Agenda of West Harbour Community Board - Wednesday, 2 August 2023

Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

Date: Wednesday 2 August 2023

Time: 5.30 pm

Venue: Rolfe Room, Port Chalmers Town Hall, Port Chalmers

Sandy Graham

Chief Executive Officer

West Harbour Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Angela McErlane
Deputy Chairperson	Kristina Goldsmith
Members	Barbara Anderson	Duncan Eddy
	Jarrod Hodson	Cr Mandy Mayhem
	Wayne Sefton

Senior Officer Dave Ward, Group Manager 3 Waters

Governance Support Officer Clare Sullivan

Clare Sullivan

Principal Committee Advisor

Telephone: 03 477 4000

clare.sullivan@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

West Harbour Community Board

2 August 2023

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum West Harbour Arts Charitable Trust 4

1.2 Public Forum Coastal Communities Cycle Connection 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 West Harbour Community Board meeting - 21 June 2023 9

Part A Reports (West Harbour Community Board has power to decide these matters)

6 Funding Application 15

7 Governance Support Officer's Report 20

8 Community Plan 23

9 Board Updates 36

10 Chairperson's Report 37

11 Councillor's Update 38

12 Items for Consideration by the Chairperson 39

West Harbour Community Board

2 August 2023

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 21 June 2023, commencing at 5.30

PRESENT

Chairperson	Angela McErlane
Deputy Chairperson	Kristina Goldsmith
Members	Barbara Anderson
	Jarrod Hodson
	Wayne Sefton
	Cr Mandy Mayhem

IN ATTENDANCE

David Ward (Group Manager 3 Waters).

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Public Forum Mike Broughton

Mike Broughton spoke to the board regarding light spill from private dwellings and the impact on wildlife.

2 Apologies

An apology was received from Duncan Eddy

Moved (Angela McErlane/Barbara Anderson):

That the Board:

Accepts the apology from Duncan Eddy.

Motion carried (WHCB/2023/041)

3 Confirmation of agenda

Moved (Angela McErlane/Barbara Anderson):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (WHCB/2023/042)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Barbara Anderson advised she had a life membership to the Orokouni Ecosanctuary.

Wayne Sefton advised he was a member of the Port Chalmers RSA.

Moved (Angela McErlane/Barbara Anderson):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2023/043)

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 10 May 2023

Moved (Chairperson Angela McErlane/Member Jarrod Hodson):

That the Board:

a) Confirms the minutes of the West Harbour Community Board meeting held on 10 May 2023 as a correct record with the following amendments:

· Wayne Sefton is a member of the Port Chalmers Returned Services Association

· Jarrod Hodson advised the he was seeking feedback from the community regarding a refuge crossing on SH 88 not Waka Kotahi.

Motion carried (WHCB/2023/044)

Part A Reports

6 Briefing from Kainga Ora re Housing Development

Kerrie Young, Regional Director from Kainga Ora provided an overview of the proposed redevelopment of the Albertson Avenue Community Houses.

7 Briefing from Waka Kotahi NZTA

Jason Forbes, from Waka Kotahi provided an update on the work required to complete the Shared Path. It was hoped to have everything completed by August 2023.

8 Governance Support Officer's Report

In a report from Governance, the Governance Support Officer provided an update on matters interest.

Moved (Angela McErlane/Wayne Sefton):

That the Board:

a) Notes the Governance Support Officer’s Report.

Motion carried (WHCB/2023/045)

9 Board Updates
	1 Port Noise Liaison Committee Kristina Goldsmith advised that she had circulated the minutes of the last meeting to Board members. 2 Ravensbourne Liaison including Ravensdown Community Liaison Group Jarrod Hodson advised that a number of complaints had been received regarding Downers cutting the banks in Totara Street. 3 Keep Dunedin Beautiful Cr Mayhem provided an update on the activities of Keep Dunedin Beautiful. 4 Otago Access Radio Barbara Anderson advised that she had presented the last session and had concentrated on the Shared Path. 5 Aramoana Liaison Barbara Anderson commented that the community would like to be involved in the consultation regarding the placement of parking spaces. 6 Infrastructure Liaison Ange McErlane advised that a discussion had been held regarding the placement of a roundabout at the Beach Street and State Highway 88 intersection 7 West Harbour Emergency Response Group Ange McErlane commented that she had an appointment with Community Resilience Co-ordinator to discuss community resilience and the role the Board plays in Civil Defence. 8 Policing Matters Wayne Sefton advised that he had met with the Local Police Officer and it was hoped he would be back on duty within 6 – 8 weeks. 9 Social Media The Chairperson advised that people were engaging with the Facebook page and the posts were getting ‘Likes”

	Moved (Angela McErlane/Jarrod Hodson): That the Board: a) Notes the Board updates Motion carried (WHCB/2023/046)

10 Chairperson's Report

The Chairperson provided an update on matters of interest including:

a) The Board’s presentation to the Civic Affairs Committee

b) The Board achievements over the last 12 months and thanked Board members for their support.

c) Members are to provide any changes to the Community Plan prior to the next meeting

d) Discussion took place on the placement of the seat honouring the former Board Chairperson Jan Tucker. It was suggested that this be put in the Albertson Avenue Community Garden.

e) Discussion took place on the requirement for a disability park in the main street

Moved (Angela McErlane/Wayne Sefton):

That the Board:

a) Notes the Chairperson’s Report.

Motion carried (WHCB/2023/047)

11 Councillor's Update

Councillor Mandy Mayhem provided an update on matters of interest including the adoption of the 2023/24 Annual Plan, and the commencement of the 10 year plan, she also commented on the increase in rent for the Community Hall.

Moved (Cr Mandy Mayhem/Barbara Anderson):

That the Board:

a) Notes the Councillor’s Update.

Motion carried (WHCB/2023/048)

12 Items for Consideration by the Chairperson

Cr Mayhem requested information on facilities being made available for cyclists when they stop in Port Chalmers.

Barbara Anderson requested an update on what is happening at Tuckets Corner.

Barbara Anderson requested a follow up on adopting the Borlases Community Park.

A request was made to invite Kiwi Rail to attend a meeting to discuss the Wickliffe Street Rail Crossing in relation to the impact when the Shared Path is completed.

The meeting concluded at 8.00 pm.

.................................

C H A I R P E R S O N

West Harbour Community Board

2 August 2023

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board of activities relevant to the Board area.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Approves/Declines to renew its commitment to the Rothesay News advertising for the 2023/2024 financial year at a cost of $125.00 per month for a total of $1500.00 from the Board’s discretionary fund.

Project Fund

2 The Board has been allocated $10,000 in the 2023/24 financial year. No funds have been allocated at this time.

3 As it is a new financial year, the Board will need to renew its commitment to its monthly expenditure of $125.00 per month for a total of $1500.00 a year for its advertisement in the Rothesay News.

Currently Being Consulted on by Dunedin City Council

For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

4 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

5 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

6 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Clare Sullivan - Principal Committee Advisor
Authoriser:	David Ward - Group Manager 3 Waters

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known implications for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

The funding request can be met from the Board’s discretionary fund.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

	Title	Page
⇩a	Register of Interest	6

	Title	Page
A ⇩	Minutes of West Harbour Community Board meeting held on 21 June 2023	10

	Title	Page
⇩a	Application	16

	Title	Page
⇩a	2023-24 Community Plan	25