Notice of Meeting:
I hereby give notice that an ordinary meeting of the Grants
Subcommittee will be held on:
Date: Friday
10 May 2024
Time: 9.30
am
Venue: Council
Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin
Sandy Graham
Grants Subcommittee
DCC Arts, CNZ Creative Communities Scheme, Community
Events, Community Waste Minimisation Grants and Dunedin Biodiversity Fund
PUBLIC AGENDA
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Chairperson
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Cr Marie Laufiso
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Deputy Chairperson
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Cr Bill Acklin
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Members
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Cr Sophie Barker
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Emma Burns
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Peter Hayden
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Don Hunter
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Adam Keane
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Cr Cherry Lucas
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Cr Mandy Mayhem
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Hannah Molloy
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Anna Parker
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Jonathan Usher
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Cr Andrew Whiley
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Senior Officer Leanne
Mash, General Manager Business & Community Engagement
Governance Support Officer Rebecca
Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Rebecca.Murray@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Grants Subcommittee
10 May 2024
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ITEM TABLE OF CONTENTS PAGE
1 Karakia
Timatanga 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 12
5.1 Grants
Subcommittee meeting - 15 November 2023 13
Part
A Reports (Subcommittee has power to decide these matters)
6 DCC
Arts, Creative Communities Scheme, Community Events, Community and Small Grants
Application 30
7 Waste
Minimisation Community Project/Initiative and Small Grant Applications 45
8 Dunedin
Biodiversity Fund - Final Reports on Completed Projects 53
9 Dunedin
Biodiversity Fund Applications 102
10 Karakia
Whakamutunga
Adam Keane will close with a
Karakia Whakamutunga.
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Grants Subcommittee
10 May 2024
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1 Karakia Timatanga
Adam Keane will open the
meeting with a Karakia Timatanga.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Grants Subcommittee
10 May 2024
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected or independent representative and any
private or other external interest they might have.
2. Elected or
independent members are reminded to update their register of
interests as soon as practicable, including amending the register at this
meeting if necessary.
RECOMMENDATIONS
That the Subcommittee:
a) Notes/Amends if
necessary the Elected or Independent Members' Interest Register attached as
Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected or Independent Members' Interests.
Attachments
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Title
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Page
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⇩a
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Grants Subcommittee
Register of Interest
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6
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Grants Subcommittee
10 May 2024
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Grants Subcommittee
10 May 2024
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Confirmation
of Minutes
Grants
Subcommittee meeting - 15 November 2023
RECOMMENDATIONS
That the Subcommittee:
a) Confirms the Grants
Subcommittee meeting held on 15 November 2023 as a correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Grants
Subcommittee meeting held on 15 November 2023
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13
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Grants
Subcommittee
10 May 2024
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Grants Subcommittee
DCC Arts, Creative Communities Scheme, CNZ Festival
Fund, Professional Theatre Fund, Community Events, Community, Waste
Minimisation and Dunedin Biodiversity
MINUTES
Minutes of an ordinary
meeting of the Grants Subcommittee held in the Council Chamber, Dunedin Public
Art Gallery, The Octagon, Dunedin on Wednesday 15 November 2023, commencing at
9.30 am
PRESENT
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Chairperson
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Cr Marie Laufiso
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Deputy Chairperson
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Cr Bill Acklin
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Members
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Cr Sophie Barker
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Peter Hayden
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Don Hunter
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Cr Cherry Lucas
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Cr Mandy Mayhem
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Hannah Molloy
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Anna Parker
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Jonathan Usher
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Cr Andrew Whiley
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IN ATTENDANCE
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Nicola Morand (Manahautu -
Acting General Manager Māori, Partnerships and Policy), Jeanette Wikaira
(Acting General Manager Community Services), Danielle Tolson (Policy
Analyst), Wai Piggott (Financial Analyst), Lisa Wilkie (Team Leader Creative
Partnerships), Amie Taua (Creative Partnerships Advisor), Dan Hendra (Team
Leader Events), Ohla Viazenko (Events Advisor), Philippa Norton (Events
Advisor), Mai Tamimi (Team Leader Community Development), Jay Phillips
(Community Advisor), Margo Reid (Community Advisor), Mere Taana-Jouanides
(Community Advisor), Cath Gledhill (Supervisor Waste Minimisation), Leigh
McKenzie (Waste Minimisation Strategy Officer), Karen Gadomski (Waste
Minimisation Advisor – Construction and Demolition), Mark Mawdsley
(Team Leader Advisory Services) and Zoe Lunniss (Biodiversity Advisor)
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Governance Support Officer Rebecca
Murray
1 Karakia
timatanga
The Chair opened the meeting
with a Karakia Timatanga.
