Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:
Date: Thursday 8 February 2024
Time: 2.00 pm
Venue: Strath Taieri Community Centre, Middlemarch
Sandy Graham
Chief Executive Officer
Strath Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Barry Williams |
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Deputy Chairperson |
Anna Wilson
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Members |
Cr Bill Acklin |
David Frew |
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Terina Geddes |
Tony Markham |
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Robin Thomas |
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Senior Officer Mike Perkins, City Development Engineer 3 Waters
Governance Support Officer Wendy Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Strath Taieri Community Board 8 February 2024 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Clan MacKenzie Society of NZ Inc 4
1.2 Destination Middlemarch 4
1.3 Sheila Ramsay 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Strath Taieri Community Board meeting - 2 November 2023 9
Part A Reports (Strath Taieri Community Board has power to decide these matters)
6 Otago Regional Council Update 15
7 Meeting Schedule 16
8 Community Plan 18
9 Project Fund 30
10 Governance Support Officer's Report 49
11 Board Updates and Report Backs 55
12 Chairperson's Report 56
13 Councillor Update 57
14 Items for Consideration by the Chair 58
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Strath Taieri Community Board 8 February 2024 |
1.1 Clan MacKenzie Society of NZ Inc
Ian and Linda MacKenzie will be in attendance to report back to the Board on the St Andrew’s Day Celebrations held in November 2023.
Linda MacKenzie will be in attendance to speak to the Destination Middlemarch funding application.
Sheila Ramsay will be in attendance to speak on the Strath Taieri Tartan.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Strath Taieri Community Board 8 February 2024 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board:
a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for Elected Members' Interests.
Attachments
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Title |
Page |
⇩a |
Register of Interests |
6 |
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Strath Taieri Community Board 8 February 2024 |
Strath Taieri Community Board meeting - 2 November 2023
That the Board:
a) Confirms the minutes of the Strath Taieri Community Board meeting held on 02 November 2023 as a correct record.
Attachments
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Title |
Page |
A⇩ |
Minutes of Strath Taieri Community Board meeting held on 2 November 2023 |
10 |
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Strath Taieri Community Board 8 February 2024 |
Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 02 November 2023, commencing at 2.00 pm
PRESENT
Chairperson |
Barry Williams |
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Deputy Chairperson |
Anna Wilson
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Members |
David Frew |
Terina Geddes |
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Tony Markham |
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IN ATTENDANCE |
Mike Perkins (City Development Engineer). |
Governance Support Officer Sharon Bodeker
1 Public Forum
1.1 Hyde Roading Issues
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Quinten McLeod was unable to attend the meeting. His presentation was tabled at the meeting for the Board’s information. Issues raised included State Highway 87, and pest control of rabbits. |
1.2 Lynda McKenzie |
Lynda McKenzie provided an update on the St Andrews Day Celebration preparations. Ms McKenzie thanked the Board for its funding. |
2 Apologies |
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Moved (David Frew/Terina Geddes): That the Board:
Accepts the apologies from Cr Bill Acklin and Robin Thomas.
Motion carried (STCB/2023/070) |
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3 Confirmation of agenda |
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Moved (David Frew/Tony Markham): That the Board:
Confirms the agenda without addition or alteration.
Motion carried (STCB/2023/071) |
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4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Terina Geddes/Anna Wilson): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (STCB/2023/072) |
5 Confirmation of Minutes
5.1 Strath Taieri Community Board meeting - 14 September 2023 |
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Moved (Tony Markham/Terina Geddes): That the Board:
a) Confirms the minutes of the Strath Taieri Community Board meeting held on 14 September 2023 as a correct record. Motion carried (STCB/2023/073) |
Part A Reports
6 Otago Regional Council Update |
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A report from the Otago Regional Council (ORC) on river management activities in the Middlemarch area and preliminary programmed works for the 2023/24 financial year was tabled. It provided an update on river management inspections, September 2023 rain event, river management works programme and catchment investigations. Gary La Hood (Senior River Engineer) and Simon Robinson (Team Leader, Natural Hazards) from the Otago Regional Council spoke to the report and responded to questions. Mr Robinson advised that the findings of the March Creek investigation would be presented to the Board once they are completed.
