Notice of Meeting:
I hereby give notice that an ordinary meeting of the West
Harbour Community Board will be held on:
Date: Wednesday
7 February 2024
Time: 5:30
p.m.
Venue: Rolfe
Room, Port Chalmers Town Hall, Port Chalmers
Sandy Graham
West Harbour Community Board
PUBLIC AGENDA
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Chairperson
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Angela McErlane
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Deputy Chairperson
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Kristina Goldsmith
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Members
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Barbara Anderson
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Duncan Eddy
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Jarrod Hodson
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Cr Mandy Mayhem
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Wayne Sefton
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Senior Officer Paul
Henderson, Manager Building Services
Governance Support Officer Clare
Sullivan
Clare Sullivan
Manager Governance
Telephone: 03 477 4000
clare.sullivan@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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West Harbour Community
Board
7 February 2024
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 West Harbour
Community Board meeting - 1 November 2023 9
Part
A Reports (West Harbour Community Board has power to decide
these matters)
6 Emergency
Management Otago 17
7 Funding
Application 18
8 Meeting
Schedule 2024 26
9 Governance
Support Officer's Report 27
10 Board
Updates 33
11 Chairperson's
Report 34
12 Councillor's
Update 35
13 Items
for Consideration by the Chair 36
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West Harbour Community
Board
7 February 2024
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1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
An apology has been received from
Wayne Sefton.
That the Board:
Accepts the apology from
Wayne Sefton.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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West Harbour Community Board
7 February 2024
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Register of Interest
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6
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West Harbour Community Board
7 February 2024
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West Harbour Community Board
7 February 2024
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Confirmation
of Minutes
West
Harbour Community Board meeting - 1 November 2023
RECOMMENDATIONS
That the Board:
a) Confirms the public
part of the minutes of the West Harbour Community Board meeting held on 01
November 2023 as a correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of West Harbour
Community Board meeting held on 1 November 2023
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10
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West Harbour
Community Board
7 February 2024
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West Harbour Community Board
MINUTES
Minutes of an ordinary
meeting of the West Harbour Community Board held in the Rolfe Room, Port
Chalmers Town Hall, Port Chalmers on Wednesday 01 November 2023, commencing at
5.30 pm
PRESENT
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Chairperson
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Angela McErlane
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Deputy Chairperson
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Kristina Goldsmith
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Members
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Barbara Anderson
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Duncan Eddy
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Jarrod Hodson
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Cr Mandy Mayhem
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Wayne Sefton
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IN ATTENDANCE
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David Ward (Acting General
Manager Infrastructure and Development).
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Governance Support Officer Clare
Sullivan
1 Public
Forum
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1.1 Public
Forum Taya Kain
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Taya Kain, spoke to the board about her application for a
scholarship grant.
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1.2 Public
Forum John Davis – Aramoana League
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John Davis from the Aramoana League spoke to the Board in
support of their funding application.
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1.3 Public
Forum Sian Horan and Hazel Scoles - Port Chalmers Swim Club
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Sian Horan and Hazel Scoles from the Port Chalmers Swim
Club spoke to the board about their funding application.
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1.4 Public
Forum Coastal Communities Cycle Connection
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Emily Cooper, representative of the Dunedin Tracks Network
Group, on behalf of the Coastal Communities Cycle Connection Group, spoke
to the board about their application for funding for costs associated
with an application to Kiwirail for ‘approval in principle’ to
construct a shared pathway using the railway corridor above Port Chalmers.
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1.5 Board
Update Kevin Winders, Port Otago
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Kevin Winders, Chief Executive of Port Otago, provided an
update the Board on various Port Otago projects.
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1.6 Board
Update Otago Regional Council
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Charlotte Flaherty from the Otago Regional Council,
provided an update to the Board regarding measures in place for the Port
Chalmers bus service during the cruise season.
Cr Eliot Weir was in attendance.
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2 Apologies
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There were no apologies.
