Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

 

Date:                                                    Wednesday 7 February 2024

Time:                                                   5:30 p.m.

Venue:                                                Rolfe Room, Port Chalmers Town Hall, Port Chalmers

 

Sandy Graham

Chief Executive Officer

 

West Harbour Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Angela McErlane

 

Deputy Chairperson

Kristina Goldsmith

 

Members

Barbara Anderson

Duncan Eddy

 

Jarrod Hodson

Cr Mandy Mayhem

 

Wayne Sefton

 

 

Senior Officer                                               Paul Henderson, Manager Building Services

 

Governance Support Officer                  Clare Sullivan

 

 

 

Clare Sullivan

Manager Governance

 

 

Telephone: 03 477 4000

clare.sullivan@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 

 


West Harbour Community Board

7 February 2024

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       9

5.1       West Harbour Community Board meeting - 1 November 2023                                                 9

Part A Reports (West Harbour Community Board  has power to decide these matters)

6             Emergency Management Otago                                                                                                                      17

7             Funding Application                                                                                                                                              18

8             Meeting Schedule 2024                                                                                                                                      26

9             Governance Support Officer's Report                                                                                                            27

10           Board Updates                                                                                                                                                        33

11           Chairperson's Report                                                                                                                                           34

12           Councillor's Update                                                                                                                                              35

13           Items for Consideration by the Chair                                                                                                             36

 

 


West Harbour Community Board

7 February 2024

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

An apology has been received from Wayne Sefton.

 

That the Board:

 

Accepts the apology from Wayne Sefton.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


West Harbour Community Board

7 February 2024

 

Declaration of Interest

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)         Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)        Confirms/Amends the proposed management plan for Elected Members' Interests.

 

Attachments

 

Title

Page

a

Register of Interest

6

 

 


West Harbour Community Board

7 February 2024

 



 


West Harbour Community Board

7 February 2024

 

Confirmation of Minutes

West Harbour Community Board meeting - 1 November 2023

 

RECOMMENDATIONS

That the Board:

a)         Confirms the public part of the minutes of the West Harbour Community Board meeting held on 01 November 2023 as a correct record.

 

Attachments

 

Title

Page

A

Minutes of West Harbour Community Board meeting  held on 1 November 2023

10

 

 


West Harbour Community Board

7 February 2024

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 01 November 2023, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Angela McErlane

 

Deputy Chairperson

Kristina Goldsmith

 

Members

Barbara Anderson

Duncan Eddy

 

Jarrod Hodson

Cr Mandy Mayhem

 

Wayne Sefton

 

 

 

IN ATTENDANCE

David Ward (Acting General Manager Infrastructure and Development).

 

Governance Support Officer                  Clare Sullivan

 

 

 

1          Public Forum

1.1       Public Forum Taya Kain

 

Taya Kain, spoke to the board about her application for a scholarship grant.

 

 

1.2       Public Forum John Davis – Aramoana League

 

John Davis from the Aramoana League spoke to the Board in support of their funding application.

 

 

1.3       Public Forum Sian Horan and Hazel Scoles - Port Chalmers Swim Club

 

Sian Horan and Hazel Scoles from the Port Chalmers Swim Club spoke to the board about their funding application.

 

1.4       Public Forum Coastal Communities Cycle Connection

 

Emily Cooper, representative of the Dunedin Tracks Network Group, on behalf of the Coastal Communities Cycle Connection Group, spoke to  the board about their application for funding for costs associated with an application to Kiwirail for ‘approval in principle’ to construct a shared pathway using the railway corridor above Port Chalmers.

 

 

1.5       Board Update Kevin Winders, Port Otago

 

Kevin Winders, Chief Executive of Port Otago, provided an update the Board on various Port Otago projects.

 

1.6       Board Update Otago Regional Council

 

Charlotte Flaherty from the Otago Regional Council, provided an update to the Board regarding measures in place for the Port Chalmers bus service during the cruise season.

Cr Eliot Weir was in attendance.

 

2          Apologies

There were no apologies.