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2 Apologies
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Apologies
were received from Emma Burns and Adam Keane and apologies for early departure
at 3.00 pm were received from Jonathan Usher and Anna Parker.
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Moved (Cr Marie Laufiso/Cr
Mandy Mayhem):
That the Subcommittee:
Accepts the apology
from Emma Burns and Adam Keane and apologies for early departure at
3.00 pm were received from Jonathan Usher and Anna Parker.
Motion
carried (GS/2023/059)
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3 Confirmation
of agenda
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Moved (Cr Marie Laufiso/Jonathan Usher):
That the Subcommittee:
Confirms the agenda
without addition or alteration.
Motion carried
(GS/2023/060)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Hannah Molloy advised of changes
to her register of interest.
Cr Cherry
Lucas advised of a change to her register of interest.
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Moved (Cr Marie Laufiso/Cr Mandy Mayhem):
That the Subcommittee:
a) Amends the Elected or Independent Members' Interest
Register; and
b) Confirms the proposed management plan for
Elected or Independent Members' Interests.
Motion carried
(GS/2023/061)
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5 Confirmation
of Minutes
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5.1 Grants
Subcommittee meeting - 20 September 2023
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Moved (Cr Marie Laufiso/Cr Cherry Lucas):
That the Subcommittee:
Confirms the minutes of the Grants Subcommittee
meeting held on 20 September 2023 as a correct record.
Motion carried
(GS/2023/062)
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Part
A Reports
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6 DCC
Arts, Professional Theatre, Creative Communities Scheme, CNZ Festival,
Community Events, Community and Small Grants Application
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A report summarised
applications for DCC Arts, Professional Theatre, CNZ Creative Communities,
CNZ Festival, Community Events and Community Grant funding received in
September 2023 round.
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DCC Arts
The Team Leader Creative Partnerships (Lisa Wilkie) and
Creative Partnerships Advisor (Amie Taua) spoke to the applications responded
to questions.
Hannah Molloy declared a conflict of interest with Item 8
– Stage South and withdrew from this item.
Peter Hayden declared a conflict of interest with Item 1 -
Blue Oyster (The Blue Oyster Arts Trust) and withdrew from this item.
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Hannah Molloy withdrew from this item.
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Moved (Cr Marie Laufiso/Peter Hayden):
That the Subcommittee:
Declines the following
DCC Arts application:
Motion carried
(GS/2023/063) with Anna Parker abstaining.
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Hannah Molloy returned to the meeting.
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Peter Hayden withdrew from this item.
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Moved (Cr Marie Laufiso/Cr Mandy Mayhem):
That the Subcommittee:
Approves the following
DCC Arts application:
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1
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Blue Oyster (The Blue Oyster Arts Trust)
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$4,800.00
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Motion carried
(GS/2023/064)
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Peter Hayden returned to the meeting.
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Moved (Hannah Molloy/Jonathan Usher):
That the Subcommittee:
Approves the following
DCC Arts application:
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7
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Spectacle Dunedin (Dunedin Fringe Arts Trust)
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$4,391.45
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Motion carried
(GS/2023/065)
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Moved (Cr Marie Laufiso/Hannah Molloy):
That the Subcommittee:
Approves the following
DCC Arts applications:
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2
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Blue Oyster - Art & Earth Memory (The Blue
Oyster Arts Trust)
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$5,000.00
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3
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Blue Oyster - Singing to the Basalt (The Blue
Oyster Arts Trust)
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$4,508.55
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4
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City Choir Dunedin (City of Dunedin Choir)
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$5,000.00
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5
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Dunedin Jazz Club (Dunedin Jazz Foundation)
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$4,500.00
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6
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New Lands (The Blue Oyster Arts Trust)
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$5,000.00
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9
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Strath Taieri Connect (Strath Taieri Connect
Charitable Trust)
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$3,000.00
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Motion carried
(GS/2023/066)
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Professional Theatre Fund
The Team Leader Creative Partnerships (Lisa Wilkie) and
Creative Partnerships Advisor (Amie Taua) spoke to the applications responded
to questions.
