Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

 

Date:                                                    Wednesday 8 November 2023

Time:                                                   6.00 pm

Venue:                                                Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel

 

Sandy Graham

Chief Executive Officer

 

Mosgiel-Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Andrew Simms

 

Deputy Chairperson

Dean McAlwee

 

 

Members

Kathryn Anderson

Austen Banks

 

Regan Horrell

Cr Cherry Lucas

 

Brian Peat

 

 

Senior Officer                                               Scott MacLean, Group Manager Parks and Recreation

 

Governance Support Officer                  Jennifer Lapham

 

 

 

Jennifer Lapham

Governance Support Officer

 

 

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Mosgiel-Taieri Community Board

8 November 2023

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Declaration by Austen Banks                                                                                                                               4

2             Public Forum                                                                                                                                                              4

2.1       Ben Paterson                                                                                                                                                4

2.2       Taieri Historic Society                                                                                                                                4

2.3       Mosgiel Taieri Community Patrol                                                                                                          4

2.4       Gordon Cameron                                                                                                                                         4

3             Apologies                                                                                                                                                                    4

4             Confirmation of Agenda                                                                                                                                        4

5             Declaration of Interest                                                                                                                                           5

6             Confirmation of Minutes                                                                                                                                       9

6.1       Mosgiel-Taieri Community Board meeting - 20 September 2023                                             9

Part A Reports (Mosgiel-Taieri Community Board  has power to decide these matters)

7             Project Fund                                                                                                                                                            15

8             Governance Support Officer's Report                                                                                                            28

9             Chairperson's Report                                                                                                                                           32

10           Councillor's Update                                                                                                                                              36

11           Items for Consideration By the Chair                                                                                                             37

 


Mosgiel-Taieri Community Board

8 November 2023

 

1          declaration by austen Banks

Declaration to be made and attested as required by Schedule 7, Clause 14 of the Local Government Act 2002.

2          Public Forum

2.1       Ben Paterson

Ben Paterson will be in attendance to update the Board on his campaign to re-instate international flights to Dunedin.

2.2       Taieri Historic Society

Jenny McDonald will be in attendance to speak in support of the Taieri Historic Society’s funding application for the creation of an Outram historic walking trail.

2.3       Mosgiel Taieri Community Patrol

Dave Mitchell will be in attendance to speak in support of the Mosgiel-Taieri Community Patrol’s funding application to assist with ongoing operating expenses.

 

2.4       Gordon Cameron

Gordon Cameron will be in attendance regarding the street lighting on the Cavan Place/Centre Street walkway.

3          Apologies

At the close of the agenda no apologies had been received.

4          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Mosgiel-Taieri Community Board

8 November 2023

 

Declaration of Interest

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interests - November 2023

6

 

 


Mosgiel-Taieri Community Board

8 November 2023

 



 


Mosgiel-Taieri Community Board

8 November 2023

 

Confirmation of Minutes

Mosgiel-Taieri Community Board meeting - 20 September 2023

 

 

RECOMMENDATIONS

That the Board:

a)         Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 20 September 2023 as a correct record.

 

 

Attachments

 

Title

Page

A

Minutes of Mosgiel-Taieri Community Board meeting  held on 20 September 2023

10

 

 


Mosgiel-Taieri Community Board

8 November 2023

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 20 September 2023, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Andrew Simms

 

Deputy Chairperson

Dean McAlwee

 

Members

Kathryn Anderson

 

 

Regan Horrell

 

 

Cr Cherry Lucas

 

 

 

IN ATTENDANCE

Scott MacLean (Group Manager Parks and Recreation).

 

Governance Support Officer                  Jennifer Lapham

 

 

1          Public Forum

There was no Public Forum.

 

 

2          APOLOGIES

 

             An apology was received from Brian Peat.

 

             Moved (Dean McAlwee/Cr Cherry Lucas):

             That the Board:

 

             Accepts the apology from Brian Peat.

 

Motion carried (MTCB/2023/052)

 

 

3          CONFIRMATION OF AGENDA

 

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (MTCB/2023/053)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Andrew Simms advised he is a Trustee on the Taieri Community Facilities Trust.

 

Kathryn Anderson advised that she is now an employee of Solutions and Services Ltd, and is no longer involved in the Taieri Cricket Club.

 

Regan Horrell advised he was no longer working for Wallis Nursery Ltd.

