Agenda of Waikouaiti Coast Community Board - Wednesday, 8 November 2023

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:

Date: Wednesday 8 November 2023

Time: 5.30 pm

Venue: Surf Club Social Rooms, Warrington Domain, Warrington

Sandy Graham

Chief Executive Officer

Waikouaiti Coast Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Alasdair Morrison
Deputy Chairperson	Andy Barratt
Members	Sonya Billyard	Mark Brown
	Chris McBride	Cr Jim O'Malley
	Geraldine Tait

Senior Officer Mike Cartwright, Acting Head of People and Capability

Governance Support Officer Rebecca Murray

Rebecca Murray

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Waikouaiti Coast Community Board

8 November 2023

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Policing Matters 4

1.2 Progress of Waikouaiti Area (POWA) 4

1.3 OneCoast 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 8

5.1 Waikouaiti Coast Community Board meeting - 20 September 2023 9

Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)

6 Otago Regional Council Bus Services Update 13

7 Coastal Communities Cycleway Connection Update 14

8 New Zealand Motor Caravan Association (NZMCA) 15

9 Funding Applications 16

10 Governance Support Officer's Report 24

11 Community Plan 58

12 Board Representation and Roles 59

13 Chairperson's Report 60

14 Councillor's Update 61

15 Items for Consideration by the Chair 62

Waikouaiti Coast Community Board

8 November 2023

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Blueskin Bay Library, Harvey Street, Waitati on Wednesday 20 September 2023, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Andy Barratt
Members	Sonya Billyard	Mark Brown
	Chris McBride	Cr Jim O'Malley
	Geraldine Tait

IN ATTENDANCE

Mike Cartwright (Acting Head of People and Capability).

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Sewerage System in Waitati

Gisele Laven addressed the Board to discuss a sewerage system in Waitati and the issues she had been having with trying to upgrade the current system on her property. She also responded to questions

1.2 Seacliff Wastewater Treatment Plant Upgrade

Alex McAlpine addressed the Board to discuss the Seacliff Wastewater Treatment Plant Upgrade and responded to questions.

2 APOLOGIES

There were no apologies.

3 CONFIRMATION OF AGENDA

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WCCB/2023/055)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Mark Brown added “Member of the Waitati Hall Society Inc” to his register of Interest.

Moved (Alasdair Morrison/Chris McBride):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WCCB/2023/056)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 16 August 2023

Moved (Andy Barratt/Sonya Billyard):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 16 August 2023 as a correct record.

Motion carried (WCCB/2023/057)

Part A Reports

6 Governance Support Officer's Report

A report Civic informed the Board on activities to the Board’s area, which included:

Draft Speed Management Plan

Waikouaiti Coast Vegetation Programme 2023/2024

Correspondence

Funding Update

Currently being Consulted on by Dunedin City Council

Roadworks Schedule

Dunedin City Council Updates

Cr Jim O’Malley withdrew from discussion held on the draft Speed Management Plan submission.

	Moved (Chris McBride/Mark Brown): That the Board: Endorses the Board’s submission to the draft Speed Management Plan circulated at the meeting. Motion carried (WCCB/2023/058)
	Cr Jim O’Malley returned to the meeting.

	Moved (Geraldine Tait/Mark Brown): That the Board: Notes the letters of support sent on behalf of the Board. Motion carried (WCCB/2023/059)

	Moved (Alasdair Morrison/Sonya Billyard): That the Board: Notes the Governance Support Officer’s Report. Motion carried (WCCB/2023/060)

7 Community Plan
	There were no changes to the Board’s Community Plan.

8 Board Representation and Roles

Board members may provide an update on activities including:

Freedom Camping - Alasdair Morrison asked if the Warrington Freedom Camping area could be opened a few weeks earlier as the area was starting to get busy.

Keep Dunedin Beautiful - Geraldine Tait advised that the Trees for Families event was a success and that the Keep Dunedin Beautiful nominations would close on 2 October 2023.

Matanaka Drive Replanting Project - Mark Brown had requested an update on the budget for the project.

Moana Gow Swimming Pool Committee - Andy Barratt advised that the pool was temporarily closed due to an issue with chlorine levels.

OneCoast Recycling - Geraldine Tait advised that the roof between the containers was now complete and that there was a need for a further container for the site. She provided an update to the Board on the group’s activities.

Truby King Recreation Reserve Management Committee - Andy Barratt advised he was informed that the Heritage Report should be available late October/early November. He advised he was following up on warning signs for Coast Road and budget updates on onsite toilet, tennis court and carpark upgrades.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the Board Updates.

