Notice of Meeting:
I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:
Date: Tuesday 18 July 2023
Time: 9.30 am
Venue: Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Grants Subcommittee
Major Community and Premier Events
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Cr Marie Laufiso |
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Deputy Chairperson |
Cr Bill Acklin |
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Members |
Cr Sophie Barker |
Adam Keane |
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Cr Cherry Lucas |
Cr Mandy Mayhem |
|
Alister Robinson |
Cr Andrew Whiley |
Senior Officer Simon Pickford - General Manager Community Services
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Governance.support@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Grants Subcommittee 18 July 2023 |
ITEM TABLE OF CONTENTS PAGE
1 Karakia Timatanga 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 10
5.1 Grants Subcommittee meeting - 13 December 2022 11
Resolution to Exclude the Public 14
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Grants Subcommittee 18 July 2023 |
1 karakia timatanga
The meeting will be opened with a karakia timatanga.
An apology was received from Cr Mandy Mayhem and Cr Andrew Whiley.
That the Subcommittee:
Accepts the apologies from Cr Mandy Mayhem and Cr Andrew Whiley.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Grants Subcommittee 18 July 2023 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.
2. Elected or independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Subcommittee: a) Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected or Independent Members' Interests. |
Attachments
|
Title |
Page |
⇩a |
Grants Subcommittee Register of Interest |
6 |
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Grants Subcommittee 18 July 2023 |
Grants Subcommittee meeting - 13 December 2022
That the Subcommittee: a) Confirms the public part of the minutes of the Grants Subcommittee meeting held on 13 December 2022 as a correct record.
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Attachments
|
Title |
Page |
A⇩ |
Minutes of Grants Subcommittee meeting held on 13 December 2022 |
11 |
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Grants Subcommittee 18 July 2023 |
Extraordinary Grants Subcommittee
Dunedin Regional Events Fund
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Mayors Lounge, 2nd Floor, Civic Centre on Tuesday 13 December 2022, commencing at 9.00 am
PRESENT
Chairperson |
Cr Marie Laufiso |
|
Deputy Chairperson |
Cr Bill Acklin |
|
Members |
Cr Sophie Barker |
Cr Cherry Lucas |
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Cr Mandy Mayhem |
Cr Andrew Whiley |
IN ATTENDANCE |
Simon Pickford (General Manager Community Services), John Christie (Manger Enterprise Dunedin), Dan Hendra (Team Leader Events), Louise van de Vlierd (Manager Visitor Centre), Tammy Jackman (Events Special Projects Coordinator) |
Governance Support Officer Rebecca Murray
1 KARAKIA TIMATAKA
Cr Laufiso opened the meeting with a karakia timataka.
2 Apologies |
An apology for lateness was received from Adam Keave.
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Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Subcommittee:
Accepts the apology for lateness from Adam Keane.
Motion carried (GS/2022/082) |
3 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Marie Laufiso/Cr Sophie Barker): That the Subcommittee:
a) Notes the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried (GS/2022/083) |
2 Confirmation of Minutes
5.1 Grants Subcommittee meeting - 23 November 2022 |
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Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Committee:
Confirms the public part of the minutes of the Grants Subcommittee meeting held on 23 November 2022 as a correct record. Motion carried (GS/2022/084) |
Resolution to exclude the public |
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Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Subcommittee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (GS/2022/085) |
The meeting went into non-public at 9.03 am and then concluded at 9.07 am
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CHAIRPERSON
Grants Subcommittee 18 July 2023 |
Resolution to Exclude the Public
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.