Notice of Meeting:
I hereby give notice that an ordinary meeting of the
Mosgiel-Taieri Community Board will be held on:
Date: Wednesday
9 August 2023
Time: 5.00
pm
Venue: Downes
Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel
Sandy Graham
Mosgiel-Taieri Community Board
PUBLIC AGENDA
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Chairperson
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Andrew Simms
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Deputy Chairperson
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Dean McAlwee
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Members
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Kathryn Anderson
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Regan Horrell
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Cr Cherry Lucas
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Brian Peat
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Senior Officer Scott
MacLean, Group Manager Parks and Recreation
Governance Support Officer Jennifer
Lapham
Jennifer Lapham
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Mosgiel-Taieri Community
Board
9 August 2023
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ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Public
Forum 4
2.1 Public Forum -
Mosgiel Rotary Club 4
3 Apologies 4
4 Confirmation
of Agenda 4
5 Declaration
of Interest 5
6 Confirmation
of Minutes 9
6.1 Mosgiel-Taieri
Community Board meeting - 28 June 2023 9
Part
A Reports (Mosgiel-Taieri Community Board has power to
decide these matters)
7 Briefing
from Kianga Ora Update Re Housing Development 17
8 Project
Fund 18
9 Governance
Support Officer's Report 37
10 Board
Updates 40
11 Community
Plan 41
12 Chairperson's
Report 42
13 Councillor's
Update 45
14 Items
for Consideration By the Chair 46
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Mosgiel-Taieri Community
Board
9 August 2023
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1 Opening
The Chairperson, on
behalf of the Mosgiel-Taieri Community Board, will acknowledge the passing of
Brian Miller.
2 Public
Forum
2.1 Public
Forum - Mosgiel Rotary Club
John van Delft will be in attendance to speak to the funding
application from the Mosgiel Rotary Club.
3 Apologies
At the close of the agenda no
apologies had been received.
4 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Mosgiel-Taieri Community Board
9 August 2023
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
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RECOMMENDATIONS
That the Board:
a) Notes/Amends if necessary the Elected Members'
Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for
Elected Members' Interests.
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Attachments
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Title
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Page
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⇩a
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Register of Interest
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6
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Mosgiel-Taieri Community Board
9 August 2023
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Mosgiel-Taieri Community Board
9 August 2023
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Confirmation
of Minutes
Mosgiel-Taieri Community Board meeting - 28 June 2023
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RECOMMENDATIONS
That the Board:
a) Confirms the minutes of the Mosgiel-Taieri
Community Board meeting held on 28 June 2023 as a correct record.
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Attachments
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Title
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Page
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A⇩
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Minutes of
Mosgiel-Taieri Community Board meeting held on 28 June 2023
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10
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Mosgiel-Taieri
Community Board
9 August 2023
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Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary
meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel
Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 28 June 2023,
commencing at 5.00 pm
PRESENT
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Chairperson
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Andrew Simms
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Deputy Chairperson
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Dean McAlwee
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Members
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Kathryn Anderson
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Regan Horrell
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Cr Cherry Lucas
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Brian Peat
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IN ATTENDANCE
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Scott MacLean (Group Manager
Parks and Recreation).
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Governance Support Officer Jennifer
Lapham
1 Public
Forum
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1.1 Public
Forum - Richard Emerson
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Richard Emerson spoke to the Board regarding the Taieri
Gorge Railway and suggestions that it be turned into a cycle trail. Mr
Emerson suggested that it was possible to combine the train with a cycle
trail and that the tracks should not be removed.
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1.2 Public
Forum - Taieri Historical Society
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Neil Gamble spoke to the funding application from The
Taieri Historical Society for support to service the public toilets. He
advised that they are fully utilised by the public and council staff.
In a response to a question he advised that the Society provide the service
for the public but they are not part of the museum.
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1.3 Public
Forum – Rosanne Dee
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Rosanne Dee spoke to the Board
regarding traffic on Murray Street. She asked that safety measures be
put in place to slow the traffic down and road markings be put around the bus
stops. She also requested that a rubbish bin be put in the
playground.
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2 APOLOGIES
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An apology was received from
Brian Miller.
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Moved
(Andrew Simms/Cr Cherry Lucas):
That
the Board:
Accepts
the apology from Brian Miller.
Motion
carried (MTCB/2023/022)
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3 CONFIRMATION
OF AGENDA
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Moved (Andrew Simms/Kathryn Anderson):
That the Board:
Confirms the agenda without
addition or alteration.
Motion
carried (MTCB/2023/023)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose between
their role as an elected representative and any private or other external
interest they might have.
The Chairperson advised that he
would withdraw from the table during the discussion on his reimbursement claim.
