sophie Barker/Cr Andrew Whiley): That the Council:
a) Agrees to the 2023/2024 Statements of Intent of Dunedin City Holdings Ltd and its subsidiary and associate companies. Motion carried (CNL/2023/151) |
14 Adoption of the Annual Plan 2023/24 |
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A report from Civic recommended the adoption of the Annual Plan 2023/24 and approval of matters associated with the Annual Plan. |
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The Chief Executive Officer (Sandy Graham), and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
a) Notes the matters in section 100(2) of the Local Government Act 2002 being: i) the estimated expenses of maintaining the predicted levels of service, capacity and assets set out in the 10 year plan 2021-31; ii) the projected revenue available to fund the estimated expenses; iii) the equitable allocation of responsibility for funding the provision and maintenance of assets and facilities throughout their useful life; and iv) Council’s Revenue and Financing Policy, Treasury Risk Management Policy, and Development Contributions Policy. b) Agrees that, having had regards to the matters in paragraph (a) above, it is financially prudent for Council to set for the 2023/24 financial year, projected operating revenues at a level that will not meet projected operating expenses. c) Notes in accordance with section 80 of the Local Government Act 2002 that: i) The decision to not fully fund the increase in depreciation, including 3 Waters, is inconsistent with Council’s Revenue and Financing Policy; and ii) The inconsistency arises from the revaluation of assets, and the uncertainty of timing of 3 Waters reform; and iii) The Revenue and Financing Policy and the Financial Strategy will be reviewed as part of the development of the 10 year plan 2024-34. d) Adopts the Annual Plan 2023/24. e) Authorises the Chief Executive to make any minor editorial changes resulting from quality checks prior to the final printing of the Annual Plan 2023/24 document. f) Authorises the Chief Executive to drawdown debt up to total debt of $600 million in the 2023/24 year. Motion carried (CNL/2023/152) |
15 Setting of Rates for the 2023/24 Financial Year |
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A report from Finance advised that following adoption of the Annual Plan 2023/24, the Council needed to set the rates as provided for in the Funding Impact Statement for the 2023/24 year. |
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The Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.
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Moved (Cr David Benson-Pope/Cr Andrew Whiley): That the Council: a) Sets the following rates under the Local Government (Rating) Act 2002 on rating units in the district for the financial year commencing 1 July 2023 and ending on 30 June 2024. 1 General Rate A general rate set under section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis as described below: · A rate of 0.2566 cents in the dollar (including GST) of capital value on every rating unit in the "residential" category. · A rate of 0.2438 cents in the dollar (including GST) of capital value on every rating unit in the "lifestyle" category. · A rate of 0.6338 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category. · A rate of 0.4490 cents in the dollar (including GST) of capital value on every rating unit in the "residential heritage bed and breakfasts" category. · A rate of 0.2053 cents in the dollar (including GST) of capital value on every rating unit in the "farmland" category. · A rate of 0.0508 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category. 2 Community Services Rate A targeted rate for community services, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · $111.50 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories. · $111.50 (including GST) per rating unit for all rating units in the "commercial and stadium: 10,000+ seat capacity" categories. 3 Kerbside Recycling Rate A targeted rate for kerbside recycling, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · $106.10 (including GST) per separately used or inhabited part of a rating unit for rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories. · $106.10 (including GST) per rating unit for rating units in the "commercial" category. 4 Drainage Rates A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · $683.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "connected" to the public sewerage system. · $341.50 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "serviceable" by the public sewerage system. · $683.00 (including GST) per rating unit for all rating units in the "commercial, residential institutions, schools and stadium: 10,000+ seat capacity" categories and which are "connected" to the public sewerage system. · $341.50 (including GST) per rating unit for all rating units in the "commercial, residential institutions and schools" categories and which are "serviceable" by the public sewerage system. · $102.25 (including GST) per rating unit for all rating units in the "church" category and which are "connected" to the public sewerage system. Rating units which are not "connected" to the scheme and which are not "serviceable" will not be liable for this rate. Drainage is a combined targeted rate for sewage disposal and stormwater. Sewage disposal makes up 78% of the drainage rate, and stormwater makes up 22%. Non-rateable land will not be liable for the stormwater component of the drainage targeted rate. Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 78%. 5 Commercial Drainage Rates – Capital Value A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · A rate of 0.2354 cents in the dollar (including GST) of capital value on every rating unit in the "commercial and residential institution" category and which are "connected" to the public sewerage system. · A rate of 0.1177 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category and which are "serviceable" by the public sewerage system. · A rate of 0.1766 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "connected" to the public sewerage system. · A rate of 0.0883 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "serviceable" by the public sewerage system. · A rate of 0.0190 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category. This rate shall not apply to properties in Karitane, Middlemarch, Seacliff, Waikouaiti and Warrington. This rate shall not apply to churches. Drainage is a combined targeted rate for sewage disposal and stormwater. Sewage disposal makes up 78% of the drainage rate, and stormwater makes up 22%. Non-rateable land will not be liable for the stormwater component of the drainage targeted rate. Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 78%. 6 Water Rates A targeted rate for water supply, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · $517.00 (including GST) per separately used or inhabited part of any "connected" rating unit which receives an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri. · $258.50 (including GST) per separately used or inhabited part of any "serviceable" rating unit to which connection is available to receive an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri. · $517.00 (including GST) per unit of water being one cubic metre (viz. 1,000 litres) per day supplied at a constant rate of flow during a full 24 hour period to any "connected" rating unit situated in Karitane, Merton, Seacliff, Waitati, Warrington, West Taieri, East Taieri or North Taieri. · $258.50 (including GST) per separately used or inhabited part of any "serviceable" rating unit situated in Waitati, Warrington, West Taieri, East Taieri or North Taieri. This rate shall not apply to the availability of water in Merton, Karitane or Seacliff. 7 Fire Protection Rates A targeted rate for the provision of a fire protection service, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · A rate of 0.0670 cents in the dollar (including GST) of capital value on all rating units in the "commercial" category. This rate shall not apply to churches. · A rate of 0.0503 cents in the dollar (including GST) of capital value on all rating units in the "residential institutions" category. · A rate of 0.0077 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category. · $155.10 (including GST) for each separately used or inhabited part of a rating unit within the "residential, residential heritage bed and breakfasts, lifestyle and farmland" category that is not receiving an ordinary supply of water within the meaning of the Dunedin City Bylaws. 8 Water Rates – Quantity of Water A targeted rate for the quantity of water provided to any rating unit fitted with a water meter, being an extraordinary supply of water within the meaning of the Dunedin City Bylaws, set under section 19 of the Local Government (Rating) Act 2002, according to the following scale of charges (GST inclusive):
