Notice of Meeting:
I hereby give notice that an ordinary meeting of the
Mosgiel-Taieri Community Board will be held on:
Date: Wednesday
8 November 2023
Time: 6.00
pm
Venue: Downes
Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel
Sandy Graham
Mosgiel-Taieri Community Board
PUBLIC AGENDA
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Chairperson
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Andrew Simms
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Deputy Chairperson
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Dean McAlwee
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Members
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Kathryn Anderson
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Austen Banks
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Regan Horrell
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Cr Cherry Lucas
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Brian Peat
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Senior Officer Scott
MacLean, Group Manager Parks and Recreation
Governance Support Officer Jennifer
Lapham
Jennifer Lapham
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Mosgiel-Taieri Community
Board
8 November 2023
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ITEM TABLE OF CONTENTS PAGE
1 Declaration
by Austen Banks 4
2 Public
Forum 4
2.1 Ben Paterson 4
2.2 Taieri Historic
Society 4
2.3 Mosgiel Taieri
Community Patrol 4
2.4 Gordon Cameron 4
3 Apologies 4
4 Confirmation
of Agenda 4
5 Declaration
of Interest 5
6 Confirmation
of Minutes 9
6.1 Mosgiel-Taieri
Community Board meeting - 20 September 2023 9
Part
A Reports (Mosgiel-Taieri Community Board has power to
decide these matters)
7 Project
Fund 15
8 Governance
Support Officer's Report 28
9 Chairperson's
Report 32
10 Councillor's
Update 36
11 Items
for Consideration By the Chair 37
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Mosgiel-Taieri Community
Board
8 November 2023
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1 declaration by austen Banks
Declaration to be made
and attested as required by Schedule 7, Clause 14 of the Local Government Act
2002.
2 Public
Forum
2.1 Ben
Paterson
Ben Paterson will be in attendance to update the Board on
his campaign to re-instate international flights to Dunedin.
2.2 Taieri
Historic Society
Jenny McDonald will be in attendance to speak in support of
the Taieri Historic Society’s funding application for the creation of an
Outram historic walking trail.
2.3 Mosgiel
Taieri Community Patrol
Dave Mitchell will be in attendance to speak in support of
the Mosgiel-Taieri Community Patrol’s funding application to assist with
ongoing operating expenses.
2.4 Gordon
Cameron
Gordon Cameron will be in attendance regarding the street
lighting on the Cavan Place/Centre Street walkway.
3 Apologies
At the close of the agenda no
apologies had been received.
4 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Mosgiel-Taieri Community Board
8 November 2023
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
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RECOMMENDATIONS
That the Board:
a) Notes/Amends if necessary the Elected Members'
Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for
Elected Members' Interests.
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Attachments
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Title
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Page
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⇩a
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Register of Interests -
November 2023
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6
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Mosgiel-Taieri Community Board
8 November 2023
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Mosgiel-Taieri Community Board
8 November 2023
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Confirmation
of Minutes
Mosgiel-Taieri Community Board meeting - 20 September 2023
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RECOMMENDATIONS
That the Board:
a) Confirms the minutes of the Mosgiel-Taieri
Community Board meeting held on 20 September 2023 as a correct record.
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Attachments
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Title
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Page
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A⇩
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Minutes of
Mosgiel-Taieri Community Board meeting held on 20 September 2023
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10
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Mosgiel-Taieri Community
Board
8 November 2023
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Mosgiel-Taieri Community Board
MINUTES
Minutes of
an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes
Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 20
September 2023, commencing at 5.00 pm
PRESENT
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Chairperson
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Andrew
Simms
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Deputy
Chairperson
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Dean
McAlwee
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Members
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Kathryn
Anderson
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Regan Horrell
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Cr
Cherry Lucas
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IN ATTENDANCE
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Scott MacLean
(Group Manager Parks and Recreation).
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Governance Support Officer Jennifer Lapham
1 Public
Forum
There was no
Public Forum.
