Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath
Taieri Community Board will be held on:
Date: Thursday
3 August 2023
Time: 2.00
pm
Venue: Strath
Taieri Community Centre, Middlemarch
Sandy Graham
Strath Taieri Community Board
PUBLIC AGENDA
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Chairperson
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Barry Williams
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Deputy Chairperson
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Anna Wilson
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Members
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Cr Bill Acklin
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David Frew
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Terina Geddes
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Tony Markham
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Robin Thomas
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Senior Officer Mike
Perkins, City Development Engineer 3 Waters
Governance Support Officer Sharon
Bodeker
Sharon Bodeker
Manager Governance
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Strath Taieri Community
Board
3 August 2023
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ITEM TABLE OF CONTENTS PAGE
1 Tribute 4
2 Public
Forum 4
3 Apologies 4
4 Confirmation
of Agenda 4
5 Declaration
of Interest 5
6 Confirmation
of Minutes 9
6.1 Strath Taieri
Community Board meeting - 22 June 2023 9
Part
A Reports (Strath Taieri Community Board has power to
decide these matters)
7 Otago
Regional Council Update 15
8 Customer
Services 16
9 Project
Fund 17
10 Community
Plan 22
11 Governance
Support Officers Report 34
12 Board
Updates and Report Backs 36
13 Chairperson's
Report 37
14 Councillor's
Update 38
15 Items
for Consideration by the Chair 39
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Strath Taieri Community
Board
3 August 2023
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1 Tribute
The Chairperson, on
behalf of the Strath Taieri Community Board, will acknowledge the passing of
Brian Miller, Mosgiel-Taieri Community Board Member.
2 Public
Forum
At the close of the agenda no
requests for public forum had been received.
3 Apologies
An apology has been received from
Terina Geddes.
That the Board:
Accepts the apology from
Terina Geddes.
4 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Strath Taieri Community Board
3 August 2023
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
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RECOMMENDATIONS
That the Board:
a) Notes/Amends if necessary the Elected Members'
Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for
Elected Members' Interests.
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Attachments
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Title
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Page
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⇩a
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Members' Register of
Interests
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6
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Strath Taieri Community Board
3 August 2023
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Strath Taieri Community Board
3 August 2023
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Confirmation
of Minutes
Strath Taieri Community Board meeting - 22 June 2023
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RECOMMENDATIONS
That the Board:
a) Confirms the minutes of the Strath Taieri
Community Board meeting held on 22 June 2023 as a correct record.
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Attachments
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Title
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Page
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A⇩
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Minutes of Strath
Taieri Community Board meeting held on 22 June 2023
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10
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Strath Taieri
Community Board
3 August 2023
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Strath Taieri Community Board
MINUTES
Minutes of an ordinary
meeting of the Strath Taieri Community Board held in the Strath Taieri
Community Centre, Middlemarch on Thursday 22 June 2023, commencing at 2.00 pm
PRESENT
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Chairperson
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Barry Williams
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Deputy Chairperson
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Anna Wilson
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Members
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Cr Bill Acklin
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David Frew
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Terina Geddes
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Tony Markham
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Robin Thomas
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Governance Support Officer Sharon
Bodeker
1 Public
Forum
1.1 Sheila
Ramsay
Sheila Ramsay spoke to the meeting about the lack of
gritting on the Middlemarch Roads. She advised that Downers were
contracted to provide services Monday to Friday, but noted that there had been
two accidents over the weekend.
Ms Ramsay spoke about the minutes from the meeting held on
10 May 2023, advising that in her opinion they were not accurate in respect of
the presentation made by Mr Shane Loader in public forum. She felt that
minutes did not provide enough information on what Mr Loader said at the
meeting.
1.2 Andrea
Bosshard
Andrea Bosshard spoke about public road access to Foulden
Maar, based in information provided to her through a LGOIMA request to the
DCC.
Ms Bosshard spoke about the need to make access to the
Taieri River easier, with access point signage, gates, styles etc. The
community needs to cherish, and enjoy the river, and notice what is happening
to it.