 

Moved (Angela McErlane/Kristina Goldsmith):

That the Board:

Adjourns the meeting for 5 minutes

Motion carried

The meeting adjourned at 6.57 pm and resumed at 7.02 pm

 

 

3          Confirmation of agenda

 

 

A late funding application was received from the Aramoana League

 

 

 

Moved (Angela McErlane/Wayne Sefton):

That the Board:

 

Confirms the agenda with the addition of a funding application from the Aramoana League

 

Motion carried (WHCB/2023/067)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Angela McErlane/Barbara Anderson):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2023/068)

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 13 September 2023

 

 

 

Moved (Angela McErlane/Jarrod Hodson):

That the Board:

 

a)         Confirms the public part of the minutes of the West Harbour Community Board meeting held on 13 September 2023 as a correct record.

Motion carried (WHCB/2023/069

 

 

Part A Reports

6          Funding Applications

 

 

The Board considered an application from Taya Kain for a $500 scholarship grant

 

 

Moved (Angela McErlane/Duncan Eddy):

That the Board:

 

a)     Approves the funding request from Taya Kain for a $500 scholarship grant.

Motion carried (WHCB/2023/070)

 

Jarrod Hodson took no part in this decision. 

 

 

 

Moved (Kristina Goldsmith/Jarrod Hodson):

That the Board:

b)     Approves the funding request from the Dunedin Tracks Network Trust on behalf of the Coastal Communities Cycle Connection group for $1,800.

Motion carried (WHCB/2023/071)

 

Mandy Mayhem took no part in this decision.

 

 

 

Moved (Barbara Anderson/Duncan Eddy):

That the Board:

 

c)   Approves the funding request from the Port Chalmers Swim Club for $600, subject to an unsuccessful funding application to the Lion Foundation. 

 

Motion carried (WHCB/2023/072)

 

 

 

Moved (Kristina Goldsmith/Duncan Eddy):

That the Board:

d)   Approves the funding request from the Aramoana League for $1,000 subject to the League seeking technical advice for appropriate equipment and trialling the use of equipment as offered prior to purchase.  

 

Motion carried (WHCB/2023/073)

 

 

 

7          Governance Support Officers Report

 

 

The Board considered a report from the Governance Support Officer.  It was noted that the Future Development Strategy will be open for submissions in February 2024.

 

 

Moved (Angela McErlane/Barbara Anderson):

That the Board:

 

a)     Notes the Governance Support Officers Report.

Motion carried (WHCB/2023/074)

 

 

Moved (Angela McErlane/Wayne Sefton):

That the Board:

b) Confirms that the next meeting of the West Harbour Community Board will be held on Wednesday 7 February 2024.

 

Motion carried (WHCB/2023/075)

 

 

Moved (Barbara Anderson/Jarrod Hodson):

That the Board:

c)    Notes that the meeting schedule for the rest of 2024 will be considered by the Board at its meeting of 7 February 2024.

Motion carried (WHCB/2023/076)

 

 

Moved (Angela McErlane/Duncan Eddy):

That the Board:

d)     Ratifies retrospectively the Board’s submission on the Draft Speed Management Plan 2024 - 2027.

Barbara Anderson asked that her vote against the motion be recorded.

Mandy Mayhem took no part in this item.

Motion carried (WHCB/2023/077)

 

8          Board Updates

 

Port Noise Liaison Committee

No update as matters were discussed earlier in the meeting in the briefing from Kevin Winders from Port Otago.

 

Ravensbourne Liaison including Ravensdown Community Liaison Group

 

Jarrod Hodson noted that Ravensdown will be demolishing some empty properties, air monitoring is underway and reviews of seabed is showing growth in the cockle beds.  He also noted an increase in the number of people using the shared pathway in the
Ravensbourne area. 

 

Keep Dunedin Beautiful

 

Barbara Anderson gave a summary of the Keep Dunedin Beautiful awards and noted that Antonia Woods won an award.  She advised that she would step down as the board representative.

 

Otago Access Radio

 

Barbara Anderson commented on the new studio for Otago Access Radio, reminded the Board that podcasts can be recorded and uploaded onto social media and to let Barbara know if a board member wanted to take a slot.

 

Long Beach and Pūrākaunui Amenities Society

 

Duncan Eddy commented that the community are happy with the new speed sign but noted that the speed limit for Osborne Road should be 30.  

 

Aramoana Liaison

 

The League made a submission on the speed management plan.  They are seeking information on when the carpark in the domain will be completed and there are a number of stones on the sportsfield that should be cleared before the sports day in early January.  The Halo project will be doing some pest control – need to be conscious of residents there and give them warning about how and when it will occur.