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2 APOLOGIES
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An
apology was received from Brian Peat.
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Moved
(Dean McAlwee/Cr Cherry Lucas):
That
the Board:
Accepts
the apology from Brian Peat.
Motion carried (MTCB/2023/052)
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3 CONFIRMATION
OF AGENDA
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Moved (Andrew Simms/Regan Horrell):
That the Board:
Confirms the agenda without addition or alteration.
Motion carried (MTCB/2023/053)
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4 Declarations
of interest
Members were reminded of the need to stand aside from
decision-making when a conflict arose between their role as an elected
representative and any private or other external interest they might have.
Andrew Simms
advised he is a Trustee on the Taieri Community Facilities Trust.
Kathryn Anderson
advised that she is now an employee of Solutions and Services Ltd, and is no
longer involved in the Taieri Cricket Club.
Regan Horrell
advised he was no longer working for Wallis Nursery Ltd.
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Moved (Andrew Simms/Regan Horrell):
That the Board:
a) Amends the Elected Members'
Interest Register; and
b) Amends the proposed management plan
for Elected Members' Interests.
Motion carried (MTCB/2023/054)
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5 Confirmation
of Minutes
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5.1 Mosgiel-Taieri
Community Board meeting - 9 August 2023
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Moved (Andrew Simms/Kathryn Anderson):
That the Board:
Confirms the minutes of the Mosgiel-Taieri
Community Board meeting held on 9 August 2023 as a correct record.
Motion carried (MTCB/2023/055)
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Part
A Reports
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6 Governance
Support Officer's Report
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In a report from
Civic and update was provided on matter of interest since the last Board
meeting.
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The Chairperson advised that as a result
of a last minute decision to record the Heavy Transport Bypass public meeting
an account from Ian Chalmers (I.C.Enterprises) for the equipment had been
received. .
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Moved (Andrew Simms/ Dean McAlwee):
That the Board:
a) Approves payment of $710 (excl
GST) to Ian Chalmers for Audio Visual equipment used at the Heavy
Transport Bypass Public Meeting.
Motion carried (MTCB/2023/056)
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Cr Lucas withdrew from discussion on this
item.
The Chairperson advised that he had
received a request to become a member of the Otago Central Rail Trail Trust
Taieri Gorge Working Group as the Board representative.
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Moved (Dean McAlwee/Kathryn Anderson):
That the Board:
b) Appoints the Chairperson to represent
the Board on the Otago
Central Rail Trail Trust (OCRTT) Taieri Gorge Working Group.
Motion carried (MTCB/2023/057)
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A discussion took place on the submission
to the Draft Speed Management Plan with amendments being made.
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Moved (Andrew Simms/Regan Horrell):
That the Board:
c) Approves the submission, as amended,
to the Draft Speed Management Plan.
Motion carried (MTCB/2023/058)
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Moved (Andrew Simms/Kathryn Anderson):
That the Board:
d) Notes the Governance Support
Officer’s Report.
Motion carried (MTCB/2023/059)
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7 Board
Updates
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1 Taieri
Network
Kathryn
Anderson provided an update on the activities of the Taieri Network including
that planning was underway for the Very Taieri Christmas; the women’s
multicultural group was growing; the Taieri Edible Garden Network had been
launched; the possibility of starting “A School in Time”; looking
at ideas for teens during the school holidays; the Taieri Resource Group was
going well, with new members joining and Te Whare tapa Wha – is hoping
to start Te Reo Māori lessons through Literacy Aotearoa.
2 Coronation
Hall Trust
Dean McAlwee advised that a Trust
meeting had been held and that the hall has a number of bookings leading up
to Christmas.
3 Mosgiel
and Taieri Emergency Group
Andrew Simms advised a meeting
had been held and commented that a GNZ Scientist had given an update on the
Alpine Fault. They are still waiting for the results of the review by
the Council.
