Agenda of Infrastructure Services - Tuesday, 15 August 2023

Infrastructure Services

15 August 2023

Infrastructure Services Committee

MINUTES

Minutes of an ordinary meeting of the Infrastructure Services held in the Council Chamber, Dunedin Public Art Gallery, The Octagon on Tuesday 20 June 2023, commencing at 10.00 am.

PRESENT

Chairperson	Cr Jim O'Malley
Deputy Chairperson	Cr Brent Weatherall
Members	Cr Bill Acklin	Cr Sophie Barker
	Cr David Benson-Pope	Cr Christine Garey
	Cr Kevin Gilbert	Cr Carmen Houlahan
	Cr Marie Laufiso	Cr Cherry Lucas
	Ms Donna Matahaere-Atariki	Cr Mandy Mayhem
	Ms Marlene McDonald	Mayor Jules Radich
	Cr Steve Walker	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Infrastructure and Development), Robert West (General Manager Corporate and Quality), John Christie (Manager Enterprise Dunedin), Dr Glen Hazelton (Project Manager Central City Plan), Josh von Pein (Programme Manager Major Projects)

Governance Support Officer Lauren Riddle

1 karakia timatanga

The Chair opened the meeting with a karakia timatanga.

2 Public Forum

2.1 Public Forum – Michael Lee

Michael Lee addressed the meeting about his concerns over traffic management by Council and the disruption being caused to the public.

Moved (Cr Andrew Whiley/Cr Marie Laufiso):

That the Committee:

Adjourn the meeting.

Motion carried (ISC/2023/015)

The meeting adjourned at 10:04am and reconvened at 10:15am.

3 APOLOGIES

An apology was received from Cr Lee Vandervis.

Moved (Cr Jim O'Malley/Cr Bill Acklin):

That the Committee:

Accepts the apology from Cr Lee Vandervis and from Cr Kevin Gilbert for early departure from the meeting.

Motion carried (ISC/2023/016)

4 CONFIRMATION OF AGENDA

Moved (Cr Jim O'Malley/Cr Christine Garey):

That the Committee:

Confirms the agenda without addition or alteration.

Motion carried (ISC/2023/017)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Donna Matahaere-Atariki advised of her appointment to the Dunedin Hospital Build Governance Group.

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Committee:

a) Amends the Elected or Independent Members' Interest Register; and

b) Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (ISC/2023/018)

6 Confirmation of Minutes

6.1 Infrastructure Services Committee meeting - 16 May 2023

Moved (Cr Jim O'Malley/Cr Andrew Whiley):

That the Committee:

Confirms the minutes of the Infrastructure Services Committee meeting held on

16 May 2023 as a correct record.

Motion carried (ISC/2023/019)

Part A Reports

7 Actions From Resolutions of Infrastructure Services Committee Meetings

A report from Civic provided an update on the implementation of resolutions made at Infrastructure Services Committee meetings.

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Committee:

Notes the Open Actions from resolutions of Infrastructure Services Committee meeting.

Motion carried (ISC/2023/020)

8 Infrastructure Services Committee Forward Work Programme

A report from Civic provided an update on the Infrastructure Services Committee forward work programme.

The General Manager Infrastructure and Development (Simon Drew) responded to members’ questions.

Moved (Cr Jim O'Malley/Cr Bill Acklin):

That the Committee:

Notes the Infrastructure Services Committee forward work programme.

Motion carried (ISC/2023/021)

9 Otago Harbour Shared Path naming - Te Aka-Ōtākou

This report presented the three names for the Otago Harbour shared path that have been provided by Te Rūnaka o Ōtākou. The report also noted the names will be applied to the signage and promotional material for the shared path between Harington Point and Port Chalmers.

The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to members’ questions.

Moved (Cr Jim O'Malley/Cr Christine Garey):

That the Committee:

Thanks Te Rūnaka o Ōtākou for the three names for the Otago Harbour shared path

- Te Aka-Ōtākou for the whole Otago Harbour shared path from Port Chalmers to Harington Point; Te Ara Moana for the north trail; and Te Awa Ōtākou for the eastern trail.

Motion carried (ISC/2023/022)

10 Retail Quarter Upgrade - Update Report
	A report from the Project Management Office provided an update on the Retail Quarter Upgrade project and its tracking relative to its budget and timeframes. Corrections to the report were noted for paragraphs 22 and 25 as: · Waka Kotahi are contributing up to $12.68m to the forecast spend of $27.66m for above ground work. · Waka Kotahi are contributing up to $6.45m to the forecast spend of $12.64m for above ground work. The General Manager Corporate and Quality (Robert West), Project Manager Central City Plan (Dr Glen Hazelton) and Programme Manager Major Projects (Josh von Pein) spoke to the report and responded to members’ questions. Cr Kevin Gilbert left the meeting at 10:49 a.m.
	Moved (Cr Jim O'Malley/Cr Sophie Barker): That the Committee: Adjourn the meeting. Motion carried (ISC/2023/023)
	The meeting adjourned at 10:50am and reconvened at 10:57am.
	Moved (Cr Jim O'Malley/Cr David Benson-Pope): That the Committee:
	a) Requests staff to cost options for the Octagon component of the Central City Plan and the Moray Place to Octagon section of George Street in time for consideration at the 10 year plan 2024-2034 budget meetings. The Committee voted by division For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Marie Laufiso, Marlene McDonald, Donna Matahaere-Atariki, Mandy Mayhem, Steve Walker, Brent Weatherall, Andrew Whiley and Jim O'Malley (11). Against: Crs Bill Acklin, Carmen Houlahan, Cherry Lucas and Mayor Jules Radich (4). Abstained: Nil The division was declared CARRIED by 11 votes to 4 Motion carried (ISC/2023/024)
	Moved (Cr Jim O'Malley/Cr David Benson-Pope): That the Committee: b) Notes the Retail Quarter Upgrade – Update Report. The Committee voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Marlene McDonald, Donna Matahaere-Atariki, Mandy Mayhem, Mayor Jules Radich, Steve Walker, Brent Weatherall, Andrew Whiley and Jim O'Malley (15). Against: Nil Abstained: Nil The division was declared CARRIED by 15 votes to 0 Motion carried (ISC/2023/025)

11 Naming of a private way
	In a report from Transport, approval was sought for the naming a private way in the area of Abbotsford. The Group Manager Transport (Jeanine Benson) spoke to the report and responded to members’ questions.
	Moved (Cr Jim O'Malley/Cr Marie Laufiso): That the Committee: Adjourn the meeting Motion carried
	The meeting adjourned at 11:58am and reconvened at 12:01pm.
	Moved (Cr David Benson-Pope/Cr Jim O'Malley): That the Committee: Adjourn the item to the Council meeting to be held on 25 July 2023 and not be further discussed at this meeting. Motion carried (ISC/2023/026)

12 Updates from Governance Entities

A report provided minutes from the Otago Southland Regional Transport Committee (RTC) as a governance entity in relation to the Committee’s area of responsibilities.

Cr Jim O’Malley and Group Manager Transport (Jeanine Benson) spoke to the report and responded to members’ questions.

Moved (Cr Jim O'Malley/Cr Sophie Barker):

That the Committee:

Notes the draft minutes from the Otago Southland Regional Transport Committee (RTC) meeting dated 12 May 2023.

Motion carried (ISC/2023/027)

13 Items for Consideration by the Chair

Cr Whiley requested a report to the Infrastructure Committee on cost options for the Exchange area component of the Central City Plan, in time for consideration at the 10 year plan 2024 – 2034 budget meetings.

Cr O’Malley accepted consideration of the item.

14 Karakia Whakamutunga

The Chair closed the meeting with a Karakia Whakamutunga.

The meeting concluded at 12:06pm.

..............................................

CHAIRPERSON

Infrastructure Services

15 August 2023

Otago Regional Waste Assessment and Review of Dunedin Waste Minimisation and Management Plan

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1 This report is to provide the Infrastructure Services Committee with the Regional Waste Assessment that has been completed in partnership with the four other Otago territorial authorities.

2 The Otago Regional Waste Assessment includes a review of the current DCC Waste Minimisation and Management Plan (WMMP), as required by section 50 of the Waste Minimisation Act 2008.

3 The Waste Minimisation Act defines three options for the WMMP following a review. These are amendment, revocation and substitution with a new plan, or continue without amendment. This report recommends that an amendment to the WMMP is prepared.

RECOMMENDATIONS

That the Committee:

a) Notes the 2023 Otago Regional Waste Assessment is now complete, as per section 51 of the Waste Minimisation Act 2008.

b) Resolves to proceed with an amendment to the Dunedin Waste Minimisation and Management Plan.

c) Nominates the Chair and Deputy Chair of the Infrastructure Services Committee to participate in a Waste Minimisation and Management Plan Steering Group.

d) Invites mana whenua to identify a Rūnaka representative to participate in a Waste Minimisation and Management Plan Steering Group.

BACKGROUND

4 The Waste Minimisation Act (the Act) requires that a territorial authority must adopt a WMMP and sets out what the Plan must provide. It is a mandatory requirement that a WMMP is reviewed no later than 6 years after the date it was last reviewed.

5 Territorial authorities are required by the Act to undertake a Waste Assessment prior to reviewing a WMMP. Waste Assessments then inform the review of the WMMP, and the subsequent decision as to whether to amend or revoke and replace the current operative WMMP or continue without amendment.

6 The current WMMP was adopted on 25 May 2020 and is scheduled for review no later than 2026. An earlier review has been undertaken as part of an Otago Regional Waste Assessment, following reports commissioned by the Otago Mayoral Forum (the Forum) in 2021/22.

7 The report for the Forum, ‘Waste and Recycling in Otago’, was prepared by Eunomia Consulting Limited (Eunomia), a company specialising in the waste sector. Upon considering this report, the Forum commissioned Eunomia to further explore how councils could collaborate on waste management, with an initial focus on organic waste, and construction and demolition waste. A second report covering these matters in more detail was received by the Forum in October 2022.

