Agenda of Mosgiel-Taieri Community Board - Thursday, 8 February 2024

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

Date: Thursday 8 February 2024

Time: 6.00 pm

Venue: Keith Willis Lounge, Coronation Hall, Gordon Road, Mosgiel

Sandy Graham

Chief Executive Officer

Mosgiel-Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Andrew Simms
Deputy Chairperson	Dean McAlwee
Members	Kathryn Anderson	Austen Banks
	Regan Horrell	Cr Cherry Lucas
	Brian Peat

Senior Officer Sharon Bodeker, Special Projects Lead

Governance Support Officer Jennifer Lapham

Jennifer Lapham

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Mosgiel-Taieri Community Board

8 February 2024

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Mosgiel-Taieri Community Board meeting - 8 November 2023 9

Part A Reports (Mosgiel-Taieri Community Board has power to decide these matters)

6 Otago Regional Council - Taieri Flood Protection Scheme 16

7 Road Naming 17

8 Project Fund 27

9 Community Plan 31

10 Meeting Schedule 2024 46

11 Governance Support Officer's Report 48

12 Board Updates 62

13 Chairperson's Report 63

14 Councillor's Update 66

15 Items for Consideration by the Chair 67

Mosgiel-Taieri Community Board

8 February 2024

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 8 November 2023, commencing at 6.00 pm

PRESENT

Chairperson	Andrew Simms
Deputy Chairperson	Dean McAlwee
Members	Kathryn Anderson	Austen Banks
	Regan Horrell	Cr Cherry Lucas
	Brian Peat

IN ATTENDANCE

Scott MacLean (Group Manager Parks and Recreation).

Governance Support Officer Jennifer Lapham

1 declaration

Austen Banks made and attested his declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

2 Public Forum

2.1 Ben Paterson – did not attend

2.2 Taieri Historic Society

Jenny McDonald spoke to the Board on a request from the Taieri Historical Society for funding towards signage on the proposed Outram historic walking trail. She advised that it was proposed to put information boards on buildings and places of interest.

2.3 Mosgiel Taieri Community Patrol

Neville Hastie spoke to the in support of the funding application from the Mosgiel Taieri Community Patrol. He advised that the group are all volunteers and seeking assistance with funding to be able to provide a better level of service to the community.

2.4 Gordon Cameron

Gordon Cameron requested that a street light be put on the Gavan Place/Centre Street walkway. He advised that it is very dark, and therefore dangerous. He suggested an appropriate place would be outside 9 Gavan Place on the walkway.

3 Apologies

There were no apologies.

4 Confirmation of agenda

The Chairperson requested that the Board Updates report be added to the agenda. He advised that it was a regular agenda item and provided an update on activities it was appropriate to add to the agenda, as item 8a

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

Confirms the agenda with the following addition or alteration

Item 8a Board Updates

Motion carried (MTCB/2023/063)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Lucas advised that she was now a Council Representative for Local Government New Zealand – Zone 6.

Austen Banks advised that he is a shared holder in a number of publicly listed companies.

Moved (Andrew Simms/Deputy Chairperson Dean McAlwee):

That the Board:

a) Amends the Elected Members’ Interest Register; and

b) Amends the proposed management plan for Elected Members’ Interests.

Motion carried (MTCB/2023/064)

6 Confirmation of Minutes

6.1 Mosgiel-Taieri Community Board meeting - 20 September 2023

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 20 September 2023 as a correct record.

Motion carried (MTCB/2023/065)

Part A Reports

7 Project Fund
	Consideration was given to a funding application from the Taieri Historical Society for $2,054.22 towards the creation of an Outram historic walking trail to showcase the areas heritage. After discussion members suggested that the group should investigate getting sponsorship for the signage.
	Moved (Brian Peat/Regan Horrell): That the Board: a) Approves a grant of $1500.00 to the Taieri Historical Society towards the Outram Historic Walking Trail. Motion carried (MTCB/2023/066)
	Consideration was given to a funding application from the Mosgiel-Taieri Community Patrol for $5,000, to assist with ongoing Community Patrol operating expenses. The Board noted the importance of the work that the Community Patrol undertook in the community. However, the Board considered that further information was required and suggested that the group should apply for funding towards a specific project.
	Moved (Andrew Simms/Dean McAlwee): That the Board: b) Lays the application from the Mosgiel-Taieri Community Patrol on the table pending further information. Motion carried (MTCB/2023/067)

8 Governance Support Officer’s Report

In a report the Governance Support Officer provided an update on matters of interest, including updating the Board’s Brochure and other information, and the date of the first meeting in 2024.