4 Outram
Emergency Group
Dean McAlwee advised that there
had been no change.
5 Social
Media, Media Platform and Community Engagement
Regan Horrell commented that the
video relating to the draft speed management plan has received a lot of
views. He also commented that the challenge is to reach other areas of
society that do not use social media and suggested a newsletter might be
possible.
6 Community
Events
Kathryn Anderson advised that the
Taieri Trails Trust meeting held on 12 September was well attended. A
meet the candidates evening was held on 14 September and was an informative
evening.
7 Taieri
Trails Group
Andrew Simms advised that the
public meeting had been attended by approximately 250 people with good
interaction between with the locals. Affected landowners would be
contacted regarding access to the land for the cycle trail.
8 Community
Board Executive Committee
Regan Horrell advised that he had
recently attended a meeting in Wellington. A representative from the
Remuneration Authority spoke to the meeting regarding a review of Community
Board remuneration. He also advised that the National Community Board
conference theme would be localism.
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Moved (Andrew Simms/Kathryn Anderson):
That the Board:
Notes the Board Updates
Motion carried (MTCB/2023/060)
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8 Chairperson's
Report
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In a report the Chairperson provided an
update on matters of interest including the public meeting to promote cycle
trails on the Taieri; congratulated Cr Lucas on being appointed Deputy Mayor;
the meet the candidates evening hosted by the Taieri Network and the
Community Board; the restoration of the Silverstream to its full capacity and
the Gordon Road Spillway.
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Moved (Andrew Simms/Regan Horrell):
That the Board:
Notes the Chairperson’s update.
Motion carried (MTCB/2023/061)
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9 Councillor's
Update
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Cr Lucas provided an update on matters of
interest including: the submission on the Regional Transport Plan and 10 year
plan early engagement
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Moved (Andrew Simms/Regan Horrell):
That the Board:
Notes the Council Activities Update.
Motion carried (MTCB/2023/062)
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10 Items
for Consideration By the Chair
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Dean McAlwee advised that there was a
lack of street lighting on School Road corner.
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The meeting concluded at 6.30 pm .
..............................................
CHAIRPERSON
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Mosgiel-Taieri Community Board
8 November 2023
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Part
A Reports
Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 An
application has been received from the Taieri Historic Society for $2,054.22
towards the creation of an Outram historic walking trail to showcase the areas
heritage.
2 An
application has been received from the Mosgiel-Taieri Community Patrol for
$5,000.00 to assist with ongoing Community Patrol operating expenses.
3 The
balance in the project fund is $7,440.00.
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RECOMMENDATIONS
That the Board:
a) Approves/declines the
application from the Taieri Historic Society towards the Outram Historic
Walking Trail.
b) Approves/declines the
application from the Mosgiel-Taieri Community Patrol towards ongoing patrol
operating expenses.
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Signatories
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Author:
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Jennifer Lapham - Governance Support Officer
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Authoriser:
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Sharon Bodeker - Manager Governance
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Attachments
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Title
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Page
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⇩a
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Project Fund
Application - Taieri Historic Society
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16
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⇩b
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Project Fund
application - Mosgiel-Taieri Community Patrol
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25
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Mosgiel-Taieri Community Board
8 November 2023
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Mosgiel-Taieri Community Board
8 November 2023
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Mosgiel-Taieri Community
Board
8 November 2023
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Mosgiel-Taieri Community Board on activities relevant
to the Board’s area including:
a) Project
Fund
b) Board
Brochure
c) Party
in the Park 2024
d) Dog Control
Bylaw
e) Meeting
Schedule for 2024
f) Future
Development Strategy (Community Board briefings)
g) Roadworks
Schedule
h) Dunedin
City Council Updates
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RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
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Project Fund
2 The
Board has $7,126.96 to be allocated for the 2023/24 Financial year. To
date the following has been spent:
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Meeting
Date
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Amount (excl. GST)
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Recipient
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29 June 2023
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$313.04
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Hire Coronation Hall for Public meeting
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9 August 2023
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$1,000.00
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Rotary Club of Mosgiel – planter boxes
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$850.00
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Festival of the Plain Inc – Christmas Family Night
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20 September 2023
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$710.00
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Ian Chalmers (I.C. Enterprises)
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Total
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$2,873.04
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Project Fund
3 With
the election of Austen Banks, the Board may wish to consider updating the Board’s
Brochure. If so, the Board will need to allocate funding for this.
