Agenda of Strath Taieri Community Board

Strath Taieri Community Board

18 April 2024

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Strath Taieri PTA 4

1.2 Strath Taieri Medical Services 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 11

5.1 Strath Taieri Community Board meeting - 8 February 2024 11

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Otago Regional Council Update 18

7 Project Fund 19

8 Community Plan 25

9 Governance Support Officer's Report 37

10 Board Updates and Report Backs 41

11 Chairperson's Report 42

12 Councillor Update 43

13 Items for Consideration by the Chair 44

Strath Taieri Community Board

18 April 2024

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 08 February 2024, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Anna Wilson
Members	Cr Bill Acklin	David Frew
	Tony Markham	Robin Thomas

IN ATTENDANCE

Mike Perkins (City Development Engineer).

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Clan MacKenzie Society of NZ Inc

Ian and Linda MacKenzie were unable to attend the meeting.

1.2 Destination Middlemarch

Linda MacKenzie was unable to attend the meeting

1.3 Sheila Ramsay

Sheila Ramsay thanked the Board for its letter of support for the Strath Taieri Tartan. Mrs Ramsay provided samples of the tartan and advised that an electronic version of it was available for people to use.

Mrs Ramsay responded to questions.

2 Apologies

An apology was received from Terina Geddes.

Moved (Anna Wilson/Tony Markham):

That the Board:

Accepts the apology from Terina Geddes.

Motion carried (STCB/2024/001)

3 Confirmation of agenda

Moved (Anna Wilson/David Frew):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (STCB/2024/002)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Anna Wilson provided an update to her register of interests.

Moved (Cr Bill Acklin/Member Markham):

That the Board:

a) Amends the Elected Members' Interest Register attached; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2024/003)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 2 November 2023

Moved (Anna Wilson/David Frew):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 2 November 2023 as a correct record.

Motion carried (STCB/2024/004)

Part A Reports

6 Otago Regional Council Update

Gary La Hood (Senior River Engineer), Simon Whitton (Principal Advisor – Rivers) and Josefa Nawai (River Engineer) spoke to their tabled report on river management activities in the Middlemarch area and programmed works for the 2023/24 financial year. The report also provided an update on catchment investigations and rabbit control.

Mr La Hood responded to questions including the types of willow trees that were being planted and the railway bridge.

The Board requested that they be included in any consultation regarding the railway bridge.

Moved (Tony Markham/Robin Thomas):

That the Board:

Notes the update from the Otago Regional Council

Motion carried (STCB/2024/005)

7 Meeting Schedule

A report from Civic provided the schedule of meetings for 2024 for the Board’s consideration.

Following discussion, it was agreed that the meetings would be held in the following venue:

· Thursday, 18 April commencing 2.00 pm – Strath Taieri Community Centre, Middlemarch

· Thursday, 13 June commencing 2.00 pm– Lee Stream or Hindon

· Thursday, 5 September commencing 2.00 pm – Strath Taieri Community Centre, Middlemarch

· Thursday, 7 November commencing 2.00 pm – Hyde Community Hall, Hyde

Moved (Member Robin Thomas/Deputy Chairperson Anna Wilson):

That the Board:

Approves the meeting schedule for 2024.

Motion carried (STCB/2024/006)

8 Community Plan

The Strath Taieri Community Board Community Plan 2024-34 was attached for discussion and updating if required.

Following discussion on the community plan and the Board’s priorities, it was agreed that they would undertake some community engagement before updating it.

9 Project Fund

Anna Wilson withdrew from the discussion .

A funding application was received from STARTT – Middlemarch Promotion Group towards the cost of resurrecting the Middlemarch website.

It noted that $7,500.00 remained in the fund to be allocated.

Moved (Cr Bill Acklin/Robin Thomas):

That the Board:

a) Approves $5,000.00 to STARTT – Middlemarch Promotion Group towards the costs of a new website.