Where the supply of a quantity of water is subject to this Quantity of Water Targeted Rate, the rating unit will not be liable for any other targeted rate for the supply of the same water. 9 Allanton Drainage Rate A targeted rate for the capital contribution towards the Allanton Wastewater Collection System, set under section 16 of the Local Government (Rating) Act 2002, of $411.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Allanton area is shown in the map below: 10 Blanket Bay Drainage Rate A targeted rate for the capital contribution towards the Blanket Bay Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $636.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Blanket Bay area is shown in the map below: 11 Curles Point Drainage Rate A targeted rate for the capital contribution towards the Curles Point Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $749.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Curles Point area is shown in the map below:
12 Tourism/Economic Development Rate A targeted rate for Tourism/Economic Development, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · 0.0087 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category. · 0.0011 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category. 13 Warm Dunedin Targeted Rate Scheme A targeted rate for the Warm Dunedin Targeted Rate Scheme, set under section 16 of the Local Government (Rating) Act 2002, per rating unit in the Warm Dunedin Targeted Rate Scheme. The targeted rate scheme provides a way for homeowners to install insulation and/or clean heating. The targeted rate covers the cost and an annual interest rate. The interest rates have been and will be: Rates commencing 1 July 2013 and 1 July 2014 8% Rates commencing 1 July 2015 and 1 July 2016 8.3% Rates commencing 1 July 2017 7.8% Rates commencing 1 July 2018 7.2% Rates commencing 1 July 2019 6.8% Rates commencing 1 July 2020 5.7% Rates commencing 1 July 2021 4.4% 14 Private Street Lighting Rate A targeted rate for the purpose of recovering the cost of private street lights, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · $156.80 (including GST) per private street light divided by the number of separately used or inhabited parts of a rating unit for all rating units in the "residential and lifestyle" categories in the private streets as identified in the schedule below. · $156.80 (including GST) per private street light divided by the number of rating units for all rating units in the "commercial" category in the private streets as identified in the schedule below.
Differential Matters and Categories b) Adopts the following differential categories for the 2023/24 financial year. The differential categories are determined in accordance with the Council's land use codes. The Council's land use codes are based on the land use codes set under the Rating Valuation Rules 2008 and are set out in Attachment A. In addition, the Council has established categories for residential institutions, residential heritage bed and breakfasts, the stadium: 10,000+ seat capacity, churches, and schools. 1 Differentials Based on Land Use The Council uses this matter to: · Differentiate the General rate. · Differentiate the Community Services rate. · Differentiate the Kerbside Recycling rate. · Differentiate the Private Street Lighting rate. · Differentiate the Tourism/Economic Development rate. · Differentiate the Fire Protection rate. The differential categories based on land use are: · Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land. · Lifestyle – includes all rating units with Council's land use codes 2, 20, 21, 22 and 29. · Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland or Stadium: 10,000+ seat capacity. · Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes. · Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description: · Bed and breakfast establishments; and · Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and · Either: · the majority of the establishment is at least 80 years old, or · the establishment has Heritage New Zealand Pouhere Taonga Registration, or · the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and · The bed and breakfast owner lives at the facility. · Stadium: 10,000+ seat capacity – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403. 2 Differentials Based on Land Use and Provision or Availability of Service The Council uses these matters to differentiate the drainage rate and the commercial drainage rate. The differential categories based on land use are: · Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land. · Lifestyle - includes all rating units with Council's land use codes 2, 20, 21, 22 and 29. · Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes. · Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland, Residential Institutions, Stadium: 10,000+ seat capacity, Churches or Schools. · Stadium: 10,000+ seat capacity – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403. · Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description: · Bed and breakfast establishments; and · Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and · Either: · the majority of the establishment is at least 80 years old or · the establishment has Heritage New Zealand Pouhere Taonga Registration or · the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and · The bed and breakfast owner lives at the facility. · Residential Institutions - includes only rating units with the Council's land use codes 95 and 96. · Churches – includes all rating units used for places of religious worship. · Schools - includes only rating units used for schools that do not operate for profit. The differential categories based on provision or availability of service are: · Connected – any rating unit that is connected to a public sewerage drain. · Serviceable – any rating unit that is not connected to a public sewerage drain but is capable of being connected to the sewerage system (being a property situated within 30 metres of a public drain). 