Agenda of Strath Taieri Community Board - Thursday, 8 February 2024

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 8 February 2024

Time: 2.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sandy Graham

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Anna Wilson
Members	Cr Bill Acklin	David Frew
	Terina Geddes	Tony Markham
	Robin Thomas

Senior Officer Mike Perkins, City Development Engineer 3 Waters

Governance Support Officer Wendy Collard

Wendy Collard

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

8 February 2024

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Clan MacKenzie Society of NZ Inc 4

1.2 Destination Middlemarch 4

1.3 Sheila Ramsay 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 2 November 2023 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Otago Regional Council Update 15

7 Meeting Schedule 16

8 Community Plan 18

9 Project Fund 30

10 Governance Support Officer's Report 49

11 Board Updates and Report Backs 55

12 Chairperson's Report 56

13 Councillor Update 57

14 Items for Consideration by the Chair 58

Strath Taieri Community Board

8 February 2024

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 02 November 2023, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Anna Wilson
Members	David Frew	Terina Geddes
	Tony Markham

IN ATTENDANCE

Mike Perkins (City Development Engineer).

Governance Support Officer Sharon Bodeker

1 Public Forum

1.1 Hyde Roading Issues

Quinten McLeod was unable to attend the meeting. His presentation was tabled at the meeting for the Board’s information. Issues raised included State Highway 87, and pest control of rabbits.

1.2 Lynda McKenzie

Lynda McKenzie provided an update on the St Andrews Day Celebration preparations. Ms McKenzie thanked the Board for its funding.

2 Apologies
Moved (David Frew/Terina Geddes): That the Board: Accepts the apologies from Cr Bill Acklin and Robin Thomas. Motion carried (STCB/2023/070)
3 Confirmation of agenda
	Moved (David Frew/Tony Markham): That the Board: Confirms the agenda without addition or alteration. Motion carried (STCB/2023/071)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Terina Geddes/Anna Wilson):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2023/072)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 14 September 2023

Moved (Tony Markham/Terina Geddes):

That the Board:

a) Confirms the minutes of the Strath Taieri Community Board meeting held on 14 September 2023 as a correct record.

Motion carried (STCB/2023/073)

Part A Reports

6 Otago Regional Council Update

A report from the Otago Regional Council (ORC) on river management activities in the Middlemarch area and preliminary programmed works for the 2023/24 financial year was tabled. It provided an update on river management inspections, September 2023 rain event, river management works programme and catchment investigations.

Gary La Hood (Senior River Engineer) and Simon Robinson (Team Leader, Natural Hazards) from the Otago Regional Council spoke to the report and responded to questions. Mr Robinson advised that the findings of the March Creek investigation would be presented to the Board once they are completed.

Moved (Tony Markham/Anna Wilson):

That the Board:

a) Notes the update from the Otago Regional Council.

Motion carried (STCB/2023/074)

7 Community Plan

The Strath Taieri Community Board Community Plan 2024-34 was attached for discussion and updating if required.

Following discussion, it was agreed that a drop in session would be held in Hyde on Wednesday, 6 December 2023 between 4.00 pm and 5.00 pm.

8 Governance Support Officers Report

A report from Civic provided an update on activities relevant to the Board area which included:

· Project Fund

· Sutton Bridge materials – a discussion was held on options for how the materials from the Sutton Bridge would be used. Funds raised from any sales could be given to local community groups, or used for community projects.

· First meeting date for 2024.

· Draft Speed Management Plan Submission.

· Recycling facilities and Transfer Station.

· Review of Dog Control Bylaw and Dog Control Policy.

· Future Development Strategy (FDS) (Community Board briefings) – The City Development Engineer (Mike Perkins) provided an update on the FDS process and advised that submissions would be open from the end of January to the end of February 2024.

· Correspondence from Shelia Ramsay. Following discussion, the Board agreed to provide a letter of support for the registration of a “Strath Taieri” tartan.

· Roadworks Schedule

· Dunedin City Council Updates

Moved (Barry Williams/David Frew):

That the Board:

a) Notes the Governance Support Officers Report.

b) Agrees that the following process would be undertaken to dispose of the Sutton Bridge materials:

- place an advertisement in the local community newspaper inviting community groups to register their interest in any of the materials, to be used for community projects.

- for the remaining materials, members of the public will be invited to register their interest, and a public tender will be held to sell the remaining materials.

d) Confirms that its next meeting will be held on Thursday, 8 February 2024 at 2 p.m..

e) Notes that the meeting schedule for the rest of 2024 will be considered by the Board at its meeting of 8 February 2024.

f) Ratifies the submission to the DCC draft Speed Management Plan

g) Agrees to write a letter of support to the DCC for the registration of a Strath Taieri tartan.