8 The second report recommended that regional opportunities should be pursued, and a joint regional waste assessment prepared.

9 An Otago Regional Waste Assessment was subsequently commissioned. The Assessment has been informed by central government policy and legislation, namely Te rautaki para, the New Zealand Waste Strategy 2023 (NZWS), and the Waste Minimisation Act 2008.

10 The Act requires territorial authorities to promote effective and efficient waste management and minimisation within their district. Section 51 of the Act requires that a waste assessment must contain:

a) a description of the collection, recycling, recovery, treatment, and disposal services provided within the territorial authority’s district (whether by the territorial authority or otherwise); and

b) a forecast of future demands for collection, recycling, recovery, treatment and disposal services within the district; and

c) a statement of options available to meet the forecast demands of the district with an assessment of the suitability of each option; and

d) a statement of the territorial authority’s intended role in meeting the forecast demands; and

e) a statement of the territorial authority’s proposals for meeting the forecast demands, including proposals for new of replacement infrastructure; and

f) a statement about the extent to which the proposals will –

i. ensure that public health is adequately protected.

ii. promote effective and efficient waste management and minimisation.

DISCUSSION

11 Central government policy on waste minimisation and management is contained in the NZWS, which was published on 29 March 2023, and replaced the previous NZWS 2010. The Regional Waste Assessment has been informed by the vision and guiding principles of the NZWS 2023, which has a focus on ‘a low-emissions, low-waste society, built upon a circular economy’.

12 This direction is in line with the current vision of the Dunedin WMMP 2020 – ‘Dunedin is actively committed to zero waste, inclusive of a circular economy, to enhance the health of our environment and people by 2040.’

13 The Government is currently developing new legislation to replace the Waste Minimisation Act 2008 and the Litter Act, 1979, with the aim of providing clear roles and responsibilities for central and local government in delivering transformational change. It is anticipated that the new legislation will be introduced to parliament in 2024 and enacted in 2025. Changes to the Building Act are following a similar timeframe and the new provisions are expected to mandate waste minimisation plans for certain construction and demolition work.

14 To deliver on the NZWS 2023, a nationwide Action and Investment Plan (AIP) is being prepared by Ministry for the Environment that will guide planning and activity across central and local government. The AIP will focus on what is needed to deliver on the waste strategy, including priorities for the next five years in different geographical areas. It will address a mix of regulatory, investment, infrastructure, systems, behavioural change, and other actions.

15 The NZWS sets targets for waste reduction that all councils will need to align with when preparing WMMPs. Requirements for standardising and improving household kerbside recycling were also published in March 2023. In Dunedin’s case, the 2021-2031 10 Year Plan includes funding for a new kerbside collections system that aligns with the NZWS 2023 targets. The new resource recovery facilities will also contribute towards meeting the long-term targets in the Council’s Emissions Management and Reduction Plan.

Assessment Findings

16 The review of the Dunedin WMMP 2020 by Eunomia is included within the Otago Regional Waste Assessment report. The review found that the Dunedin WMMP 2020 vision is still largely in line with the updated national context, although new goals, objectives, and targets are recommended. Refinement and updating of the content are also recommended to reflect the progress made with completing the Waste Futures project.

17 The 2023 Otago Regional Waste Assessment provides an up-to-date evidence base for WMMPs and identifies a wide range of interventions that could benefit from regional coordination and delivery. Collaborative working is expected to enable consistency, increase the range of possible solutions available to individual councils, and reduce the cost of delivering waste minimisation and management projects. The potential for regional collaborative actions is a further driver for amendment of the Dunedin WMMP.

18 The 2023 Otago Regional Waste Assessment is provided as Attachment A. The Medical Officer of Health has been consulted, as per section 51 of the Act, and their commentary has been included in an appendix to the document.

19 Preparation of the 2023 Regional Waste Assessment has also incorporated engagement and feedback from Kāi Tahu. Te Ao Māori principles embody a circular approach, from viewing all things as interconnected, to preserving the earth's natural resources for future generations. Further work to include iwi intent for the amended WMMP is planned later in 2023.

20 It is recommended that an amended Dunedin WMMP should not be finalised until the government’s new waste legislation is better understood. The national Action and Investment Plan is expected to be published in late 2023, and the new legislation is expected to be introduced to Parliament in early 2024. In the intervening period, while waiting on clearer direction on the national context, focused local engagement is proposed with community and business stakeholders.

21 It is also recommended that a steering group be established to provide oversight of the WMMP process. The committee is asked to nominate its Chair and the Deputy Chair to participate in the WMMP steering group and invite mana whenua to identify a Rūnaka representative to also participate in the Steering Group.

OPTIONS

Option 1 – Recommended Option - the Infrastructure Services Committee note the completion of the 2023 Otago Regional Waste Assessment, and the incorporated review of the Dunedin WMMP 2020, and agree to commence work on an amended Dunedin WMMP.

22 Note the completion of the 2023 Otago Regional Waste Assessment, and the incorporated review of the Dunedin WMMP 2020, and agree to commence work on an amended Dunedin WMMP.

Advantages

· An amended Dunedin WMMP will incorporate the most up to date, region-wide information about current waste minimisation and management services, the most recent forecasts of demand, and reflect the Waste Futures programme of work.

· The Dunedin WMMP will align with the forthcoming NZ Waste Action and Investment Plan.

· The region-wide perspective will enable partnership projects to be considered, which could result in increased economies of scale, improve accessibility to central government funding, and enable pooling of resources to manage and deliver projects.

Disadvantages

· Any delays to the anticipated legislative changes, or to the publication off the Action and Investment Plan, may impact upon the timescale for consultation and adoption of an amended WMMP.

Option Two – note the completion of the 2023 Otago Regional Waste Assessment but do not progress an amendment to the Dunedin WMMP 2020.

23 Note the completion of the 2023 Otago Regional Waste Assessment but do not progress an amendment to the Dunedin WMMP 2020.

Advantages

· The Dunedin WMMP 2020 incorporates the Waste Futures programme of work, and a circular economy is embedded in its Vision, therefore it is broadly in accordance with current national guidance.

Disadvantages

· Section 50 of the Act requires that if, after preparing a waste assessment, a territorial authority determines that the WMMP should continue without amendment, it must still use the special consultative procedure and notify the assessment with the statement of proposals.

NEXT STEPS

24 If members support option one, a Steering Group will be established to oversee the process, engagement will be undertaken and initial drafting of an amended WMMP will commence. Statutory consultation on an amended WMMP could be planned for early 2024.

25 If members support option two, then a steering group will not be required at this time. A special consultative procedure, notifying the waste assessment and a statement of proposals setting out the decision not to amend the WMMP, could be undertaken later in 2023.

Signatories

Author:	Chris Henderson - Group Manager Waste and Environmental Solutions
Authoriser:	Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇨a	2023 Otago Regional Waste Assessment (Under Separate Cover 1)

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action, social, environmental, cultural, and economic wellbeing by and on behalf of communities, in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

Other - Emissions Management and Reduction Plan, Zero Carbon Policy, Strategic Framework, and Waste Minimisation and Management Plan 2020.

Māori Impact Statement

Aukaha has been engaged to provide advice and feedback from mana whenua’s perspective as part of the Waste Assessment process. The concept of waste minimisation and resource recovery is aligned with the te ao Māori principle of kaitiakitaka. The report recommends inclusion of a rūnaka member on the Steering Committee.

Sustainability

The preparation of the Waste Assessment and amendment of the Dunedin WMMP are expected to have positive implications for sustainability as they are created with the aim of reducing waste to landfill (as per the Waste Minimisation Act 2008.)

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The levels of service for waste and diversion of materials have been determined through the Waste Futures project and adopted in the 2021-2031 10 Year Plan. The amendment process will bring the Waste Assessment and Dunedin WMMP up to date to reflect these decisions. Any consequential adjustments to levels of service or project budgets will be considered as part of future Annual Plan processes.

Financial considerations

The delivery of informal stakeholder engagement events and the cost of undertaking the special consultative procedure will be covered by existing budgets.

Significance

This decision is considered medium significance in terms of the Council’s Significance and Engagement Policy. Significant changes for Dunedin’s waste system have already been consulted and engaged on via the Waste Futures work programme. An amendment to the Dunedin WMMP 2020 will involve a special consultative procedure, as required by the Waste Minimisation Act and the Local Government Act.

Engagement – external

Engagement has been ongoing throughout the preparation of the regional waste assessment, with officers from Clutha District Council, Waitaki District Council, Queenstown Lakes District Council, and Central Otago District Council. Eunomia Consulting Ltd has engaged with mana whenua, through Aukaha, to seek feedback on the regional waste assessment. The Medical Officer of Health has also been consulted on the regional waste assessment, as required by the Waste Minimisation Act.

Engagement - internal

Legal advice will be sought to ensure that the Dundin WMMP meets legislative requirements.

A WMMP Steering Group will be established to oversee the WMMP amendment process.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no conflicts of interest known.

Community Boards

Community Boards will be engaged in the Dunedin WMMP amendment process.

Infrastructure Services

15 August 2023

DCC Transport Programme for the Regional Land Transport Plan

Department: Transport

EXECUTIVE SUMMARY

1 The purpose of this report is to present the Dunedin City Council (DCC) transport programme that is being prepared for the 2024 Regional Land Transport Plan (RLTP).

2 The RLTP is a statutory document used to present the projects/programmes/activities that DCC will request Waka Kotahi NZ Transport Agency (Waka Kotahi) co-funding for. Waka Kotahi normally co-fund DCC projects at a Funding Assistance Rate (FAR) of 51% and in some circumstances up to 90%.

3 The deadline for submitting projects for inclusion in the 2024 RLTP is 31 August 2023. The 2024 RLTP is then collated by the Regional Transport Committee and consultation is led by Otago Regional Council.

4 RLTPs are then collated at a national level and the National Land Transport Programme (the New Zealand wide transport network funding allocation for the next three years) is developed as a result.

