Agenda of West Harbour Community Board - Wednesday, 17 April 2024

Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

Date: Wednesday 17 April 2024

Time: 5:30 p.m.

Venue: Rolfe Room, Port Chalmers Town Hall, Port Chalmers

Sandy Graham

Chief Executive Officer

West Harbour Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Angela McErlane
Deputy Chairperson	Kristina Goldsmith
Members	Barbara Anderson	Duncan Eddy
	Jarrod Hodson	Cr Mandy Mayhem
	Wayne Sefton

Senior Officer Paul Henderson, Manager Building Services

Governance Support Officer Clare Sullivan

Clare Sullivan

Manager Governance

Telephone: 03 477 4000

clare.sullivan@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

West Harbour Community Board

17 April 2024

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Aramoana League 4

1.2 Murray McGeorge Toy Library 4

1.3 Historic Iona Church Restoration Trust 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 West Harbour Community Board meeting - 7 February 2024 9

Part A Reports (West Harbour Community Board has power to decide these matters)

6 Funding Applications 16

7 Governance Support Officer's Report 37

8 Community Plan 42

9 Board Updates 55

10 Chairperson's Report 56

11 Councillor's Update 57

12 Items for Consideration by the Chair 58

West Harbour Community Board

17 April 2024

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 07 February 2024, commencing at 5:30 p.m.

PRESENT

Chairperson	Angela McErlane
Deputy Chairperson	Kristina Goldsmith
Members	Barbara Anderson	Duncan Eddy
	Jarrod Hodson	Cr Mandy Mayhem

IN ATTENDANCE

Paul Henderson, Manager Building Services

Governance Support Officer Clare Sullivan

1 Public Forum

Shannon McNatty from the Murray McGeorge Toy Library spoke in support of their funding application.

1.2 emergency management otago

Claire Charleton on behalf of Taylor Hendl from Emergency Management Otago briefed the Board on their role and how the Board can support their communities.

2 Apologies

Moved (Angela McErlane/Barbara Anderson):

That the Board:

Accepts the apology from Wayne Sefton.

Motion carried (WHCB/2024/001)

3 Confirmation of agenda

A late funding application was received from Otago Access Radio for the Round the Boards segment.

Moved (Angela McErlane/Jarrod Hodson):

That the Board:

Confirms the agenda with the addition of a funding application from Otago Access Radio for the Round the Board segment.

Motion carried (WHCB/2024/002)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Changes in the Interest Register were noted from Barbara Anderson and Kristina Goldsmith.

Moved (Angela McErlane/Jarrod Hodson):

That the Board:

a) Amends the Elected Members' Interest Register and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2024/003)

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 1 November 2023

Moved (Angela McErlane/Barbara Anderson):

That the Board:

a) Confirms the minutes of the West Harbour Community Board meeting held on 01 November 2023 as a correct record subject to an amendment under Otago Access Radio in the Board Update section to delete the words ‘can be’ and insert the word ‘are’ .

Motion carried (WHCB/2024/004)

Part A Reports

7 Funding Applications
	Members advised that funding decisions resolved at the meeting on 1 November 2023 for two funding applications ($600 for the Port Chalmers Swim Club and $1,000 to the Aramoana League) will not be uplifted. The balance of $3,550 remains available for allocation. The Board considered two applications for funding.
	Moved (Angela McErlane/Kristina Goldsmith): That the Board: a) Writes to the Toy Library and invites it to make a separate application to the Board for a small operational grant and encourages the Toy Library apply to Ravensdown for funding for the water tank, provide a letter of support to the Toy Library’s application, obtain additional quotes for the supply and installation of a water tank. Motion carried (WHCB/2024/005)
	Moved (Angela McErlane/Mandy Mayhem): That the Board: b) Approves the funding request of $220.00 from Hills Radio Trust - Otago Access Radio for the “Round the Boards” segment for the West Harbour Community Board. Motion carried (WHCB/2024/006)

8 Meeting Schedule 2024
	The Board considered a report proposing a meeting schedule for 2024.

	Moved (Angela McErlane/Barbara Anderson): That the Board: a) Approves the 2024 meeting schedule for the West Harbour Community Board subject to the June meeting being held on Thursday 20 June. Motion carried (WHCB/2024/007)

9 Governance Support Officer's Report

The Board considered a report from the Governance Support Officer.

