Agenda of Saddle Hill Community Board - Thursday, 9 November 2023

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

Date: Thursday 9 November 2023

Time: 1.00 pm

Venue: Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Saddle Hill Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Paul Weir
Deputy Chairperson	Scott Weatherall
Members	Pim Allen	Cr Kevin Gilbert
	Christina McBratney	Keith McFadyen
	John Moyle

Senior Officer Anna Nilsen, Group Manager Property Services

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Saddle Hill Community Board

9 November 2023

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Saddle Hill Community Board meeting - 14 September 2023 9

Part A Reports (Saddle Hill Community Board has power to decide these matters)

6 Otago Regional Council - Buses 15

7 Emergency Management Otago 16

8 Funding Application 17

9 Board Updates 21

10 Governance Support Officer's Report 22

11 Community Plan 27

12 Deputy Chairperson's Report 28

13 Councillor's Update 29

14 Items for Consideration by the Chair 30

Saddle Hill Community Board

9 November 2023

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held at the Fairfield Primary School, Sickels Street, Fairfield, Dunedin on Thursday 14 September 2023, commencing at 1.07 pm

PRESENT

Chairperson	Paul Weir
Deputy Chairperson	Scott Weatherall
Members	Pim Allen	Cr Kevin Gilbert
	John Moyle

IN ATTENDANCE

Anna Nilsen (Group Manager Property Services).

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 APOLOGIES

There were apologies from Christina McBratney and Keith McFadyen.

Moved (Paul Weir/Scott Weatherall):

That the Board:

Accepts the apologies from Christina McBratney and Keith McFadyen.

Motion carried (SHCB/2023/047)

3 CONFIRMATION OF AGENDA

Moved (Paul Weir/Pim Allen):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (SHCB/2023/048)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Paul Weir/John Moyle):

That the Board:

a) Notes/ the Elected Members’ Interest Register; and

b) Confirms the proposed management plan for Elected Members’ Interests.

Motion carried (SHCB/2023/049)

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 3 August 2023

Moved (Cr Kevin Gilbert/Pim Allen):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 3 August 2023 as a correct record.

Motion carried (SHCB/2023/050)

Part A Reports

6 Funding Application

The Board discussed a funding application for $1,380.00 from the Dunedin Riding for the Disabled to send a therapy coach and senior volunteer to the New Zealand Riding for Disabled Programmes Workshop to be held in Wellington.

Moved (Scott Weatherall/John Moyle):

That the Board:

a) Approves the funding application from Dunedin Riding for the Disabled for $690.00 funding assistance to send one representative to the New Zealand Riding for Disabled Programmes Workshop to be held in Wellington.

Motion carried (SHCB/2023/051)

7 Board Updates

Board members provided updates on activities of interest which included:

- Welcome Packs, Pim Allen provided an update on the welcome packs for new residents.

- Proposed Civil Defence Day – John Moyle and Scott Weatherall would work on this project.

- Greater Green Island Community Day – Cr Kevin Gilbert and Pim Allen provided an update on the Greater Green Island Community Day held on Saturday 9 September 2023.

Moved (Pim Allen/Scott Weatherall):

That the Board:

a) Notes the Board updates.

Motion carried (SHCB/2023/052)

8 Governance Support Officer's Report

A report from Civic informed the Board on activities relevant to the Board’s area which included:

a) Discretionary Fund

b) Retrospective Approval

c) Draft Speed Management Plan – the Board agreed that they would submit to the Draft Speed Management Plan via email and retrospectively approve it at their November meeting.

d) Brighton Domain

Moved (Cr Kevin Gilbert/Paul Weir):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Retrospectively approves the purchase of a gift basket from Fresh Choice up to $100.00.

c) Submits on the Draft Speed Management Plan to be approved retrospectively at the November meeting..