3 Differentials Based on Provision or Availability of Service The Council uses this matter to differentiate the water rates. The differential categories based on provision or availability of service are: · Connected – any rating unit that is supplied by the water supply system. · Serviceable – any rating unit that is not supplied but is capable of being supplied by the water supply system (being a rating unit situated within 100 metres of the nearest water supply). Minimum Rates c) Approves that where the total amount of rates payable in respect of any rating unit is less than $5.00 including GST, the rates payable in respect of the rating unit shall be such amount as the Council determines but not exceeding $5.00 including GST. Low Value Rating Units d) Approves that rating units with a capital value of $8,500 or less will only be charged the general rate. Land Use Codes e) Approves that the land use codes attached to this report are adopted as the Council's land use codes for the purpose of the rating method. Separately Used or Inhabited Part of a Rating Unit f) Adopts the following definition of a separately used or inhabited part of a rating unit: "A separately used or inhabited part of a rating unit includes any portion inhabited or used by the owner/a person other than the owner, and who has the right to use or inhabit that portion by virtue of a tenancy, lease, licence, or other agreement. This definition includes separately used parts, whether or not actually occupied at any particular time, which are provided by the owner for rental (or other form of occupation) on an occasional or long term basis by someone other than the owner. For the purpose of this definition, vacant land and vacant premises offered or intended for use or habitation by a person other than the owner and usually used as such are defined as 'used'. For the avoidance of doubt, a rating unit that has a single use or occupation is treated as having one separately used or inhabited part." Lump Sum Contributions g) Approves that no lump sum contributions will be sought for any targeted rate. Rating by Instalments h) Approves the following schedule of rates to be collected by the Council, payable by four instalments. The City is divided into four areas based on Valuation Roll Numbers, as set out below:
Area 4 comprises ratepayers with multiple assessments who pay on a schedule. Due Dates for Payment of Rates i) Approves the due dates for all rates with the exception of water rates, which are charged based on water meter consumption, will be payable in four instalments due on the dates below:
Water meter invoices are sent separately from other rates. Where water rates are charged based on metered consumption using a meter other than a Smart Water Meter, invoices are sent on a quarterly or monthly basis and the due date for payment shall be on the 20th of the month following the date of the invoice as set out in the table below:
Where water rates are charged based on consumption calculated using a Smart Water Meter, invoices will be sent out on a monthly basis, with the due date being on the 20th of the month. Penalties j) Resolves to charge the following penalties on unpaid rates: 1 A charge of 10% of the unpaid rates instalment will be added to the amount of any instalment remaining unpaid the day after the instalment due date set out above. 2 Where a ratepayer has not paid the first instalment by the due date of that instalment, and has paid the total rates and charges in respect of the rating unit for the 2023/24 rating year by the due date of the second instalment, the 10% additional charge for the first instalment shall be remitted. 3 For amounts levied in any previous financial year and which remain unpaid on 1 October 2023, 10% of that sum shall be charged, including additional charges (if any). 4 For amounts levied in any previous financial year and which remain unpaid on 1 April 2024, 10% of that sum shall be charged, including additional charges (if any). Assessing and Recovering Rates k) Approves that the Chief Executive Officer, Chief Financial Officer and Rates and Revenue Team Leader be authorised to take all necessary steps to assess and recover the above rates.
Motion carried (CNL/2023/153) |
Cr Steve Walker left the meeting at 1.28 pm
16 Notice of Motion - Support for University of Otago |
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In accordance with Standing Order 26.1 a Notice of Motion was received from Cr David Benson-Pope. |
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Under Standing Order 26.4, an alteration of the Notice of Motion was moved (Cr David Benson-Pope That the Council:
Amends the Notice of Motion by including the following amendment:
“Supports the Open Letter from the Tertiary Education Union to Government and the Tertiary Education Commission.”
Motion carried (CNL/2023/154) with the unanimous agreement of the Council
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Moved (Cr David Benson-Pope/Cr Carmen Houlahan): That the Council: a) Recognises the vital and critical role the University of Otago plays in the wider wellbeing of Dunedin City. b) Offers its support in lobbying for greater government funding of New Zealand’s first University. c) Directs the CEO to determine what, if any, assistance the City may be able to provide to the University. d) Formally supports the Open Letter from the Tertiary Education Union to Government and the Tertiary Education Commission. Motion carried (CNL/2023/155) |
Cr Steve Walker returned to the meeting at 2.04 pm.
Resolution to exclude the public |
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Moved (Mayor Jules Radich/Cr Sophie Barker): That the Council:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. That Ms Jemma Adams (General Manager, DCHL) be permitted to attend the meeting to speak to Item C5 – Dunedin City Holdings Group Director Appointments and Re-Appointments to provide assistance in relation to the matters to be discussed.” That the meeting adjourn to enable the members of the public and media to leave.
Motion carried (CNL/2023/156) |
The meeting moved into confidential at 2.05 pm and concluded at 4.32 pm.
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MAYOR
Council 25 July 2023 |
Actions From Resolutions of Council Meetings
Department: Civic
EXECUTIVE SUMMARY
1 The purpose of this report is to show progress on implementing resolutions made at Council meetings.
2 As this report is an administrative report only, there are no options or Summary of Considerations.
That the Council:
a) Notes the Open and Completed Actions from resolutions of Council meetings as attached. |
discussion
3 This report also provides an update on resolutions that have been actioned and completed since the last Council meeting. Note that items on the Forward Work Programme are not included in the attached schedules.
NEXT STEPS
4 Updates will be provided at future Council meetings.
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Manager Governance |
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Title |
Page |
⇩a |
Council Open Action List |
51 |
⇩b |
Council Closed Action list |
53 |
Council 25 July 2023 |
Forward Work Programme for Council - July 2023
Department: Civic
EXECUTIVE SUMMARY
1 The purpose of this report is to provide the updated forward work programme for the 2022-2023 year (Attachment A).
2 As this is an administrative report only, there are no options or Summary of Considerations.
That the Council: a) Notes the updated Council forward work programme as shown in Attachment A. |
DISCUSSION
3 The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for Council decision making across a range of areas of work.
4 As an update report, the purple highlight shows changes to timeframes. New items added to the schedule are highlighted in yellow. Items that have been completed or updated are shown as bold.
NEXT STEPS
5 An updated report will be presented to future Council meetings.
Signatories
Author: |
Sharon Bodeker - Manager Governance |
Authoriser: |
Sandy Graham - Chief Executive Officer |
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Title |
Page |
⇩a |
Council Forward Wrok Programme - July 2023 |
57 |
Council 25 July 2023 |
DCC submission on the Draft Tourism Environment Action Plan 2023
Department: Enterprise Dunedin
EXECUTIVE SUMMARY
1 This report seeks Council approval for a Dunedin City Council (DCC) submission (Attachment A) on the Draft Tourism Environment Action Plan (The Plan).