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2023/054)

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 9 August 2023

 

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 9 August 2023 as a correct record.

Motion carried (MTCB/2023/055)

 

Part A Reports

6          Governance Support Officer's Report

 

In a report from Civic and update was provided on matter of interest since the last Board meeting.

 

The Chairperson advised that as a result of a last minute decision to record the Heavy Transport Bypass public meeting an account from Ian Chalmers (I.C.Enterprises) for the equipment had been received. .

 

 

Moved (Andrew Simms/ Dean McAlwee):

That the Board:

 

a)     Approves payment of $710 (excl GST)  to Ian Chalmers for Audio Visual equipment used at the Heavy Transport Bypass Public Meeting.

Motion carried (MTCB/2023/056)

 

 

Cr Lucas withdrew from discussion on this item.

 

The Chairperson advised that he had received a request to become a member of the Otago Central Rail Trail Trust Taieri Gorge Working Group as the Board representative.

 

 

Moved (Dean McAlwee/Kathryn Anderson):

That the Board:

b)     Appoints the Chairperson to represent the Board on the Otago Central Rail Trail Trust (OCRTT) Taieri Gorge Working Group.

Motion carried (MTCB/2023/057)

 

 

A discussion took place on the submission to the Draft Speed Management Plan with amendments being made.

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

c)     Approves the submission, as amended, to the Draft Speed Management Plan.

Motion carried (MTCB/2023/058)

 

 

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

d)     Notes the Governance Support Officer’s Report.

Motion carried (MTCB/2023/059)

 

7          Board Updates

 

1          Taieri Network

Kathryn Anderson provided an update on the activities of the Taieri Network including that planning was underway for the Very Taieri Christmas; the women’s multicultural group was growing; the Taieri Edible Garden Network had been launched; the possibility of starting “A School in Time”; looking at ideas for teens during the school holidays; the Taieri Resource Group was going well, with new members joining and Te Whare tapa Wha – is hoping to start Te Reo Māori lessons through Literacy Aotearoa.

 

2           Coronation Hall Trust

Dean McAlwee advised that a Trust meeting had been held and that the hall has a number of bookings leading up to Christmas. 

3          Mosgiel and Taieri Emergency Group

Andrew Simms advised a meeting had been held and commented that a GNZ Scientist had given an update on the Alpine Fault.  They are still waiting for the results of the review by the Council.

4          Outram Emergency Group

Dean McAlwee advised that there had been no change.

5          Social Media, Media Platform and Community Engagement

Regan Horrell commented that the video relating to the draft speed management plan has received a lot of views.  He also commented that the challenge is to reach other areas of society that do not use social media and suggested a newsletter might be possible.

6          Community Events

Kathryn Anderson advised that the Taieri Trails Trust meeting held on 12 September was well attended.  A meet the candidates evening was held on 14 September and was an informative evening. 

7          Taieri Trails Group

Andrew Simms advised that the public meeting had been attended by approximately 250 people with good interaction between with the locals.  Affected landowners would be contacted regarding access to the land for the cycle trail.

8          Community Board Executive Committee

Regan Horrell advised that he had recently attended a meeting in Wellington.  A representative from the Remuneration Authority spoke to the meeting regarding a review of Community Board remuneration.  He also advised that the National Community Board conference theme would be localism.

 

 

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

 

Notes the Board Updates

Motion carried (MTCB/2023/060)

 

 

8          Chairperson's Report

 

In a report the Chairperson provided an update on matters of interest including the public meeting to promote cycle trails on the Taieri; congratulated Cr Lucas on being appointed Deputy Mayor; the meet the candidates evening hosted by the Taieri Network and the Community Board; the restoration of the Silverstream to its full capacity and the Gordon Road Spillway.

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

Notes the Chairperson’s update.

Motion carried (MTCB/2023/061)

 

9          Councillor's Update

 

Cr Lucas provided an update on matters of interest including: the submission on the Regional Transport Plan and 10 year plan early engagement

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

Notes the Council Activities Update.

Motion carried (MTCB/2023/062)

 

10        Items for Consideration By the Chair

 

Dean McAlwee advised that there was a lack of street lighting on School Road corner.

 

 

 

 

 

The meeting concluded at 6.30 pm .

 

 

 

 

 

 

..............................................