Hannah Molloy declared a conflict of interest with Item 4
- Noonan Creatives (Miss Miriam Claire Noonan) and withdrew from this item.
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Moved (Cr Sophie Barker/Cr Andrew Whiley):
That the Subcommittee:
Approves left over
funding from the September 2023 round be carried over to March 2024 and is
added to the general DCC Arts grant pool.
Motion carried
(GS/2023/067)
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Hannah Molloy withdrew from this item.
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Moved (Cr Marie Laufiso/Jonathan Usher):
That the Subcommittee:
Approves the following
Professional Theatre Fund application:
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4
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Noonan Creatives (Miss Miriam Claire Noonan)
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$20,000.00
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Motion carried
(GS/2023/068)
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Hannah Molloy returned to the meeting.
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Moved (Cr Marie Laufiso/Hannah Molloy):
That the Subcommittee:
Approves the following
Professional Theatre Fund applications:
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1
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AXIOM (Dunedin Fringe Arts Trust)
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$19,950.00
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2
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Dunedin Summer Shakespeare (Castle Trustees
Limited Trust Account)
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$20,000.00
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3
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Improsaurus Incorporated
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$12,700.00
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5
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Theatreworks Ltd
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$19,990.00
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Motion carried
(GS/2023/069)
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CNZ Creative Communities Scheme
The Team Leader Creative Partnerships (Lisa Wilkie) and
Creative Partnerships Advisor (Amie Taua) spoke to the applications responded
to questions.
Hannah Molloy declared a conflict of interest with Item 8
- Jac Wilson and withdrew from this item.
Jonathan Usher declared a conflict of interest with Item
14 - The StarJam Charitable Trust (C/O Vanessa Fowles) and withdrew from this
item.
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Hannah Molloy withdrew from this item.
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Moved (Cr Marie Laufiso/Cr Cherry Lucas):
That the Subcommittee:
Declines the following
CNZ Creative Communities Scheme application:
Motion carried
(GS/2023/070) with Anna Parker abstaining.
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Hannah Molloy returned to the meeting.
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Moved (Cr Marie Laufiso/Hannah Molloy):
That the Subcommittee:
Declines the following
CNZ Creative Communities Scheme application:
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9
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Luke Easterbrook-Clarke
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Motion carried
(GS/2023/071)
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Jonathan Usher withdrew from this item.
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Moved (Cr Marie Laufiso/Cr Mandy Mayhem):
That the Subcommittee:
Approves the following
CNZ Creative Communities Scheme application:
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14
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The StarJam Charitable Trust (C/O Vanessa Fowles)
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$3,500.00
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Motion carried
(GS/2023/072)
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Jonathan Usher returned to the meeting.
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Moved (Cr Marie Laufiso/Cr Mandy Mayhem):
That the Subcommittee:
Approves the following
CNZ Creative Communities Scheme applications:
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1
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Andrea Bosshard (Ms A Bosshard & Mr S V
Loader)
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$3,000.00
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2
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Christine Keller
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$5,000.00
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3
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Dance Therapy NZ
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$3,500.00
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4
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Dunedin Street Art
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$4,100.00
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5
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Dunedin Workers' Educational Association
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$5,558.60
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6
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East Otago Musical Theatre Inc
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$6,000.00
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7
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Emma Lange (Miss Emma Mary Odell Lange)
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$5,477.00
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10
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Oscar Mitchell & Toa Makapelu (Oscar Dylan
Mitchell)
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$1,750.00
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11
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Red Hot Fibre (Lesa Hepburn T/A Red Hot Fibre)
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$1,674.00
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12
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Sahara Pohatu-Trow (SEM POHATU-TROW)
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$2,500.00
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13
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Spectacle Dunedin (Miss J D M Covell)
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$2,250.40
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15
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Wesley John Fourie
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$2,400.00
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Motion carried (GS/2023/073)
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CNZ Festival Fund
The Team Leader Creative Partnerships (Lisa Wilkie) and
Creative Partnerships Advisor (Amie Taua) spoke to the applications responded
to questions.