 

West Harbour Emergency Response Group

 

Ange McErlane will follow up on progress with Emergency Management.

 

Policing Matters

 

The Board will write to Senior Sergeant Bond asking for the continued police presence in Port Chalmers. 

 

Social Media

 

Recent posts have included  Antonia Wood’s win on Keep Dunedin beautiful awards and follow-up media interviews, supporting recycling in the yellow bin collection and information on the upcoming cruise ship season.  

 

 

Moved (Chairperson Angela McErlane/Deputy Chairperson Kristina Goldsmith):

That the Board:

 

a)     Notes the Board updates

Motion carried (WHCB/2023/078)

 

9          Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

a)         Cruise update with 29 occasions when two cruise ships will be in port at the same time

b)        The intersection at SH88 Beach St

c)      Attempts to get an upgrade of the ATM in Port Chalmers with the large number of visitors especially during the cruise season.

 

 

Moved (Chairperson Angela McErlane/Member Wayne Sefton):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried (WHCB/2023/079)

 

10        Councillor's Update

 

Councillor Mandy Mayhem provided an update on matters of interest including:

The early engagement concluded on the 10 year plan and there will be a number of issues considered in the 10 year plan.

The schedule for the provision of toilets is in the 10 year plan .

 

 

Moved (Member Barbara Anderson/Member Wayne Sefton):

That the Board:

 

a)     Notes the Councillor’s Update.

Motion carried (WHCB/2023/080)

 

11        Items for Consideration by the Chairperson

 

Items for consideration by the Chairperson.

 

 

 

Board to start considering issues to raise in its submission on the 10 year plan including Town Centre project for George St (Port Chalmers)

 

Mobility park needed outside the pharmacy on GeorgeSt

 

Bench needed in Albertson Avenue  

 

 

 

 

 

 

 

The meeting concluded at 8.51 pm.

 

 

 

..............................................

CHAIRPERSON

 

 


West Harbour Community Board

7 February 2024

 

Part A Reports

Emergency Management Otago

 

Taylor Hendl (Emergency Management Advisor Dunedin) will be in attendance to provide an update on Emergency Management Otago.

 

Attachments

There are no attachments for this report.

 


West Harbour Community Board

7 February 2024

 

 

Funding Application

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          One funding application has been received from the Murray McGeorge Toy Library in Ravensbourne.

2          The toy library is requesting $5,938 for the costs associated with installing a water tank and pump system at the toy library.

 

RECOMMENDATIONS

That the Board:

a)         Considers the funding request from the Toy Library.

 

 

Signatories

Author:

Clare Sullivan - Manager Governance

Authoriser:

Paul Henderson - Building Services Manager

Attachments

 

Title

Page

a

Funding application

20

 

 

 


West Harbour Community Board

7 February 2024

 







West Harbour Community Board

7 February 2024

 

 

Meeting Schedule 2024

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The Council has adopted an updated 2024 meeting schedule.  The proposed dates for the West Harbour Community Board are as follows.  It is proposed that meetings will commence at 5.30 pm in the Rolfe Room, Port Chalmers Library.  

a)         Wednesday 17 April

b)        Wednesday 12 June

c)         Wednesday 4 September

d)        Wednesday 13 November.

2          As this is an administrative report, no summary of considerations is required.

 

RECOMMENDATIONS

That the Board:

a)         Approves the 2024 meeting schedule for the West Harbour Community Board.

 

 

Signatories

Author:

Clare Sullivan - Manager Governance

Authoriser:

Paul Henderson - Building Services Manager

Attachments

There are no attachments for this report.

 


West Harbour Community Board

7 February 2024

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the West Harbour Community Board on activities relevant to the Board’s area including:

a)         Project Fund

b)        Future Development Strategy

c)         10 Year Plan

d)        Ratify board submission 

e)        Roadworks Schedule

f)         Dunedin City Council Updates

2          As this is an administrative report there are no options or summary of consideration.

 

RECOMMENDATIONS

That the Board:

a)         Notes the Governance Support Officer’s Report.

b)        Ratifies retrospectively the Board’s submission on parking restrictions on Beach St.