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Moved (Tony Markham/Anna Wilson): That the Board:
a) Notes the update from the Otago Regional Council. Motion carried (STCB/2023/074) |
7 Community Plan |
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The Strath Taieri Community Board Community Plan 2024-34 was attached for discussion and updating if required. Following discussion, it was agreed that a drop in session would be held in Hyde on Wednesday, 6 December 2023 between 4.00 pm and 5.00 pm. |
8 Governance Support Officers Report |
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A report from Civic provided an update on activities relevant to the Board area which included: · Project Fund · Sutton Bridge materials – a discussion was held on options for how the materials from the Sutton Bridge would be used. Funds raised from any sales could be given to local community groups, or used for community projects. · First meeting date for 2024. · Draft Speed Management Plan Submission. · Recycling facilities and Transfer Station. · Review of Dog Control Bylaw and Dog Control Policy. · Future Development Strategy (FDS) (Community Board briefings) – The City Development Engineer (Mike Perkins) provided an update on the FDS process and advised that submissions would be open from the end of January to the end of February 2024. · Correspondence from Shelia Ramsay. Following discussion, the Board agreed to provide a letter of support for the registration of a “Strath Taieri” tartan. · Roadworks Schedule · Dunedin City Council Updates |
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Moved (Barry Williams/David Frew): That the Board:
a) Notes the Governance Support Officers Report. b) Agrees that the following process would be undertaken to dispose of the Sutton Bridge materials: - place an advertisement in the local community newspaper inviting community groups to register their interest in any of the materials, to be used for community projects. - for the remaining materials, members of the public will be invited to register their interest, and a public tender will be held to sell the remaining materials. d) Confirms that its next meeting will be held on Thursday, 8 February 2024 at 2 p.m.. e) Notes that the meeting schedule for the rest of 2024 will be considered by the Board at its meeting of 8 February 2024. f) Ratifies the submission to the DCC draft Speed Management Plan g) Agrees to write a letter of support to the DCC for the registration of a Strath Taieri tartan. Motion carried (STCB/2023/075) |
9 Board Updates and Report Backs |
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Board members provided updates and report backs on portfolios and activities which included:
Emergency Management Anna Wilson advised that an adverse events register was being developed with a view to setting up a priority system and identify the needs of the community, in readiness for a future emergency management event.
Otago Central Rail Trust – Following the resignation by Anna Wilson as the Board’s Representative on the Otago Central Rail Trust working party, the Board agreed to appoint Terina Geddes as its representative.
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Moved (Tony Markham/David Frew): That the Board: a) Appoints Terina Geddes as its representative on the Central Otago Rail Trust working party. Motion carried (STCB/2023/076)
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Climate Change Tony Markham advised that the Otago Regional Council Land and Water Management Plan was open for submissions.
Water management (including flooding) The report from the Otago Regional Council provided an update. The Board recorded its thanks to the ORC staff for the information being provided at the Board meetings.
Infrastructure, roads and spraying Barry Williams provided an update which included weed spraying in the township, school signage and placement of speed limit signage.
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Moved (Terina Geddes/David Frew): That the Board:
b) Notes the updates. Motion carried (STCB/2023/077) |
10 Chairperson's Report |
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The Chairperson provided update on matters of interest including: · RSA replacement flags – it was agreed that Terina Geddes would contact the RSA to request replacement flags. · Board Communication between members
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Moved (Barry Williams/David Frew): That the Board:
a) Notes the Chairperson’s report. Motion carried (STCB/2023/078) |
11 Items for Consideration by the Chair |
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There were no items for consideration.
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The meeting concluded at 3.47 pm.
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CHAIRPERSON
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Strath Taieri Community Board 8 February 2024 |
Representatives from the Otago Regional Council may be in attendance to provide an update to the Board,
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Strath Taieri Community Board 8 February 2024 |
Meeting Schedule
Department: Civic
EXECUTIVE SUMMARY
1 A schedule of meetings for 2024 is attached for your consideration.
2 As this is an administrative report, no summary of considerations is required.
That the Board: a) Approves the meeting schedule for 2024 with venues to be confirmed.
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Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
2024 Meeting Schedule |
17 |
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Strath Taieri Community Board 8 February 2024 |
Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The Strath Taieri Community Board Community Plan 2024-34 is attached for discussion and updating as required (Attachment A).
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Title |
Page |
⇩a |
Draft Community Plan |
19 |
Strath Taieri Community Board 8 February 2024 |
Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 A funding application has been received from Destination Middlemarch towards the cost of resurrecting the Middlemarch website.
2 $7,500.00 remains in the project fund to be allocated.