Hannah Molloy declared a conflict of interest with Item 1
- Dance Ōtepoti and withdrew from this item.
Anna Parker declared a conflict of interest with Item 2 - Dunedin
Midwinter Celebrations (Dunedin Midwinter Celebrations Trust) and withdrew
from this item.
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Hannah Molloy withdrew from this item.
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Moved (Cr Marie Laufiso/Cr Mandy Mayhem):
That the Subcommittee:
Approves the following
CNZ Festival Fund application:
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1
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Dance Ōtepoti
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$7,000.00
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Motion carried
(GS/2023/074)
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Hannah Molloy returned to the meeting.
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Anna Parker withdrew from this item.
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Moved (Cr Marie Laufiso/Cr Bill Acklin):
That the Subcommittee:
Approves the following
CNZ Festival Fund application:
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2
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Dunedin Midwinter Celebrations (Dunedin Midwinter
Celebrations Trust)
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$8,000.00
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Motion carried
(GS/2023/075)
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Anna Parker returned to the meeting.
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Moved (Cr Marie Laufiso/Cr Bill Acklin):
That the Subcommittee:
Approves the following
CNZ Festival Fund application:
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3
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Ōtepoti Zinefest (S D Hall)
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$7,043.61
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Provide a revised budget.
Motion carried
(GS/2023/076)
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Moved (Cr Marie Laufiso/Cr Bill Acklin):
That the Subcommittee:
Approves the following
CNZ Festival Fund application:
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4
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Small Press Fest (Frances Pavletich T/A/ Evening
Books)
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$7,000.00
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Motion carried
(GS/2023/077)
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Peter Hayden and Don Hunter left the meeting at 11.00 am.
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Moved (Cr Marie Laufiso/Cr Mandy Mayhem):
That the Subcommittee:
Adjourns the meeting
for 10 minutes.
Motion carried
(GS/2023/078)
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The meeting adjourned at 11.00 am and reconvened at 11.10
am.
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Community Events
The Team Leader Events (Dan Hendra), Events Advisors (Ohla
Viazenko and Philippa Norton) spoke to the applications and responded to
questions.
Jonathan Usher declared a conflict of interest with Item 2
- Brighton Gala (Brighton Gala Experience) and Item 4 - District 72
Toastmasters (District 72) and withdrew from these items.
Cr Andrew Whiley advised he is on the board of the Masters
Games but is not directly involved with any of the sports.
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Moved (Cr Marie Laufiso/Cr Bill Acklin):
That the Subcommittee:
Adjourns the meeting
for 10 minutes.
Motion carried
(GS/2023/079)
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The meeting adjourned at 11.35 am and reconvened at 11.53
am.
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Moved (Cr Marie Laufiso/Cr Mandy Mayhem):
That the Subcommittee:
Adjourns the meeting
until 12.30 pm.
Motion carried
(GS/2023/080)
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The meeting adjourned at 11.53 am and reconvened at 12.33
pm.
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Jonathan Usher withdrew from this item.
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Moved (Cr Marie Laufiso/Cr Cherry Lucas):
That the Subcommittee:
Declines the following
Community Events application:
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4
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District 72 Toastmasters (District 72)
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Motion carried
(GS/2023/081)
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Jonathan Usher returned to the meeting.
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Moved (Cr Marie Laufiso/Cr Andrew Whiley):
That the Subcommittee:
Declines the following
Community Events applications:
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1
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Athletics Otago (Athletics Otago Inc)
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21
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Weet-Bix Tryathlon Foundation
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Motion carried
(GS/2023/082)
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Jonathan Usher withdrew from this item.