Motion carried (STCB/2024/007)

10 Governance Support Officer's Report
	A report from Civic provided an update on activities relevant to the Board area including: · Project Fund. Following discussion on the purchasing of new flags for the ANZAC Day Service, it was agreed that the Board would fund the purchase of the flags up to $500.00.
	Moved (Anna Wilson/Robin Thomas): That the Board: a) Approves up to $500.00 from the Board’s project fund towards the purchase of new flags for the ANZAC Day services. Motion carried (STCB/2024/008)
	· Old Sutton Bridge materials. There was a discussion on the two requests received: a) Project request from Andrea Bosshard towards the construction of seating to be placed on the western bank of the Taieri River by the large swimming hole be given up to 3 lengths of timber; and b) Project request from Middlemarch Trail Ride Group towards the construction of a table and seating be given up to 6 lengths of timber.
	Moved (Cr Bill Acklin/Anna Wilson): That the Board: a) Notes the Governance Support Officer’s Report. b) Agrees to gives Andrea Bosshard up to 3 lengths of timber from the old Sutton Bridge for the construction of seating to be placed by the swimming hole on the Taieri River. c) Agrees to gives the Middlemarch Trail Ride Group up to 6 lengths of timber towards the construction of a table and seating. Motion carried (STCB/2024/009)

11 Board Updates and Report Backs

Board Members provided updates and report backs on portfolios and activities which included:

Township beautification

Anna Wilson provided an update and commented on the installation of new tables.

Civil Defence Management

Anna Wilson provided an update on the Civil Defence meeting and commented that options for funding a container to store the civil defence equipment was being investigated.

Otago Central Rail Trust

Terina Geddes was an apology for the meeting.

Climate Change

Cr Acklin provided an update on the Zero Carbon funding.

Water management (including flooding)

This had been covered by the Otago Regional Council update.

Infrastructure, roads and spraying

Barry Williams commented on the weed spraying. The Board requested that staff give consideration to commencing weed spraying earlier in the season to help alleviate the fire risk.

Community information and publicity

Robin Thomas provided an update on the Board’s Facebook page and the activity.

Moved (Cr Bill Acklin/Tony Markham):

That the Board:

a) Notes the Board updates and report backs

Motion carried (STCB/2024/010)

12 Chairperson's Report

The Chairperson provided an update on matters of interest which included:

· Sealing the EV Charging Station

· Street Trees

· Council workshop on the Dunedin Railway. Robin Thomas provided an update

Moved (Barry Williams/Anna Wilson):

That the Board:

a) Notes the Chairperson’s report

Motion carried (STCB/2024/011)

13 Councillor Update

Councillor Bill Acklin provided an update on items of interest which included:

· 10 year plan process

Moved (Cr Bill Acklin/Tony Markham):

That the Board:

a) Notes the Council Activities Update

Motion carried (STCB/2024/012)

14 Items for Consideration by the Chair

There were no items for consideration.

The meeting concluded at 4.31 pm.

..............................................

CHAIRPERSON

Strath Taieri Community Board

18 April 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Dunedin City Council Draft Annual Plan 2024-2025

· Aurora Energy Consultation

· Otago Regional Council Draft Long Term Plan

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Decides if the Board will prepare a submission to the draft DCC Annual Plan 2024/25, noting that it will be ratified at the next Board meeting being held on 13 June 2024.

c) Decides if the Board will prepare a submission to the Aurora Energy Proposal, noting that it will be ratified at the next Board meeting being held on 13 June 2024.

d) Decides if the Board will prepare a submission to the draft Otago Regional Council Draft Long Term Plan, noting that it will be ratified at the next Board meeting being held on 13 June 2024.

Project Fund

3 The balance remaining in the Project Fund for allocation for the current financial year is $2,322.00. The following funds have been allocated in the 2023/24 financial year.