CHAIRPERSON

 


Mosgiel-Taieri Community Board

8 November 2023

 

Part A Reports

 

Project Fund

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          An application has been received from the Taieri Historic Society for $2,054.22 towards the creation of an Outram historic walking trail to showcase the areas heritage.

2          An application has been received from the Mosgiel-Taieri Community Patrol for $5,000.00 to assist with ongoing Community Patrol operating expenses.

3          The balance in the project fund is $7,440.00.

 

RECOMMENDATIONS

That the Board:

a)     Approves/declines the application from the Taieri Historic Society towards the Outram Historic Walking Trail.

b)     Approves/declines the application from the Mosgiel-Taieri Community Patrol towards ongoing patrol operating expenses.

 

 

Signatories

Author:

Jennifer Lapham - Governance Support Officer

Authoriser:

Sharon Bodeker - Manager Governance

Attachments

 

Title

Page

a

Project Fund Application - Taieri Historic Society

16

b

Project Fund application - Mosgiel-Taieri Community Patrol

25

 

 


Mosgiel-Taieri Community Board

8 November 2023

 











Mosgiel-Taieri Community Board

8 November 2023

 





Mosgiel-Taieri Community Board

8 November 2023

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a)         Project Fund

b)        Board Brochure

c)         Party in the Park 2024

d)        Dog Control Bylaw

e)        Meeting Schedule for 2024

f)         Future Development Strategy (Community Board briefings)

g)         Roadworks Schedule

h)        Dunedin City Council Updates

 

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer’s Report.

 

 

Project Fund

2          The Board has $7,126.96 to be allocated for the 2023/24 Financial year.  To date the following has been spent:

Meeting Date

Amount (excl. GST)

Recipient

29 June 2023

$313.04

Hire Coronation Hall for Public meeting

9 August 2023

$1,000.00

Rotary Club of Mosgiel – planter boxes

 

$850.00

Festival of the Plain Inc – Christmas Family Night

20 September 2023

$710.00

Ian Chalmers (I.C. Enterprises)

Total

$2,873.04

 

 

Project Fund

3          With the election of Austen Banks, the Board may wish to consider updating the Board’s Brochure.  If so, the Board will need to allocate funding for this. 

2024 Meeting Schedule

4          Council will adopt the Meeting Schedule for 2024 at the December 2023 meeting. The first meeting of the Mosgiel-Taieri Community Board for 2024 will be held on Wednesday, 7 February 2024 when the 2024 meeting schedule will be available for adoption by the Board.

Party in the Park

5          “Party in the Park” as part of the Festival of the Plain is scheduled to be held on Sunday 18 February 2024.

Dog Control Bylaw and Dog Control Policy

6          Staff have begun reviewing the Dog Control Bylaw and Dog Control Policy . We’re keen to hear what you and your communities think about dog control in Dunedin. There will be opportunities for feedback, including at hearings, over the next year. We’ll also be asking Community Boards to circulate information through their local networks at various stages. 

 

Future Development Strategy

7          The City Development team will provide a briefing to the Board’s Senior Officer (Scott MacLean) on the Future Development Strategy process to share at the November meeting.  The Future Development Strategy will be notified in January 2024.

Roadworks Schedule

8          Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

Currently Consulting On

9          For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Dunedin City Council Updates

10        Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz.  For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form


 

 

11        If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

 

 

Signatories

Author:

Jennifer Lapham - Governance Support Officer

Authoriser:

Scott MacLean - Group Manager Parks and Recreation

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for Maori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

 

 


Mosgiel-Taieri Community Board

8 November 2023

 

 

Chairperson's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          A report from the Chairperson is attached which updates the Board on matters of interest since the previous meeting.  As this is an administrative report only, the Summary of Considerations is not required.

 

RECOMMENDATIONS

That the Board:

a)              Notes the Chairperson’s update.

 

Attachments

 

Title

Page

a

Chairperson's Report - November 2023

33

 

 

 


Mosgiel-Taieri Community Board

8 November 2023

 





Mosgiel-Taieri Community Board

8 November 2023

 

 

Councillor's Update

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          Councillor Cherry Lucas will provide an update on items of interest.

 

RECOMMENDATIONS

That the Board:

a)         Notes the Council Activities Update.

 

 

 


Mosgiel-Taieri Community Board

8 November 2023

 

Items for Consideration By the Chair

 

Any items for consideration by the Chair