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Council
27 February 2024
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Reports
Option to prepare an Annual Plan 2024/25
Department: Civic and Finance
EXECUTIVE SUMMARY
1 On
16 February 2024, the Water Services Acts Repeal Act 2024 (the Repeal Act) was
enacted. The Repeal Act provides transitional options for local
authorities to consider in terms of the preparation of their 2024-34 Long Term
Plans. It includes the ability to prepare an enhanced Annual Plan for the
2024/25 year, followed by the completion of a 9 year plan for the period
2025-2034.
2 This
report seeks a decision from Council on the option to complete an Annual Plan
for the 2024/25 year, and then complete a 9 year plan covering the 2025-34
years. The following 10 year plan 2027-37 would be completed two years
later, bringing the three yearly planning cycle back into line.
3 Deferring
the 10 year plan is recommended, to enable a better understanding of revenue
streams, rating impacts, investment returns, debt – both group and
council, and interest costs. A more meaningful Financial Strategy would
be developed, addressing Council’s unbalanced budget and providing
greater confidence in our outlook over the 9 year period 2025-34.
4 While
there is likely to be some community disappointment that the 10 year plan may
be delayed, the improved understanding and strategic alignment will lead to
better consultation and engagement with the community and ideally, to a 9 year
plan that better represents the aspirations and expectations of both
Councillors and the community.
RECOMMENDATIONS
That the Council:
a) Approves the
preparation of an Annual Plan 2024/25 for community consultation, followed by a
9 year plan 2025-34.
b) Extends the life of
the current Development Contributions Policy to 30 June 2025.
BACKGROUND
5 On
14 December 2023, the Minister of Local Government (the Minister) announced a
“New direction for water services delivery” and the intention to
repeal the previous government’s water services legislation.
6 At
that time, the Minister provided information about the key aspects of the
Government’s plan, to ensure that councils had clarity and certainty
needed to develop their 10 year plans. The Minister also indicated that
the statutory deadline for adopting 10 year plans would be extended by three
months to 30 September 2024, should councils choose to do so. A copy of
the letter from the Minister to Mayor Radich is at Attachment A.
7 On
13 February 2024, the Minister introduced the Water Services Acts Repeal Bill
(the Bill). Council was notified of this via an email from Michael
Lovett, the Deputy Chief Executive of the Department of Internal Affairs.
Mr Lovett advised that the Bill included a new option, to prepare an
‘enhanced’ Annual Plan for the 2024/25 financial year, followed by
a 9 year plan for the period 2025-34. This new option had not been
signalled earlier. A copy of the email is at Attachment B.
8 The
Bill was enacted on 16 February 2024. It made amendments to various Acts,
including the Local Government Act 2002 (LGA). The Repeal Act, through an
amendment to the LGA, provides that a decision to prepare an enhanced Annual
Plan needs to be made by 30 April 2024, otherwise a deferral may be authorised
by an Order in Council. An Annual Plan is not audited.
9 Legal
advice was obtained on the implications of the Water Services Acts Repeal Act,
and this is provided at Attachment C.
10 If
prepared, an “enhanced” Annual Plan must include the following
additional information:
· Groups
of activities
· Capital
expenditure categorised between growth, new capital, and renewals
· Statement of
service provision (including levels of service, measures, targets, and any
material change to the cost of a service)
· Funding impact
statements for groups of activities (includes sources of funding, amounts, and
application of funding (i.e. spend)
· A resolution
related to balancing the operating budget (required for non-balanced budgets
only).
· A resolution to
extend the development contributions policy is required if Council does revise
its current policy by 1 July 2024
· Consultation, in
accordance with section 82 of the Local Government Act, is also mandatory.
11 If Council
decides to defer the 10 year plan 2024-34, then a nine year plan covering the
period 2025 – 34 must be adopted by Council no later than 30 June 2025.
A 10 year plan 2027–37 would then be adopted within the following two
years, by 30 June 2027, bringing the three yearly planning cycle back into line.
DISCUSSION
12 Development
of the draft 10 year plan 2024-34 (draft 10 year plan) is in progress.