Mr Peat advised that the would withdraw
for the discussion on the Silverstream Beautification Planting Group funding
application.
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Moved (Andrew Simms/Kathryn Anderson):
That the Board:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried (MTCB/2023/024)
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5 Confirmation
of Minutes
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5.1 Mosgiel-Taieri
Community Board meeting - 29 March 2023
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Moved (Andrew Simms/Regan Horrell):
That the Board:
a) Confirms the minutes of the Mosgiel-Taieri
Community Board meeting held on 29 March 2023 as a correct record.
Motion
carried (MTCB/2023/025)
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Part
A Reports
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6 Briefing
from New Zealand Police
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Area Commander Craig Brown provided a briefing on policing
in the Mosgiel/Taieri area and responded to questions.
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7 Governance
Support Officer's Report
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In a report from
Governance the Governance Support Officer provided an update on matters of
interest.
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Moved (Andrew Simms/Regan Horrell):
That the Board:
a) Notes the Governance Support Officer’s Report.
Motion
carried (MTCB/2023/026)
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Moved (Andrew Simms/Member Regan
Horrell)
That the Board:
b) Ratifies the submission to the Dunedin City
Council draft Annual Plan 2023-24.
The
Board voted by division
For: Kathryn Anderson, Regan Horrell,
Cherry Lucas, Dean McAlwee and Andrew Simms (5).
Against:
Cr Brian Peat (1).
Abstained:
Nil
The
division was declared CARRIED by 5 votes to 1:
Motion
carried (MTCB/2023/027)
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Moved (Andrew Simms/Cr Cherry Lucas):
That the Board:
c) Ratifies the submission to the Otago Regional
Council draft Annual Plan 2023-24.
Motion
carried (MTCB/2023/028)
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Moved (Andrew Simms/Regan Horrell):
That the Board:
d) Appoints Kathryn Anderson as the Board
representative and Andrew Sims, as the alternate to the Reserves Management
Plan for Mosgiel Recreation Area Working Party.
Motion
carried (MTCB/2023/029)
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The Chairperson withdrew and left the table for the
discussion and voting on the purchase of Community Engagement tools and the
item regarding the Library Information Board (motions e to h below).
The Deputy Chairperson took the Chair.
A discussion took place on the purchase of tools for
Community Engagement.
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Moved (Dean McAlwee/Cr Cherry Lucas):
That the Board:
e) Approves to purchase tools for Community
Engagement.
Motion
carried (MTCB/2023/030) with Brian Peat voting against
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Moved (Dean McAlwee/Kathryn Anderson):
That the Board:
f) Approves the request from the Chairperson (Andrew
Simms) for reimbursement of $3,712.48 for Community engagement equipment.
Motion
carried (MTCB/2023/031) with Brian Peat voting against
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A discussion took place on the upgrading of the
Information sign in the Mosgiel Library
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Moved (Dean McAlwee/Regan Horrell):
That the Board:
g) Approves the upgrade of the Board’s
information sign in the Mosgiel Library.
Motion
carried (MTCB/2023/032)
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Moved (Dean McAlwee/Cr Cherry Lucas):
That the Board:
h) Approves the request for reimbursement of
$163.97 from the Chairperson (Andrew Simms) for updating of the Library
Information board.
Motion
carried (MTCB/2023/033)
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8 Project
Fund
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The Chairperson resumed the Chair
Consideration was given to
the report back form from Silverstream School on behalf of Te Whare tapa wha
o Taiariri.
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Moved (Andrew Simms/Cr Cherry Lucas):
That the Board:
a) Notes the project completion form from Silverstream School
on behalf of Te Whare tapa wha o Taiariri.
Motion
carried (MTCB/2023/034)
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Consideration was given to the funding application from
the Taieri Historical Society and the Mosgiel Rotary Club on behalf of the
Silverstream Beautification Planting Group.
It was noted that the balance of the fund was now
$2,528.90.
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Moved (Andrew Simms/Cr Cherry Lucas):
That the Board:
b) Approves a grant of $2,500.00 to The Taieri
Historical Society towards the provision of public toilet facilities at the
Historical Park.
Motion
carried (MTCB/2023/035) Brian Peat abstained
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Brian Peat withdrew from discussion on the funding
application from the Mosgiel Rotary Club on behalf of the Silverstream
Beautification Planting Group.
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Moved (Andrew Simms/Dean McAlwee):
That the Board:
c) Lays
the application from the Mosgiel Rotary Club on behalf of the
Silverstream Beautification Planting Group on the table pending clarification
from the Otago Regional Council regarding the impact the plantings may have
on the maintenance of the Silverstream.
