Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:
Date: Thursday 9 November 2023
Time: 1.00 pm
Venue: Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Saddle Hill Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Paul Weir |
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Deputy Chairperson |
Scott Weatherall
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Members |
Pim Allen |
Cr Kevin Gilbert |
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Christina McBratney |
Keith McFadyen |
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John Moyle |
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Senior Officer Anna Nilsen, Group Manager Property Services
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Saddle Hill Community Board 9 November 2023 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Saddle Hill Community Board meeting - 14 September 2023 9
Part A Reports (Saddle Hill Community Board has power to decide these matters)
6 Otago Regional Council - Buses 15
7 Emergency Management Otago 16
8 Funding Application 17
9 Board Updates 21
10 Governance Support Officer's Report 22
11 Community Plan 27
12 Deputy Chairperson's Report 28
13 Councillor's Update 29
14 Items for Consideration by the Chair 30
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Saddle Hill Community Board 9 November 2023 |
At the close of the agenda no requests for public forum had been received.
An apology has been received from the Chairperson, Paul Weir.
That the Board:
Accepts the apology from Paul Weir.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Saddle Hill Community Board 9 November 2023 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Saddle Hill Community Board Register of Interest |
6 |
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Saddle Hill Community Board 9 November 2023 |
Saddle Hill Community Board meeting - 14 September 2023
That the Board: a) Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 14 September 2023 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Saddle Hill Community Board meeting held on 14 September 2023 |
10 |
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Saddle Hill Community Board 9 November 2023 |
Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held at the Fairfield Primary School, Sickels Street, Fairfield, Dunedin on Thursday 14 September 2023, commencing at 1.07 pm
PRESENT
Chairperson |
Paul Weir |
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Deputy Chairperson |
Scott Weatherall
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Members |
Pim Allen |
Cr Kevin Gilbert |
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John Moyle |
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IN ATTENDANCE |
Anna Nilsen (Group Manager Property Services). |
Governance Support Officer Lynne Adamson
1 Public Forum
There was no Public Forum.
2 APOLOGIES
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There were apologies from Christina McBratney and Keith McFadyen.
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Moved (Paul Weir/Scott Weatherall): That the Board:
Accepts the apologies from Christina McBratney and Keith McFadyen.
Motion carried (SHCB/2023/047) |
3 CONFIRMATION OF AGENDA
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Moved (Paul Weir/Pim Allen): That the Board:
Confirms the agenda without addition or alteration
Motion carried (SHCB/2023/048) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Paul Weir/John Moyle): That the Board:
a) Notes/ the Elected Members’ Interest Register; and b) Confirms the proposed management plan for Elected Members’ Interests.
Motion carried (SHCB/2023/049) |
5 Confirmation of Minutes
5.1 Saddle Hill Community Board meeting - 3 August 2023 |
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Moved (Cr Kevin Gilbert/Pim Allen): That the Board:
Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 3 August 2023 as a correct record.
Motion carried (SHCB/2023/050) |
Part A Reports
6 Funding Application |
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The Board discussed a funding application for $1,380.00 from the Dunedin Riding for the Disabled to send a therapy coach and senior volunteer to the New Zealand Riding for Disabled Programmes Workshop to be held in Wellington. |
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Moved (Scott Weatherall/John Moyle): That the Board: a) Approves the funding application from Dunedin Riding for the Disabled for $690.00 funding assistance to send one representative to the New Zealand Riding for Disabled Programmes Workshop to be held in Wellington. Motion carried (SHCB/2023/051) |
7 Board Updates |
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Board members provided updates on activities of interest which included: - Welcome Packs, Pim Allen provided an update on the welcome packs for new residents. - Proposed Civil Defence Day – John Moyle and Scott Weatherall would work on this project. - Greater Green Island Community Day – Cr Kevin Gilbert and Pim Allen provided an update on the Greater Green Island Community Day held on Saturday 9 September 2023. |
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Moved (Pim Allen/Scott Weatherall): That the Board:
a) Notes the Board updates. Motion carried (SHCB/2023/052) |
8 Governance Support Officer's Report |
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A report from Civic informed the Board on activities relevant to the Board’s area which included: a) Discretionary Fund b) Retrospective Approval c) Draft Speed Management Plan – the Board agreed that they would submit to the Draft Speed Management Plan via email and retrospectively approve it at their November meeting. d) Brighton Domain |
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Moved (Cr Kevin Gilbert/Paul Weir): That the Board:
a) Notes the Governance Support Officer’s Report. b) Retrospectively approves the purchase of a gift basket from Fresh Choice up to $100.00. c) Submits on the Draft Speed Management Plan to be approved retrospectively at the November meeting.. Motion carried (SHCB/2023/053) |
9 Community Plan |
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There was a discussion on the Community Plan. It was agreed that the Waldronville Basketball Court would be removed from the plan and advocacy and support for the community project for a proposed Brighton Pump Track would be included.
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Moved (Paul Weir/Scott Weatherall): That the Board: a) Updates the Saddle Hill Community Board Community Plan as follows: - The removal of the Basketball Court at Waldronville - The inclusion that the Board advocates and supports the community project for a Brighton Pump Track.
Motion carried (SHCB/2023/054) |
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10 Chairperson's Report |
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The Chairperson provided an update on matters of interest since the previous meeting including: - Discretionary fund suggestion – The Chair suggested the Board host an evening for leaders/principals and volunteers in the community to thank them for their work noting that this had last been held in 2019. - Waldronville Basketball Court - Brighton Domain Toilets |
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Moved (Pim Allen/Paul Weir): That the Board:
a) Notes the Chairperson’s update. Motion carried (SHCB/2023/055) |
11 Councillor's Update |
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Councillor Kevin Gilbert will provided an update on items of interest which included: - Keep Dunedin Beautiful Awards - Clean Up week - Cr Cherry Lucas’s appointment as Deputy Mayor - Committee meetings - 10 Year Plan meetings
Cr Gilbert responded to questions on the new hospital build and work being undertaken to support homeless people including those living in cars in Dunedin.