Its development has been supported by 10 workstreams, each responsible for
delivering specific areas of the draft 10 year plan. Overall, the draft 10
year plan content is at various stages of completion.
13 Over the
past six months, Council has made decisions that have contributed to the draft
10 year plan’s development, for example, approval of significant
forecasting assumptions, groups of activities and community outcomes.
14 The
announcement that an Annual Plan could be prepared instead of a 10 year plan is
an attractive option. With a change of Government, and more legislative
changes signalled to come, we have an increased level of uncertainty in our
information in years 2 – 10 of the draft 10 year plan.
15 While we
have made significant forecasting assumptions to progress the development of
the draft 10 year plan, with the signalled legislative changes to come, there
is a high chance that if Council decides to continue with the 10 year plan
2024-34, a full amendment to that plan would be required. This would
involve a full consultative process and audit, resulting in additional
compliance costs.
16 Council now
has the option to prepare an Annual Plan 2024/25, followed by the preparation
of a 9 year plan. Several matters should be considered in making this
decision, and they are discussed below. Further matters for consideration
are presented in the confidential attachment to this report.
Capital
budgets
17 A
10 year plan requires a capital budget that covers the 10 year period.
While year one of the draft capital budget is complete, years 2 -10 are
challenging, given the uncertainty around significant asset groups such as the
future of 3 waters and the level of co-funding that Council may receive from NZTA
Waka Kotahi towards its transport activities. These concerns are
discussed below.
3 Waters
18 The
Minister has advised that following the enactment of the Repeal Act, further
legislation will be introduced to implement Local Water Done Well. This
will be progressed in a two-stage approach.
19 The first
bill, establishing the framework and transitional arrangements for a new water
services system, will be passed by the middle of 2024. The framework
proposes establishing foundational information disclosure requirements as a
first step to economic regulation and enabling Council’s to shift the
delivery of water services to newly established council controlled
organisations, should they chose to do so.
20 A second
bill providing for the long-term replacement regime will be introduced in
December 2024, and is expected to be passed by mid-2025. It will provide
a range of structural and financing tools, including a new class of financially
independent council controlled organisations. A legislation plan, provided by
DIA that shows the key components of two bills, is at Attachment D.
21 This
Council has made no decision about a possible council controlled organisation
option, and is progressing on the basis of 3 waters continuing to be delivered
in house. The signalled legislative changes will need to be considered to
see if they provide a better option for Council. This has a potential
impact on capital budgets.
22 Clarity on
what the council controlled organisational structure may look like will not be
available until the release of the first bill in mid-2024. In the
meantime, staff are considering potential options for
regional/inter-regional co-operation around 3 Waters services.
23 Given the
lack of information at this time, deferring the 10 year plan for 12 months
would allow for better planning and information to be included in a 9 year
plan.
Transport
24 The level
of NZTA Waka Kotahi funding that may be available over the next three years,
and the projects that may attract this funding are highly uncertain. The
draft Government Policy Statement on land transport 2024 (the draft Statement)
sets out the Government’s priorities for land transport investment.
Consultation on the draft Statement closed in September 2023. The final
Statement must be released by July 2024.
25 The new
Government has indicated that it has different priorities to that of the former
government, and that there are certain transport activities that will not
attract co-funding, e.g., cycleway development. A decision to defer the
10 year plan for 12 months would provide an opportunity for Council to assess
its transport programme against the Government Policy Statement for land
transport 2024, when released in July 2024.
26 Much of the
current transport capital programme has been premised on receiving NZTA Waka
Kotahi funding. With the expected changes in priority, we do not fully
understand what funding will be available for those projects.
27 Deferring
the 10 year plan would allow more time for Council to assess its transport
programme against the Government Policy Statement for land transport, and the
availability of co-funding.
Zero
Carbon
28 Council considered
initial zero carbon options in September 2023, based on very draft capital
budgets. Those capital budgets have since been refined as part of the
development the draft 10 year plan. The zero carbon options have been
revised to align with the refined capital programme.
29 Due to
timing, staff have a degree of confidence in year 1 of the capital programme,
but further work is needed for years 2 – 10 of the 10 year plan as
discussed above.