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Moved (Cr Marie Laufiso/Cr Mandy Mayhem):
That the Subcommittee:
Approves the following
Community Events application:
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2
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Brighton Gala (Brighton Gala Experience)
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$1,950.00
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Motion carried
(GS/2023/083)
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Jonathan Usher returned to the meeting.
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Moved (Cr Andrew Whiley/Cr Bill Acklin):
That the Subcommittee:
Approves the following
Community Events applications:
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3
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Disc Golf Dunedin
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$2,000.00
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5
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Dunedin Archery Club Inc. (Dunedin Archery Club)
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$1,587.60
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6
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Dunedin Sri Lankan Society (Dunedin Sri Lankan
Society Inc)
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$2,150.00
|
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7
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Dunedin Super League
|
$1,000.00
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8
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Dunedin Theatre Reviewers Collective
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$1,710.00
|
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9
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Dunedin Young Farmers Club
|
$2,800.00
|
|
10
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East Otago Musical Theatre Incorporated
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$3,850.00
|
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11
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Green Island Vocal Competition Society (Green
Island Vocal Competitions Society Inc)
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$1,500.00
|
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12
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Otago Softball Association (Otago Softball
Association Incorporated)
|
$1,400.00
|
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13
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Otago Ultimate Incorporated
|
$2,016.00
|
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14
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Pickleball Dunedin (Otago Badminton Association)
|
$790.00
|
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15
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Piping and Dancing Association of NZ Inc Otago
Centre (The Piping & Dancing Assn of NZ Inc Otago Branch)
|
$5,000.00
|
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16
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Surf Life Saving New Zealand Incorporated
|
$2,000.00
|
|
17
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Swing Riot (Swing Riot Dunedin Incorporated)
|
$3,000.00
|
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18
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Tennis Otago Incorporated
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$1,000.00
|
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19
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The Auckland Diving Community Trust (ADCT)
|
$1,551.40
|
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20
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Vintage Car Club (Vintage Car Club of New Zealand
Inc, Otago Branch inc)
|
$3,500.00
|
|
22
|
World Powerlifting New Zealand (World Powerlifting
New Zealand Inc)
|
$550.00
|
Motion carried
(GS/2023/084)
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Community
The Team Leader Community Development (Mai Tamimi),
Community Advisors (Jay Phillips, Margo Reid and Mere Taana-Jouanides) spoke
to the applications and responded to questions.
Hannah Molloy declared a conflict of interest with Item 3
- Arai Te Uru Kokiri Training Centre Charitable Trust and Item 17 - Just
Atelier Trust t/a Stitch Kitchen (Just Atelier Trust) and withdrew from these
items.
Jonathan Usher declared a conflict of interest with Item 5
- Brain Injury Otago and withdrew from this item.
Anna Parker declared a conflict of interest with Item 3 - Arai
Te Uru Kokiri Training Centre Charitable Trust and Item 25 - Parkinson's
New Zealand Charitable Trust (Parkinson's New Zealand) and withdrew from
these items.
Cr Bill Acklin left the meeting at 12.56 pm and returned
to the meeting at 1.07 pm.
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Moved (Cr Marie Laufiso/Cr Andrew Whiley):
That the Subcommittee:
Adjourns the meeting
until 1.30 pm.
Motion carried
(GS/2023/085)
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|
The meeting adjourned at 1.16 pm and reconvened at 1.36
pm.
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|
Moved (Cr Marie Laufiso/Hannah Molloy):
That the Subcommittee:
Declines the following
Community applications:
|
2
|
Anglican Family Care (Anlican Family Care (Inc))
|
|
13
|
Fairfield Bowling Club inc
|
|
14
|
Happy You… Theatre Company!! (Happy You
Theatre Charitable Trust)
|
|
30
|
Stepping Stones Trust Southern (Anonymous)
(Stepping Stones Trust Southern)
|
|
35
|
West Taieri District War Memorial Hall Society Inc
|
Motion carried
(GS/2023/086)
|
|
|
|
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|
Hannah Molloy and Anna Parker withdrew from this item.