2 The DCC have been granted an extension to submit on The Plan until 27 July 2023.
That the Council:
a) Approves the draft submission, with any amendments, to the Ministry of Business, Innovation and Employment on the Draft Tourism Environment Action Plan
b) Authorises the Chief Executive to make any minor editorial changes to the submission if required.
BACKGROUND
3 The Plan is part of a broader industry transformation plan for tourism in New Zealand. The industry transformation plan aims to transform tourism in Aotearoa New Zealand to a regenerative model – one that gives back more than it takes from the environment, people and communities.
4 The Plan was created in partnership with the tourism industry, unions, government, Māori and environmental organisations through the Tourism Environment Leadership Group between October 2022 and June 2023.
5 The Plan explores six tirohanga hou (new outlooks) for ensuring the tourism industry protects and restores the climate and environment. These tirohanga hou are underpinned by 22 initiatives to achieve the outcomes sought. The tirohanga hou are:
· Tourism journeys are decarbonised
· Tourism champions biodiversity
· Visitor management is optimised for te taiao (the natural world)
· Accelerated technology uptake and innovation enable regeneration
· Tourism businesses are incentivised and enabled for sustainability and regeneration
· The tourism system and its levers are optimised and resourced to support regeneration
DISCUSSION
6 The DCC supports the draft Tourism Environment Action Plan 2023 and six tirohanga hou. The DCC is already taking actions aligned with The Plan.
7 The Plan aligns with the Ōtepoti Dunedin’s Destination Management Plan (the Destination Management Plan) which includes a commitment to world-leading environmental practices through environmental standards and guidelines and initiatives to support and improve the environment.
8 The Plan also aligns with the DCC’s target to reach net zero carbon emissions by 2030, which involves managing down emissions from transport emissions generated by international and domestic tourism, both inbound and outbound.
9 Principal comments include:
– Support for the proposed assessment of the environmental impacts of the current mix of visitors. National guidance and insights on lower emissions markets would be helpful.
– Encourage government investment to improve the emissions intensity of aviation fuels, including potential application of a sustainable aviation fuel mandate and particular emphasis on use of electricity for domestic flights.
– Encourage government support for feasibility studies and investigations into the provision of shore power to marine vessels, specifically cruise ships.
– Note government will need to support tourism businesses to decarbonise and enable sustainable and regenerative models and appropriately fund and support the draft Tourism Environment Action Plan 2023.
– Support any initiative to increase the visibility of where and how visitors can ‘give back’ to Aotearoa New Zealand, including a potential contribution to local conservation initiatives.
– Support for a national led tourism system that harnessed emerging technology within the tourism sector.
OPTIONS
Option One – Recommended Option
10 Approve, with any agreed amendments, the submission to the Ministry of Business, Innovation and Employment on the Draft Tourism Environment Action plan.
Advantages
· Opportunity to provide feedback on the Draft Tourism Environment Action Plan.
Disadvantages
· There are no identified disadvantages.
Option Two – Status Quo
11 Do not approve the submission to the Ministry of Business, Innovation and Employment on the Draft Tourism Environment Action Plan.
Advantages
· No identified advantages
Disadvantages
· Missed opportunity to provide feedback on the Draft Tourism Environment Action Plan.
NEXT STEPS
12 If the submission is approved DCC staff will submit it, with any amendments to the Ministry of Business, Innovation and Employment.
13 Staff will upload the final submission to the DCC’s website.
Signatories
Author: |
Louise van de Vlierd - Manager Visitor Centre |
Authoriser: |
John Christie - Manager Enterprise Dunedin |
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Title |
Page |
⇩a |
Submission letter on the draft Tourism Environment Action Plan 2023 |
72 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. This decision promotes the economic well-being of communities in the present and for the future. This decision promotes the environmental well-being of communities in the present and for the future. |
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Fit with strategic framework
DCC’s submission addresses the economic sector of tourism – which has influence on both our parks and recreation and arts and culture facilities – through a focus on environmental impact. DCC’s submission addresses the impact of transport that tourism brings. DCC’s submission promotes the net Zero carbon target for 2030 and aligns with the consequential Zero Carbon Action Plan soon to be developed. |
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Māori Impact Statement The draft Tourism Environment Action Plan was created in partnership with Māori through the Tourism Environment Leadership Group. It includes ‘Tīwaiwaka Principles’ – a series of six Te Ao Māori principles to guide the Action Plan. There has been no engagement with Mana whenua on this submission, although the comments are based on Plans recently developed with the contribution of Mana whenua. |
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Sustainability DCC’s submission on the draft Tourism Environment Action Plan gives effect to DCC’s sustainability commitment included in DCC’s strategic framework. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no identified implications for the Long-Term Plan. |
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Financial considerations There is no cost for any option offered in this submission. |
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Significance This decision is of low significance. |
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Engagement – external There has been no external engagement on this submission. |
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Engagement - internal This submission has been prepared in collaboration between Corporate Policy, Enterprise Dunedin and Zero Carbon teams. |
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Risks: Legal / Health and Safety etc. There are no identified risks. |
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Conflict of Interest There is no identified conflict. |
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Community Boards There are no implications for Community Boards. |
Council 25 July 2023 |
LGNZ Annual General Meeting Remits
Department: Civic
EXECUTIVE SUMMARY
1 The Local Government New Zealand (LGNZ) 2022 Annual General Meeting (AGM) is to be held on Wednesday 26 July 2023, in Christchurch.
2 At that meeting, consideration will be given to 11 remits that have been submitted by local authorities. The remits have received either formal support from councils or support from at least one zone or sector group meeting prior to being submitted and have been screened through the LGNZ Remits Screening Policy. The DCC delegate will vote on DCC’s behalf on each.
