Agenda of Grants Subcommittee - Tuesday, 18 July 2023

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:

Date: Tuesday 18 July 2023

Time: 9.30 am

Venue: Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Grants Subcommittee

Major Community and Premier Events

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Cr Marie Laufiso
Deputy Chairperson	Cr Bill Acklin
Members	Cr Sophie Barker	Adam Keane
	Cr Cherry Lucas	Cr Mandy Mayhem
	Alister Robinson	Cr Andrew Whiley

Senior Officer Simon Pickford - General Manager Community Services

Governance Support Officer Rebecca Murray

Rebecca Murray

Governance Support Officer

Telephone: 03 477 4000

Governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Grants Subcommittee

18 July 2023

ITEM TABLE OF CONTENTS PAGE

1 Karakia Timatanga 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 10

5.1 Grants Subcommittee meeting - 13 December 2022 11

Resolution to Exclude the Public 14

Grants Subcommittee

18 July 2023

Declaration of Interest

EXECUTIVE SUMMARY

1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.

2. Elected or independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

RECOMMENDATIONS

That the Subcommittee:

a) Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b) Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.

Attachments

	Title	Page
⇩a	Grants Subcommittee Register of Interest	6

Grants Subcommittee

18 July 2023

Extraordinary Grants Subcommittee

Dunedin Regional Events Fund

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Mayors Lounge, 2nd Floor, Civic Centre on Tuesday 13 December 2022, commencing at 9.00 am

PRESENT

Chairperson	Cr Marie Laufiso
Deputy Chairperson	Cr Bill Acklin
Members	Cr Sophie Barker	Cr Cherry Lucas
	Cr Mandy Mayhem	Cr Andrew Whiley

IN ATTENDANCE

Simon Pickford (General Manager Community Services), John Christie (Manger Enterprise Dunedin), Dan Hendra (Team Leader Events), Louise van de Vlierd (Manager Visitor Centre), Tammy Jackman (Events Special Projects Coordinator)

Governance Support Officer Rebecca Murray

1 KARAKIA TIMATAKA

Cr Laufiso opened the meeting with a karakia timataka.

2 Apologies

An apology for lateness was received from Adam Keave.

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

Accepts the apology for lateness from Adam Keane.

Motion carried (GS/2022/082)

3 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

a) Notes the Elected or Independent Members' Interest Register; and

b) Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2022/083)

2 Confirmation of Minutes

5.1 Grants Subcommittee meeting - 23 November 2022

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Committee:

Confirms the public part of the minutes of the Grants Subcommittee meeting held on 23 November 2022 as a correct record.

Motion carried (GS/2022/084)

Resolution to exclude the public

Moved (Cr Marie Laufiso/Cr Mandy Mayhem):

That the Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Grants Subcommittee meeting - 23 November 2022 - Public Excluded

S7(2)(c)(ii)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

C2 Dunedin Regional Events Fund Grants

S7(2)(c)(ii)

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (GS/2022/085)

The meeting went into non-public at 9.03 am and then concluded at 9.07 am

..............................................

CHAIRPERSON

Grants Subcommittee

18 July 2023

Resolution to Exclude the Public

That the Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Confirmation of the Confidential Minutes of Grants Subcommittee meeting - 13 December 2022 - Public Excluded

S7(2)(c)(ii)

C2 Major Community and Premier Events Grants 2023/24

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

	Title	Page
A ⇩	Minutes of Grants Subcommittee meeting held on 13 December 2022	11