Ms Bosshard also spoke about finding possible community
projects that could use the stones and timber from the old Sutton Bridge
destroyed in the 2017 flood, and asked how decisions could be made regarding
their use.
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2 APOLOGIES
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Moved (David Frew/Robin
Thomas):
That the Board:
Accepts the apology from Tony Markham.
Motion
carried (STCB/2023/037)
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3 CONFIRMATION
OF AGENDA
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Moved (Anna Wilson/Terina Geddes):
That the Board:
Confirms the agenda without
addition or alteration
Motion
carried (STCB/2023/038)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Cr Acklin advised of an update to
his register of interest.
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Moved (Terina Geddes/David Frew):
That the Board:
a) Amends the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried (STCB/2023/039)
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5 Confirmation
of Minutes
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5.1 Strath
Taieri Community Board meeting - 10 May 2023
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Moved (Anna Wilson/David Frew):
That the Board:
a)
Confirms the minutes of the Strath Taieri
Community Board meeting held
on 10 May 2023.
Motion
carried (STCB/2023/040)
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Part
A Reports
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6 Otago
Regional Council Update
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The Otago Regional Council
(ORC) Infrastructure Engineering Lead (Pam Wilson) and the ORC Manager
Engineering (Michelle Mifflin) provided an update on river management
initiatives in Middlemarch, which included undertaking a survey of March
Creek. ORC were working with DCC on a staged approach to address flood
hazards in the Middlemarch area.
Ms Mifflin and Ms Wilson
responded to questions.
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Moved (Cr Bill Acklin/Robin Thomas):
That the Board:
a) Notes the update from the Otago Regional Council.
Motion
carried (STCB/2023/041)
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8 Governance
Support Officers Report
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A report
from Civic provided an update on activities relevant to the Board area which
included:
· Project Fund
· Dog Registration
· Reserves Management Plan General Policies
· Inward Correspondence
· Roadworks Schedule
· Dunedin City Council Updates
The Board
expressed its thanks to the Mid-Taieri Wai Catchment Group for the feedback
report received, and congratulated the Group for the excellent work
undertaken.
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Moved (Cr Bill Acklin/Anna Wilson):
That the Board:
a)
Notes the Governance Support
Officers Report
.Motion carried (STCB/2023/042)
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9 Board
Updates and Report Backs
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Board members provided verbal updates and report backs on
portfolios and activities which included:
Township beautification
Anna Wilson and Terina Geddes provided an update on the
benefit in developing a plan for the area with input from the
community. Ms Wilson advised that Leah Fitzgibbons from Parks and
Recreation had visited Middlemarch to review playgrounds and green spaces in
terms of maintenance requirements.
Climate Change
Anna Wilson provided the update from Tony Markham, which
noted that the DCC voted to work with other Councils on climate change.
Infrastructure, roads and spraying
Barry Williams provided an update on local roading issues,
and noted that all needed to be mindful of winter road conditions.
Water management (including flooding)
Anna Wilson provided the update from Tony Markham, which
noted the heavy rain event on 18 June 2023. Photos of spill over areas
were sent through to ORC.
Community information and publicity
Robin Thomas noted that most of the social media posts had
been from ORC and DCC. Mr Thomas advised that if anyone had
information, they should send through photos and text for
uploading.
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Moved (Cr Bill Acklin/ Anna Wilson):
That the Board:
a) Notes the updates.
Motion
carried (STCB/2023/043)
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10 Chairperson's
Report
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The Chairperson provided an
update on matters of interest which included:
· Road Conditions
– flashing light ice warnings worked well in the Hyde area last winter,
and would like to see these reinstated.
· Civil defence
and emergency management – will need to do an update of equipment held
by community members that could be used in an emergency.
· Street name
signs – some are falling over, and need to be reinstated.
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Moved (Cr Bill Acklin/Robin Thomas):
That the Board:
a) Notes the Chairperson’s report.