30 A key
component of the zero carbon plan relies on changes in the transport
area. The uncertainty with the NZTA Waka Kotahi funding now means that
many of the projects that form part of the initial zero carbon plan are now
likely to be unsubsidised. The programme would benefit from further work
to understand the changes in co-funding. This will enable a more accurate
programme to be presented to council for consideration as part of a 9 year
plan. Further, it will enable us to have a more robust conversation with
our community about what is affordable and achievable.
Levels of
Service
31 As part of
the development of the 10 year plan, levels of service statements have been
revised, to focus on measurability, plain language and clear descriptions of
the services and activities that council delivers. A decision to have an
Annual Plan 2024/25would mean that the new levels of service would not be
introduced until the adoption of the 9 year plan 2025-34.
32 Deferring
the introduction of new levels of service would allow future alignment with the
refresh of the Strategic Framework as it progresses.
33 If Council
decides to defer the 10 year plan, it is recommended that the revised levels of
service be used as a basis for reporting to Committees, and enabling testing to
ensure measurability and data integrity.
Investment
Plan
34 A draft
Investment Plan will be presented to the 12 March 2024 Council meeting for
consideration. If the Annual Plan option is approved, deferring the 10 year
plan would allow time to develop a detailed implementation plan including
governance structures, oversight groups, and strategy development.
Implementation proposals could then be budgeted and consulted on as part of the
9 year plan.
Infrastructure
Strategy
35 In August 2023, the Infrastructure Services Committee approved the
exclusion of 3 Waters from the Infrastructure Strategy. The announcement on 14 December 2023 that water service delivery
legislation would be repealed resulted in the need to include the 3 waters
activity in the draft Infrastructure Strategy.
36 Given the
short timeframe to include 3 waters in the draft Infrastructure Strategy, a
deferral of the 10 year plan would provide further opportunity to ensure
alignment of the Infrastructure Strategy with the Future Development Strategy
and draft capital budgets. It would also allow more time to ensure
alignment of asset management plans (prepared under repealed legislation) with
the strategies and draft capital budgets.
Community
Expectation
37 The
community will be expecting that a 10 year plan 2024-34 is produced and
consulted on. If the decision is made to complete an Annual Plan, clear
information will be provided to the community, explaining the reasons for
deferring the 10 year plan and advising that a 9 year plan 2025-34 will follow.
Development
Contributions Policy
38 Council’s
Development Contributions Policy is required to be reviewed every three years
as part of the 10 year plan process. A review of this policy is in
progress.
39 With the
option to complete an Annual Plan and defer the 10 year plan for 12 months, the
Repeal Act enables local authorities to extend their current development
contribution policies for one year through to 30 June 2025. It is
recommended that if the decision is made to prepare an Annual Plan 2024/25,
then a decision is also made to extend Council’s Development Contribution
Policy to 30 June 2025.
40 A revised
Development Contribution Policy would be completed for inclusion in the 9 year
plan 2025-34, and would be based on the capital programme included in that
plan.
Timeframes
41 Adoption of
the 10 year plan 2024-34 has been planned for 1 July 2024. However,
recent events have meant that there is a real risk that the audit would not be
completed in time to achieved the planned adoption date.
42 A rates
resolution can only be passed following the adoption of a 10 year plan or
Annual Plan. Council charges its rates in four equal instalments
throughout the year. A delay in passing a rate resolution may result in
the first instalment being based on the 2023/24 rate requirement. With an
anticipated increase in rates for the 2024/25 year, the remaining instalments
would be higher than the first instalment. This would cause confusion for
ratepayers.
43 If council
decides to prepare an Annual Plan 2024/25, timeframes would be achievable as there
is no audit requirement. Budget reports would be presented to the 12
March 2024 Council meeting. The Annual Plan would be consulted on in
April, hearings and deliberations would be held in May and the Annual Plan
would be adopted by 30 June 2024.
44 Further,
staff would review the project structure, and roles and objectives to develop a
new work programme for completing the 9 year plan 2025-34. The new work
programme would be presented to Council at a future date, for its
consideration.
Reports for
March 2024 Council Meeting
45 If a
decision is made to proceed with an Annual Plan 2024/25, then reports presented
to the 12 March 2024 Council meeting will focus on the Annual Plan with topic
specific reports such as Dunedin Railways Ltd and the Investment Plan.