Motion
carried (MTCB/2023/036)
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9 Board
Updates
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1 Taieri
Network
Kathryn Anderson advised that new Trustees have
been appointed, Sam Graf and Amanda Cookson and that Sarah Davie-Nitis had
resigned as a trustee.. The Group would also like to hold a public
meeting in conjunction with the Board. It was noted that the group may
wish to discuss with the Board responsibilities in regards to Christmas
activities and decorations.
2 Coronation
Hall Trust
Dean McAlwee advised that Philippa Bain had been
appointed as a new trustee.
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3 Aquatic
Centre Project Group
In the absence of Brian Miller
the Group Manager Parks and Recreation provided an update on the opening of
Te Puna o Whakaehu. Members noted the contribution of Brian Miller
towards this project.
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Moved (Andrew Simms/Cr Cherry Lucas):
That the Board:
Acknowledges
the work of Brian Miller and the Taieri Community Facilities Trust on this project.
Motion
carried (MTCB/2023/037)
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4 Mosgiel
and Taieri Emergency Group.
The Chairperson provided an
update on the activities of the Mosgiel and Taieri Emergency Group the new
Welfare Centre.
5 Outram
Emergency Group
Dean
McAlwee advised that the evacuation centre was now the West Taieri Rugby
Club.
6 Social
Media and Media Platform
Regan Horrell advised that there was an increase
in the use of the facebook page and it was receiving positive comments.
7 Community
Engagement
Regan Horrell reminded members that Community
Engagement is not just the facebook page but other platforms as well.
8 Community
Events
Kathryn Anderson spoke regarding the opening of Te
Puna o Whakaehu and the installation of the Matariki display.
9 Taieri
Trails Group – Andrew Simms
The
Chairperson advised that the Otago Regional Council has given permission to
access the
flood banks for the cycle trail.
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Moved (Andrew Simms/Regan Horrell):
That the Board:
Notes
the Board Updates
Motion
carried (MTCB/2023/038)
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10 Chairperson's
Report
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The Chairperson provided an update on matters of interest
since the previous meeting. In particular a discussion took place on a
public meeting.
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Moved (Andrew Simms/Dean McAlwee):
That the Board:
a) Agrees
to hold a public meeting on 18 July 2023 in the Coronation Hall commencing at
7 pm regarding heavy transport in Gordon Road.
b) Allocates
up to $300 excluding GST to meet any costs incurred.
Motion
carried (MTCB/2023/039)
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Moved (Andrew Simms/Regan Horrell):
That the Board:
Notes the
Chairperson’s update.
Motion
carried (MTCB/2023/040)
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11 Councillor's
Update
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Cr Lucas provided an update on matters of interest
including the adoption of the annual plan and the construction of toilets at
Outram.
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Moved (Cr Cherry Lucas/Andrew Simms):
That the Board:
a) Notes the Council Activities Update.
Motion carried
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12 Items
for Consideration By the Chair
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Brian Peat asked for a report on the Wingatui Road/Factory
Road roundabout.
Dean McAlwee advised that Berwick signs that were spelled
incorrectly have still not been corrected.
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The meeting concluded at 7.25 pm.
................................
C H A I R P E R S O N
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Mosgiel-Taieri Community Board
9 August 2023
|
Part
A Reports
Briefing from Kianga Ora Update Re Housing Development
Nicola Pinfold, Community
Engagement and Partnerships, will be in attendance to provide a briefing on
public housing developments underway and planned in Mosgiel.
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Mosgiel-Taieri Community Board
9 August 2023
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Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 At
the Board meeting of 28 June consideration was given to a funding application
from the Rotary Club of Mosgiel on behalf of the Silverstream Beautification
Planting Group for $2,363.25. The Board laid this application on the
table pending further information. This information has now been provided
and is attached to the original application (Appendix A).
2 An
application has been received from the Rotary Club of Mosgiel for $2,000.00
towards upgrading and replanting the planter boxes (Attachment B).
3 An
application has been received from Festival of the Plain for $850 towards a
Christmas Family Night (Attachment C).
4 The
balance in the project fund is $10,000.
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RECOMMENDATIONS
That the Board:
a) Uplifts the funding application from the Rotary
Club of Mosgiel on behalf of the Silverstream Beautification Planting Group.
b) Approves/declines the application Rotary Club of Mosgiel
on behalf of the Silverstream Beautification Planting Group
c) Approves/declines the application from the Rotary Club of
Mosgiel
d) Approves/declines the application from the Festival of
the Plain.