3 The purpose of this report is to decide how Council wishes to determine which (if any) of the remits it wishes to support.
4 As this is an administrative report there is no summary of considerations.
That the Council: a) Delegates to the voting delegate (the Mayor) the authority to determine the DCC’s voting position for the remits submitted to the LGNZ AGM. |
BACKGROUND
5 This year, 11 remits have been accepted for consideration at the LGNZ AGM. Attachment A provides the details of each of those remits.
6 Mayor Radich, Cr Barker and Cr Gilbert will attend the AGM on behalf of Council. The Mayor will be the voting delegate on behalf of the Council.
DISCUSSION
7 The DCC voting delegate attending the LGNZ AGM will have the opportunity to vote on the remits. Council needs to determine how it wishes to vote on each remit.
8 Previously, the Mayor as the voting delegate has decided how they will exercise the vote.
9 Councils speak briefly to their remits, so delegates at the AGM may be in a more informed voting position than councillors are prior to the AGM.
10 A summary of each of the remits to be considered at the LGNZ AGM is presented below. Staff have included brief comments where appropriate.
11 Remits already endorsed by Council are listed first, followed by remits that support current DCC policy positions and finally remits where there is no current DCC view.
REMITS ALREADY ENDORSED
Remit 1 – Allocation of risk and liability in the building sector
That LGNZ:
· Engage directly with the Minister for building and Construction to advocate for a change to the current joint and several liability framework, including examination of the MBIE policy position statement for Risk, Liability and Insurance in the Building Sector.
· Make the case for alternatives and changes to joint and several liability through updating policy advice and engaging with industry groups.
Proposed by: Queenstown-Lakes District Council
Supported by: LGNZ Metro Sector (of which the Council is a member)
Remit 3 – Roading /Transport Maintenance Funding
That LGNZ:
· Publicly lobby all political parties to increase Crown funding for state highway and local road maintenance budgets.
· Consider and pursue other avenues including the Office of the Auditor-General to seek resolution of the issues facing the country in relation to the systemic rundown of our national roading infrastructure.
Proposed by: New Plymouth Council
Supported by: This remit is supported by 21 Councils including the Council.
Staff comment: This has already been endorsed by Council.
REMITS THAT SUPPORT CURRENT DCC POLICY POSITIONS OR OPERATIONAL PRACTICES
Remit 2 – Rates Rebate
That LGNZ advocate to Central Government to:
· Raise the income threshold for rates rebate eligibility to enable more low and fixed income property owners access to the rebate
· Adjust the rebate amount in line with inflation and cost of living
· Investigate options to make rates rebates more accessible for residents by implementing an income data sharing process similar to that of Horowhenua District Council and Levin MSD office. This will enable Councils to obtain benefit income on behalf of the ratepayer and make it easier to apply for the rates rebate
· Investigate options for data sharing between Councils, Internal Affairs and Ministry of Social Development to proactively identify households that qualify for a rates rebate rather than waiting for people to apply.
Proposed by: Horowhenua District Council
Supported by: LGNZ Zone 3
Staff comment: Raising the income threshold for the rebate and annual inflation adjustment aligns with the current DCC approach to rates rebates.
Staff recommend supporting this remit.
Staff note the administrative component to processing rates rebates is a cost to TAs that receives no government/external funding. While the data sharing would be useful, it would place further demands on Council staff in relation to the processing of these rebates.
An alternative may be that the data sharing involves Councils providing rating information to the relevant government body who would process the rebate.
Remit 4 – Local election accessibility
That LGNZ:
· Ensure Local Government Elections are fully accessible by advocating to central government to make local government candidates eligible for the Election Access Fund.
Proposed by: Whangarei District Council
Supported by: LGNZ Zone 1
Staff comment: DCC has committed to making elections accessible to all candidates. This remit aligns with that position. Staff recommend supporting this remit.
Remit 5 – Ability for co-chairs at formal meetings
That LGNZ:
· Explores and promotes options that enable councils to make greater use of co-chair arrangements for standing committees, joint committees and subcommittees.
Proposed by: Northland Regional Council
Supported by: LGNZ Zone 1
Staff comment: Neither the Local Government Act nor Standing Orders currently provide for co-chairs at committee meetings. Standing Orders are currently being reviewed and having this flexibility could be useful. Staff recommend supporting this remit.
Remit 6 – Parking infringement penalties
That LGNZ:
· Advocate to central government to enable councils to determine penalties for parking infringements
Proposed by: Whangarei District Council
Supported by: LGNZ Zone 1
Staff comment: Waka Kotahi are considering a number of transport related regulatory changes including updates to parking infringement penalties and towing charges. Staff recommend supporting this remit.
Remit 7 – Rural and regional public transport
That LGNZ:
· Acknowledges the Government stated support for a major uplift in all urban bus networks nationwide under New Zealand’s first emission reduction plan.
· Calls on the Government and opposition parties to commit to increasing investment in public transport for rural and regional communities to support access to essential services and amenities, vibrant rural communities and just transition to a low emission transport system.
Proposed by: Waikato Regional Council
Supported by: Zone 2 Meeting May 2023. Remit discussed and received unanimous support
Staff comment: This aligns with Council strategy – public transport between towns and to rural communities is limited. Staff recommend supporting this remit.
Remit 11 – Audit NZ Fees
That LGNZ calls on central government to take action to reduce council audit fees by:
· Revisiting the scope and requirements of reporting and auditing on councils
· Conducting a review on the practice of audit in councils and work on best practice guidance to streamline this process.
This review should examine whether the reporting and audit requirements of councils are consistent with the level of reporting and audit that is required of other public entities.
Proposed by: Whanganui District Council
Supported by: This remit is supported by five councils.
Staff comment: The Audit and Risk Subcommittee and staff are concerned with the increases in audit fees and the scope requirements of audit. Staff recommend supporting this remit.