Meeting Date	Recipient	Amount
3 August 2023	Harakeke Weaving Learners Group	1,000.00
14 September 2023	Clan MacKenzie Society of New Zealand	1,500.00
8 February 2024	STRATT on behalf of Middlemarch Promotion	5,000.00
8 February 2024	Board Project – purchase of flags for ANZAC Day Services	178.00
Total		$7,678.00

Dunedin City Council Draft Annual Plan 2024-2025

4 The Dunedin City Council draft Annual Plan consultation period opened on 28 March 2024 and remains open for submissions until 12 noon on 24 April 2024. Hearings will be held in May and the Annual Plan will be adopted by 30 June 2024.

5 Information on the Annual Plan is available on the following link: https://www.dunedin.govt.nz/council/annual-and-long-term-plans/annual-plan-2024-2025

Aurora Energy Consultation

6 The Dunedin City Council owns Aurora Energy which is the electricity company that distributes power to households and businesses across the regions of Dunedin, Central Otago and Queenstown Lakes.

7 The Council is considering the possibility of selling Aurora Energy and is seeking feedback from the community on the proposal. The consultation period is open from 28 March 2024 until 12 noon on 2 May 2024. The hearings will be held on 14, 15 and 16 May 2024 and the deliberations and decision process undertaken late May – early June.

8 Information on the potential sale of Aurora Energy is available on the following link: https://www.dunedin.govt.nz/council/council-projects/aurora-energy-proposal This link also provides details on upcoming drop-in sessions which provides the opportunity to speak to Councillors and/or Executive Management Staff. There will be one held at the Village Green at 2.00 pm on Thursday 11 April 2024.

9 The Board needs to decide if they would like to submit on the Aurora Energy Consultation.

Otago Regional Council Draft Long Term Plan

10 The Otago Regional Council is seeking feedback on the Otago Regional Council Long Term Plan 2024-34.

11 Information on the Long Term Plan, drop in events and topics is available on the following link: https://www.orc.govt.nz/news-and-events/news-and-media-releases/2024/march/orc-chair-urges-ratepayers-to-have-their-say The link provides information on the topics and drop in events. The consultation is open until 28 April 2024.

12 The Board needs to decide if they would like to submit on the Otago Regional Council’s Draft Long Term Plan.

Waste Management and Minimisation Plan (2020)

13 The Waste and Environmental Solutions team are reviewing Dunedin’s Waste Management and Minimisation Plan (2020). This Plan guides the work undertaken in waste minimisation and management over the next six years. As part undertaking the review, they are seeking early input from rural communities about what actions they would like to be included in the Plan. If the Board has some thoughts you would like to contribute, or wish to engage with the team working on this, they are welcome to attend a meeting on Wednesday the 24^th of April, at 4pm-5.30pm in the Plaza Conference Room at the DCC Civic Centre. Alternatively, email Leigh McKenzie the Waste Minimisation Strategy Officer, at Leigh.McKenzie@dcc.govt.nz The draft Plan is also going out for full public consultation in the third quarter of 2024 so there will be an opportunity to submit at this stage as well.

14 The questions that will be covered at the meeting are:

· What actions would you like Council to do to improve waste minimisation and move towards a circular economy?

· What actions are happening in your community to improve waste minimisation and move towards a circular economy?

· What actions could we collaborate on to improve waste minimisation and management, and move to a circular economy?

15 Staff are looking forward to hearing from the Board to enable them to incorporate your community’s wishes for the new Waste Management and Minimisation Plan. If you plan to attend the meeting, please email Leigh to RSVP.

16 The current Waste Management and Minimisation Plan 2020 can be viewed on the following link: www.dunedin.govt.nz/council/policies,-plans-and-strategies/plans/waste-minimisation-and-management-plan-2020

What DCC is Currently Consulting On

17 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

18 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

19 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

20 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Mike Perkins - City Development Engineer

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Spatial Plan	☐	☐	✔
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	☐	☐	✔

Māori Impact Statement

There are no known impacts for Māori

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no financial implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

	Title	Page
⇩a	Register of Interests	7

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 8 February 2024	12

	Title	Page
⇩a	Strath Taieri PTA funding application	20
⇩b	Strath Taieri Medical Services	22

	Title	Page
⇩a	Draft Community Plan	26