Notice of Meeting:
I hereby give notice that an ordinary meeting of the
Waikouaiti Coast Community Board will be held on:
Date: Wednesday
20 September 2023
Time: 5.30
pm
Venue: Blueskin
Bay Library, Harvey Street, Waitati
Sandy Graham
Waikouaiti Coast Community Board
PUBLIC AGENDA
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Chairperson
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Alasdair Morrison
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Deputy Chairperson
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Andy Barratt
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Members
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Sonya Billyard
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Mark Brown
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Chris McBride
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Cr Jim O'Malley
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Geraldine Tait
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Senior Officer Mike
Cartwright, Acting Head of People and Capability
Governance Support Officer Rebecca
Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Waikouaiti Coast Community
Board
20 September 2023
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Sewerage System in
Waitati 4
1.2 Seacliff
Wastewater Treatment Plant Upgrade 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 8
5.1 Waikouaiti Coast
Community Board meeting - 16 August 2023 9
Part
A Reports (Waikouaiti Coast Community Board has power to decide
these matters)
6 Governance
Support Officer's Report 15
7 Community
Plan 29
8 Board
Representation and Roles 30
9 Chairperson's
Report 31
10 Councillor's
Update 32
11 Items
for Consideration by the Chair 33
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Waikouaiti Coast Community
Board
20 September 2023
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1 Public
Forum
1.1 Sewerage
System in Waitati
Gisele Laven will be in attendance to discuss a sewerage
system in Waitati.
1.2 Seacliff
Wastewater Treatment Plant Upgrade
Alex
McAlpine will be in attendance to discuss the Seacliff wastewater treatment
plant upgrade.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Waikouaiti Coast Community Board
20 September 2023
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
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RECOMMENDATIONS
That the Board:
a) Notes/Amends if necessary the Elected Members'
Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for
Elected Members' Interests.
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Attachments
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Title
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Page
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⇩a
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Waikouaiti Coast
Community Board Register of Interest
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6
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Waikouaiti Coast Community Board
20 September 2023
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Waikouaiti Coast Community Board
20 September 2023
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Confirmation
of Minutes
Waikouaiti Coast Community Board meeting - 16 August 2023
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RECOMMENDATIONS
That the Board:
a) Confirms the minutes of the Waikouaiti Coast
Community Board meeting held on 16 August 2023 as a correct record.
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Attachments
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Title
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Page
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A⇩
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Minutes of Waikouaiti
Coast Community Board meeting held on 16 August 2023
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9
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Waikouaiti Coast
Community Board
20 September 2023
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Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary
meeting of the Waikouaiti Coast Community Board held in the Otaru Room, 2nd
Floor, Civic Centre, The Octagon, Dunedin on Wednesday 16 August 2023,
commencing at 5.30 pm
PRESENT
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Chairperson
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Alasdair Morrison
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Deputy Chairperson
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Andy Barratt
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Members
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Sonya Billyard
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Cr Jim O'Malley
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Geraldine Tait
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IN ATTENDANCE
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Mike Cartwright (Acting Head of
People and Capability)
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Governance Support Officer Rebecca
Murray
1 Public
Forum
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1.1 Eastern
Boating and Fishing Club Inc
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Eric and Kerrie Boock from the Eastern Boating and
Fishing Club Inc. addressed the meeting in support their funding application
and responded to questions.
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2 APOLOGIES
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Apologies were received from
Chris McBride and Mark Brown and an apology for early departure from Cr Jim
O’Malley.
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Moved (Alasdair Morrison/Sonya
Billyard):
That the
Board:
Accepts the apologies
from Chris McBride and Mark Brown and the apology for early departure from Cr
Jim O’Malley.
Motion
carried (WCCB/2023/043)
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3 CONFIRMATION
OF AGENDA
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
Confirms the agenda with the
following alteration:
Item11 Councillor’s
Update be taken after Item 5 – Confirmation of Minutes.
Motion carried
(WCCB/2023/044)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Alasdair Morrison/Sonya Billyard):
That the Board:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion carried
(WCCB/2023/045)
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5 Confirmation
of Minutes
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5.1 Waikouaiti
Coast Community Board meeting - 28 June 2023
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Moved (Andy Barratt/Geraldine Tait):
That the Board:
Confirms the minutes of the Waikouaiti Coast
Community Board meeting held on 28 June 2023 as a correct record.
Motion carried
(WCCB/2023/046)
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Part
A Reports
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11 Councillor's
Update
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Councillor Jim O’Malley provided
an update on items of interest, which included:
Future
Development Strategy (FDS)
10 Year Plan
Regional Land
Transport Plan (RLTP) - consultation will commence soon
Waste
Minimisation and Management Plan (WMMP) review
North Coast
waste water treatment plants
3 Waters
infrastructure strategy
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Moved (Cr Jim O'Malley/Alasdair Morrison):
That the Board:
Notes
the Council Activities Update.
Motion carried
(WCCB/2023/047)
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6 Funding
Applications
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A report from Civic provided
a copy of funding applications for the Board’s consideration and an
update on the amount in the Board’s discretionary fund.