REMITS WITH NO CURRENT DCC POLICY OR OPERATIONAL POSITION
Remit 8 – Establishing resolution service
That LGNZ:
· Investigates the creation of an LGNZ independent, national process to handle complaints or concerns, ensuring fairness, protection, and accountability in local government.
· Works with the Local Government Commission to implement findings from its September 2021 Report – Local Government Codes of Conduct.
Proposed by: Hutt City and Young Elected Members Committee
Supported by: This is supported by seven councils.
Staff comment: The Council is due to review its Code of Conduct given various issues that have arisen with its application over time.
Remit 9 – Earthquake prone buildings
That LGNZ:
· Investigate and report to members on ways to help councils and communities that are struggling with the time frames in the Earthquake Prone Building (EPB) sections of the Building Act and council policies pertaining to Priority Thoroughfares.
Proposed by: Manawatu District Council
Supported by: LGNZ Zone 3
Staff comment: We are not convinced merely extending the timeframe will guarantee seismic strengthening is completed in an extended time period. Staff recommend not supporting this remit.
REMITS – SUPPORT PREVIOUSLY DECLINED
Remit 10 – Kiwisaver contributions for elected members
That LGNZ:
· Ask the Government to amend the law to enable councils to make contributions to an elected members’ Kiwisaver scheme.
Proposed by: Hamilton City Council & promoted by CBEC
Supported by: This remit is supported by five councils.
Staff comment: Council declined to support this remit in its earlier iteration.
OPTIONS
12 There are two options. Council can give direction on the DCC’s voting position for each for the remits, or not, or specific remits to the Mayor.
Option One – Council gives direction to voting delegate
Advantages
· The voting delegate is aware of the preference of Council.
Disadvantages
· Council gives direction without being fully informed of the discussion that will take place at the AGM about the remits.
Option Two – decisions on the voting position on the remits remains with the voting delegate
Advantages
· The voting delegate is privy to additional information and debate at the AGM.
Disadvantages
· The voting delegate is not aware of the preference of Council regarding the remits.
NEXT STEPS
13 The DCC delegate at the LGNZ AGM will vote on the remits in accordance with the decisions made.
Signatories
Author: |
Clare Sullivan - Principal Committee Advisor |
Authoriser: |
Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy |
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Title |
Page |
⇩a |
AGM Remits |
82 |
Council 25 July 2023 |
Dunedin City Holdings Limited Share Capital
Department: Executive Leadership Team
1 The current DCC Group borrowing arrangements require the level of Dunedin City Holdings Limited (“DCHL”) uncalled share capital to be greater than DCC Group debt.
2 This report seeks approval to increase that uncalled capital from the current $1.200 billion to $1.600 billion.
3 This level of uncalled capital aligns with the forecast group debt as at 30 June 2026 as set out in the approved 2023/2024 Statement of Intent for Dunedin City Holdings Limited.
That the Council: a) Approves the required increase in share capital of Dunedin City Holdings Limited to provide $1.600 billion of uncalled capital. b) Authorises the Dunedin City Council to execute the required shareholder resolution(s) and associated documents to achieve the increase in share capital noted in (a). c) Notes that this level of uncalled capital aligns with the forecast group debt as at 30 June 2026 as set out in the approved 2023/2024 Statement of Intent for Dunedin City Holdings Limited. |
BACKGROUND
4 The assets of Aurora Energy Limited, Dunedin City Treasury Limited (“DCTL”) and DCHL – including its uncalled share capital – are included in the DCC Group’s existing debenture agreement (which underpins all DCC Group debt).
5 This uncalled capital was last updated at the Council meeting dated 23 November 2021, with the following Council resolution.
Moved (Cr Mike Lord/Cr Doug Hall):
That the Council:
a) Approves the required increase in share capital of Dunedin City Holdings Limited to provide $1.200 billion of uncalled capital.
b) Authorises the Dunedin City Council to execute the required shareholder resolution(s) and associated documents to achieve the increase in share capital noted in (a).
c) Notes that this level of uncalled capital aligns with the forecast group debt as at 30 June 2024 as set out in the approved 2021/2022 Statement of Intent for Dunedin City Holdings Limited.
During discussion Cr Doug Hall left the meeting at 3.13 pm.
Division
The Council voted by division:
For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (11).
Against: Crs Carmen Houlahan, Jules Radich and Lee Vandervis (3).
Abstained: Nil
The division was declared CARRIED by 11 votes to 3
Motion carried (CNL/2021/001)
DISCUSSION
6 The 2023/2024 Dunedin City Holdings Limited Statement of Intent was approved by Council at its meeting on 27 June 2023.
Moved (Cr Sophie Barker/Cr Andrew Whiley):
That the Council:
a) Agrees to the 2023/2024 Statements of Intent of Dunedin City Holdings Ltd and its subsidiary and associate companies.
Motion carried (CNL/2023/002)
7 This
2023/2024 Statement of Intent included a forecast group debt of $1.546 billion
by
30 June 2026.
8 Below is an extract from the 2023/2024 DCHL Statement of Intent showing the level of group debt over the next three financial years.
9 The increase in debt is primarily driven by the planned capital expenditure programmes for:
· Aurora Energy Limited required as part of their approved CPP, and
· Dunedin City Council as set out on the approved 10 year plan 2021-2031.
10 The current group debt requirements are detailed in the table below, including the current group facility limits and increases requested to those limits. It indicates the need to increase uncalled capital beyond the current $1.200 billion in order that the requested facility limits can be accommodated.