46 Reports
specific to a 10 year plan such as the Infrastructure Strategy, Financial
Strategy, and Revenue and Financing Policy, will not be presented. The
deferral of a 10 year plan provides additional time to revise and provide
better information on these key strategies and policies, in time for completing
a 9 year plan 2025-34.
OPTIONS
Option One – Prepare an Annual Plan 2024/25, with a 9
year plan to follow - Recommended Option
47 This option
involves preparing an Annual Plan for the 2024/25 year, and then preparing a 9
year 2025-34 plan for adoption by 30 June 2025. Work completed to date on
the 10 year plan would not be wasted, but be used in the preparation of a 9
year plan.
48 Along with
the advantages and disadvantages presented below, this option would allow time
to progress key strategic work that would inform the 9 year plan, including
work on the Zero Carbon Plan, strategic refresh, climate adaptation plan, and
investment plan recommendations. It would also allow time to consider the
Government’s proposals for 3 waters.
49 The three
matters discussed in the confidential memorandum support the preparation of an
Annual Plan, for the reasons outlined in the memorandum.
Advantages
· Greater
certainty and better quality information would be provided in a 9 year plan.
· Levels
of service can be aligned to strategic refresh work and budgets.
· Lower
risk of needing to do a 10 year plan amendment.
· More
robust information for decision making on zero carbon options.
· Opportunity
to develop and consult on an Investment Plan Implementation Plan.
· Ability
to meet adoption timeframes.
· Rates
instalment clarity.
· No
audit required, saving time and money.
· Community
engagement will still be undertaken.
Disadvantages
· Levels
of service would remain unchanged from the current 10 year plan and would be
reported on in the 30 June 2025 Annual Report.
· Community
expectation for a 10 year plan not met.
Option Two – Defer the 10 year plan for 3 months to
September 2024
50 This option
provides for continuing with the draft 10 year plan 2024-34, but adopting it by
30 September 2024. This option would not enable significant progress to
be made on key strategic work discussed above, that would inform a 9 year
plan. The current plan that staff had been working to adopted the 10 year
plan in July 2024, so this is effectively the status quo position.
51 The level
of uncertainty and new information, including the material in the confidential
memorandum means that the timetable would need to be recast to meet the
timeframe.
Advantages
· Use
of updated Levels of Service.
· Ability
to meet the 30 September 2024 timeframe.
· Meet
community expectations.
· Increased
cost and complexity.
Disadvantages
· Rating
confusion with different instalment amounts
· Higher
risk of needing to do a 10 year plan amendment, given matters listed in the
confidential memorandum.
· Less
certainty and quality of information with partial information available.
· Difficulty
in meeting timeframes as Annual Report preparation and audit clashes with the
10 year plan preparation and audit.
NEXT STEPS
52 If Council
decides to prepare an Annual Plan 2024/25, budget reports will be presented to
the 12 March 2024 Council meeting. Consultation, deliberations, and
hearings will run through April/May and the plan will be adopted by 30 June
2024.
53 A new
project plan will be prepared for completing the 9 year plan, and be presented
to Council for its consideration.
54 If council
decides to continue with a 10 year plan, then staff will revise its timeframe
based on the new information received recently, and provide an update to
council on the revised timetable at the March 2024 Council meeting. This
will involve liaison with audit to understand their requirements.
Signatories
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Author:
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Sharon Bodeker - Special Projects Manager
Carolyn Allan - Chief Financial Officer
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Authoriser:
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Sandy Graham - Chief Executive Officer
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Attachments
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Title
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Page
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⇩a
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Letter of 14 December
2023 re new water services delivery
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36
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⇩b
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Email re Ministerial
announcement on water services - 13 February 2024
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40
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⇩c
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Legal advice on the
implications of the Repeal Act
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43
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⇩d
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Legislation Plan for
implementing Local Water Done Well
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53
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SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities.
This decision promotes the social,
economic, environmental and cultural well-being of communities in the present
and for the future.