RECOMMENDATIONS

That the Committee:

a) Notes the DCC Transport Programme for the 2024 Regional Land Transport Plan.

BACKGROUND

5 RLTPs must be reviewed every three years. The current Otago RLTP was prepared in 2021. The Regional Council leads this review through the Regional Transport Committee (RTC). Road Controlling Authorities (RCAs) submit their projects/programmes/activities for inclusion and the RTC assigns a priority to them based on alignment with government and regional policies and strategies.

6 To receive Waka Kotahi co-funding projects/programmes/activities must be included in the RLTP.

7 The deadline for RCAs to submit their projects/programmes/activities for inclusion in the 2024 RLTP is 31 August 2023. The RTC will consult on the Draft RLTP between November and December 2023. The RTC then submits the final RLTP document to Waka Kotahi by April 2024, for inclusion in the 2024 National Land Transport Programme (NLTP).

8 The draft Government Policy Statement (GPS) on Land Transport (which sets out the Government priorities for transport funding) has not been released yet. The Ministry of Transport published the indicative priorities in February 2023. In March 2023 an update was issued advising indicative priorities would change as a result of Cyclone Gabrielle. The Ministry has not released the updated priorities yet. More information on the GPS on Land Transport can be found at https:/‌/‌www.transport.govt.nz/‌area-of-interest/‌strategy-and-direction/‌‌government-policy-statement-on-land-transport/‌

9 For a timeline and more information on the transport network funding process see Attachments A and B. More information about the development of the 2024-27 NLTP can be found at https:/‌/‌www.nzta.govt.nz/‌planning-and-investment/‌national-land-transport-programme/‌202427-nltp-development/‌

10 Guidance for the development of the 2024 RLTP recommends that RCAs include projects/programmes/activities in the RLTP regardless of whether they are expected to receive funding through the NLTF. This way the RLTP process can be used as a way of prioritising projects/programmes/activities should other funding sources become available (e.g. the Climate Emergency Response Fund).

Alignment with the 10 Year Plan

11 The Council is beginning in the process of developing its 2024 – 2034 10 Year Plan. The Council will consider 10 Year Plan budgets and reports in December 2023 for consultation in March 2024. The final 10 Year Plan decision will be made in May 2024 and adopted in June 2024.

12 The NLTP timeframe is ahead of the Council’s own 10 Year Plan timeframe. As such, Council is required to submit transport priorities for inclusion in the draft RLTP prior to considering its 10 Year Plan. There is flexibility for the RLTP to be adjusted later to take 10 Year Plan decisions into account.

13 Including a project in the draft RLTP does not require Council to fund it through the 10 Year Plan process. However, if the Council does not allocate the Council contribution “local share” through the 10 Year Plan process, the projects will not receive funding from the NLTF.

DISCUSSION

Developing the new improvements list

14 Projects/programmes/activities listed for inclusion in the 2024 RLTP are “new improvement” projects. Projects/programmes/activities that have started the implementation phase (projects in detailed design or under construction by 1 July 2024) are considered “committed activities” and are therefore they are not listed in this programme. Their funding is automatically carried over into the 2024 RLTP (Tunnels Trail is an example) from the previous RLTP.

15 To develop the list of new improvements for inclusion in the 2024 RLTP, a longlist of projects/programmes/activities was compiled using the following considerations:

· project costs and timing outlined in the current 10 Year Plan – for example the Shaping Future Dunedin Transport (SFDT) Programme and Central City Upgrade Programme

· strategic alignment with Dunedin City Council Integrated Transport Strategy 2013, the DCC Zero Carbon Plan and the review of the Strategic Walking and Cycling Networks (Ōtepoti Dunedin Pathways)

· strategic alignment with the Regional Land Transport Plan 2021 – 2031 (https:/‌/‌www.orc.govt.nz/‌plans-policies-reports/‌transport-plans/‌regional-land-transport-plan-2021-2031)

· strategic alignment to National programmes including Road to Zero – NZ Road Safety Strategy, Waka Kotahi Cycling Action Plan, Arataki 30 Year Plan, Rail Network Investment Programme, GPS on Land Transport 2021-24, GPS on Housing and Urban Development and the National Policy Statement on Urban Development

· draft GPS on Land Transport indicative priorities provided by the Ministry of Transport February 2023

· eligibility for funding, either through the NLTF, Crown funding, or other potential funding mechanisms (eg Climate Emergency Response Fund)

· timing factors, including interdependencies with other projects (including DCC transport and other projects, and Waka Kotahi and Otago Regional Council projects)

· deliverability

· Waka Kotahi assessment policies such as the investment prioritisation method.

Dunedin City Council new improvements list

16 The new improvements list prepared for inclusion in the 2024 RLTP is included as Attachment C.

17 The timing and estimated cost of each project/programme/activity will be further refined as the projects progress through the business case process.

18 Some DCC projects are not shown in Attachment B, because they are considered a “committed activity”. DCC are not required to resubmit these in the 2024 RLTP. DCC’s current and planned “committed activity” projects are:

a) Peninsula Connection (currently under construction).

b) Retail Quarter (currently under construction).

c) Harbour Arterial Stages 2 and 3 (currently in detailed design).

d) Mosgiel and Burnside Park and Ride (currently in detailed design).

e) Central City Bike Hubs (currently in detailed design).

f) Dunedin Tunnels Trail (currently in detailed design).

19 Projects within the Central City Upgrade Programme, Shaping Future Dunedin Transport Programme, Dunedin Urban Cycleways programme, City to Waterfront Connection, and Tertiary Precinct Improvement Programme have previously been approved by Council, are all included in the 10 Year Plan 2021 - 2031 and the RLTP 2021. Within these programmes, some projects are still in the planning phase, therefore they are in the “new improvement” list for inclusion in the 2024 RLTP.

20 Waka Kotahi identified during the previous RLTP development process (2021) that the Dunedin Strategic Walking and Cycling Networks were due to be reviewed. Staff are currently undertaking this review. For inclusion in the 2024 RLTP, allowance has been made for detailed planning work on prioritised cycleway/walking projects. These projects will be subject to community consultation and Council decisions during the 2024-2034 10 Year Plan

21 A number of projects identified through the Future Development Strategy (FDS) work streams will require further investigation. These include investigating freight movements into, around, and through the Mosgiel/Taieri area and commuter rail opportunities. Allowance has been made in the 2024 RLTP to undertake planning work in these areas.

Other transport expenditure

22 DCC also receives co-funding from Waka Kotahi for business-as-usual projects/programmes/ activities. These activities do not have to go through a business case process but activities such as renewals and operations and maintenance budgets are only co-funded if an asset management plan has been provided to Waka Kotahi to demonstrate how the asset will be managed. These business as usual activities are summarised below.

· The low cost/low risk programme: this predominantly includes the implementation of the interim speed management plan (around schools) and the general speed management plan. This will include signs and additional infrastructure to support speed reductions approved by Council.

· The road safety education programme: this activity is based on the action plan identified in the Dunedin road safety plan (included in the Integrated Transport Strategy and currently being reviewed by staff), including developing programmes tailored for vulnerable users who are overrepresented in crash statistics.

· The travel demand management programme: this activity includes managing the application of strategies and policies to reduce travel demand, or to redistribute it across the city.

· Maintenance, operations and renewals programmes for 2024 to 2027.

OPTIONS

23 As this report is for noting, no options are presented.

NEXT STEPS

24 The next steps to obtain Waka Kotahi co-funding for DCC's transport programme are as follows:

· Staff submit the projects/programmes/activities from the DCC transport programme (Attachment C) to Waka Kotahi by 31 August 2023 for inclusion in the 2024 RLTP.

· The Regional Transport Committee considers the region’s transport capital projects for inclusion in the Draft 2024 RLTP during September to October 2023.

· The Regional Transport Committee uses the special consultative procedure to publicly consult on the draft RLTP during November to December 2023.

· The Regional Transport Committee considers the submissions received during consultation and submits the final 2024 RLTP to Waka Kotahi by 30 April 2024 for inclusion in the NLTP.

· The Waka Kotahi Board consider each region’s RLTP and publishes the final version of the NLTP in July 2024.

Signatories

Author:	Jeanine Benson - Group Manager Transport
Authoriser:	Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	DCC and Waka Kotahi Transport Network funding process timeline	45
⇩b	Accessing Waka Kotahi co-funding process	46
⇩c	DCC Transport Programme 2024-2027	53

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This paper enables democratic local decision making and action by, and on behalf of communities by increasing transparency about the processes around Waka Kotahi funding and proposed transport capital projects. Enabling investment in the transport programme promotes the social, economic and environmental well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

The draft transport programme proposed for inclusion in the RLTP and NLTP contributes to the Economic development Strategy, Integrated Transport Strategy, Spatial Plan, Zero Carbon and Future Development Strategy through seeking Waka Kotahi co-funding to enable transport infrastructure to be delivered that contributes to the integrated transport strategy visions of:

Dunedin is one of the world’s great small cities, with a safe low-carbon transport system that supports a compact city with resilient centres, inclusive and healthy communities, and national and international connectivity.

Māori Impact Statement

Engagement with mana whenua happens through the business case process for each project/ programme/activity. Otago Regional Council lead the consultation for the RLTP document.

Sustainability

The transport programme for inclusion in the RLTP and NLTP seeks to reduce the carbon emissions from transport in Dunedin through lower carbon construction and maintenance, work place and school travel planning and providing improved infrastructure for walking and cycling.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The transport programme identifies the capital projects for which funding will be considered as part of the 2024-2034 Ten Year Plan. The programme identifies where these are included in the current Ten Year Plan, and indicative cost for proposed new activities.

Financial considerations

The programme for inclusion in the RLTP does not commit DCC to funding the projects/ programmes/activities. This will be considered through the 2024-2034 10 Year Plan.

Significance

The RLTP is a required process to be followed to access Waka Kotahi co-funding. Consultation for the 2024 RLTP will be led by ORC.