Group Debt Requirements |
Actual |
|
Facility Limit |
|
$000 |
30.06.23 |
|
Approved |
Requested
|
Aurora Energy |
494,635 |
|
500,000 |
550,000 |
Delta Utility Services |
11,770 |
|
22,500 |
9,500 |
Dunedin City Council |
459,800 |
|
480,000 |
600,000 |
Dunedin City Holdings |
19,195 |
|
23,500 |
20,110 |
City Forests |
36,000 |
|
36,000 |
47,100 |
Dunedin Venues |
- |
|
500 |
500 |
Dunedin Stadium Properties |
83,370 |
|
86,000 |
87,400 |
Dunedin Railways |
- |
|
500 |
500 |
|
|
|
|
|
Total |
1,104,770 |
|
1,149,000 |
1,315,110 |
|
|
|
|
|
11 It is important to note that:
· the increase to DCHL share capital does not commit DCC or Aurora to future debt levels – they simply enable the future debt to be available for the planned capital expenditure programmes; and
· an increase to DCHL share capital does not incur any significant cost; and
· the
recommendation seeks to increase the level of DCHL uncalled share capital to
$1.600 billion which is in excess of the forecast debt. The recommended
excess of uncalled share capital over forecast debt is known as liquidity
headroom; and
· liquidity headroom is highly regarded by rating agencies and is consistent with the DCC Treasury Risk Management Policy which allows for a liquidity buffer.
OPTIONS
12 No options are provided – the increase in uncalled capital gives effect to the forecast group debt as set out in the approved 2023/2024 Statement of Intent for DCHL as approved by Council at its meeting on 27 June 2023.
NEXT STEPS
13 If approved officers will begin the process of increasing DCHL’s share capital.
14 The level of uncalled capital will be reviewed again in July 2024, including the impact of the proposed Three Water Reforms on the level of debt funding required by the DCC.
Signatories
Author: |
Gavin Logie - Chief Financial Officer |
Authoriser: |
Sandy Graham - Chief Executive Officer |
There are no attachments for this report.
SUMMARY OF CONSIDERATIONS
|
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Fit with purpose of Local Government This decision, by enabling the continuation of DCC’s and Aurora’s respective capital programmes promotes the: social, economic and environmental well-being of communities in the present and for the future. |
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Fit with strategic framework
This recommendation enables DCC to pursue its approved strategic projects and plans. This recommendation does not change approved strategic projects or plans. |
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Māori Impact Statement There are no known impacts for Maori. |
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Sustainability This recommendation centres around the timing of delivering planned future capital projects and the funding thereof. This recommendation does not introduce any new significant sustainability considerations. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy This recommendation is consistent with the DCC Annual Plan and 10 Year Plan. |
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Financial considerations The recommended option will incur relatively small legal costs. The cost of not proceeding with the Recommended option could have significant alternative costs and/or non delivery of planned capital programs of DCC and Aurora. |
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Significance This recommended option, being one to ‘enable’ already planned and publicised work, is considered Low in terms of Council’s Significance and Engagement Policy. |
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Engagement – external The increase will support the group credit rating assessment due to be completed by Standard and Poors. |
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Engagement - internal There has been no internal engagement. |
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Risks: Legal / Health and Safety etc. The recommendation will enable Aurora to continue its planned capital program. Any disruption to the Aurora planned capital programme could have significant risks for the company and possibly its holding company and DCC. Potential risk areas include health/safety, environmental, reputational and legal. |
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Conflict of Interest No conflicts of interest have been identified. |
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Community Boards No direct implications for Community Boards have been identified. |
|
Council 25 July 2023 |
Appointment of Hearing Panel for Speed Management Plan
Department: Civic
EXECUTIVE SUMMARY
1 A Draft Dunedin Speed Management Plan (the draft Plan), will be presented to the 15 August 2023 Infrastructure Services Committee, seeking approval to consult on the draft Plan.
2 The report will propose that consultation, undertaken in accordance with section 82 of the Local Government Act 2002 and section 12.17 of the new Land Transport Rule: Setting of Speed Limits 2022 (the Rule), will take place late August / early September 2023. Hearings will then be scheduled for mid to late September 2023.
3 The purpose of this report is to establish a hearing panel to consider all submissions received, hear from those submitters wishing to present, and make recommendations on the Plan to the October 2023 Infrastructure Services Committee.
4 As this is an administrative report, there are no options or Summary of Considerations.
That the Council: a) Appoints Cr O’Malley (Chair), Cr Lucas, Cr Whiley, and Cr Mayhem as a substitute if needed, to the hearing panel for the Draft Dunedin Speed Management Plan. |
DISCUSSION
5 The Committee Structure and Delegations Manual (the Manual) provides that Cr O’Malley, as the Chair of the Hearings Committee, has the delegation to appoint hearing panels.
6 For this matter however, Cr O’Malley has decided to refer the matter to Council for decision using the following section in the Manual, that “…. members are to be approved on a case by case basis by the Chair of the Hearings Committee or Council in consultation with the Chair”.
7 His recommendation is that he (Chair) along with Cr Lucas and Cr Whiley are appointed to the panel, and that Cr Mayhem be appointed as a substitute panel member, should one be needed.
8 A hearing for the Plan will be scheduled for September 2023.
NEXT STEPS
9 A date will be scheduled for hearing submitters on the Plan.
Signatories
Author: |
Jim O'Malley - Chairperson, Hearings Committee |
Authoriser: |
Sharon Bodeker - Manager Governance |
There are no attachments for this report.
|
Council 25 July 2023 |
Proposed Event Road Closures - August and September 2023
Department: Transport
EXECUTIVE SUMMARY
1 The DCC has received temporary road closure applications relating to the following events:
a) August Graduation Parade
b) September Graduation Parade
c) 2023 Emerson’s Dunedin Marathon
2 This report recommends that Council approves the temporary closure of the affected roads.
That the Council:
a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974):
i) August Graduation Parade
Dates:
Saturday, 19 August 2023
Roads and Times:
From 11.00am to 11.30am:
· Moray Place, between Lower Stuart and Burlington Streets
From 11.10am to 12.30pm:
· Moray Place, between George and Upper Stuart Streets
· Filleul Street, between Moray Place and St Andrew Street
Parade Route from 11.20am to 11.45am:
· Moray Place, between Burlington and Princes Streets
· Princes Street, between Moray Place and the Octagon
· Octagon Central Carriageway
· George Street, between Octagon to Moray Place
Roads will reopen as the Parade clears.