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Fit with strategic framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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✔
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☐
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☐
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Economic Development Strategy
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✔
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☐
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☐
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Environment Strategy
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✔
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☐
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☐
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Arts and Culture Strategy
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✔
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☐
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☐
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3 Waters Strategy
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✔
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☐
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☐
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Spatial Plan
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✔
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☐
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☐
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Integrated Transport Strategy
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✔
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☐
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☐
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Parks and Recreation Strategy
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✔
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☐
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☐
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Other strategic projects/policies/plans
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✔
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☐
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☐
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10 year plans and Annual Plans contribute to all of the
objectives and priorities of the strategic framework as it describes the
Council’s activities and provides a long term focus for decision making
and coordination of the Council’s resources, as well as a basis for
community accountability.
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Māori Impact Statement
Annual Plans and 10 year plans impact broadly across all
Dunedin communities including Māori. The adoption of Te Taki Haruru
– Māori Strategic Framework signals Council’s commitment to
mana whenua and to its obligations under the Treaty of Waitangi. Mana
whenua and Māori will have an opportunity to engage with 10 year plan or
Annual Plan consultation processes.
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Sustainability
The current 10 year plan, and draft 10 year plan 2024-34
contains content regarding the Council’s approach to
sustainability. Major issues and implications for sustainability are
discussed in the Infrastructure Strategy and financial resilience is
discussed in the Financial Strategy. An Annual Plan would be based on
the current 10 year plan.
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LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
This report considers the preparation of either an Annual
Plan or 10 year plan. Levels of service would be included in either
option.
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Financial considerations
Financial considerations would be included in both an
annual plan or 10 year plan.
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Significance
This report is considered of low significance under the
Significance and Engagement Policy. The 10 year plan or Annual Plan processes
will include public consultation.
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Engagement – external
The 10 year plan or Annual Plan processes will include community
engagement and public consultation.
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Engagement - internal
Staff from across council are involved in the development
of the 10 year plan and the Annual Plan.
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Risks: Legal / Health and Safety etc.
The option to prepare an Annual Plan reduces the risks
around the level of uncertainty in the information that would be provided in
a 10 year plan.
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Conflict of Interest
There are no known conflicts of interest.
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Community Boards
Community Boards will be consulted on the 10 year plan
2024-34 or Annual Plan 2024/25.
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Council
27 February 2024
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Ministry of Primary Industries proposal to maintain and
expand NZ Food Safety's regulatory services under the Food Act 2014 -
Submission
Department: Customer and Regulatory
EXECUTIVE SUMMARY
1 This
report seeks Council approval for Dunedin City Council (DCC) to submit on the
Ministry for Primary Industries’ (MPI) proposal (the Proposal) to
“maintain and expand” New Zealand Food Safety’s (NZFS) core
regulatory services under the Food Act 2014 (the Act).
2 MPI
proposes introducing a food levy on domestic food businesses and food importers
in order to “maintain and expand” NZFS’s services.
3 DCC’s
submission focuses predominantly on domestic food businesses.
4 The
proposed annual levy of $115 per domestic food business site would be phased in
over three years from 1 July 2025. Territorial Authorities (TAs) would be
expected to administer and collect the levy on behalf of the NZFS.
5 MPI’s
Crown Appropriation under 2023/24 Vote Agriculture, Fisheries, Bio-Security and
Food Safety includes $128 million for assurance, information, response,
standards, trade and market access for food safety. It is unclear what
additional services the proposed levy would fund over and above NZFS’s
existing responsibilities.
6 The
DCC submission (Attachment A) does not support the Proposal to impose a
levy on domestic food businesses for the following reasons:
a) NZFS
are already funded for most of the services cited in the Proposal.
b) The
Proposal will place a disproportionate burden on food businesses.
c) The
Proposal requires TAs to collect the proposed levy on behalf of NZFS which will
impose additional financial and administrative burdens upon TAs.
d) The
Proposal introduces an additional level of bureaucracy.
e) The
approach is inequitable.
f) The
Proposal appears to conflict with the principles of the Act.
7 Submissions
must be received by MPI no later than 5pm on 15 March 2024.
RECOMMENDATIONS
That the Council:
a) Approves the DCC
submission (or amended) rejecting MPI’s proposal to impose a levy on
domestic food businesses, administered by Territorial Authorities.