A project completion form was
received from the Friends of the Taieri Willow.
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Moved (Alasdair Morrison/Sonya Billyard):
That the Board:
a) Notes
the funding Project Completion Form from the Friends of the Taieri Willow.
Motion carried
(WCCB/2023/048)
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Waikouaiti Coast Heritage Centre requested $2,000.00
towards Stage Two of the preliminary design work for the restoration of the
old bank building.
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Moved (Geraldine Tait/Andy Barratt):
That the Board:
b) Approves the funding application from the
Waikouaiti District Museum Heritage Centre for $500.00 towards Stage Two of
the preliminary design work for the restoration of the old bank building.
Motion carried
(WCCB/2023/049)
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Eastern Boating and Fishing Club Inc requested $5,000.00
towards replacing the existing weather-damaged cladding on their clubrooms in
Karitāne.
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Sonya Billyard withdrew from this item.
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Moved (Geraldine Tait/Andy Barratt):
That the Board:
c) Approves the funding application from the Eastern Boating and Fishing Club Inc for
$1,000.00 towards replacing the existing weather- damaged cladding on their
clubrooms in Karitāne.
Motion carried
(WCCB/2023/050)
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Sonya Billyard returned to the meeting.
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Waikouaiti Volunteer Fire Brigade requested $2,000.00
towards the sign writing of a new support vehicle.
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Moved (Geraldine Tait/Andy Barratt):
That the Board:
d) Approves the funding application from the Waikouaiti Volunteer Fire Brigade for
$2,000.00 towards the sign writing of a new support vehicle.
Motion carried
(WCCB/2023/051)
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7 Community
Plan
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There were no changes to the
Board’s Community Plan.
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8 Governance
Support Officer's Report
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A report
from Civic informed the Board on activities relevant to the Board’s
area.
Cr Jim
O’Malley left the meeting at 6.29 pm.
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Moved (Alasdair Morrison/Sonya Billyard):
That the Board:
Notes the Governance Support Officer’s
Report.
Motion carried (WCCB/2023/052)
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9 Board
Representation and Roles
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Board members provided an update on
activities, which included:
Cycleways
Geraldine Tait advised of a group keen to assist with this
and also advised that an area of a proposed cycleway on Coast Road would
require street lighting.
Keep Dunedin Beautiful
Geraldine Tait advised that the Trees for Families
planting day was being held on 3 September. She also advised that the
Keep Dunedin Beautiful awards were soon and to think about potential
nominations.
Moana Gow Swimming Pool Committee
Andy Barratt attended a Committee meeting recently and
advised the process of how to become a member of the pool.
OneCoast Recycling
Geraldine Tait provided an update on site improvements and
that another container may be needed. Andy Barratt and Judy Martin
attended the Infrastructure Services Committee Public Forum recently to
provide an update to the Councillors on OneCoast.
Community Engagement
Sonya Billyard and Andy Barratt discussed preparing
articles for the next newsletter.
Truby King Recreation Reserve Management Committee
Andy Barratt advised that he and Mark Brown had recently
conducted a walkaround with contractors to inspect where possible drainage was
needed. He also advised that there was a potential site within the
Reserve that could be used to hold Trees for Families plantings event.
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Moved (Alasdair Morrison/Sonya Billyard):
That the Board:
Notes the
Board Updates.
Motion carried (WCCB/2023/053)
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10 Chairperson's
Report
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The Chairperson provided a
verbal update at the meeting, which included:
3 Waters – Warrington and Waikouaiti
Elections Signs – Waikouaiti
Rabbit Control – Waikouaiti
Beach Street
Buses
Snow Days
Waikouaiti School Pump Track
Karitāne Bus Shelter
Community Resilience
Waikouaiti Seating for Elderly Walkers
During discussion Sonya Billyard left the room at 6.59 pm
and returned to the meeting at 7.01 pm. The meeting adjourned during
her absence.
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
Notes
the Chairperson’s update.
Motion carried
(WCCB/2023/054)
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12 Items
for Consideration by the Chair
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There were no items for consideration by the Chair.
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The meeting concluded at 7.13 pm.
..............................................
CHAIRPERSON
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Waikouaiti Coast Community
Board
20 September 2023
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Part
A Reports
Governance Support Officer's
Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Waikouaiti Coast Community Board on activities relevant
to the Board’s area including:
a) Draft
Speed Management Plan
b) Waikouaiti
Coast Vegetation Programme 2023/2024
c) Correspondence
d) Funding
Update
e) Currently
being Consulted on by Dunedin City Council
f) Roadworks
Schedule
g) Dunedin
City Council Updates
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RECOMMENDATIONS
That the Board:
a) Notes the Governance Support
Officer’s Report.
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Draft Speed
Management Plan
2 All
Road Controlling Authorities in New Zealand are required to develop a speed
management plan in accordance with the Setting of Speed Limits Rule 2022.
As a Road Controlling Authority, Council has developed a draft Speed Management
Plan that is proposing revised speed limits for many areas within the Dunedin
City area. It is inviting submissions on the draft plan from 1 September
to 21 September 2023.