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Signatories
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Author:
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Jenny Lapham - Governance Support Officer
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Authoriser:
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Sharon Bodeker - Manager Governance
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Attachments
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Title
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Page
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⇩a
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Funding Application -
Silverstream Beautification
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21
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⇩b
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Funding Application -
Mosgiel Rotary Club
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32
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⇩c
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Funding Application -
Festival of the Plain
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35
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Mosgiel-Taieri Community Board
9 August 2023
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Mosgiel-Taieri Community Board
9 August 2023
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Mosgiel-Taieri Community Board
9 August 2023
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Mosgiel-Taieri Community
Board
9 August 2023
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Governance Support Officer's
Report
Department: Civic
EXECUTIVE
SUMMARY
1 This
report is to inform the Mosgiel-Taieri Community Board on activities relevant
to the Board’s area including:
a) Project
Fund
b) Roadworks
Schedule
c) Dunedin
City Council Updates
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RECOMMENDATIONS
That the Board:
a) Notes the Governance Support Officer’s Report.
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Project Fund
2 The
Board was allocated $10,000 for the 2023/24 Financial year. To date the
following has been spent:
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Meeting Date
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Amount (excl. GST)
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Recipient
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29 June 2023
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$313.04
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Hire Coronation Hall for
Public meeting
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Total
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$313.04
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Roadworks Schedule
3 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule
and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Consulting On
4 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Dunedin City Council Updates
5 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent
matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
6 If
issues and concerns are not dealt with in a timely manner, Board Members should
contact the Governance Support Officer, or the Senior Staff Member appointed to
the Board.
Signatories
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Author:
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Jennifer Lapham - Governance Support Officer
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Authoriser:
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Scott MacLean - Group Manager Parks and Recreation
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Attachments
There are no attachments
for this report.
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SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government
This decision
enables democratic local decision making and action by, and on behalf of
communities.
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Fit with strategic framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development
Strategy
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☐
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☐
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☒
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Environment Strategy
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☐
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☐
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☒
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Arts and Culture Strategy
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☐
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☐
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☒
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport
Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☐
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☐
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☒
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Other strategic
projects/policies/plans
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☐
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☐
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☒
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Māori Impact Statement
There are no known impacts
for Maori.
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Sustainability
There are no implications.
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LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
There are no implications.
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Financial considerations
There are no financial
implications.
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Significance
This decision is considered
low significance in terms of the Council’s Significance and Engagement
Policy.
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Engagement – external
There has been no external
engagement.
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Engagement - internal
Internal engagement has
occurred with appropriate staff members.
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Risks: Legal / Health and Safety etc.
There are no risks.
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Conflict of Interest
There are no known
conflicts of interest.
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Community Boards
This report provides
information on activities in or relevant to the Board’s area.
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Mosgiel-Taieri Community
Board
9 August 2023
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Board Updates
Department: Civic
EXECUTIVE
SUMMARY
Board members to provide verbal updates on activities :
1 Taieri
Network – Kathryn Anderson
2 Coronation
Hall Trust- Dean McAlwee
3 Mosgiel
and Taieri Emergency Group. – Andrew Simms
4 Outram
Emergency Group - Dean McAlwee
5 Social
Media and Media Platform– Regan Horrell
6 Community
Engagement – Regan Horrell
7 Community
Events – Kathryn Anderson
8 Taieri
Trails Group – Andrew Simms
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RECOMMENDATIONS
That the Board:
a) Notes the Board Updates
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Mosgiel-Taieri Community Board
9 August 2023
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Community Plan
The Community Board Plan is
tabled for discussion for the purpose of review and update as required by the
Board.
The Board’s Community
Plan assists to contribute to the Council’s 10-year plan with focus on:
· new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC 10-year Plan
· items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding)
The community plan can be found
on the following link.
https://www.dunedin.govt.nz/__data/assets/pdf_file/0012/964497/mosgiel-taieri-community-board-community-plan-2023-24.pdf
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Mosgiel-Taieri Community Board
9 August 2023
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A
report from the Chairperson is attached which updates the Board on matters o
interest since the previous meeting. As this is an administrative report
only, the Summary of Considerations is not required.
RECOMMENDATIONS
That the Board:
a) Notes the Chairperson’s update.
Signatories
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Author:
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Jennifer Lapham - Governance Support Officer
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Authoriser:
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Attachments
|
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Title
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Page
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⇩a
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Chairperson's Report
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46
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Mosgiel-Taieri Community Board
9 August 2023
|
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Mosgiel-Taieri Community Board
9 August 2023
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Councillor's Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Cherry Lucas will provide an update on items of interest.
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RECOMMENDATIONS
That the Board:
a) Notes the Council Activities Update.
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Mosgiel-Taieri Community Board
9 August 2023
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Items for Consideration By
the Chair
Any items for consideration by
the Chair