BACKGROUND
Legislative framework
8 New
Zealand’s current legislative framework (Food Act 2014) makes food
businesses responsible for the safety and suitability of their products. It
also makes MPI and its business unit, NZFS, responsible for regulatory
oversight.
9 There
is a dual registration system as both NZFS and TAs such as DCC provide
registration services for food businesses. TAs also provide information and
support as well as verification audits of how food businesses operate against
their applicable registration.
MPI Proposal
10 MPI
proposes “maintaining and expanding” the service it provides to support
a robust food safety system in New Zealand. (The Proposal can be found in
Attachment B.)
11 MPI also
proposes domestic food businesses and food importers fund their service via a
food levy. For domestic food businesses, an annual food levy of $115 would be
introduced from 1 July 2025. The levy would be phased in over three years:
$57.50 from 1 July 2025, increasing to $86.25 in 2026/27, and $115 per site
from 2027/28 onwards.
OPTIONS
Option One – Approve the DCC submission (or amended)
on the MPI Proposal (Recommended Option)
Advantages
· DCC
outlines the Proposal’s potential risks and impacts on Dunedin food
businesses.
· DCC
raises the additional financial and administrative burden that would be placed
upon TAs and the implications for relationships between TAs and food businesses
if the food levy was imposed.
Disadvantages
· There
are no known disadvantages of submitting.
Option Two – Do not approve the DCC submission
Advantages
· There
are no known advantages.
Disadvantages
· The
Proposal would be implemented without due consideration of the risks and costs
imposed upon food businesses and TAs.
NEXT STEPS
12 If the
Council approves DCC’s submission on this proposal, it will be sent to
MPI by the closing date of 5pm Friday 15 March 2024.
Signatories
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Author:
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Ros MacGill - Manager Compliance Solutions
Anne Gray - Policy Analyst
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Authoriser:
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Claire Austin
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Attachments
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Title
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Page
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⇩a
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DCC submission on MPI
food levy proposal
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60
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|
⇩b
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MPI food levy proposal
|
62
|
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with purpose of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities.
This decision promotes the social
well-being of communities in the present and for the future.
This decision promotes the economic
well-being of communities in the present and for the future.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
✔
|
☐
|
☐
|
|
Economic Development Strategy
|
✔
|
☐
|
☐
|
|
Environment Strategy
|
☐
|
☐
|
✔
|
|
Arts and Culture Strategy
|
☐
|
☐
|
✔
|
|
3 Waters Strategy
|
☐
|
☐
|
✔
|
|
Spatial Plan
|
✔
|
☐
|
☐
|
|
Integrated Transport Strategy
|
☐
|
☐
|
✔
|
|
Parks and Recreation Strategy
|
☐
|
☐
|
✔
|
|
Other strategic projects/policies/plans
|
☐
|
☐
|
✔
|
This decision contributes to the healthy and safe
people priority of the Social Wellbeing Strategy, business vitality,
and compelling destination themes of the Economic Development
Strategy, and liveable city theme of the Spatial Plan.
|
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Māori Impact Statement
There are no known impacts for Māori.
|
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Sustainability
The MPI proposal could have economic implications for food
businesses.
|
|
LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
No implications are identified.
|
|
Financial considerations
As noted above.
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Significance
This decision is considered low in terms of the
Council’s Significance and Engagement Policy.
|
|
Engagement – external
There has been no external engagement.
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|
Engagement - internal
There has been no internal engagement outside the Customer
and Regulatory group.
|
|
Risks: Legal / Health and Safety etc.
No direct risks of submitting have been identified.
Operational capacity, economic and relationship risks of implementing the
Proposal have been raised in the submission.
|
|
Conflict of Interest
There are no identified conflicts of interest.
|
|
Community Boards
There are no known implications for Community Boards.
|
|
|
Council
27 February 2024
|
Proposed Event Road Closures - March to May 2024
Department: Transport
EXECUTIVE SUMMARY
1 The
DCC has received temporary road closure applications relating to the following
events:
a) March
Graduation Parade
b) Anzac Day
Service and Parades – Mosgiel and Outram
c) Road
Safety Demonstration – Harrop Street
2 This
report recommends that Council approves the temporary closure of the affected
roads.