Moved (Andrew Simms/Regan Horrell):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Allocates up to $550 to update the Boards brochure and Library information Board.

c) Confirms that the next meeting will be held on Wednesday 7 February 2024

d) Notes that the meeting schedule for the rest of 2024 will be considered by the Board at its meeting of 7 February 2024.

Motion carried (MTCB/2023/068)

8a Board Updates

1 Taieri Network

Kathryn Anderson advised that the Christmas tree lighting would occur on 27 November and the Very Taieri Christmas would be held on 30 November 2023.

2 Coronation Hall Trust

Dean McAlwee advised that the hall has good bookings in place through to April 2024.

3 Mosgiel and Taieri Emergency Group

Andrew Simms advised that the group still has concerns in regards to direction from the DCC in the event of an emergency. The Group will be writing to Council to see clarification on their role.

4 Outram Emergency Group

Dean McAlwee advised that they are looking at pulling their own information together to keep in touch with the communities in the area, as in an emergency, there is a concern that the communities may be cut off.

5 Social Media and Media Platform/Community Engagement

Regan Horrell commented that he was still looking at developing a Mosgiel Taieri Community Board newsletter for those who do not use social media.

6 Community Events

Kathryn Anderson provided an update on her attendance at the Mosgiel Area Recreation Management Plan Working Party.

7 Taieri Trails Group

Andrew Simms advised that the group was progressing with the cycle trail connecting Mosgiel to Outram. He confirmed that discussions were being held with the Otago Regional Council and landowners regarding access for the trail.

8 Community Board Executive Committee

Regan Horrell advised that a survey had been circulated to all Community Board members to gain an understanding of how best to support Community Boards. He encouraged members to fill in the survey.

9 Otago Central Rail Trail Trust Working Party

Cr Lucas withdrew from discussion on this item.

Andrew Simms provided an update on the project and advised that the “Economic Impacts of a Taieri Gorge extension to the Otago Central Rail Trail” report had been received. He tabled the report at the meeting along with an open letter to Dunedin City Councillors and the Dunedin Community.

9 Chairperson’s Report
	A report from the Chairperson provided an update on matters of interest.
	Cr Lucas and Austen Banks withdrew from discussion on this item. A discussion took place on whether the Board should participate in the Taieri A& P Show in January 2024.
	Moved (Andrew Simms/Dean McAlwee): That the Board: a) Agrees to participate in the Taieri A & P show in January 2024. b) Allocates up to $500 to cover any costs associated with participating in the Taieri A & P show. Motion carried (MTCB/2023/069)
	Moved (Andrew Simms/Dean McAlwee): That the Board: Notes the Chairperson’s update. Motion carried (MTCB/2023/070)

10 Councillor’s Update

Councillor Cherry Lucas provided an update on matters of interest including 10 year plan (2024-2034), Speed Management Plan and an update on the Heavy Traffic Bypass.

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

Notes the Councillor’s Activities Update.

Motion carried (MTCB/2023/071)

11 Items for Consideration By the Chair
	Dean McAlwee requested an update on the replacement of a street light at Gordon/School Road. He also requested progress report on Outram Glen, and information regarding possible traffic calming measures on Formby Street/Beaumaris Street.

The meeting concluded at 8.00 pm.

.................................

C H A I R P E R S O N

Mosgiel-Taieri Community Board

8 February 2024

Road Naming

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of two private ways in the Mosgiel-Taieri area.

2 The new private way names proposed by the developer are:

· ‘Wychwood Lane’ as the preferred name for Stage 1 of the subdivision located at 80 School Road South, Taieri. This option complies with the DCC Road Naming Policy.

· ‘Wantwood Lane’ as the preferred name for Stage 2 of the subdivision located at 80 School Road South, Taieri. This option complies with the DCC Road Naming Policy.