Engagement – external

External engagement of the 2024 RLTP is led by the ORC. Individual projects included within the programme have had varied levels of external engagement, including public engagement on the Shaping Future Dunedin Transport programme, Central City Plan and stakeholder engagement on the review of the Strategic Walking and Cycling Networks.

Engagement - internal

Engagement has occurred with the Transport Group, the Portfolio and Project Support Office and Zero Carbon team.

Risks: Legal / Health and Safety etc.

There is a financial risk that co-funding may not be obtained if a DCC transport programme is not submitted for inclusion in the RLTP.

There are no health & safety risks.

Conflict of Interest

There are no conflicts of interest identified.

Community Boards

There is likely to be a high degree of interest in the RLTP. Community Boards will have the ability to engage on the 2024 RLTP later this year.

Infrastructure Services

15 August 2023

Shaping Future Dunedin Transport Programme Update

Department: Transport

EXECUTIVE SUMMARY

1 The purpose of this report is to provide an update on the DCC Shaping Future Dunedin Transport Programme.

2 This report is an update to the report presented to the 6 May 2023 Infrastructure Services Committee meeting.

RECOMMENDATIONS

That the Committee:

a) Notes the Shaping Future Dunedin Transport Programme Update.

BACKGROUND

3 The Shaping Future Dunedin Transport (SFDT) programme was included by Council in the 2021 – 2031 10 Year Plan.

4 The DCC SFDT Programme projects are:

- Harbour Arterial Efficiency Improvements

- Princes Street Bus Priority and Corridor Safety Plan

- Central City Parking Management

- Central Cycle and Pedestrian Improvements

- Mosgiel and Burnside - Park and Ride

- Central City Bike Hubs

- Travel Demand Management (TDM) expansion programme.

5 Further detail on the SFDT Programme is included as Attachment A. An update of each of the projects is presented below.

Discussion

6 All SFDT projects are co-funded by Waka Kotahi (Funding Assistance Rate (FAR) 51%). To receive co-funding, projects have to go through the business case process prescribed in the New Zealand Monetised Costs and Benefits Manual. This is consistent nationwide.

Harbour Arterial Efficiency Improvements

7 The purpose of this project is to mitigate travel disruption related to the new Dunedin Hospital construction. It includes a package of improvements to enable the Harbour Arterial (Strathallan, Wharf, Thomas Burns and Ward Streets) to be a planned alternative route to/from the Port and the central City (especially for heavy vehicle traffic). Improvements include real time signage and enhancements to traffic signals to facilitate expedient travel and the reallocation of road space to allow additional capacity.

8 The project is split into four stages, covering the following locations:

· Stage 1 - Wharf Street

· Stage 2 - Thomas Burns Street

· Stage 3 - Strathallan Street

· Stage 4 - Ward Street

9 Construction of Stage 1 (Wharf Street) is complete.

10 Consultation on Stages 2 and 3 was completed in August 2022.

11 A business case for Stages 2 and 3 (Thomas Burns and Strathallan Streets respectively) has been completed and submitted to Waka Kotahi for funding. Waka Kotahi have approved construction funding for Stages 2 and 3 for FY 23/24. Final designs are being completed and dialogue with key stakeholders continues. A tender for the construction contract is currently in the market.

12 The business case for Stage 4 (Ward Street) has commenced. The timing of this project has been aligned with the Waka Kotahi SH88 relocation project. Community engagement on this element is planned for the last quarter 2023.

Princes Street Bus Priority and Corridor Safety Plan

13 The purpose of this project is to improve bus reliability and efficiency along Princes Street, particularly from South Road to Manse Street and onto Moray Place. Approximately 65% of all public transport trips originate from the south/west and use this corridor.

14 The project includes a package of improvements to support efficient bus movements at key intersections along Princes Street e.g. South Road, Jervois Street, Manse Street/Jetty Street.  The project also enhances pedestrian infrastructure (crossing facilities) and improves junctions with side roads to support pedestrians when walking into the city from the south.

15 A business case for the corridor has commenced.

16 Initial public engagement took place in August 2022 to gain an understanding of the issues users face in this corridor and what they would like to see changed.

17 A second round of public engagement is being planned for September/October 2023. The purpose of this engagement is to inform development of the preferred project option and to enable completion of the business case for submission to Waka Kotahi by the end of 2023.

Central City Parking Management

18 The purpose of this project is to improve the efficiency and management of parking to ensure it meets community needs, including:

a) parking technology for monitoring, payment and enforcement systems throughout the city

b) a parking guidance system (electronic signboards for available parking and fixed signage for parking locations)

c) Extending central city paid parking areas and installing new meters.

19 A business case for the parking guidance system is almost complete.

20 The rollout of new parking meters was completed, and a new fee structure has been implemented from 1 July 2023. Parking meter down time has reduced dramatically which, combined with all meters now accepting credits cards, has resulted (anecdotally) in improved user satisfaction.

21 A procurement process for barrier arms (including technology to count vehicle entry and exit) for DCC parking facilities is currently underway.

22 The central city parking management policy workstream has commenced and early engagement stakeholder workshops have been held. A consultation document is expected to be available for Council review in October 2023, followed by community engagement.

Central Cycle and Pedestrian Improvements

23 The purpose of this project is to close the gaps in the central city cycle network, provide additional routes to deliver a safe and connected cycle network, and implement safety improvements for pedestrians.

24 The project is split into four elements:

a) Albany Street Connections

b) George/Bank Streets Connection

c) Central City Lower Speed Zone

d) St Andrew Street Improvements (State Highway to Local Road).

25 Albany Street Connections: This project aims to provide a direct cycling connection from the Harbour Circuit to the city centre via the University, while also improving the walking and public transport routes and facilities. A business case for the Albany Street cycleway has been completed. A second round of public consultation closed on 26th June 2023. Detailed designs will be completed by mid-August. The completed business case and associated cost estimates will be submitted to Waka Kotahi for funding approval shortly afterwards. A procurement process will then follow with construction planned between November 2023 to February 2024.

26 George/Bank Streets Connection: Consultation on two layout options is planned to begin in August 2023. Funding for George and Bank Streets has been approved by Waka Kotahi under the Climate Emission Reduction Funding (CERF) package at a higher (90%) FAR rate. Construction is scheduled to commence after February 2024.

27 Central City Lower Speed Zone: Lower speed limits for some parts of the Central City will be consulted upon in the Speed Management Plan 2024 to 2027 (SMP). A report on the SMP will be presented to Council in August 2023.

28 St Andrew Street Improvements: The future form and function of St Andrew Street will be determined during the development of the Waka Kotahi SH88 Business case in collaboration with DCC and the New Dunedin Hospital Project. The first round of consultation for this project took place in October 2022.

Mosgiel Park and Ride

29 The purpose of this project is to provide a park and ride bus facility for those travelling from Mosgiel. As noted earlier, most trips into the city (65%) are made by people coming from the south/west. Providing a Park and Ride at Mosgiel is also linked to the provision of a new Mosgiel – Dunedin express service proposed to be implemented by the Otago Regional Council.

30 In June 2022 consultation was undertaken to gather feedback from the public on the location and potential use of a Park and Ride in Mosgiel. From the consultation, 64% of respondents stated that they were likely or very likely to use a Park and Ride facility in Mosgiel.

31 The business case for this project has been completed and submitted to Waka Kotahi.  The business case process resulted in the former Mosgiel Rail Station site being the preferred location for the facility.  Design of the Park and Ride is underway including planning for land use and resource consent.

32 Staff expect to complete the final design and start construction between April to June 2024.

Central City Bike Hubs

33 The purpose of this project is to provide secure and sheltered bike storage and charging in areas where people travel from, and where people travel to, in the central City.  The areas that were investigated are:

a) North Dunedin/Tertiary Precinct

b) Central City

c) Warehouse Precinct/Exchange/Oval.

34 The Bike Hubs project business case has been completed and will form the basis of future project activity. The DCC website has been updated with the latest project information, which includes a copy of the completed business case (https:/‌/‌www.dunedin.govt.nz/‌services/‌roads-and-footpaths/‌projects/‌connecting-dunedin-projects/‌central-city-bike-hubs). 

35 The business case identified: 

a) what type of facilities people need and would use in a bike hub

b) suitable locations for bike hubs

c) how bike hubs can be implemented and managed. 

36 There is a design and build procurement process underway that will seek to install the first mid-sized hub in the city. The preferred location of this mid-sized hub is near Otago Museum. Consultation on this project was undertaken in June 2022.

Travel Demand Management (TDM) Expansion Programme

37 The purpose of this project is to help manage traffic disruption during the hospital build and respond to growth.

38 The scope of the project is to further promote Workplace Travel Planning, provide information on traffic disruption and to promote alternative transport modes. The programme focuses on businesses and people working within the central city who will experience disruption from the New Dunedin Hospital build.

39 Staff expect to finalise the business case in late 2023, which will identify a number of actions that could be implemented over the next 10 years.

OPTIONS

40 As this is a noting report there are no options.

NEXT STEPS

41 Staff will continue to deliver the outcomes as described above. Updates will be provided to future Infrastructure Service Committee meetings.

42 Capital budgets for the SFDT Programme will be considered by Council during development of the 2024-2034 10 Year Plan.

Signatories

Author:	Jeanine Benson - Group Manager Transport
Authoriser:	Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Shaping Future Dunedin Transport Programme Summary	65

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic and environmental well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	x	☐	☐
Economic Development Strategy	x	☐	x
Environment Strategy	x	☐	☐
Arts and Culture Strategy	☐	☐	x
3 Waters Strategy	☐	☐	x
Spatial Plan	x	☐	☐
Integrated Transport Strategy	x	☐	☐
Parks and Recreation Strategy	☐	☐	x
Other strategic projects/policies/plans	x	☐	☐

Shaping Future Dunedin Transport Programme delivers on multiple strategic objectives with a particular focus on safety, travel choice, improved freight connections and climate change.

Māori Impact Statement

Mana whenua are involved during project planning and design stages where they have identified the work is of importance.