Motion carried (STCB/2023/075)

9 Board Updates and Report Backs
	Board members provided updates and report backs on portfolios and activities which included: Emergency Management Anna Wilson advised that an adverse events register was being developed with a view to setting up a priority system and identify the needs of the community, in readiness for a future emergency management event. Otago Central Rail Trust – Following the resignation by Anna Wilson as the Board’s Representative on the Otago Central Rail Trust working party, the Board agreed to appoint Terina Geddes as its representative.
	Moved (Tony Markham/David Frew): That the Board: a) Appoints Terina Geddes as its representative on the Central Otago Rail Trust working party. Motion carried (STCB/2023/076)
	Climate Change Tony Markham advised that the Otago Regional Council Land and Water Management Plan was open for submissions. Water management (including flooding) The report from the Otago Regional Council provided an update. The Board recorded its thanks to the ORC staff for the information being provided at the Board meetings. Infrastructure, roads and spraying Barry Williams provided an update which included weed spraying in the township, school signage and placement of speed limit signage.
	Moved (Terina Geddes/David Frew): That the Board: b) Notes the updates. Motion carried (STCB/2023/077)

10 Chairperson's Report

The Chairperson provided update on matters of interest including:

· RSA replacement flags – it was agreed that Terina Geddes would contact the RSA to request replacement flags.

· Board Communication between members

Moved (Barry Williams/David Frew):

That the Board:

a) Notes the Chairperson’s report.

Motion carried (STCB/2023/078)

11 Items for Consideration by the Chair

There were no items for consideration.

The meeting concluded at 3.47 pm.

..............................................

CHAIRPERSON

Strath Taieri Community Board

8 February 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Sutton Bridge materials

· Future Development Strategy

· Dunedin City Council draft 10 year plan

· Otago Regional Council draft 10 year plan

· Correspondence

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Decides on the request from the Middlemarch Trail Bike Group

Project Fund

3 The balance remaining in the Project Fund for allocation for the current financial year is $7,500.00. The following funds have been allocated in the 2023/24 financial year.

Meeting Date	Recipient	Amount
3 August 2023	Harakeke Weaving Learners Group	1,000.00
14 September 2023	Clan MacKenzie Society of New Zealand	1,500.00
Total		$2,500.00

4 The Harakeke Weaving Learners Group confirmed that they had secured the remaining funds for their project.

Sutton Bridge Materials

5 At its meeting held on 2 November 2023 the Board resolved:

Moved (Barry Williams/David Frew):

That the Board:

a) Notes the Governance Support Officers Report.

b) Agrees that the following process would be undertaken to dispose of the Sutton Bridge materials:

- place an advertisement in the local community newspaper inviting community groups to register their interest in any of the materials, to be used for community projects.

- for the remaining materials, members of the public will be invited to register their interest, and a public tender will be held to sell the remaining materials.

Motion carried (STCB/2023/001)

6 One organisation has registered their interest for the materials.

7 The Board will need to decide on how they wish to proceed with the request from the Middlemarch Trail Bike Group (Attachment A)

Future Development Strategy

8 On 31^st January 2024, the Dunedin City Council and the Otago Regional Council released the draft Future Development Strategy for consultation. The Strategy will replace the current Dunedin Spatial Plan and outlines strategic directions for the city’s growth and development for the next 30 years.

9 All information is available on the DCC website www.dunedin.govt.nz/future-development-strategy and the documents will also be available at DCC libraries and DCC and ORC customer service centres in Dunedin.

10 Public information sessions to explain the draft strategy and answer questions are planned for early February as detailed below which you are welcome to attend.

· Thursday 8 February, 12 noon–2pm (Dunedin Public Art Gallery) 

· Thursday 8 February, 5–7pm (Dunedin Public Art Gallery) 

· Tuesday 13 February, 6–8pm (Mosgiel Coronation Hall)   

11 The period for submissions is now open and closes on Wednesday, 28 February 2024 at 5.00 pm.

12 If you receive any enquiries, please forward them to fds@dcc.govt.nz

Dunedin City Council draft 10 year plan

13 The development of the Dunedin City Council’s draft 10 year plan is well underway and we are looking forward to consulting with the community the draft plan. The timetable is still to be finalised and once done the Board will be advised of the submission and hearing dates. At this stage, submissions are likely to be open from early April through to early May, with hearings later in May.

14 Further information, on dates and engagement opportunities will be provided as soon as possible, to enable the Board time to plan the development of their submissions.

Otago Regional Council draft 10 year plan

15 The Otago Regional Council will also be consulting on their draft 10 year plan. Once details are known, we will advise the Board of the dates for consultation.

Correspondence

16 A letter of support for the Strath Taieri Tartan sent to the Dunedin City Council (Attachment B).

What DCC is Currently Consulting On

17 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

18 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

19 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

20 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Mike Perkins - City Development Engineer

Attachments

	Title	Page
⇩a	Middlemarch Trail Ride Group	53
⇩b	Letter to Dunedin City Council regarding the Strath Taieri Tartan	54

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Spatial Plan	☐	☐	✔
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	☐	☐	✔

Māori Impact Statement

There are no known impacts for Māori

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no financial implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 2 November 2023	10