RECOMMENDATIONS
That the Council:
a) Resolves to close the
roads detailed below (pursuant to Section 319, Section 342, and Schedule 10
clause 11(e) of the Local Government Act 1974 (LGA
1974)):
i) March
Graduation Parade
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Date
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Times
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Roads
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Friday
15 March 2024
|
10.30am to 11.00am
|
· Moray Place, between Lower Stuart and Burlington
Streets
|
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10.40am to 12.00pm
|
· Moray Place, between George and Upper Stuart Streets
· Filleul Street, between Moray Place and St Andrew
Street
|
|
10.50am to 11.15am
(Parade starts at 11.00am)
|
· Moray Place, between Burlington and Princes Streets
· Princes Street, between Moray Place and the Octagon
· Octagon Central Carriageway
· George Street, between Octagon and Moray Place
|
Roads
will reopen as the Parade clears.
ii) Anzac
Day Service and Parades – Mosgiel and Outram
|
Date
|
Times
|
Roads
|
|
Thursday
25 April 2024
|
9.15am to 10.15am
|
· Church Street, between Factory Road and Cargill
Street
|
|
9.45am to 10.45am
|
· Gordon Road, between Factory Road and Cargill Street
|
|
10.50am to 11.30am
|
· Hoylake Street, from Skerries Street to end of
cul-de-sac
|
iii) Road
Safety Demonstration – Harrop Street
|
Date
|
Times
|
Road
|
|
Monday 27
May 2024
|
7.00am to 11.59pm
|
· Harrop Street, between Moray Place to the Octagon
|
|
Tuesday 28
May 2024
|
12.00am to 11.59pm
|
·
| Wednesday 29 May 2024 |
12.00am to 11.59pm
|
·
| Thursday 30 May 2024 |
12.00am to 7.00pm
|
·
BACKGROUND
3 Council’s
Dunedin Festival and Events Plan supports the goal of a successful city with a
diverse, innovative, and productive economy and a hub for skill and
talent.
4 The
areas proposed to be used for these events are legal roads and can therefore
be temporarily closed to normal traffic if statutory temporary road closure
procedures are followed. The procedures are set out in Section 319 of the LGA
1974 and give Council the power to stop or close any road (or part of a road)
within the parameters of Section 342 and Schedule 10 of the LGA 1974 (Schedule
10 is included as Attachment A).
5 These
procedures include:
· Consultation
with New Zealand Transport Agency - Waka Kotahi and the Police.
· Public
notice being given of the proposal to close any road (or part of a road), and public
notice of a decision to close the road.
· Council
being satisfied that traffic is not likely to be unreasonably impeded.
6 A
resolution of Council is required where a proposal to temporarily close a road
relates to public functions.
7 Council
is required to give public notice of its decision. This notice will be
published after this meeting and prior to the event, if approved.
DISCUSSION
Consultation and Notification
8 The
Police and New Zealand Transport Agency - Waka Kotahi have no objections to the
proposed road closures.
9 On
Saturday 20 January 2024, the proposed temporary road closures were advertised
in the Otago Daily Times (Attachment B) with a deadline for feedback.
10 The event
organisers contacted those considered affected prior to submitting their
application, and no objections were received.
11 Schedule
10 clause 11(e) states a road cannot be closed more than 31 days in the
aggregate in any one year. This limit will not be exceeded by the
approval of the proposed temporary road closures.
Traffic
Impacts
12 The event
locations of these events have had identical road closures for the same, or
similar event(s) in prior years without causing unreasonable delays to the
travelling public.
13 Emergency
services and public transport services will be managed through the temporary
traffic management process.
14 The
Temporary Traffic Management Plan process ensures that other issues such as
temporary relocation of certain parking (e.g. taxi, mobility and Authorised
Vehicles Only) are managed.
OPTIONS
15 Note any
amendment to this report’s recommendations cannot be implemented without
further consultation with the affected parties, New Zealand Transport Agency Waka
Kotahi, the Police, and verifying that traffic impacts are acceptable.
Option One – Recommended Option
16 That the Council
closes the sections of road as recommended in this report.