Sustainability

Improving public transport, walking and cycling infrastructure contributes towards a sustainable city.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The programme is included within the current 10 Year plan. It is in the current Regional Land Transport Plan and National Land Transport Programme.

Financial considerations

There are no financial considerations for this report.

Significance

The update report is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement throughout the programme development. This included stakeholder workshops as well as public engagement and consultation.

Engagement - internal

The Transport Group have led this project. Input has been sought from City Planning, Property, 3 Waters and the Parks Departments

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This programme is of interest to all areas of the community, including those areas covered by Community Boards.

Infrastructure Services

15 August 2023

Proposed Parking Changes

Department: Infrastructure and Networks

EXECUTIVE SUMMARY

1 This report presents the recommendations of the Hearings Committee on proposed changes and corrections to parking restrictions with the Albany Street Connection project, the Retail Quarter Upgrade and other minor changes to general parking.

2 After considering the proposed changes and feedback from consultation, the Hearings Committee recommends that all proposed changes and corrections to parking restrictions to the GIS database be approved.

3 If approved, the changes recommended by the Committee, will be included into the GIS database and become part of the Dunedin City Traffic and Parking Bylaw 2010.

RECOMMENDATIONS

That the Committee :

a) Adopts the proposed changes to parking restrictions shown in the July 2023 update of the Dunedin City Council's traffic and parking restrictions database https:/‌/‌tinyurl.com/‌ParkingJuly2023 .

b) Notes that the Hearings Committee has considered feedback from consultation on the proposed changes to parking restrictions.

c) Notes that all parking restrictions previously approved by Council remain unchanged.

BACKGROUND

4 Traffic and parking controls contribute to the objectives of the Dunedin Integrated Transport Strategy 2013, by helping to achieve a safe, efficient and accessible transport network.

5 Council maintains a Geographic Information System (GIS) map database of traffic and parking restrictions (the database) that reflects all on-street parking restrictions that are implemented with markings and/or signs.

6 Parking controls are made under the Traffic and Parking Bylaw. The Hearings Committee has the delegation to consider changes to parking controls and to make recommendations to Infrastructure Services Committee that can approve the proposed traffic restrictions and parking controls.

DISCUSSION

7 The Hearings Committee (the Committee) met on 11 July 2023 to consider changes to parking in the following areas:

· Minor changes - General parking, which include requests from the public to change parking restrictions

· Parking changes related to the Albany Street Connection project as part of the Shaping Future Dunedin Transport (SFDT) programme

· Parking changes related to the Retail Quarter Upgrade.

8 Eight submitters were heard at the Hearings Committee in relation to the proposed changes.

9 The minutes from the Hearings Committee meeting are included as Attachment A

MINOR CHANGES-GENERAL PARKING CHANGES (Attachment B)

10 Council receives requests from individuals and businesses to change parking restrictions. When considering these requests, officers assess a range of factors including safety concerns, commuters’ needs, commercial users’ needs, road width and topography, traffic flow, neighbouring on-street parking spaces, visibility concerns and crash statistics. If a proposed change is supported by officers, consultation is undertaken with affected residents, businesses and property owners to demonstrate support for the requested change.

11 Recommended minor general parking changes are shown in the GIS layer https://tinyurl.com/ParkingJuly2023 and are detailed in Attachment B (General parking changes-Minor changes-TPC34) and Attachment J (General parking changes-Corrections-TPC35). The GIS layer includes a bookmark feature that links the numbered cases presented in the tables of Attachment B and Attachment J to their specific location. These include:

a) Parking changes to improve safety, efficiency or access where appropriate engagement has been carried out with affected parties.

b) Changes to improve the operation of the bus network where appropriate engagement with affected parties has been carried out by the Otago Regional Council (ORC).

12 A detailed summary of feedback received from consultation undertaken with affected parties, including owners, residents and businesses is presented in Attachment H.

Princes Street - Bus network improvements

13 The proposed parking changes to Princes Street are detailed in Attachment B. Diagrams of the proposed changes are presented as Attachment G (Diagrams Princes Street). These changes aim to improve south and northbound bus stops by introducing double length stops with entry and exit tapers that are more consistent with national guidelines.

14 There is also removal and consolidation of some stops that will help with traffic flow by reducing the number of times the bus merges with traffic on a busy road. Double length bus stops near the CBD help avoid stacking issues and buses blocking the live traffic lane. The new stop locations are more accessible (flat location, easier for drivers to pull flush with the kerb) and easier to identify as paired stops (eg north and southbound stops are opposite each other).

15 Four southbound bus stops, including three stops within a 200-metre stretch of road are proposed to be consolidated into two larger stops.

16 The single northbound stop at The Exchange (300 Princes Street) is proposed to be relocated to the flat section of road near High Street (276 Princes Street) and lengthened. This new stop location is a better pair with the southbound stop. The double length stop will remove instances of buses stacking into the live traffic lane.

17 The northbound stop located outside 398 Princes Street is proposed to be relocated one block south and extended to a double length stop. The southbound stop outside of 373 Princes Street will be removed and the bus stop outside of 449 Princes Street is proposed to be lengthened.

18 The ORC data in Table A below shows the usage of the bus stops mentioned. It is expected that passenger numbers from the stops being removed will be distributed across the improved neighbouring stops.

Table A		Southbound				Northbound
		265 Princes St (John Wickliffe)	283 Princes St (Silver Fern) *	373 Princes St (Smile Co Dental) *	449 Princes St (Opposite to Artsenta)	300 Princes St (Fable Hotel)	398 Princes St (Princes St Butcher)
Nov-22	Boarding	2160	606	694	369	1054	579
Nov-22	Disembarking	966	126	424	399	2341	1378
Dec-22	Boarding	1544	526	580	367	808	351
Dec-22	Disembarking	766	154	389	324	1864	931
Jan-23	Boarding	1562	573	608	238	763	305
Jan-23	Disembarking	724	221	292	254	1745	915
Feb-23	Boarding	2178	623	724	368	989	430
Feb-23	Disembarking	860	151	488	348	2149	1167
Mar-23	Boarding	2422	618	849	376	1145	532
Mar-23	Disembarking	1038	167	552	470	2384	1336
Apr-23	Boarding	1702	516	587	305	847	403
Apr-23	Disembarking	764	120	364	383	1853	1047
		* To be removed

19 Consultation for these changes was undertaken from 20 February to 17 March 2023. Letters with diagrams of the changes were hand delivered to all owners, residents and businesses in the relevant areas. Signs advising of the proposed changes were installed on the affected blocks to encourage the public to provide feedback through the DCC website. Details of the feedback received are provided in Attachment H.

Road Safety Improvements

20 The road safety improvements programme for 2022 and 2023 included four trial roundabouts. Two of the roundabouts have impacted parking. These were consulted on as part of the project and have resulted in parking changes that are proposed to be incorporated to the bylaw layer. The roundabouts are:

· Intersection of Timaru and Teviot Streets

· Intersection of George, Park and St David Streets and Regent Road

If the trials are successful, these roundabouts will be made permanent. As the trials may be in place for several years, changes are proposed to the bylaw layer to support enforcement.

High Street and MacLaggan Street

21 Changes are proposed to the parking on some sections of High Street and MacLaggan Street. These changes arose from the closure of the centre city Warehouse, and a request from a local business for shorter term parking restrictions. The proposed changes see a reduction in paid four-hour parking in this area and an increase in one and two hour paid parking.

Gladstone Road

22 Approximately 90 metres of broken yellow lines are proposed to be added on Gladstone Road. Residents raised concerns about unsafe parking on the street and Waste and Environmental Solutions advised that parking on the street is making rubbish collection problematic. A safety assessment by a transportation engineer supports the need to restrict parking on this section of Gladstone Road. A diagram of the area is presented as Attachment C.

Newington Avenue

23 Approximately 150 metres of broken yellow lines are proposed to be added on Newington Avenue after residents raised concerns about unsafe parking on the street. These concerns were supported by a safety assessment by a transportation engineer. A diagram of the area is presented as Attachment D.

Portobello Roundabout

24 Several parking changes are proposed for Portobello following the installation of a new roundabout and intersection improvements as part of the Peninsula Connection project. These changes will be monitored, and further changes may be made in the future if community feedback is received. A diagram of the final layout proposed can be seen at Attachment E.

Parking counts for General Parking Changes

25 In total, it is proposed there will be a net loss of 73 parks, 35 of which correspond to safety improvements on Gladstone Road and Newington Road, 8 are dedicated to bus network improvements and the remaining 30 to other amenity improvements (Table B below). These are predominantly in residential areas. A detail of this distribution can be observed by zones in Table C below.

There will be a net removal of nine bus stops across the city.

Table B	Parking counts
	Net
Carparks	-73
CP to BS *	-8

Bus Stops	-9
* Carparks (CP) lost to or gained from bus stops (BS)

Table C	Distribution by zones
Zone		Net
Retail Quarter		0
Cultural Entertainment Quarter		0
Warehouse Precinct		0
Creative Quarter		-15
Tertiary & Medical Quarter		0
Other		-58
Total		-73

General Parking Changes-Corrections to the Traffic and Parking Bylaw (Attachment J)

26 Corrections of parking restrictions to the database are detailed in Attachment J. They do not change current parking restrictions but include corrections to the database that have been made to accurately reflect the parking restrictions which are on the ground.

PARKING CHANGES-ALBANY STREET CONNECTION PROJECT (Attachment K)

27 Recommended parking changes to parking restrictions for the Albany Street Connection project are shown in https://tinyurl.com/ParkingJuly2023 and a detail of the changes is presented as Attachment K (Albany Street Connection-Proposed parking changes-TPC32). The GIS layer includes a bookmark feature which links the numbered cases presented in the table of Attachment K, to their specific location on the GIS layer.

28 The Albany Street Connection project is part of the Shaping Future Dunedin Transport (SFDT) programme. It aims to improve pedestrian safety on Albany Street and provide a safe east-west cycle route that connects the Harbour Cycleway with the cycle lanes on State Highway One, the Tertiary Precinct and the CBD.