Motion carried (SHCB/2023/053)

9 Community Plan
	There was a discussion on the Community Plan. It was agreed that the Waldronville Basketball Court would be removed from the plan and advocacy and support for the community project for a proposed Brighton Pump Track would be included.
	Moved (Paul Weir/Scott Weatherall): That the Board: a) Updates the Saddle Hill Community Board Community Plan as follows: - The removal of the Basketball Court at Waldronville - The inclusion that the Board advocates and supports the community project for a Brighton Pump Track. Motion carried (SHCB/2023/054)

10 Chairperson's Report

The Chairperson provided an update on matters of interest since the previous meeting including:

- Discretionary fund suggestion – The Chair suggested the Board host an evening for leaders/principals and volunteers in the community to thank them for their work noting that this had last been held in 2019.

- Waldronville Basketball Court

- Brighton Domain Toilets

Moved (Pim Allen/Paul Weir):

That the Board:

a) Notes the Chairperson’s update.

Motion carried (SHCB/2023/055)

11 Councillor's Update

Councillor Kevin Gilbert will provided an update on items of interest which included:

- Keep Dunedin Beautiful Awards

- Clean Up week

- Cr Cherry Lucas’s appointment as Deputy Mayor

- Committee meetings

- 10 Year Plan meetings

Cr Gilbert responded to questions on the new hospital build and work being undertaken to support homeless people including those living in cars in Dunedin.

Moved (Chairperson Paul Weir/John Moyle):

That the Board:

a) Notes the Councillor’s Update.

Motion carried (SHCB/2023/056)

12 Items for Consideration by the Chair

The following items were raised for consideration:

- Picnic Table Replacement at the Kaikorai Estuary – it was noted this was due to be undertaken in September/October.

- Waldronville resealing project – Ms Nilsen will circulate information on this.

The meeting concluded at 2.20 pm

..............................................

CHAIRPERSON

Saddle Hill Community Board

9 November 2023

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:

a) Discretionary Fund

b) Island Park Recreation Reserve Update

c) First meeting date for 2024

d) Review of the Dog Control Bylaw and Dog Control Policy

e) Future Development Strategy

f) Roadworks Schedule

g) Items currently being consulted on

h) Operational Concerns

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Discretionary Fund

2 There is $8.956.78 remaining in the discretionary fund. The spending to date is as follows:

Meeting Date	Recipient	Purpose	Amount
3 Aug 2023	Speed Print	Community Board Project, printing brochures	$266.88
14 Sept 2023	Fresh Choice	Gift Basket	$84.34
	Riding for the Disabled	Send representative to conference	$690.00
Total spending			$1,043.22

Island Park Recreation Reserve Update

4 Staff have provided an update on the Island Park Recreation Reserve planned works which is attached for your information. The replacement picnic table is included in Stage One which will be completed before Christmas 2023 with the rest of the work completed in stages with timeframes to be confirmed.

Meeting Schedule for 2024

5 The first meeting of the Saddle Hill Community Board is scheduled to be held on Thursday 15 February 2024.

6 Council will adopt the meeting schedule for 2024 at the December 2023 meeting. This will be circulated to the Community Boards for adoption at the February meeting.

Review of Dog Control Bylaw and Dog Control Policy

7 Staff have commenced a review of the Dog Control Bylaw and Dog Control Policy and would like to hear what the community thinks about dog control in Dunedin.

8 There will be opportunities for feedback, including at hearings, over the next year. The Board will be asked to circulate information through its local networks at various stages.

Future Development Strategy

9 The City Development team will provide a briefing to the Board’s Senior Officer (Anna Nilsen) on the Future Development Strategy process to share at the meeting. The Future Development Strategy will be notified in January 2024.

Roadworks Schedule

10 Information on current notified road closures; the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads and current road conditions and unplanned road closures are available on the DCC website via the following links: https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures;https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule; and

https://www.dunedin.govt.nz/news-and-events/public-notices/road-conditions-and-closures

Currently Being Consulted on by the Dunedin City Council

11 Information on current consultations being undertaken by the Dunedin City Council is available on the following link on the website: https://www.dunedin.govt.nz/council/currently-consulting-on

Operational Concerns

12 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

13 If issues of concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Sharon Bodeker - Manager Governance

Attachments

	Title	Page
⇩a	Island Park Recreation Reserve Update	26

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provided information on activities in or relevant to the Board’s area.

	Title	Page
A ⇩	Minutes of Saddle Hill Community Board meeting held on 14 September 2023	10