Advantages
· Roads
can be closed, and the event will be able to proceed.
· The
closures will assist in realising the economic, social, and cultural benefits associated
with the events.
Disadvantages
· There
will be temporary loss of vehicular access through the closed areas. However,
there are detours available, and safety can be assured using temporary traffic
management.
Option Two – Status Quo
17 That the
Council decides not to close the roads in question.
Advantages
· There
would be no detour required for the travelling public, and the roads would be
able to be used as normal.
Disadvantages
· The
events would not be able to go ahead, and the benefits of the events would be
lost.
NEXT STEPS
18 Should the
resolution be made to temporarily close the roads, Council staff will accept
the temporary traffic management plans that have been received for the events
and notify the public of the closures.
Signatories
|
Author:
|
Jeanine Benson - Group Manager Transport
|
|
Authoriser:
|
Scott MacLean - General Manager, Climate and City Growth
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Local Government Act
1974, Schedule 10
|
151
|
|
⇩b
|
ODT Advert - 20
January 2024
|
156
|
|
SUMMARY
OF CONSIDERATIONS
|
|
Fit with purpose of Local
Government
This decision
promotes the social and economic well-being of communities in the present
and for the future.
|
|
Fit with strategic
framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing
Strategy
|
☒
|
☐
|
☐
|
|
Economic Development
Strategy
|
☒
|
☐
|
☐
|
|
Environment Strategy
|
☐
|
☐
|
☒
|
|
Arts and Culture
Strategy
|
☒
|
☐
|
☐
|
|
3 Waters Strategy
|
☐
|
☐
|
☒
|
|
Spatial Plan
|
☐
|
☐
|
☒
|
|
Integrated Transport
Strategy
|
☐
|
☐
|
☒
|
|
Parks and Recreation Strategy
|
☐
|
☐
|
☒
|
|
Other strategic
projects/policies/plans
|
☒
|
☐
|
☐
|
Events contribute to the
Strategic Framework. Events contribute to the Economic Development Strategy,
the Social Wellbeing Strategy. There is a Festival and Events Plan
2018-2023.
|
|
Māori Impact
Statement
Mana whenua have not been
directly engaged with in relation to these road closures.
|
|
Sustainability
There are no implications
for sustainability.
|
|
LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no implications,
as the decision is a regulatory one and there are no direct costs to
Council.
|
|
Financial considerations
There are no financial
implications. The cost of the proposed road closure is not a cost to
Council.
|
|
Significance
This decision is
considered low in terms of the Council’s Significance and Engagement
Policy.
|
|
Engagement –
external
There has been external
engagement (as required by the LGA 1974), with the Police and Waka Kotahi.
Affected parties were notified and provided a time period for feedback.
|
|
Engagement - internal
There has been engagement
with DCC Events and Transport. There is support for the events to
proceed.
|
|
Risks: Legal / Health and
Safety etc.
There are no identified
risks should the recommended resolution be made.
|
|
Conflict of Interest
There are no known
conflicts of interest.
|
|
Community Boards
There are no implications
for Community Boards.
|
|
|
Council
27 February 2024
|
|
|
Council
27 February 2024
|
Resolution to Exclude the
Public
That the Council excludes
the public from the following part of the proceedings of this meeting (pursuant
to the provisions of the Local Government Official Information and Meetings Act
1987) namely:
|
General subject of the matter to be considered
|
Reasons
for passing this resolution in relation to each matter
|
Ground(s) under
section 48(1) for the passing of this resolution
|
Reason for
Confidentiality
|
|
C1
Confirmation of the Confidential Minutes of Ordinary Council meeting -
30 January 2024 - Public Excluded
|
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
|
.
|
|
|
C2
Option to Prepare an Annual Plan 2024/25 Attachment Report
|
S7(2)(b)(ii)
The
withholding of the information is necessary to protect information where the
making available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject of
the information.
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
|
C3
Director Vacancy and Re-Appointment - Dunedin City Holdings Limited
|
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
This report is
confidential because the appointment of the director is made public once the
applicant has been notified of the decision..
|
This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the proceedings
of the meeting in public are as shown above after each item.