Motion carried (WCCB/2023/061)

9 Chairperson's Report

The Chairperson will provide a verbal update at the meeting, which included:

Civic Affairs Committee

Enterprise Dunedin

3 Waters – Warrington and Waikouaiti

Snow Days – Waitati

Road Maintenance – Waikouaiti

Buses

Community Resilience – CRGs

Karitāne Harbour

LGNZ Update

Next Newsletter

Moved (Alasdair Morrison/Chris McBride):

That the Board:

Notes the Chairperson’s update.

Motion carried (WCCB/2023/062)

10 Councillor's Update

Councillor Jim O’Malley will provide an update on items of interest, which included:

10 year plan

Speed Management Plan Hearing/Process

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

Notes the Council Activities Update.

Motion carried (WCCB/2023/063)

11 Items for Consideration by the Chair
	There were no items for consideration.

The meeting concluded at 7.16 pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

8 November 2023

Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund.

2 As this is an administrative report only, the Summary of Considerations is not required.

RECOMMENDATIONS

That the Board:

a) Considers the funding application from the Progress of Waikouaiti Area (POWA) towards paying an artist and materials for a mural on the Main Street of Waikouaiti.

b) Considers the funding application from OneCoast towards an off grid solar lighting system to illuminate the depths of the containers at the Hub.

Discretionary Fund

3 The Board has been allocated $10,000.00 for the 2023/24 year.

4 The balance remaining in the Project Fund for allocation for the current financial year is $6,500.00. The following funds have been allocated in the 2023/24 financial year:

Meeting Date	Amount	Recipient/Purpose
16 August 2023	$500.00	Waikouaiti Coast Heritage Centre – towards Stage Two of the preliminary design work for the restoration of the old bank building
16 August 2023	$2,000.00	Waikouaiti Volunteer Fire Brigade – towards the sign writing of a new support vehicle
16 August 2023	$1,000.00	Eastern Boating and Fishing Club Inc – towards replacing the existing weather damaged cladding on their clubrooms in Karitāne
Total	$3,500.00

Funding Request Applications

5 Progress of Waikouaiti Area (POWA) has requested $1,000.00 towards paying an artist and materials for a mural on the Main Street of Waikouaiti.

6 OneCoast has requested $750.00 towards towards an off grid solar lighting system to illuminate the depths of the containers at the Hub.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sharon Bodeker - Manager Governance

Attachments

	Title	Page
⇩a	Progress of Waikouaiti Area (POWA) Funding Application	18
⇩b	OneCoast Funding Application	21

Waikouaiti Coast Community Board

8 November 2023

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board on activities relevant to the Board’s area including:

a) Meeting date for February 2024

b) Draft Speed Management Plan 2024-2027

c) Review of Dog Control Bylaw and Dog Control Policy

d) Future Development Strategy (FDS)

e) Destination Management Plan for Ōtepoti Dunedin

f) Correspondence

g) Currently Being Consulted on by Dunedin City Council

h) Roadworks Schedule

i) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Confirms the first meeting date of 2024 as Wednesday 14 February 2024.

Meeting date for February 2024

2 The Board is requested to consider the date and venue of the next Waikouaiti Coast Community Board meeting, which is proposed for Wednesday, 14 February 2024 at 5.30 pm. A meeting schedule for 2024 will be brought to the first meeting in 2024 for the Board’s confirmation.

Draft Speed Management Plan 2024-2027

3 At the Board’s September meeting, the Board endorsed the submission circulated for the DCC’s Draft Speed Management Plan 2024-2027. The hearing was held in October 2023 and was adjourned until early 2024.

Review of Dog Control Bylaw and Dog Control Policy

4 Staff have commenced a review of the Dog Control Bylaw and Dog Control Policy . Staff are keen to hear what the community thinks about dog control in Dunedin. There will be opportunities for feedback, including at hearings, over the next year. The Board will be asked to circulate information through its local networks at various stages.

Future Development Strategy (FDS)

5 The City Development team will provide a briefing to the Board’s Senior Officer (Mike Cartwright) on the Future Development Strategy process to share at the November meeting. The Future Development Strategy will be notified in January 2024.

Destination Management Plan for Ōtepoti Dunedin

6 The Destination Management Plan for Ōtepoti Dunedin adopted 29 June 2023 for the Board’s information is at Attachment A.

Correspondence

7 Hikaroroa / Mt Watkin Conservation Group Flyer is at Attachment B.

Currently Being Consulted on by Dunedin City Council

8 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

9 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

10 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

11 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:

Rebecca Murray - Governance Support Officer

Authoriser:

Mike Cartwright - Acting Head of People and Capability

Sharon Bodeker - Manager Governance

Attachments