29 The parking changes proposed relate to parking restrictions on Union Street and the surrounding streets (Clyde Street and Forth Street), as well as some improvements to the paired bus stops outside the Stadium on Anzac Avenue. Maps relevant to these changes are shown in Attachment L (Albany Street Connection maps).

30 As part of this project, DCC has been working with the ORC to simplify the tertiary bus routes and improve bus stops. To improve services in this area bus stops on Union Street East and adjacent streets are proposed to be relocated.

31 To make the area safer and more accessible and to improve pedestrian safety generally, crossing points on Union Street East and Harbour Terrace are proposed. These improvements will support the 30 km/h speed limit that Council approved in early 2023 through the Interim Speed Management Plan.

32 Consultation on the proposed changes was undertaken in May/June 2022. Detail of the feedback received is presented as Attachment M (Albany Street Connection-Feedback Summary).

As a direct result of feedback, a number of changes were made to the 2022 concept design, and these are listed here: https:/‌/‌www.dunedin.govt.nz/‌services/‌roads-and-footpaths/‌projects/‌connecting-dunedin-projects/‌albany-street-connection

33 The parking changes proposed also provide pedestrian and safety improvements on Union Street and adjacent streets (Harbour Terrace, parts of Forth and Clyde Streets).

A second round of targeted consultation relating to the Albany Street Connection project closed on the 26 June 2023, and feedback received is being considered. Consultation documents can be viewed at https:/‌/‌www.dunedin.govt.nz/‌services/‌roads-and-footpaths/‌projects/‌connecting-dunedin-projects/‌albany-street-connection

Parking counts-Albany Street Connection

34 The proposed changes for the Albany Street Connection project requires a net loss of 24 parks to road improvements. Nine of these are dedicated to improving the bus network and the rest to amenity improvements such as upgrading pedestrian crossings and enhancing intersections.

35 There will be four new bus stops in the tertiary precinct as listed in Table D.

Table D	Net
Carparks	-24
CP to BS *	-9

Bus Stops	4
* Carparks (CP)lost to or gained from bus stops (BS)

PARKING CHANGES-RETAIL QUARTER UPGRADE (Attachments N and P)

36 Recommended parking changes relating the Retail Quarter Upgrade are shown in https://tinyurl.com/ParkingJuly2023 and detailed in Attachment N and Attachment P. The GIS layer includes a bookmark feature which links the numbered cases presented in the tables of Attachments N and P, to their specific location on the GIS layer.

37 Maps of the changes relevant to the Retail Quarter Upgrade, are shown as Attachment O (Enabling Works) and Attachment Q (George Street).

38 The changes have been designed to:

· Improve safety for vulnerable road users, particularly at intersections

· Increase amenity

· Improve traffic flow

· Enable more efficient use of Great King Street by buses

· Expand bus stop lengths

· Provide better access to off-street parking

39 There are adjustments to car parking in the CBD as a result of the Retail Quarter Upgrade, including losses in some areas. In the hospital block of Great King Street there is a small increase in the number of car parks.

40 The changes related to the Enabling Works were consulted on in early April 2022.

41 Consultation for the Retail Quarter Upgrade was undertaken as part of the project. Engagement as part of the detailed business case and from the Central City Advisory Group as well as previous engagement regarding parking, were incorporated in the design. The George Street designs were presented to Council in March 2021. The design report released onto the website at the time includes a specific section on parking. Additional pre-construction workshops related to the Knox block were undertaken and resulted on a substantial redesign of this block.

42 Parking loss was raised as a concern following pre-construction workshops with businesses and building owners regarding the Knox block in August 2022. In response, a redesign was undertaken. Further feedback from nearby businesses was received in April 2023. In response to this feedback, further amenity space was removed, and three more car parks were added to Pitt Street to offset losses on the western side the Knox block. There is still some opposition to the loss of parking on the Knox block, centred on the northbound double bus stop.

43 The Committee considered the information provided about the proposed northbound double bus stop on the Knox block and decided to support the proposed change. The stop will be monitored, additional information will be collected and reported on in December 2023 when the stop will be reviewed by the Hearings Committee.

Parking counts-Retail Quarter Upgrade and Enabling Works

44 The Retail Quarter includes a loss of 7 parks related to the enabling works, a gain of 1 park for the Farmers block, and a net loss of 12 parks on the Knox block to facilitate a double bus stop and improve safety and amenity (refer Table E).

Table E	Before	After	Net
Enabling works	40	33	-7
Farmers block	16	17	1
Knox block	32	20	-12
Including additional car parks gained in side streets to offset the loss on the Knox block

OPTIONS

45 Two options are proposed. The recommended option is to proceed with some or all of the proposed changes to the GIS database, and option two is maintaining the status quo.

Option One – Approve some or all of the proposed changes (recommended option)

46 That the Council approves some or all of the proposed changes to the traffic and parking controls database.

Advantages

· Improves safety, efficiency and access on the transport network by:

- Enabling property access by prohibiting obstructive parking, making existing parking controls clearer, and providing for access to new driveways

- Providing an improved and enforceable framework of parking restrictions

- Providing appropriate length of parking stay according to the surrounding land uses

- Increasing visibility at intersections.

· Improves public transport infrastructure by providing bus stops to support bus services and enables buses to safely enter and exit bus stops.

· Contributes to achieving an integrated, affordable responsive, effective and safe transport network.

Disadvantages

· Costs of installation.

· Reduction in available carparks.

Option Two – Status Quo

47 Retain the parking restrictions without amendment.

Advantages

· Council resources can be allocated to other transport projects.

· No loss of carparks.

Disadvantages

· Does not improve efficiency and access to the transport network.

· Does not improve safety or reduce conflict points.

· Does not contribute to the Integrated Transport Strategy goals.

NEXT STEPS

48 If Council approves the recommended changes to parking restrictions, these will be implemented through appropriate signs and road markings and restrictions will be enforced under the Traffic and Parking Bylaw.

Signatories

Authoriser:

Jim O'Malley - Chairperson, Hearings Committee

Attachments

	Title	Page
⇨a	Hearings Committee minutes (Under Separate Cover 1)
⇨b	General Parking Changes-Minor Changes TPC34 (Under Separate Cover 1)
⇨c	Diagram Gladstone Road (Under Separate Cover 1)
⇨d	Diagram Newington Avenue (Under Separate Cover 1)
⇨e	Harington Point Road layout (Under Separate Cover 1)
⇨f	High and Mclaggan final layout (Under Separate Cover 1)
⇨g	Diagrams Princes Street (Under Separate Cover 1)
⇨h	General parking changes-Feedback summary (Under Separate Cover 1)
⇨i	General Parking Changes zones (Under Separate Cover 1)
⇨j	General Parking Changes-Corrections TPC35 (Under Separate Cover 1)
⇨k	Albany Street Connection-Proposed parking changes-TPC32 (Under Separate Cover 1)
⇨l	Albany Street Connection maps (Under Separate Cover 1)
⇨m	Albany Street Connection-Feedback summary 2022 (Under Separate Cover 1)
⇨n	Enabling Works-Proposed parking changes TPC36 (Under Separate Cover 1)
⇨o	Enabling Works maps (Under Separate Cover 1)
⇨p	George Street-Proposed parking changes TPC36 (Under Separate Cover 1)
⇨q	George Street maps (Under Separate Cover 1)

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social and economic well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

Improvements to traffic and parking restrictions supports a safe, efficient and accessible transport network, and supports the social and economic wellbeing of Dunedin communities.

Māori Impact Statement

Mana whenua have expressed support for a safe and efficient transport network.

Sustainability

Parking control changes improve efficiency and access to the transport network, which contribute to sustainability goals.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

Costs for implementing the proposed changes are covered by existing budgets.

Significance

The report is considered of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with affected parties.

Engagement - internal

There has been engagement with transport and parking services staff.

Risks: Legal / Health and Safety etc.

Many of the proposed changes aim to improve safety of vulnerable users of the transport network.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Otago Peninsula Community Board has been informed of the relevant proposal (Harington Point Road). Staff have liaised with the Chair of the Mosgiel-Taieri Community Board for the change at 172 Gordon Road.

Infrastructure Services

15 August 2023

3 Waters Infrastructure Strategy

Department: 3 Waters

EXECUTIVE SUMMARY

1 The purpose of this report is to provide an update on the legislative requirements for three waters in the Dunedin City Council (DCC) 2024-2034 10 Year Plan and to recommend that three waters is not included in the 2024-2054 Infrastructure Strategy section of the Long Term Plan.

2 Local authorities are required to complete 2024-2034 10 Year Plan documents by 30 June 2024. The changes to the Water Services Reform timeline for establishing the new water services entities mean that most Councils will continue to deliver and fund three waters services during the first two years of the 2024-2034 10 Year Plan.

3 The Water Services Entities Amendment Bill 2023 requires councils to include three waters services information for the first two years of the 2024-2034 10 Year Plan only. There is no requirement to include three waters services in the 2023-2034 10 Year Plan Infrastructure Strategy.

RECOMMENDATIONS

That the Committee:

a) Approves information on three waters services not being included in the 2024-2054 Infrastructure Strategy, which is being prepared as part of the 2024-2034 10 Year Plan, unless required as a result of changes to three waters reform legislation.

BACKGROUND

Three Waters service delivery reform

4 The New Zealand Government initiated a programme of Three Waters service delivery reform in 2020 to address three core areas of concern: – weaknesses in regulation (particularly in Drinking Water Safety), funding and financing challenges, and capability and capacity issues. In October 2021 the government made decisions on a reform programme:

· Taumata Arowai was established as the new water regulator for Aotearoa and changes were made to the regulatory environment for three waters services

· publicly owned multi-regional Water Services Entities would be established to run the drinking water, wastewater and stormwater services currently provided by Councils

· a national transition unit (NTU) was established to effect government decision-making and to support planning to create and stand up the new water services entities.

5 The Water Services Entities Act 2022 established four entities across New Zealand with the intent they become operational by 1 July 2024.