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Moved
(Angela McErlane/Kristina Goldsmith):
That
the Board:
Adjourns the meeting for 5 minutes
Motion carried
The meeting
adjourned at 6.57 pm and resumed at 7.02 pm
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3 Confirmation
of agenda
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A late funding application
was received from the Aramoana League
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Moved (Angela McErlane/Wayne
Sefton):
That
the Board:
Confirms the agenda with the addition of a funding
application from the Aramoana League
Motion carried (WHCB/2023/067)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Angela McErlane/Barbara Anderson):
That the Board:
a) Notes the Elected Members' Interest Register attached as
Attachment A; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried (WHCB/2023/068)
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5 Confirmation
of Minutes
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5.1 West
Harbour Community Board meeting - 13 September 2023
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Moved (Angela McErlane/Jarrod Hodson):
That the Board:
a) Confirms the public part of the minutes of the
West Harbour Community Board meeting held on 13 September 2023 as a correct
record.
Motion carried (WHCB/2023/069
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Part
A Reports
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6 Funding
Applications
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The Board considered an application from Taya Kain for a
$500 scholarship grant
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Moved (Angela McErlane/Duncan Eddy):
That the Board:
a) Approves the funding request from Taya Kain for a $500 scholarship
grant.
Motion
carried (WHCB/2023/070)
Jarrod
Hodson took no part in this decision.
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Moved (Kristina Goldsmith/Jarrod Hodson):
That the Board:
b) Approves the funding request from the Dunedin
Tracks Network Trust on behalf of the Coastal Communities Cycle Connection
group for $1,800.
Motion
carried (WHCB/2023/071)
Mandy
Mayhem took no part in this decision.
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Moved (Barbara Anderson/Duncan Eddy):
That the Board:
c) Approves the funding request from the Port
Chalmers Swim Club for $600, subject to an unsuccessful funding application
to the Lion Foundation.
Motion carried (WHCB/2023/072)
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Moved (Kristina Goldsmith/Duncan Eddy):
That the Board:
d) Approves the funding request from the Aramoana
League for $1,000 subject to the League seeking technical advice for
appropriate equipment and trialling the use of equipment as offered prior to
purchase.
Motion
carried (WHCB/2023/073)
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7 Governance
Support Officers Report
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The Board considered a report from the Governance Support
Officer. It was noted that the Future Development Strategy will be open
for submissions in February 2024.
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Moved (Angela McErlane/Barbara Anderson):
That the Board:
a) Notes the Governance Support
Officers Report.
Motion
carried (WHCB/2023/074)
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Moved
(Angela McErlane/Wayne Sefton):
That the Board:
b) Confirms
that the next
meeting of the West Harbour Community Board will be held on Wednesday 7
February 2024.
Motion carried (WHCB/2023/075)
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Moved
(Barbara Anderson/Jarrod Hodson):
That the Board:
c) Notes that the meeting schedule for the rest of 2024 will be considered
by the Board at its meeting of 7 February 2024.
Motion carried (WHCB/2023/076)
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Moved (Angela McErlane/Duncan Eddy):
That the Board:
d) Ratifies retrospectively the Board’s submission on the
Draft Speed Management Plan 2024 - 2027.
Barbara Anderson
asked that her vote against the motion be recorded.
Mandy Mayhem took no
part in this item.
Motion carried (WHCB/2023/077)
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8 Board
Updates
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Port Noise Liaison Committee
No update as matters were
discussed earlier in the meeting in the briefing from Kevin Winders from Port
Otago.
Ravensbourne Liaison including Ravensdown
Community Liaison Group
Jarrod Hodson noted that Ravensdown will be demolishing
some empty properties, air monitoring is underway and reviews of seabed is
showing growth in the cockle beds. He also noted an increase in the
number of people using the shared pathway in the
Ravensbourne area.
Keep
Dunedin Beautiful
Barbara Anderson gave a summary of the Keep Dunedin
Beautiful awards and noted that Antonia Woods won an award. She advised
that she would step down as the board representative.
Otago
Access Radio
Barbara Anderson commented on the new studio for Otago
Access Radio, reminded the Board that podcasts can be recorded and uploaded
onto social media and to let Barbara know if a board member wanted to take a
slot.
Long Beach
and Pūrākaunui Amenities Society
Duncan Eddy commented that the community are happy with
the new speed sign but noted that the speed limit for Osborne Road should be
30.
Aramoana Liaison
The League made a submission on the speed management
plan. They are seeking information on when the carpark in the domain
will be completed and there are a number of stones on the sportsfield that
should be cleared before the sports day in early January. The Halo
project will be doing some pest control – need to be conscious of
residents there and give them warning about how and when it will occur.
West
Harbour Emergency Response Group
Ange McErlane
will follow up on progress with Emergency Management.