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Moved (Chairperson Paul Weir/John Moyle): That the Board:
a) Notes the Councillor’s Update. Motion carried (SHCB/2023/056) |
12 Items for Consideration by the Chair |
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The following items were raised for consideration:
- Picnic Table Replacement at the Kaikorai Estuary – it was noted this was due to be undertaken in September/October.
- Waldronville resealing project – Ms Nilsen will circulate information on this. |
The meeting concluded at 2.20 pm
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CHAIRPERSON
Saddle Hill Community Board 9 November 2023 |
Otago Regional Council - Buses
Julian Phillips (Implementation Lead Transport), Otago Regional Council will be in attendance to provide an update on the bus situation.
Attachments
There are no attachments for this report.
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Saddle Hill Community Board 9 November 2023 |
Taylor Hendl and Paula Cathie (Emergency Management Advisors for Dunedin) will be in attendance to introduce themselves and provide an update on Emergency Management Otago.
Attachments
There are no attachments for this report.
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Saddle Hill Community Board 9 November 2023 |
Funding Application
Department: Civic
EXECUTIVE SUMMARY
1 There is one funding applications for consideration by the Board.
2 The Brighton Fire Brigade have requested $642.85 funding assistance for the purchase of a “Little Annie” first aid training device for CPR practice.
3 There is $8,956.78 remaining in the project fund.
That the Board: a) Considers the funding application from Brighton Fire Brigade for $642.85 funding assistance. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
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Title |
Page |
⇩a |
Brighton Fire Brigade Funding Application |
18 |
Saddle Hill Community Board 9 November 2023 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
1 Board members will provide updates on activities of interest including:
- Keep Dunedin Beautiful
- Proposed Civil Defence Day
- Brighton Toy Box
That the Board: a) Notes the Board updates. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
There are no attachments for this report.
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Saddle Hill Community Board 9 November 2023 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:
a) Discretionary Fund
b) Island Park Recreation Reserve Update
c) First meeting date for 2024
d) Review of the Dog Control Bylaw and Dog Control Policy
e) Future Development Strategy
f) Roadworks Schedule
g) Items currently being consulted on
h) Operational Concerns
That the Board:
a) Notes the Governance Support Officer’s Report.
Discretionary Fund
2 There is $8.956.78 remaining in the discretionary fund. The spending to date is as follows:
Meeting Date |
Recipient |
Purpose |
Amount |
3 Aug 2023 |
Speed Print |
Community Board Project, printing brochures |
$266.88 |
14 Sept 2023 |
Fresh Choice |
Gift Basket |
$84.34 |
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Riding for the Disabled |
Send representative to conference |
$690.00 |
Total spending |
$1,043.22 |
Island Park Recreation Reserve Update
4 Staff have provided an update on the Island Park Recreation Reserve planned works which is attached for your information. The replacement picnic table is included in Stage One which will be completed before Christmas 2023 with the rest of the work completed in stages with timeframes to be confirmed.
Meeting Schedule for 2024
5 The first meeting of the Saddle Hill Community Board is scheduled to be held on Thursday 15 February 2024.
6 Council will adopt the meeting schedule for 2024 at the December 2023 meeting. This will be circulated to the Community Boards for adoption at the February meeting.
Review of Dog Control Bylaw and Dog Control Policy
7 Staff have commenced a review of the Dog Control Bylaw and Dog Control Policy and would like to hear what the community thinks about dog control in Dunedin.
8 There will be opportunities for feedback, including at hearings, over the next year. The Board will be asked to circulate information through its local networks at various stages.
Future Development Strategy
9 The City Development team will provide a briefing to the Board’s Senior Officer (Anna Nilsen) on the Future Development Strategy process to share at the meeting. The Future Development Strategy will be notified in January 2024.
Roadworks Schedule
10 Information on current notified road closures; the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads and current road conditions and unplanned road closures are available on the DCC website via the following links: https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures;https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule; and
https://www.dunedin.govt.nz/news-and-events/public-notices/road-conditions-and-closures
Currently Being Consulted on by the Dunedin City Council
11 Information on current consultations being undertaken by the Dunedin City Council is available on the following link on the website: https://www.dunedin.govt.nz/council/currently-consulting-on
Operational Concerns
12 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
13 If issues of concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Manager Governance |
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Title |
Page |
⇩a |
Island Park Recreation Reserve Update |
26 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for Māori. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards This report provided information on activities in or relevant to the Board’s area. |
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Saddle Hill Community Board 9 November 2023 |
The Community Board Plan is tabled for discussion at each meeting for the purpose of review and update as required by the Board.
The Board’s Community Plan assists to contribute to the Council’s 10-year plan with focus on:
· new and current priorities (in order of importance with justification and estimated costs for each) for inclusion in the DCC 10-year Plan
· items the Board would like for delivery to the community (for items that would not require support or funding from the DCC, over and above the Community Board funding)
The community plan can be found on the following link.
Attachments
There are no attachments for this report.
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Saddle Hill Community Board 9 November 2023 |
Deputy Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 In the Chairperson’s absence, the Deputy Chairperson will provide an update on matters of interest since the previous meeting.
2 As this is an administrative report only, the Summary of Considerations is not required.
That the Board: a) Notes the Deputy Chairperson’s update. |
There are no attachments for this report.
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Saddle Hill Community Board 9 November 2023 |
Councillor's Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor Kevin Gilbert will provide an update on items of interest.
That the Board: a) Notes the Councillor’s Update. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
There are no attachments for this report.