6 Changes to legislation in April – May 2023 increased the number of water services entities from four to ten and extended the timeline for establishing the new entities. Councils will now work to a staggered timetable of transfers between 1 July 2024 – 1 July 2026.

7 Three bills relating to three waters reform are before the House currently and are expected gain assent prior to Parliament rising for the General Election:

· The Water Services Legislation Bill

· The Water Services Economic Efficiency and Consumer Protection Bill

· The Water Services Entities Amendment Bill.

Impacts on the 10 Year planning process

8 Local authorities are required to complete 2024-2034 10 Year Plan documents by 30 June 2024 in accordance with the Local Government Act 2002 (LGA). Previous legislation (The Water Services Entities Act) identified that three waters services would not be part of 10 Year Plan activity planning and budget/funding requirements under LGA Schedule 10, as they were due to transfer out of Councils by 1 July 2024.

9 Changes to the timeline for establishing the new entities means that Councils will continue to deliver and fund waters services during the first two years of the 10 Year Plan. Councils are expected to include information on three waters services in long term planning, annual planning and annual report documents and continue to set and collect rates and development contributions for these services until they transfer to a new entity. The Water Services Entities Amendment Bill will place provisions in local government legislation to reflect this change.

10 The Water Services Entities Amendment Bill 2023 includes provisions outlining the information required in council 2024-2034 10 Year Plans while Councils continue to be responsible for delivery of waters services. They are applicable only to Councils in areas where a water services entity is due to be established between 1 October 2024 and 1 July 2026 (which includes the DCC).

11 The provisions state Councils are required to provide the following information from LGA Schedule 10 for the first two years of the 10 Year Plan for waters services:

· Capital expenditure

· Statement of intended levels of service provision

· Forecast financial statements

· Funding impact statements for groups of activity and the consolidated Council level.

12 Councils are not required to provide:

· Information on waters services in infrastructure strategies

· Information on Department of Internal Affairs (DIA) mandated non-financial performance measures

· Estimates of the effects of any uncertainty relating to water service reforms.

13 The 10 Year Plan and engagement material must explain that water services are being transferred to a water services entity during the first two years of the plan and explain the implications and significant risks of transfer and how the Council will manage these.

14 The Water Services Amendment Bill remains subject to legislative process and is not the law until assent is given.

Three Waters Group work programme

15 The 3 Waters Group is delivering the Strategic Work Programme, supported by a decision of the Infrastructure Services Committee on 9 May 2022. This Programme includes a substantial amount of work to respond to water services reform, developing robust future investment plans, responding to growth, improving asset management and risk management, and developing Dunedin’s 3 Waters workforce.

16 The 3 Waters Group is also delivering an ambitious capital programme and continuing to deliver water services to the community. Most Councils in New Zealand face similar challenges regarding service delivery imperatives and resourcing. Retaining and recruiting quality staff is critical to delivering three waters services for the community.

DISCUSSION

17 It is proposed that three waters services is not included in the 2024-2054 Infrastructure Strategy of the 2023-2034 10 Year Plan on the basis that:

· The Water Services Entities Amendment Bill currently before Parliament does not require information on three waters services in the Infrastructure Strategy.

· The DCC 3 Waters Group is already engaged in developing asset management plans for Entity J and working on internal programmes to improve service delivery and asset management. Developing Infrastructure Strategy content in addition to this work duplicates effort and adds pressure to resourcing.

18 Select committee reporting on submissions to the Water Service Entities Amendment Bill indicates that Three Waters Reform may be repealed if a new government is formed after the October 2023 General Election.

19 In the event of changes to the Water Services Amendment Bill during the legislative process, or a change in government, the work done for the Entity J asset management plan could be used as a basis for an Infrastructure Strategy. Other Councils would be in a similar position if these changes occur.

OPTIONS

20 Two options are presented for the Committee to consider.

Option One – exclude three waters from the Infrastructure Strategy (Recommended Option)

21 The DCC does not include information on three waters services in the 2024-2054 Infrastructure Strategy.

Advantages

· Efficient use of the DCC 3 Waters Group staff time.

· The DCC 3 Waters Group can continue to focus delivering the strategic work programme, an increased capital programme, and input into water services reform.

Disadvantages

· If there are changes to the Water Services Amendment Bill during the legislative process and/or the Bill is repealed, the DCC 3 Waters Group will need to produce information for three waters services for the Infrastructure Strategy.

Option Two – Status Quo

22 The DCC includes information on three waters services in the 2024-2054 Infrastructure Strategy.

Advantages

· Additional work is not required if the Water Services Amendment Bill is amended or repealed.

Disadvantages

· Inefficient use of DCC staff time due to duplication of work being undertaken to produce the Entity J asset management plan.

· Additional pressure on 3 Waters Group resources (staff and time).

NEXT STEPS

23 Staff will include or exclude information on three waters services from the drafting of the 2024-54 Infrastructure Strategy depending on the decision of the Committee.

24 If the Water Services Amendment Bill is changed or repealed, the DCC 3 Waters Group will report to Council on the implications and next steps.

Signatories

Author:	David Ward - Group Manager 3 Waters
Authoriser:	Simon Drew - General Manager Infrastructure and Development

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☐	☐	☐
Integrated Transport Strategy	☐	☐	☐
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Three Waters primarily contribute to the objectives and priorities of the above strategies.

Māori Impact Statement

3 Waters staff engage regularly with Mana Whenua (usually via Aukaha) on matters relating to policy and planning, capital projects, compliance and consents. There has been no direct engagement with Mana Whenua regarding this decision to date. Mana Whenua members of the Infrastructure Services Committee will participate in the decision-making to exclude three waters services from the drafting of the 2024-54 Infrastructure Strategy.

Sustainability

Major issues and implications for sustainability previously discussed and considered in the 50 year Infrastructure Strategy are an integral part the asset management plans for the three waters. Asset Management Plans are required for the new Entity J. The implications of three waters transferring out of Council on financial resilience will be considered in the Financial Strategy for 10 Year Plan 2024-34.

LTP / Annual Plan / Financial Strategy / Infrastructure Strategy

Three waters is not to be included in the Infrastructure Strategy as a result of legislative change. 10 Year Plan requirements for three waters include provision of Years 1 - 2 of capital and operational budgets and funding impact statements. Current levels of service are to be maintained and included in the 10 Year Plan, however reporting of mandatory DIA non-financial performance reporting is not required for Annual Reports.

Financial considerations

Financial considerations are discussed in this report. Legislative requirements will impact the financial considerations for this report.

Significance

This report is considered of low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

No external engagement has been undertaken.

Engagement - internal

There has been internal engagement within the DCC 10 Year Planning process, including DCC Legal.

Risks: Legal / Health and Safety etc.

There is a risk that three waters 2024-54 Infrastructure Strategy content will be required in the event of legislative change. This risk is mitigated by DCC 3 Waters Group who will be able to provide the necessary information from Entity J transfer preparations.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Projects identified in Community Board Plans will be considered in the development of the budgets for Years 1 - 2 of the 10 Year Plan.

Infrastructure Services

15 August 2023

3 Waters Update Report

Department: 3 Waters

EXECUTIVE SUMMARY

1 The purpose of this report is to provide an update on 3 Waters activities.

RECOMMENDATIONS

That the Committee:

a) Notes the 3 Waters Activity Update.

DISCUSSION

Capital Programme

Pipe Network Renewals Programme

2 A programme of pipeline renewals with lead contractors Downer, Fulton Hogan, and McConnell Dowell, has been active since 2020. Over 9km of pipelines were installed in the 2022/23 financial year, across communities such as Sawyers Bay, Northeast Valley and Waikouaiti. Construction activity this financial year will continue at a similar rate of delivery. Future packages of work are currently in design for renewals in Pine Hill, Careys Bay, Port Chalmers, Otago Peninsula, Kaikorai Valley and Wingatui.

Pumping Station Renewals Programme

3 Fulton Hogan is engaged in the renewal of wastewater pumping stations throughout the city (in areas such as Port Chalmers, the Otago Peninsula, Taieri Plains and Brighton). Design is also underway for water pumping station renewals with the first physical works to commence this financial year following procurement of a contractor.

Treatment Plant Renewals Programme

4 McConnell Dowell was selected through an open market procurement process as lead contractor in an eight-year programme to renew aging and critical infrastructure at DCC water and wastewater treatment plants. The programme will see infrastructure renewed at Tahuna, Green Island, Mosgiel and Waikouaiti wastewater treatment plants and Mount Grand, Outram, Southern, Port Chalmers and West Taieri water treatment plants.

Reform Activities

Affordable Water Reform

5 The programme of legislation required to give effect to the Government’s three waters service delivery reform proposals continues to progress. In December 2022, the Water Services Entities Act 2022 (WSEA 2022) came into force. Two further Bills that will amend the WSEA 2022 are currently progressing through Parliament. The more recent Water Services Entities Amendment Bill will increase the number of water services entities from 4 to 10 and extend the transition timeframes.

6 The Water Services Economic Efficiency and Consumer Protection Bill is also being progressed. The Government intends for the three Bills to be passed before the 2023 General Election.

7 A summary of the status of the water service delivery reform legislation is provided in the table below:

Name of Bill	Introduced to Parliament	Date of DCC’s Submission	Date of Select Committee Report	Progress of the Bill
Water Services Legislation Bill	8 December 2022	28 February 2023	8 June 2023	Awaiting Second Reading
Water Services Economic Efficiency and Consumer Protection Bill	8 December 2022	28 February 2023	7 June 2023	Awaiting Second Reading
Water Services Entities Amendment Bill	16 June 2023	5 July 2023 - oral submission made	29 July 2023	Second Reading: 2 August 2023

8 Staff continue to engage with the National Transition Unit (NTU) and Entity J councils to progress activities of the three water services delivery reform programme. Recent activities include responding to requests for information, data preparation activities, staff and leadership change management training and providing feedback on the proposed tools, systems and processes for the new entities. Over the next six months input into Entity J asset management plans, further data preparation activities and e-Learning for Te Mana o te Wai is expected.