Policing Matters
The Board will write to Senior Sergeant Bond asking for
the continued police presence in Port Chalmers.
Social Media
Recent posts have included Antonia Wood’s win
on Keep Dunedin beautiful awards and follow-up media interviews, supporting
recycling in the yellow bin collection and information on the upcoming cruise
ship season.
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Moved (Chairperson Angela McErlane/Deputy Chairperson
Kristina Goldsmith):
That the Board:
a) Notes the Board updates
Motion
carried (WHCB/2023/078)
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9 Chairperson's
Report
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The Chairperson provided an update on
matters of interest including:
a) Cruise
update with 29 occasions when two cruise ships will be in port at the same
time
b) The
intersection at SH88 Beach St
c)
Attempts to get an upgrade of the ATM in Port Chalmers with the large number
of visitors especially during the cruise season.
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Moved (Chairperson Angela McErlane/Member Wayne Sefton):
That the Board:
a) Notes the Chairperson’s Report.
Motion
carried (WHCB/2023/079)
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10 Councillor's
Update
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Councillor Mandy Mayhem provided an
update on matters of interest including:
The early engagement
concluded on the 10 year plan and there will be a number of issues considered
in the 10 year plan.
The schedule for the provision of
toilets is in the 10 year plan .
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Moved (Member Barbara Anderson/Member Wayne Sefton):
That the Board:
a) Notes the Councillor’s Update.
Motion
carried (WHCB/2023/080)
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11 Items
for Consideration by the Chairperson
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Items for consideration by the Chairperson.
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Board to start considering issues to raise in its
submission on the 10 year plan including Town Centre project for George St
(Port Chalmers)
Mobility park needed outside the pharmacy on GeorgeSt
Bench needed in Albertson Avenue
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The meeting concluded at 8.51 pm.
..............................................
CHAIRPERSON
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West Harbour Community Board
7 February 2024
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Part
A Reports
Emergency
Management Otago
Taylor Hendl
(Emergency Management Advisor Dunedin) will be in attendance to provide an
update on Emergency Management Otago.
Attachments
There are no attachments for this report.
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West Harbour Community Board
7 February 2024
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Funding Application
Department: Civic
EXECUTIVE SUMMARY
1 One
funding application has been received from the Murray McGeorge Toy Library in
Ravensbourne.
2 The
toy library is requesting $5,938 for the costs associated with installing a
water tank and pump system at the toy library.
RECOMMENDATIONS
That the Board:
a) Considers the funding
request from the Toy Library.
Signatories
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Author:
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Clare Sullivan - Manager Governance
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Authoriser:
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Paul Henderson - Building Services Manager
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Attachments
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Title
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Page
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⇩a
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Funding application
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20
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West Harbour Community Board
7 February 2024
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West Harbour Community Board
7 February 2024
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Meeting Schedule 2024
Department: Civic
EXECUTIVE SUMMARY
1 The
Council has adopted an updated 2024 meeting schedule. The proposed dates
for the West Harbour Community Board are as follows. It is proposed that
meetings will commence at 5.30 pm in the Rolfe Room, Port Chalmers
Library.
a) Wednesday
17 April
b) Wednesday
12 June
c) Wednesday
4 September
d) Wednesday
13 November.
2 As
this is an administrative report, no summary of considerations is required.
RECOMMENDATIONS
That the Board:
a) Approves the 2024 meeting schedule for the West Harbour Community Board.
Signatories
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Author:
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Clare Sullivan - Manager Governance
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Authoriser:
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Paul Henderson - Building Services Manager
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Attachments
There are no attachments
for this report.
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West Harbour Community Board
7 February 2024
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the West Harbour Community Board on activities relevant to
the Board’s area including:
a) Project
Fund
b) Future
Development Strategy
c) 10
Year Plan
d) Ratify
board submission
e) Roadworks
Schedule
f) Dunedin
City Council Updates
2 As
this is an administrative report there are no options or summary of
consideration.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Ratifies retrospectively
the Board’s submission on parking restrictions on Beach St.
Items for Discussion
Project Fund
3 Two
funding grants are yet to be uplifted as awaiting information. These are
referenced with an *in the table. Following the decisions made at the November
2023 meeting the Board has $1,950.00 remaining. The
following funds have been allocated in the 2023/24 financial year.