· ‘Wilden Lane’ as the alternative name for either of the private ways at Stage 1 or 2 of the subdivision located at 80 School Road South, Taieri. This option does not comply with the DCC Road Naming Policy and is not recommended as a viable road naming option.

RECOMMENDATIONS

That the Board:

a) Supports the naming of the new private way off School Road, as ‘Wychwood Lane’ for Stage 1 of the subdivision.

b) Supports the naming of the new private way off School Road, as ‘Wantwood Lane’ for Stage 2 of the subdivision.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Policy requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 A ‘legal road’ is any road legally vested in the council for the purpose of a road.

5 A ‘private way’ is a privately owned driveway, lane, or access way which serves as access from private properties to a public road.

6 The Road Naming Policy requires staff to consult with Community Boards where road names are proposed for Community Board areas.

7 The two private ways (Stage 1 and 2) to be named are part of the subdivision of the land located at 80 School Road South, Taieri and are located within the Mosgiel-Taieri Community Board area.

DISCUSSION

8 The table presented below details the options proposed by the property developers or surveyors, and their compliance with the Road Naming Policy. Additional details including a full assessment for each proposed road name, evidence of consent where relevant, and geographic details of the new roads are provided in Attachments A to C.

9 It should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

Summary of proposed road names

Development details

Location of road

Proposed road name

Alternative road name

Recommended road name

80 School Road South, Taieri

New private way off School Road South

Wychwood Lane

Wilden Lane

Wychwood Lane

80 School Road South, Taieri

New private way off School Road South

Wantwood Lane

Wilden Lane

Wantwood Lane

10 The developer has proposed ‘Wychwood Lane’ as the preferred option for the private way coming off School Road South and relevant to Stage 1 of the subdivision and, ‘Wantwood Lane’ for the private way coming off School Road South for Stage 2.

11 According to the developer, the preferred name ‘Wychwood Lane’ for Stage 1, has some historical and geographical significance for the area as ‘Wychwood’ was the name of a pony stud operated by a prominent horse breeding family in the Taieri area. The stud was run at the School Road site from the early 1970’s.

12 The preferred name ‘Wantwood Lane’ for Stage 2, has some historical and geographical significance for the area. ‘Wantwood Station’ was the name of a farm located within the Waimea Valley, associated to the Otago region through the New Zealand Agricultural Company and its former Directors, William Larnach, Robert Stout and Julius Vogel.

13 The name ‘Wilden Lane’ was presented as the alternative option for either of Stages 1 or 2, as referring to an agricultural instrument. The developer was given the opportunity to provide evidence or elaborate on the relevance of this option, but they did not complete the application. The relevance of this option could not be assessed by staff and was consequently deemed as not complying with the Road Naming Policy and is not recommended as a road naming option.

OPTIONS

Option One – Recommended Option - The Board supports the preferred options proposed as ‘Wychwood Lane’ for Stage 1 and ‘Wantwood Lane’ for Stage 2 for the two new private ways names

Advantages

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two –Status Quo - The Board does not support either of the options proposed as ‘Wychwood Lane’ for Stage 1 and ‘Wantwood Lane’ for Stage 2 for the two new private ways names

Advantages

· There are no advantages identified with this option.

Disadvantages

· The roads will not have a name until a new option is presented and this will inconvenience new or potential new property owners within the subdivision.

NEXT STEPS

14 If the proposed names are supported by the Community Board, staff will request formal approval from the Infrastructure Services Committee.

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Authoriser:

Jeanine Benson - Group Manager Transport

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	80 School Road South Taieri - Assessment for Wychwood Lane	22
⇩b	80 School Road South Taieri - Assessment for Wantwood Lane	23
⇩c	School Road Site Plan	25

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

Staff continue to work to add Māori names to the Road Name Register in a way that is meaningful for mana whenua and are working through developing a list of Māori road names for inclusion in road names list.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developers/surveyors.

Engagement - internal

There has been engagement within the Transport Group and Business Information Services.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Support from the Mosgiel Taieri Community Board is being sought.

Mosgiel-Taieri Community Board

8 February 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) Party in the Park 2024

c) Round the Boards OAR Radio

d) Future Development Strategy

e) 10 Year Plan – Dunedin City Council

f) 10 Year Plan – Otago Regional Council

g) Correspondence - Received

h) Factory Road

i) Roadworks Schedule

j) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Considers if the Board wishes to allocate funding towards participation at Party in the Park.