Moved (Angela McErlane/Barbara Anderson):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Ratifies retrospectively the Board’s submission on parking restrictions on Beach St.

Motion carried (WHCB/2024/008)

10 Board Updates
	Port Noise Liaison Committee No update at this meeting. Ravensbourne Liaison including Ravensdown Community Liaison Group- Jarrod Hodson The mural at Ravensbourne School has been completed. An update from the Community Liaison Group will be available following their next meeting. Following up on some maintenance issues. Keep Dunedin Beautiful Keep Dunedin Beautiful was meeting on 8 February. A seat at the end of shared path as a memorium for former Board Chair Jan Tucker, will be unveiled shortly. Infrastructure Liaison The intersection at George St, Beach St, Grey St and Mount St was discussed in relation to safety. Otago Access Radio Recent updates included the Ravensbourne school mural, the proposed parking changes in Beach St, the next segment will note the submission process on the Future Development Strategy and the unveiling of the memorial seat for Jan Tucker. Long Beach and Pūrākaunui Amenities Society The Long Beach AGM will be held in March, the reroofing of the hall is underway. Aramoana Liaison Check on progress of carpark at the Aramoana Domain, there is a need for clearer signage on map where camping is permitted or not permitted – especially at Aramoana; recognition of service of John Davis, 40 years of service as secretary of the Aramoana League. West Harbour Emergency Response Group Noted the briefing earlier in the meeting, the ‘gets ready’ site will be promoted and information shared. Policing Matters No update Social Media Social media is increasing and will look at establishing an instagram account

	Moved (Angela McErlane/Jarrod Hodson): That the Board: a) Notes the Board updates and appointed Kristina Goldsmith as the Board representative on Keep Dunedin Beautiful. Motion carried (WHCB/2024/009)
11 Chairperson's Report
	The Chairperson provided an update on matters of interest. The Board will discuss making a submission on the Future Development Strategy and the 10 Year Plan. The Chair will write to the Regional Council acknowledging the efforts made this season for transport for cruise ship passengers.
	Moved (Angela McErlane/Mandy Mayhem): That the Board: a) Notes the Chairperson’s report. Motion carried (WHCB/2024/010)

12 Councillor's Update
	Cr Mayhem provided an update on the 10 year plan, the rollout of the new kerbside recycling system and reiterated the messages for emergency management.
	Moved (Angela McErlane/Duncan Eddy): That the Board: a) Notes the Councillor’s update. Motion carried (WHCB/2024/011)
13 Items for Consideration by the Chair
	FAQs for Kerbside collection

The meeting concluded at 7.30 pm.

..............................................

CHAIRPERSON

West Harbour Community Board

17 April 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) Dunedin City Council Draft Annual Plan 2024-2025

c) Aurora Energy Consultation

d) Otago Regional Council Draft Long Term Plan

e) Review of Waste Management and Minimisation Plan (2020)

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Decides if the Board will prepare a submission to the draft DCC Annual Plan 2024/25, noting that it will be ratified at the next Board meeting being held on 20 June 2024.

c) Decides if the Board will prepare a submission to the Aurora Energy Proposal, noting that it will be ratified at the next Board meeting being held on 20 June 2024.

d) Decides if the Board will prepare a submission to the draft Otago Regional Council Draft Long Term Plan, noting that it will be ratified at the next Board meeting being held on 20 June 2024.

Items for Discussion

Project Fund

2 The Board has $3,280.00 remaining until 30 June 2024 following decisions made at the February 2024 Board meeting. The following funds have been allocated in the 2023/24 financial year.

Meeting Date	Recipient	Amount
2 August 2023	West Harbour Arts Charitable Trust	1,000.00
	Rothesay News	1,500.00
13 September 2023	Ravensbourne School - mural	1,000.00
	Port Chalmers Yacht Club – safety ladders	650.00
1 November 2023	Taya Kain (Scholarship)	500.00
	Dunedin Tracks Network Trust on behalf of Coastal Communities Cycle Connection	1,800.00
7 February 2024	Otago Access Radio	220.00

Total allocated		$6,670.00

Dunedin City Council Draft Annual Plan 2024-2025

3 The Dunedin City Council draft Annual Plan consultation period opened on 28 March 2024 and remains open for submissions until 12 noon on 24 April 2024. Hearings will be held in May and the Annual Plan will be adopted by 30 June 2024.