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Meeting Date
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Recipient
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Amount
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2 August 2023
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West Harbour Arts Charitable Trust
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1,000.00
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Rothesay News
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1,500.00
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13 September 2023
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Ravensbourne School - mural
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1,000.00
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Port Chalmers Yacht Club – safety ladders
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650.00
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1 November 2023
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Taya Kain (Scholarship)
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500.00
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Dunedin Tracks Network Trust on behalf of Coastal
Communities Cycle Connection
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1,800.00
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Port Chalmers Swim Club
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*600.00
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Aramoana League (sound equipment)
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*1,000.00
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Total allocated
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$8,050.00
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Future
Development Strategy
4 On
31st January 2024, the Dunedin City Council and the Otago Regional
Council released the draft Future Development Strategy for consultation.
The Strategy replaces the current Dunedin Spatial Plan and outlines strategic
directions for the city’s growth and development for the next 30 years.
Public consultation is taking place from 31 January to 28 February. The
board might wish to consider making a submission on this.
5 All
information is available on the DCC website www.dunedin.govt.nz/future-development-strategy and
the documents will also be available at DCC libraries and DCC and ORC customer
service centres in Dunedin.
6 Public information sessions to explain the draft
strategy and answer questions are planned for early February as detailed below
which you are welcome to attend.
· Thursday 8
February, 12 noon–2pm (Dunedin Public Art Gallery)
· Thursday 8
February, 5–7pm (Dunedin Public Art Gallery)
· Tuesday 13
February, 6–8pm (Mosgiel Coronation
Hall)
7 If
you receive any enquiries, please forward them to fds@dcc.govt.nz
10 year plan
8 Development
of the DCC’s 10 year plan 2024-34 is well underway and we are looking
forward to consulting with the community on our draft plan. The timetable
is still to be finalised, but once done, Community Boards will be advised of
submission and hearing dates. At this stage, submissions are likely to be
open from early April through to early May, with hearings later in May.
Further information on dates and engagement opportunities will be provided as
soon as possible, to enable Community Board time to plan the development of
their submissions.
Submission ratification
9 The
Board made a submission on the parking changes in Beach St. The Board is
asked to ratify the submission as the closing date was before this meeting
date.
Roadworks
Schedule
10 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule
and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Consulting On
11 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Dunedin City
Council Updates
12 Board or
members of the public wishing to advise Council of any operational issues or
concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent
matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
13 If issues
and concerns are not dealt with in a timely manner, Board Members should
contact the Governance Support Officer, or the Senior Staff Member appointed to
the Board.
Signatories
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Author:
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Clare Sullivan - Manager Governance
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Authoriser:
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Paul Henderson - Building Services Manager
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Attachments
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Title
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Page
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⇩a
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Parking Changes
submission
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31
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West Harbour Community Board
7 February 2024
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West Harbour Community
Board
7 February 2024
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Board Updates
Department: Civic
EXECUTIVE SUMMARY
Board members to provide verbal updates on activities:
1 Port
Noise Liaison Committee – Kristina Goldsmith
2 Ravensbourne
Liasion including Ravensdown Community Liaison Group- Jarrod Hodson
3 Keep
Dunedin Beautiful –
4 Infrastructure
Liaison – Kristina Goldsmith and Ange McErlane
5 Otago
Access Radio – Barbara Anderson
6 Long
Beach and Pūrākaunui Amenities Society – Duncan Eddy
7 Aramoana
Liaison – Barbara Anderson
8 West
Harbour Emergency Response Group – Ange McErlane
9 Policing
Matters – Wayne Sefton
10 Social
Media – Duncan Eddy
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RECOMMENDATIONS
That the Board:
a) Notes the Board Updates
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Signatories
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Authoriser:
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Paul Henderson - Building Services Manager
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Attachments
There are no attachments
for this report.
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West Harbour Community Board
7 February 2024
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Chairperson's Report
The Chairperson will provide an update on matters of
interest including the Future Development Strategy, the 10 year plan and Cruise
Ship Transport.
Attachments
There are no attachments for this report.
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West Harbour Community Board
7 February 2024
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Councillor's Update
Councillor Mandy
Mayhem will provide an update on matters of interest.
Attachments
There are no attachments for this report.
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West Harbour Community Board
7 February 2024
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Items for Consideration by the Chair
Any items for
consideration by the Chair.
Attachments
There are no attachments for this report.