Integrated System Planning Programme

9 Strategic planning is currently in progress for water, wastewater and stormwater services under the Integrated System Planning (ISP) Programme. The objective of ISP is to develop adaptive plans that will enable DCC (or any future water service entity) to meet current and adapt to future standards and levels of service for three waters and to achieve its affordability obligations to customers. These plans will inform the investment required to be included in the 2024-2034 10 Year Plan and the asset management plan.

10 For wastewater, the ISP considers from the source to disposal and for drinking water it considers from the catchment (eg a river) to the customer’s tap. Long-term responses are being developed by looking holistically at factors such as capacity, performance, growth, carbon reductions, environmental impacts, community health and wellbeing, climate change, resilience and new standards.

11 The ISP is being delivered in partnership with mana whenua (Kāti Huirapa Rūnaka ki Puketeraki and Aukaha) and in consultation with the ORC and Taumata Arowai.

12 The ISP Programme includes the Northern Wastewater Schemes Discharge Consent Study (https:/‌/‌www.dunedin.govt.nz/‌services/‌water-supply/‌3-waters-projects/‌northern-wastewater-schemes-discharge-consent-study) which identifies the best long-term wastewater servicing option(s) for the Northern Region. This study will inform discharge consent applications for the Warrington and Waikouaiti wastewater treatment plants.

Future Development Strategy

13 The ISP programme supports and informs the Future Development Strategy (FDS). Staff in the 3 Waters Group have participated in treaty partner and community engagement workshops and have been undertaking three waters infrastructure assessments on areas of interest for future growth.

14 FDS work has included estimating costs and timeframes to provide three waters infrastructure for potential future growth areas. This information will inform the investment required to be included in the 2024-2034 10 Year Plan and the asset management plan for any areas that the FDS identifies for future development.

Regulatory Performance

Wastewater

15 Audits of Dunedin City Council (DCC) compliance with wastewater discharge consents were undertaken by ORC staff in June 2023. Audit findings are expected in the coming weeks.

Drinking water

16 On 14 November 2022, new drinking water standards and drinking water quality assurance rules came into force (replacing the previous Drinking‐water Standards for New Zealand 2005 (Revised 2018)).

17 As per the requirements of the Water Services Act 2021 Drinking Water Safety Plans (WSPs) for all four of Dunedin’s drinking water supplies were sent to Taumata Arowai in November 2022. The WSPs will be regularly reviewed and updated as appropriate eg incorporating new cyanobacteria risk assessment that was completed earlier this year. Under section 32 of the Water Services Act, Taumata Arowai can review WSPs however, they have not yet commenced this review for DCC.

18 Reporting on the drinking water quality assurance rules is required annually. The DCC’s first annual compliance report to Taumata Arowai, covering the 2023 calendar year, is due in early-2024.

19 The 3 Waters Group is currently working with an independent drinking water auditor for DCC performance against drinking water quality regulatory requirements. This purpose of this audit is to verify DCC’s annual self-reporting.

Relationships

Key External

20 Taumata Arowai – Taumata Arowai is the new water services regulator established in 2021. Staff from 3 Waters meet regularly with Taumata Arowai staff. In April 2023, the Dunedin City Council (DCC) hosted a visit from members of the Taumata Arowai Board and Te Puna (the Board’s Māori Advisory Group). The Mayor and the Chair of the Infrastructure Services Committee, along with DCC Chief Executive and 3 Waters staff, met with the Taumata Arowai party at the Civic Centre, and staff provided tours of the Mount Grand Water Treatment Plant and Tahuna Wastewater Treatment Plant. These engagements support the DCC and the 3 Waters Group to continue developing its working relationship with Taumata Arowai, and to better understand New Zealand’s new drinking water regulatory system and the role of Taumata Arowai.

21 Otago Regional Council (ORC) – 3 Waters staff engage regularly with ORC staff on matters relating to compliance, consents policy and planning and natural hazards management. ORC policy staff are actively involved with DCC’s 3 Waters Integrated System Planning Programme.

22 Mana Whenua – 3 Waters staff continue to engage with Mana Whenua (via Aukaha) on matters relating to policy and planning, capital projects, compliance and consents. The 3 Waters Group is working in partnership with Kāti Huirapa Rūnaka ki Puketeraki and Aukaha on the Integrated System Planning Programme, which includes the Northern Wastewater Schemes Discharge Consent Study.

OPTIONS

23 As this is a noting report there are no options to consider.

NEXT STEPS

24 Staff will continue to:

a) Deliver the capital programme approved during the 2023/2024 Annual Plan.

b) Develop process improvements to ensure compliance with the new regulatory frameworks.

c) Continue ISP and FDS work to inform investments for Council’s consideration during the 2023-2024 10 Year Plan.

Signatories

Author:	David Ward - Group Manager 3 Waters
Authoriser:	Simon Drew - General Manager Infrastructure and Development

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure that is considered good-quality and cost effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The 3 Waters activities support the outcomes of a number of strategies.

Māori Impact Statement

Engagement and contribution to decision making is primarily through the Integrated System Planning and associated adaptive plan processes. Opportunities to work more closely with Aukaha are currently being explored.

Sustainability

The 3 Waters activity contributes positively to the interests of the community by ensuring the provision of safe drinking water, and the safe and sustainable disposal of wastewater and stormwater.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The 3 Waters activities are included in the Long Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This noting report is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As an update report no external engagement has been undertaken.

Engagement - internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

No conflicts have been identified.

Community Boards

3 Waters activities are of interest to all members of the community including those areas covered by Community Boards.

Infrastructure Services

15 August 2023

Naming of a private way

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks the approval of the road name ‘Caroline Way’ for a private way in Abbotsford.

2 ‘Caroline Way’ was presented to the Infrastructure Services Committee on 20 June 2023 as the proposed road name for the subdivision at 115 North Taieri Road. Following discussion on whether the road name was appropriate, the Committee resolved that to enable further research to be undertaken the item be adjourned and brought back for a decision at a later date.

RECOMMENDATIONS

That the Committee:

a) Approves the naming of the private way located at 115 North Taieri Road as ‘Caroline Way’.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. For reference, the DCC Road Naming Policy and Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 A ‘legal road’ is any road legally vested in the council for the purpose of a road.

5 A ‘private way’ is a privately owned driveway, lane, or access way which serves as access from private properties to a public road.

6 The Road Naming Policy requires staff to consult with Community Boards where road names are proposed for Community Board areas.

7 The subdivision located at 115 North Taieri Road is located outside of a Community Board area.

8 The name ‘Caroline Way’ was presented to the Committee on 20 June 2023 as the proposed road name for the subdivision at 115 North Taieri Road. Following discussion on whether the road name was appropriate, members resolved that the item be adjourned and brought back for a decision at a later date.

9 Provisional addresses have been assigned to the developer to allow the property to be marketed.

10 Staff have confirmed that the proposed name is appropriate and complies with Road Naming Policy.

DISCUSSION

11 The table presented below provides the road name proposed for this subdivision. Additional details including a full assessment for the proposed road name and a map of the new private way are provided in Attachments A and B.

12 It should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

Development details

Location of road

Proposed road name

Alternative road name

Recommended road name

115 North Taieri Road

Private way off North Taieri Road

Caroline Way

Not presented

Caroline Way

New private way, 115 North Taieri Road

13 The developer has proposed ‘Caroline Way’ as the preferred and only option presented as potential name for the private way to be named coming off North Taieri Road.

14 The preferred name ‘Caroline Way’ has geographical and historical significance as it references a notable person that used to live in this area, Caroline Freeman.

15 Caroline Freeman was the first woman to graduate from Otago University. Born to an English farming family near Halifax, she emigrated to Otago in 1858. She regularly walked seven miles to and from Green Island, to attend university. She also had to support herself by teaching and tutoring, including a period as the First Assistant at Otago Girls’ High School. Freeman graduated with a Bachelor of Arts degree in 1885. In 1886 Freeman opened her own school for girls, Girton College. The school expanded rapidly. In 1897 she was invited to open a similar college in Christchurch where she moved permanently. She died there in 1914.

16 Although another road ‘Freeman Close’, already exists in the Abbotsford area and is possibly named after the same person, there is no potential for confusion between ‘Freeman Close’ and ‘Caroline Way’. ‘Caroline Way’ complies with the appropriateness criteria of the Road Naming Policy.

OPTIONS

Option One – Recommended Option - The Committee approves the preferred option proposed as ‘Caroline Way’ for the new private way to be named at 115 North Taieri Road.

Advantages

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two – Status Quo - The Committee rejects the proposed name.

Advantages

· There are no advantages identified with this option.

Disadvantages

· The road will not have a name until a new option is presented and this will inconvenience new or potential new property owners within the subdivision.

NEXT STEPS

17 If the new road name is approved, staff will process the required documentation and advise the developer and Land Information New Zealand of the new road name.

Signatories

Author:	Jeanine Benson - Group Manager Transport
Authoriser:	Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	115 North Taieri Road-Assessment for 'Caroline Way'	97
⇩b	115 North Taieri Road-Plan	98
⇩c	115 North Taieri Road-Map of the area for 'Caroline Way'	101

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

Staff continue to work to add Māori names to the Road Name Register in a way that is meaningful for mana whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 Year Plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been engagement within the Transport Group.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The subdivision and private way to be named are located outside of a Community Board Area.

Chairperson	Cr Jim O'Malley
Deputy Chairperson	Cr Brent Weatherall
Members	Cr Bill Acklin	Cr Sophie Barker
	Cr David Benson-Pope	Cr Christine Garey
	Cr Kevin Gilbert	Cr Carmen Houlahan
	Cr Marie Laufiso	Cr Cherry Lucas
	Ms Donna Matahaere-Atariki	Cr Mandy Mayhem
	Ms Marlene McDonald via audio visual link	Mayor Jules Radich
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

	Title	Page
A ⇩	Minutes of Infrastructure Services Committee meeting held on 20 June 2023	16

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sharon Bodeker - Manager Governance