|
|
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|
Moved (Cr Marie Laufiso/Cr Mandy Mayhem):
That the Subcommittee:
Approves the following
Community application:
|
3
|
Arai Te Uru Kokiri Training Centre Charitable
Trust
|
$5,000.00
|
Motion carried
(GS/2023/087) with Cr Bill Acklin abstaining.
|
|
|
|
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|
Hannah Molloy and Anna Parker returned to the meeting.
|
|
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|
Jonathan Usher withdrew from this item.
|
|
|
|
|
|
|
|
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|
Moved (Cr Marie Laufiso/Cr Andrew Whiley):
That the Subcommittee:
Approves the following
Community application:
|
5
|
Brain Injury Otago
|
$2,000.00
|
Motion carried (GS/2023/088)
|
|
|
|
|
|
Jonathan Usher returned to the meeting.
|
|
|
|
|
|
Hannah Molloy withdrew from this item.
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Cr Mandy Mayhem):
That the Subcommittee:
Approves the following
Community application:
|
17
|
Just Atelier Trust t/a Stitch Kitchen (Just
Atelier Trust)
|
$4,448.00
|
Motion carried
(GS/2023/089) with Cr Bill Acklin abstaining.
|
|
|
|
|
|
Hannah Molloy returned to the meeting.
|
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|
|
Anna Parker withdrew from this item.
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Hannah Molloy):
That the Subcommittee:
Approves the following
Community application:
|
25
|
Parkinson's New Zealand Charitable Trust
(Parkinson's New Zealand)
|
$2,000.00
|
Motion carried
(GS/2023/090)
|
|
|
|
|
|
Anna Parker returned to the meeting.
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Hannah Molloy):
That the Subcommittee:
Approves the following
Community applications:
|
1
|
Alzheimers Otago (ADARDS Otago Inc)
|
$2,000.00
|
|
4
|
Aroha Ki Te Tamariki Trust
|
$3,800.00
|
|
6
|
Diabetes New Zealand
|
$2,000.00
|
|
7
|
Disability Information Service T/A Livingwell
Disability Resource Centre (Disability Information Service Inc)
|
$2,500.00
|
|
8
|
Dunedin Community Transport Trust
|
$3,800.00
|
|
9
|
Dunedin Curtain Bank Trust
|
$4,750.00
|
|
10
|
Dunedin Group Riding for the Disabled Assn Inc
|
$3,800.00
|
|
11
|
Dunedin Korean Language & Culture Society
|
$5,000.00
|
|
12
|
Dunedin Pakistan Society
|
$4,050.00
|
|
15
|
Hearing Support Otago (The Hearing Association
Inc)
|
$2,000.00
|
|
16
|
Heart Kids New Zealand Inc
|
$2,000.00
|
|
18
|
Life Education Trust Coastal Otago
|
$2,000.00
|
|
19
|
Male Survivors Otago
|
$4,500.00
|
|
20
|
Mosgiel Memorial RSA (Mosgiel Memorial RSA Inc)
|
$3,000.00
|
|
21
|
Neighbours Day Aotearoa
|
$2,500.00
|
|
22
|
OneCoast Inc (OneCoast Inc Society)
|
$3,800.00
|
|
23
|
Otago Multiple Sclerosis Society Inc
|
$2,000.00
|
|
24
|
Parent to Parent Otago (Parent to Parent NZ Inc
t/a Otago)
|
$3,000.00
|
|
26
|
People First New Zealand Inc
|
$2,000.00
|
|
27
|
Port Chalmers Swim Club Inc
|
$1,000.00
|
|
28
|
Saddle Hill Foundation Trust
|
$4,750.00
|
|
29
|
Seniornet Dunedin
|
$1,952.00
|
|
31
|
St Kilda Surf Life Saving
|
$2,000.00
|
|
32
|
Te Hou Ora Whānau Services Ltd
|
$4,750.00
|
|
33
|
The Work Opportunities Trust
|
$4,000.00
|
|
34
|
Waitaki Community Gardens Trust
|
$3,800.00
|
|
36
|
WEKA Wellness Empathy Kindness Aotearoa
|
$4,750.00
|
Motion carried
(GS/2023/091)
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Cr Andrew Whiley):
That the Subcommittee:
Notes the
funds allocated between 1 April 2023 and 31 October 2023 for Small Project
and Neighbourhood Matching grants.