2024
Meeting Schedule
4 Council
will adopt the Meeting Schedule for 2024 at the December 2023 meeting. The
first meeting of the Mosgiel-Taieri Community Board for 2024 will be held on
Wednesday, 7 February 2024 when the 2024 meeting schedule will be available for
adoption by the Board.
Party in the Park
5 “Party
in the Park” as part of the Festival of the Plain is scheduled to be held
on Sunday 18 February 2024.
Dog Control
Bylaw and Dog Control Policy
6 Staff
have begun reviewing the Dog
Control Bylaw and Dog Control Policy . We’re keen to hear what you
and your communities think about dog control in Dunedin. There will be
opportunities for feedback, including at hearings, over the next year.
We’ll also be asking Community Boards to circulate information through
their local networks at various stages.
Future
Development Strategy
7 The
City Development team will provide a briefing to the Board’s Senior
Officer (Scott MacLean) on the Future Development Strategy process to share at
the November meeting. The Future Development Strategy will be notified in
January 2024.
Roadworks
Schedule
8 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule
and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Consulting On
9 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Dunedin City
Council Updates
10 Board or
members of the public wishing to advise Council of any operational issues or
concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent
matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
11 If issues
and concerns are not dealt with in a timely manner, Board Members should
contact the Governance Support Officer, or the Senior Staff Member appointed to
the Board.
Signatories
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Author:
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Jennifer Lapham - Governance Support Officer
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Authoriser:
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Scott MacLean - Group Manager Parks and Recreation
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Attachments
There are no attachments
for this report.
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SUMMARY
OF CONSIDERATIONS
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Fit with purpose of Local Government
This decision
enables democratic local decision making and action by, and on behalf of
communities.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development
Strategy
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☐
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☐
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☒
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Environment Strategy
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☐
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☐
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☒
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Arts and Culture Strategy
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☐
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☐
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☒
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport
Strategy
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☐
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☐
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☒
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Parks and Recreation
Strategy
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☐
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☐
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☒
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Other strategic
projects/policies/plans
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☐
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☐
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☒
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Māori Impact Statement
There are no known impacts
for Maori.
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Sustainability
There are no implications.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no implications.
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Financial considerations
There are no financial
implications.
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Significance
This decision is considered
low significance in terms of the Council’s Significance and Engagement
Policy.
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Engagement –
external
There has been no external
engagement.
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Engagement - internal
Internal engagement has
occurred with appropriate staff members.
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Risks: Legal / Health and
Safety etc.
There are no risks.
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Conflict of Interest
There are no known
conflicts of interest.
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Community Boards
This report provides
information on activities in or relevant to the Board’s area.
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Mosgiel-Taieri Community Board
8 November 2023
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A
report from the Chairperson is attached which updates the Board on matters of
interest since the previous meeting. As this is an administrative report
only, the Summary of Considerations is not required.
RECOMMENDATIONS
That the Board:
a)
Notes the
Chairperson’s update.
Attachments
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Title
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Page
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⇩a
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Chairperson's Report -
November 2023
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33
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Mosgiel-Taieri Community Board
8 November 2023
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Mosgiel-Taieri Community Board
8 November 2023
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Councillor's Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Cherry Lucas will provide an update on items of interest.
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RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update.
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Mosgiel-Taieri Community Board
8 November 2023
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Items for Consideration By the Chair
Any items for
consideration by the Chair