ii) September Graduation Parade
Dates:
Friday, 15 September 2023
Roads and Times:
From 10.30am to 11.00am:
· Moray Place, between Lower Stuart and Burlington Streets
From 10.40am to 12.00pm:
· Moray Place, between George and Upper Stuart Streets
· Filleul Street, between Moray Place and St Andrew Street
Parade Route from 10.50am to 11.15:
· Moray Place, between Burlington and Princes Streets
· Princes Street, between Moray Place and the Octagon
· Octagon Central Carriageway
· George Street, between Octagon to Moray Place
Roads will reopen as the Parade clears.
iii) 2023 Emerson’s Dunedin Marathon
Date:
Saturday, 9 September 2023 to Sunday, 10 September 2023
Roads and Times:
From 6:00pm, Saturday 9th September to 3:00pm Sunday 10th September:
· Ward Street overbridge (Emersons side on and off ramp)
From 8.45am to 1.00pm, Sunday 10th September:
· Portobello Road, from Shore Street to Marne Street
· Fryatt and Wickliffe Streets, full length
From 9.00am to 1.00pm, Sunday 10th September:
· Kitchener and Birch Streets, full length
· Anzac Avenue, from Union Street East to Butts Road
· Logan Park Drive, full length
BACKGROUND
3 Events support Council’s 10 Year Plan goal of a successful city with a diverse, innovative, and productive economy and a hub for skill and talent. They also contribute to the Festival and Events Plan 2018-2023.
4 The areas proposed to be used for these events are legal roads and can therefore be temporarily closed to normal traffic if statutory temporary road closure procedures are followed. The procedures are set out in Section 319 of the LGA 1974 and give Council the power to stop or close any road (or part of a road) within the parameters of Section 342 and Schedule 10 of the LGA 1974 (Schedule 10 is included as Attachment A).
5 These procedures include:
· Consultation with Waka Kotahi (New Zealand Transport Agency) and the Police
· Public notice being given of the proposal to close any road (or part of a road), and public notice of a decision to close the road
· Council being satisfied that traffic is not likely to be unreasonably impeded.
6 A resolution of Council is required where a proposal to temporarily close a road relates to public functions.
7 Council is required to give public notice of its decision. This notice will be published after this meeting and prior to the event, if approved.
DISCUSSION
Consultation and Notification
8 The Police and Waka Kotahi have no objections to the proposed road closures.
9 On Saturday 24 June 2023, the proposed temporary road closures were advertised in the Otago Daily Times (Attachment B) with a deadline for feedback.
10 The event organisers contacted those considered affected prior to submitting their application, and no objections were received.
11 Schedule 10 section 11(e) states a road cannot be closed more than 31 days in the aggregate in any one year. This limit will not be exceeded by the approval of the proposed temporary road closures.
Traffic Impacts
12 The locations of these events have had identical road closures for the same or similar events in prior years without causing unreasonable delays to the travelling public.
13 Emergency Services and Public transport services will be managed through the temporary traffic management process.
14 The temporary traffic management plan process ensures that other issues such as temporary relocation of certain parking (e.g. taxi, mobility and Authorised Vehicles only) are managed.
OPTIONS
15 Any amendment to this report’s recommendations cannot be implemented without further consultation with the affected parties, Waka Kotahi, the Police, and verifying that traffic impacts are acceptable.
Option One – Recommended Option
16 That the Council closes the sections of roads as recommended in this report.
Advantages
· The roads will be able to be closed and the events will be able to proceed.
· The closure will assist in realising the economic, social, and cultural benefits associated with the events.
Disadvantages
· There will be temporary loss of vehicular access through the closed areas. However, there are detours available, and safety can be assured using temporary traffic management.
Option Two – Status Quo
17 That the Council decides not to close the roads in question.
Advantages
· There would be no detour required for travelling public, and the road would be able to be used as normal.
Disadvantages
· The events would not be able to go ahead, and the benefits of the events would be lost.
NEXT STEPS
18 Should the resolution be made to temporarily close the roads, Council staff will accept the temporary traffic management plans for each event and notify the public of the closures.
Signatories
Author: |
Simon Smith - Asset and Funding Manager |
Authoriser: |
Simon Drew - General Manager Infrastructure and Development |
|
Title |
Page |
⇩a |
Local Government Act 1974, Schedule 10 |
130 |
⇩b |
ODT Advert 24 June 2023 |
135 |
SUMMARY OF CONSIDERATIONS
|
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Fit with purpose of Local Government This decision promotes the social and economic well-being of communities in the present and for the future. |
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Fit with strategic framework
Events contribute to the Strategic Framework. Events contribute to the Economic Development Strategy, the Social Wellbeing Strategy. There is a Festival and Events Plan 2018-2023. |
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Māori Impact Statement There are no known impacts for Māori. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications, the decision is a regulatory one and there are no direct costs to Council. |
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Financial considerations There are no financial implications. The cost of the proposed road closures is not a cost to Council. |
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Significance This decision is considered low in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been external engagement as required by the LGA 1974, with the Police and Waka Kotahi. Affected parties were notified and provided a time period for feedback. |
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Engagement - internal There has been engagement with DCC Events, In-House Legal, and Transport. There is support for the events to proceed. |
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Risks: Legal / Health and Safety etc. There are no identified risks should the recommended resolution be made. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no implications for Community Boards. |
Council 25 July 2023 |
Resolution to Exclude the Public
That the Council excludes the public from the following part of the proceedings of this meeting (pursuant to the provisions of the Local Government Official Information and Meetings Act 1987) namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.