3 A
copy of the proposed speed limits for the Waikouaiti Coast Community Board area
are attached for your information and consideration is at Attachment A.
Waikouaiti Coast Vegetation Programme 2023/2024
4 A copy of
the Transport team’s vegetation maintenance schedule 2023/2024 for the
Waikouaiti Coast is attached for the Board’s information is at Attachment
B. It outlines the timeframe for mowing, routine roadside weed spraying,
noxious weed control and general maintenance.
5 Please note
that the maintenance schedule is indicative only, as the programme is dependent
on weather conditions, particularly for spraying activities.
Correspondence
6 Waikouaiti
Heritage Centre letter of support is at Attachment C.
7 POWA
letter of support is at Attachment D.
8 Waikouaiti
Primary School letter of support is at Attachment E.
9 New
Zealand Police letter regarding Tactical Response Model Update is at Attachment
F.
Funding
Update
10 The
balance remaining in the Project Fund for allocation for the current financial
year is $6,500.00. The following funds have been allocated in the 2023/24
financial year:
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Meeting Date
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Amount
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Recipient/Purpose
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16 August 2023
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$500.00
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Waikouaiti Coast
Heritage Centre – towards Stage Two of the preliminary design work for
the restoration of the old bank building
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16 August 2023
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$2,000.00
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Waikouaiti
Volunteer Fire Brigade – towards the sign writing of a new support
vehicle
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16 August 2023
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$1,000.00
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Eastern Boating
and Fishing Club Inc – towards replacing the existing weather damaged
cladding on their clubrooms in Karitāne
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Total
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$3,500.00
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Currently Being Consulted on by Dunedin
City Council
11 For the most up to date information on what DCC is consulting on,
please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks
Schedule
12 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin
City Council Updates
13 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
14 If
issues and concerns are not dealt with in a timely manner, Board Members should
contact the Governance Support Officer, or the Senior Staff Member appointed to
the Board.
Signatories
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Author:
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Rebecca Murray - Governance Support
Officer
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Authoriser:
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Mike Cartwright - Acting Head of People
and Capability
Sharon Bodeker - Manager Governance
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Attachments
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Title
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Page
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⇩a
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Maps
of the proposed speed limits within the Waikouaiti Coast Community Board Area
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19
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⇩b
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Waikouaiti
Coast Indicative Vegetation Schedule 2023-2024
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23
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⇩c
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Waikouaiti
Coast Heritage Centre Letter of Support
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24
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⇩d
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POWA
Letter of Support
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25
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⇩e
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Waikouaiti
Primary School Letter of Support
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26
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⇩f
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New
Zealand Police Tactical Response Model Update
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27
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Waikouaiti Coast Community
Board
20 September 2023
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Waikouaiti Coast Community
Board
20 September 2023
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Waikouaiti Coast Community
Board
20 September 2023
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Waikouaiti Coast Community
Board
20 September 2023
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Waikouaiti Coast Community
Board
20 September 2023
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Waikouaiti Coast Community
Board
20 September 2023
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Waikouaiti Coast Community Board
20 September 2023
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Community Plan
Department: Civic
1 The
Community Board Plan is tabled for discussion at each meeting for the purpose
of review and update as required by the Board.
The
Board’s Community Plan assists to contribute to the Council’s
10-year plan with focus on:
· new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC 10-year Plan
· items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding)
The Community Plan is available on the DCC Website on
the following link:
https://www.dunedin.govt.nz/__data/assets/pdf_file/0011/916607/WCCB-community-plan-2022-2025.pdf
Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
20 September 2023
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Board Representation and Roles
Department: Civic
EXECUTIVE SUMMARY
1 Board
members may provide an update on activities including:
Civil Defence Emergency
Management (CDEM) - Sonya Billyard & Chris McBride
Cycleways - Geraldine Tait
Freedom Camping - Alasdair
Morrison
Keep Dunedin Beautiful - Geraldine
Tait
Liaison with Funding Applicants
- Alasdair Morrison
Matanaka Drive Replanting
Project - Mark Brown
Moana Gow Swimming Pool
Committee - Andy Barratt
North Coast Tourism Initiatives
- Mark Brown
OneCoast Recycling - Geraldine
Tait
Community Engagement - Sonya
Billyard & Andy Barratt
Truby King Recreation Reserve
Management Committee - Andy Barratt
Recreation Activities - Andy
Barratt
2 As
this is an administration report the Summary of Consideration is not
required.
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RECOMMENDATIONS
That the Board:
a) Notes the Board Updates.
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Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
20 September 2023
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson will provide a
verbal update at the meeting.
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RECOMMENDATIONS
That the Board:
a) Notes the Chairperson’s update.
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Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
20 September 2023
|
Councillor's Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Jim O’Malley will provide an update on items of interest.
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RECOMMENDATIONS
That the Board:
a) Notes the Council Activities Update.
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Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community
Board
20 September 2023
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Items for Consideration by
the Chair
Any items for consideration by
the Chair.