 

Items for Discussion

Project Fund

3          Two funding grants are yet to be uplifted as awaiting information. These are referenced with an *in the table. Following the decisions made at the November 2023 meeting the Board has $1,950.00 remaining.  The following funds have been allocated in the 2023/24 financial year.

Meeting Date

Recipient

Amount

2 August 2023

West Harbour Arts Charitable Trust

1,000.00

 

Rothesay News

1,500.00

13 September 2023

Ravensbourne School - mural

1,000.00

 

Port Chalmers Yacht Club – safety ladders

650.00

1 November 2023

Taya Kain (Scholarship)

500.00

 

Dunedin Tracks Network Trust on behalf of Coastal Communities Cycle Connection 

1,800.00

 

Port Chalmers Swim Club

*600.00

 

Aramoana League (sound equipment)

*1,000.00

Total allocated

 

$8,050.00

 

Future Development Strategy

4          On 31st January 2024, the Dunedin City Council and the Otago Regional Council released the draft Future Development Strategy for consultation.  The Strategy replaces the current Dunedin Spatial Plan and outlines strategic directions for the city’s growth and development for the next 30 years. Public consultation is taking place from 31 January to 28 February.  The board might wish to consider making a submission on this.

5          All information is available on the DCC website www.dunedin.govt.nz/future-development-strategy and the documents will also be available at DCC libraries and DCC and ORC customer service centres in Dunedin.

6          Public information sessions to explain the draft strategy and answer questions are planned for early February as detailed below which you are welcome to attend. 

·    Thursday 8 February, 12 noon–2pm (Dunedin Public Art Gallery)   

·    Thursday 8 February, 5–7pm (Dunedin Public Art Gallery)   

·    Tuesday 13 February, 6–8pm (Mosgiel Coronation Hall)       

7          If you receive any enquiries, please forward them to fds@dcc.govt.nz

10 year plan

8          Development of the DCC’s 10 year plan 2024-34 is well underway and we are looking forward to consulting with the community on our draft plan.  The timetable is still to be finalised, but once done, Community Boards will be advised of submission and hearing dates.  At this stage, submissions are likely to be open from early April through to early May, with hearings later in May.  Further information on dates and engagement opportunities will be provided as soon as possible, to enable Community Board time to plan the development of their submissions. 

Submission ratification

9          The Board made a submission on the parking changes in Beach St.  The Board is asked to ratify the submission as the closing date was before this meeting date.

 

Roadworks Schedule

10        Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

Currently Consulting On

11        For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Dunedin City Council Updates

12        Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz.  For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

13        If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

 

 

Signatories

Author:

Clare Sullivan - Manager Governance

Authoriser:

Paul Henderson - Building Services Manager

Attachments

 

Title

Page

a

Parking Changes submission

31

 


 

 

 


West Harbour Community Board

7 February 2024

 



West Harbour Community Board

7 February 2024

 

 

Board Updates

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

Board members to provide verbal updates on activities:

 

1          Port Noise Liaison Committee Kristina Goldsmith

2          Ravensbourne Liasion including Ravensdown Community Liaison Group- Jarrod Hodson

3          Keep Dunedin Beautiful

4          Infrastructure Liaison – Kristina Goldsmith and Ange McErlane

5          Otago Access Radio – Barbara Anderson

6          Long Beach and Pūrākaunui Amenities Society – Duncan Eddy

7          Aramoana Liaison – Barbara Anderson

8          West Harbour Emergency Response Group – Ange McErlane

9          Policing Matters – Wayne Sefton

10        Social Media – Duncan Eddy

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the Board Updates

 

 

 

Signatories

Authoriser:

Paul Henderson - Building Services Manager

Attachments

There are no attachments for this report.

 


West Harbour Community Board

7 February 2024

 

Chairperson's Report

 

 

The Chairperson will provide an update on matters of interest including the Future Development Strategy, the 10 year plan and Cruise Ship Transport.

 

 

Attachments

There are no attachments for this report.

 


West Harbour Community Board

7 February 2024

 

Councillor's Update

 

Councillor Mandy Mayhem will provide an update on matters of interest.

 

Attachments

There are no attachments for this report.

 


West Harbour Community Board

7 February 2024

 

Items for Consideration by the Chair

 

Any items for consideration by the Chair.

 

Attachments

There are no attachments for this report.