That the Board:
a) Considers the application from Destination Middlemarch
Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Destination Middlemarch Funding Application |
31 |
Strath Taieri Community Board 8 February 2024 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:
· Project Fund
· Sutton Bridge materials
· Future Development Strategy
· Dunedin City Council draft 10 year plan
· Otago Regional Council draft 10 year plan
· Correspondence
2 As this is an administrative report, there are no options or summary of considerations.
That the Board:
a) Notes the Governance Support Officer’s Report.
b) Decides on the request from the Middlemarch Trail Bike Group
Project Fund
3 The balance remaining in the Project Fund for allocation for the current financial year is $7,500.00. The following funds have been allocated in the 2023/24 financial year.
Meeting Date |
Recipient |
Amount |
3 August 2023 |
Harakeke Weaving Learners Group |
1,000.00 |
14 September 2023 |
Clan MacKenzie Society of New Zealand |
1,500.00 |
Total |
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$2,500.00 |
4 The Harakeke Weaving Learners Group confirmed that they had secured the remaining funds for their project.
Sutton Bridge Materials
5 At its meeting held on 2 November 2023 the Board resolved:
Moved (Barry Williams/David Frew):
That the Board:
a) Notes the Governance Support Officers Report.
b) Agrees that the following process would be undertaken to dispose of the Sutton Bridge materials:
- place an advertisement in the local community newspaper inviting community groups to register their interest in any of the materials, to be used for community projects.
- for the remaining materials, members of the public will be invited to register their interest, and a public tender will be held to sell the remaining materials.
Motion carried (STCB/2023/001)
6 One organisation has registered their interest for the materials.
7 The Board will need to decide on how they wish to proceed with the request from the Middlemarch Trail Bike Group (Attachment A)
8 On 31st January 2024, the Dunedin City Council and the Otago Regional Council released the draft Future Development Strategy for consultation. The Strategy will replace the current Dunedin Spatial Plan and outlines strategic directions for the city’s growth and development for the next 30 years.
9 All information is available on the DCC website www.dunedin.govt.nz/future-development-strategy and the documents will also be available at DCC libraries and DCC and ORC customer service centres in Dunedin.
10 Public information sessions to explain the draft strategy and answer questions are planned for early February as detailed below which you are welcome to attend.
· Thursday 8 February, 12 noon–2pm (Dunedin Public Art Gallery)
· Thursday 8 February, 5–7pm (Dunedin Public Art Gallery)
· Tuesday 13 February, 6–8pm (Mosgiel Coronation Hall)
11 The period for submissions is now open and closes on Wednesday, 28 February 2024 at 5.00 pm.
12 If you receive any enquiries, please forward them to fds@dcc.govt.nz
Dunedin City Council draft 10 year plan
13 The development of the Dunedin City Council’s draft 10 year plan is well underway and we are looking forward to consulting with the community the draft plan. The timetable is still to be finalised and once done the Board will be advised of the submission and hearing dates. At this stage, submissions are likely to be open from early April through to early May, with hearings later in May.
14 Further information, on dates and engagement opportunities will be provided as soon as possible, to enable the Board time to plan the development of their submissions.
Otago Regional Council draft 10 year plan
15 The Otago Regional Council will also be consulting on their draft 10 year plan. Once details are known, we will advise the Board of the dates for consultation.
Correspondence
16 A letter of support for the Strath Taieri Tartan sent to the Dunedin City Council (Attachment B).
What DCC is Currently Consulting On
17 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
18 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
19 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
20 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Mike Perkins - City Development Engineer |
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Title |
Page |
⇩a |
Middlemarch Trail Ride Group |
53 |
⇩b |
Letter to Dunedin City Council regarding the Strath Taieri Tartan |
54 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for Māori |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no financial implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards This report provides information on activities in or relevant to the Board’s area. |
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Strath Taieri Community Board 8 February 2024 |
Board Updates and Report Backs
Department: Civic
EXECUTIVE SUMMARY
1 Board Members will provide verbal updates and report backs on portfolios and activities including:
· Township beautification – Anna Wilson and Terina Geddes
· Otago Central Rail Trust – Terina Geddes
· Climate Change – Tony Markham
· Water management (including flooding) – Tony Markham and David Frew
· Infrastructure, roads and spraying – Barry Williams
· Community information and publicity – Robin Thomas
That the Board:
a) Notes the Board updates and report backs
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Strath Taieri Community Board 8 February 2024 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson will provide an update on matters of interest including:
· Thank you to members of the community.
That the Board:
a) Notes the Chairperson’s report
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Strath Taieri Community Board 8 February 2024 |
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor Bill Acklin will provide an update on items of interest.
That the Board:
a) Notes the Council Activities Update