4 Information on the Annual Plan is available on the following link: https://www.dunedin.govt.nz/council/annual-and-long-term-plans/annual-plan-2024-2025

5 The Board will need to decide if it would like to submit on the draft Annual Plan.

Aurora Energy Consultation

6 The Dunedin City Council owns Aurora Energy which is the electricity company that distributes power to households and businesses across the regions of Dunedin, Central Otago and Queenstown Lakes.

7 The Council is considering the possibility of selling Aurora Energy and is seeking feedback from the community on the proposal. The consultation period is open from 28 March 2024 until 12 noon on 2 May 2024. The hearings will be held on 14, 15 and 16 May 2024 and the deliberations and decision process undertaken late May – early June.

8 Information on the potential sale of Aurora Energy is available on the following link: https://www.dunedin.govt.nz/council/council-projects/aurora-energy-proposal . This link also provides details on upcoming drop-in sessions which provides the opportunity for members of the public to speak to Councillors and/or Executive Management Staff. There will be one held prior to this Community Board meeting, in the Rolfe room at 4.30 pm on 17 April 2024.

9 The Board will need to decide if it would like to submit on the Aurora Energy Consultation.

Otago Regional Council Draft Long Term Plan

10 The Otago Regional Council is seeking feedback on the Otago Regional Council Long Term Plan 2024-34.

11 Information on the Long Term Plan, drop in events and topics is available on the following link: https://www.orc.govt.nz/news-and-events/news-and-media-releases/2024/march/orc-chair-urges-ratepayers-to-have-their-say The link provides information on the topics and drop in events. The consultation is open until 28 April 2024.

12 The Board needs to decide if it would like to submit on the Otago Regional Council’s Long Term Plan.

Review of Waste Management and Minimisation Plan (2020)

13 The Waste and Environmental Solutions team is reviewing Dunedin’s Waste Management and Minimisation Plan (2020). This Plan guides the work undertaken in waste minimisation and management over the next six years. As part of the review, the team is seeking early input from rural communities about what actions they would like to be included in the Plan.

14 If the Board has some thoughts it would like to contribute, or if it wishes to engage with the team working on this, it is welcome to attend a meeting on Wednesday 24 April, at 4.00 - 5.30pm in the Plaza Conference Room at the DCC Civic Centre.

15 Alternatively, feedback can be emailed to Leigh McKenzie, the Waste Minimisation Strategy Officer, at Leigh.McKenzie@dcc.govt.nz The draft Plan will go out for full public consultation in the third quarter of 2024, so there will be an opportunity to formally submit at this stage as well.

16 The questions that will be covered at the meeting are:

· What actions would you like Council to do to improve waste minimisation and move towards a circular economy?

· What actions are happening in your community to improve waste minimisation and move towards a circular economy?

· What actions could we collaborate on to improve waste minimisation and management, and move to a circular economy?

17 Staff are looking forward to hearing from the Board to enable them to incorporate your community’s wishes for the new Waste Management and Minimisation Plan. If you plan to attend the meeting, please email Leigh to RSVP.

18 The current Waste Management and Minimisation Plan 2020 can be viewed on the following link: www.dunedin.govt.nz/council/policies,-plans-and-strategies/plans/waste-minimisation-and-management-plan-2020 .

Correspondence

19 A project completion form has been received from the West Harbour Charitable Trust following completion of the Artist in Residency Project to which the Board contributed $1,000, and is at Attachment A.

Roadworks Schedule

20 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Currently Consulting On

21 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Dunedin City Council Updates

22 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

23 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Clare Sullivan - Manager Governance
Authoriser:	Paul Henderson - Building Services Manager

Attachments

	Title	Page
⇩a	Report back from West Harbour Arts Charitable Trust	41

	Title	Page
⇩a	Application from Toy Library	17
⇩b	Application from Aramoana League	23
⇩c	Application from the Historic Iona Church Restoration Trust	29

	Title	Page
A ⇩	Minutes of West Harbour Community Board meeting held on 7 February 2024	10