Items for Discussion

Project Fund

2 The Board has $4,576.96 to be allocated for the 2023/24 Financial year. To date the following has been spent.

Meeting Date	Amount (excl. GST)	Recipient
29 June 2023	$313.04	Hire Coronation Hall for Public meeting
9 August 2023	$1,000.00	Rotary Club of Mosgiel – planter boxes
	$850.00	Festival of the Plain Inc – Christmas Family Night
20 September 2023	$710.00	Ian Chalmers (I.C. Enterprises)
8 November 2023	$1,500.00	Taieri Historical Society – Information Signs
	$500.00	Participation – Taieri A&P Show
	$550.00	Update Board Information
Total	$5,423.04

Party in the Park

3 The Board may wish to consider if it will be participating in Party In the Park, which is being held on 18 February 2024. If so, consideration should be given to allocating any funding that may be required.

Round the Boards OAR Radio

4 Attached is information from OAR “Round the Boards” seeking if the Board wishes to be involved in this programme for 2024. (Attachments A and B)

Future Development Strategy

5 On 31 January 2024, the Dunedin City Council and the Otago Regional Council released the draft Future Development Strategy for consultation. The Strategy will replace the current Dunedin Spatial Plan and outlines strategic directions for the city’s growth and development for the next 30 years.

6 All information is available on the DCC website www.dunedin.govt.nz/future-development-strategy and the documents will also be available at DCC libraries and DCC and ORC customer service centres in Dunedin.

7 Public information sessions to explain the draft strategy and answer questions are planned for early February as detailed below which you are welcome to attend.

· Thursday 8 February, 12 noon–2pm (Dunedin Public Art Gallery) 

· Thursday 8 February, 5–7pm (Dunedin Public Art Gallery) 

· Tuesday 13 February, 6–8pm (Mosgiel Coronation Hall)   

8 The period for submissions is now open and closes on Wednesday, 28 February 2024 at 5.00 pm.

9 If you receive any enquiries, please forward them to fds@dcc.govt.nz

10 Year Plan – Dunedin City Council

10 Development of the DCC’s 10 year plan 2024-34 is well underway and we are looking forward to consulting with the community on our draft plan. The timetable is still to be finalised, but once done, Community Boards will be advised of submission and hearing dates. At this stage, submissions are likely to be open from early April through to early May, with hearings later in May. Further information on dates and engagement opportunities will be provided as soon as possible, to enable Community Board time to plan the development of their submissions.

10 Year Plan – Otago Regional Council

11 The Otago Regional Council will also be consulting on their 10 year plan. Once known, we will advise the Board of the dates for consultation.

Dunedin City Council – Wingauti to Mosgiel Water Main Renewal

12 The attached letter (Attachment C) was delivered to houses along Gladstone Road North (from Prudence Place) to Puddle Alley, as well as Wingatui Road and all other side streets in between. The letter advises that work is due to start on a new Wingatui to Mosgiel drinking water pipeline, which will see Gladstone Road Nth closed for the duration, from Wingatui Road to Puddle Alley.

13 Resident access will be available up to the physical worksite from each end, however there will be no access available through the worksite itself. We will work with affected resident within the worksite to try and minimise disruption where possible and will keep them up to date as the worksite progresses along Gladstone Road Nth. When working on Wingatui Road, there will be one lane kept open throughout, managed by Stop / Go traffic lights.

Correspondence - Received

14 Attached is a letter from Bella Vista Motel. Note: Photos will be tabled at the meeting.

Roadworks Schedule

15 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Currently Consulting On

16 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Dunedin City Council Updates

17 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

18 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jennifer Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Special Projects Manager

Attachments

	Title	Page
⇩a	OAR "Round the Board' Package	52
⇩b	OAR Radio Quote	53
⇩c	Wingatui to Mosgiel Water Main Renewal Letter to Residents	54
⇩d	Letter from Bella Vista Motel	56

	Title	Page
A ⇩	Minutes of Mosgiel-Taieri Community Board meeting held on 8 November 2023	10