Motion
carried (STCB/2023/044)
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11 Councillor's
Update
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Councillor Bill Acklin
provided an update on items of interest which included
· the
adoption of the 2023/24 Annual Plan on 27 June 2023, which incorporates a
6.6% rate increase.
· The
George Street upgrade work was ahead of time and budget.
· Work
had commenced on the development of the 10 year plan 2024 -34.
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Moved (David Frew/Robin Thomas):
That the Board:
a) Notes the Council Activities Update.
Motion
carried (STCB/2023/045)
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12 Items
for Consideration by the Chair
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The following were noted as items for consideration by the
Chair.
· Dog registration
fees and dog tags changing to life long tags
· Foulden Maar
– clarification of access, and reasons for any limitations, if any.
· State Highway
87, and gritting of the roads over winter.
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The meeting concluded at 3.47 p.m.
..............................................
CHAIRPERSON
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Strath Taieri Community Board
3 August 2023
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Part
A Reports
Otago Regional Council Update
Department: Civic
EXECUTIVE SUMMARY
Michelle Mifflin, Jean-Luc
Payan and Simon Robinson will be in attendance to provide an update to the
Board.
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RECOMMENDATIONS
That the Board:
a) Notes the update from the Otago Regional Council.
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Strath Taieri Community Board
3 August 2023
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Customer Services
The Customer Services Manager
(Hayley Browne) will be in attendance to discuss current customer services
provided by Council.
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Strath Taieri Community Board
3 August 2023
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Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 At
its meeting held on 10 May 2023, the Board agreed to lay on the table the
funding application from Andrea Bosshard on behalf of the Harakeke Weavers
Learners Group for consideration at the August 2023 meeting:
Moved (Robin Thomas/Terina Geddes):
That the Board:
a) Lays the application from Andrea
Bosshard on behalf of the Harakeke Weaving Learners Group on the table until
the Board meeting being held on 3 August 2023.
Motion carried (STCB/2023/032)
2 $10,000.00
remains in the fund to be allocated.
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RECOMMENDATIONS
That the Board:
a) Uplifts the funding application from Andrea
Bosshard on behalf of the harakeke weaving learners group.
b) Considers the application from Andrea Bosshard on
behalf of the harakeke weaving learners group.
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Signatories
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Authoriser:
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Sharon Bodeker - Manager Governance
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Attachments
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Title
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Page
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⇩a
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Harakeke Weaving
Learners Group funding application
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18
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Strath Taieri Community Board
3 August 2023
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Strath Taieri Community Board
3 August 2023
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Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The
Strath Taieri Community Board Community Plan 2024-34 is attached for discussion
and updating as required (Attachment A).
Attachments
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Title
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Page
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⇩a
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Draft Strath Taieri
Community Board Plan 2024-34
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23
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Strath Taieri Community Board
3 August 2023
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Strath Taieri Community
Board
3 August 2023
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Board Updates and Report Backs
Department: Civic
EXECUTIVE
SUMMARY
1
Board members will provide verbal updates and report backs on portfolios
and activities including:
· Township
beautification – Anna Wilson and Terina Geddes
· Climate
Change – Tony Markham
· Water
management (including flooding) – Tony Markham and David Frew
· Infrastructure,
roads and spraying – Barry Williams
· Community
information and publicity – Robin Thomas
2 Discussion
will be held on the Climate Change Portfolio and how this may be progressed.
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RECOMMENDATIONS
That the Board:
a) Notes the updates.
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Strath Taieri Community Board
3 August 2023
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson will provide an
update on matters of interest including:
· Moonlight Road to
Macraes
· Winter Road
Conditions - closed roads due to snow.
· Roadside Spray
Programme
· March Creek
· Cemeteries
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RECOMMENDATIONS
That the Board:
a) Notes the Chairperson’s report.
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Strath Taieri Community Board
3 August 2023
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Councillor's Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Bill Acklin will provide an update on items of interest.
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RECOMMENDATIONS
That the Board:
a) Notes the Council Activities Update.
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Strath Taieri Community Board
3 August 2023
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Items for Consideration by
the Chair
Any items for consideration by
the Chair.