Motion carried
(GS/2023/092) with Hannah Molloy abstaining.
|
|
7 Waste
Minimisation Community Projects/Initiatives, Innovation and Development
(Commercial) and Small Grant Applications
|
|
|
A report summarised
applications received during September 2023 for the Waste Minimisation
Community Project/Initiative and Waste Minimisation Innovation and
Development (Commercial) funding round.
|
|
|
|
|
|
Waste Minimisation Community Project/Initiative
The Supervisor Waste Minimisation (Cath Gledhill), Waste
Minimisation Strategy Officer (Leigh McKenzie) and Waste Minimisation Advisor
– Construction and Demolition (Karen Gadomski) spoke to the
applications and responded to questions.
Anna Parker declared a conflict of interest with Item 5 - South
Dunedin Community Network Incorporated and withdrew from this item.
|
|
|
|
|
|
|
|
|
Anna Parker withdrew from this item.
|
|
|
|
|
|
Moved (Cr Sophie Barker/Jonathan Usher):
That the Subcommittee:
Approves the following
Waste Minimisation Community Project/Initiative application:
|
5
|
South Dunedin Community Network Incorporated
|
$5,000.00
|
Motion carried
(GS/2023/093)
|
|
|
|
|
|
Anna Parker returned to the meeting.
|
|
|
|
|
|
Moved (Cr Sophie Barker/Jonathan Usher):
That the Subcommittee:
Approves the following
Waste Minimisation Community Project/Initiative applications:
|
1
|
Able Charitable Trust t/a Able Minds (Able
Charitable Trust (Southern Family Support))
|
$5,000.00
|
|
2
|
Dunedin Curtain Bank Trust
|
$5,000.00
|
|
3
|
Mornington Playcentre
|
$5,000.00
|
|
4
|
Our Food Network (Our Food Network Dunedin (OFN)
Incorporated)
|
$5,000.00
|
|
6
|
The Nest Collective (The Nest Collective NZ
Charitable Trust)
|
$5,000.00
|
Motion carried
(GS/2023/094)
|
|
|
|
|
|
Waste Minimisation Innovation and Development
(Commercial)
The Supervisor Waste Minimisation (Cath Gledhill), Waste
Minimisation Strategy Officer (Leigh McKenzie) and Waste Minimisation Advisor
– Construction and Demolition (Karen Gadomski) spoke to the applications
and respond to questions.
Hannah Molloy declared a conflict of interest with Item 7
- Sandymount Distillery and withdrew from this item.
Anna Parker declared a conflict of interest with Item 9 - Wild
Dispensary (Wild Dispensary Limited) and withdrew from this item.
Cr Andrew Whiley left the meeting at 2.26 pm.
Anna Parker left the meeting at 2.40 pm.
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Cr Cherry Lucas):
That the Subcommittee:
Adjourns the meeting
for 10 minutes.
Motion carried
(GS/2023/095)
|
|
|
|
|
|
The meeting adjourned at 2.43 pm and reconvened at 2.50
pm.
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Hannah Molloy):
That the Subcommittee:
Declines the following
Waste Minimisation Innovation and Development (Commercial) applications:
|
1
|
Flowers from Thirty Three (Mr and Mrs Denley)
|
|
4
|
Kapa Limited t/a Chunky (Kapa Limited (trading as
Chunky))
|
|
8
|
The Dish Café (The Dish Limited)
|
Motion carried
(GS/2023/096)
|
|
|
|
|
|
Hannah Molloy withdrew from this item.
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Cr Sophie Barker):
That the Subcommittee:
Approves the following
Waste Minimisation Innovation and Development (Commercial) applications:
|
7
|
Sandymount Distillery
|
$10,000.00
|
Motion carried
(GS/2023/097)
|
|
|
|
|
|
Hannah Molloy returned to the meeting.
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Cr Sophie Barker):
That the Subcommittee:
Approves the following
Waste Minimisation Innovation and Development (Commercial) applications:
|
2
|
Foodprint (Footprint Limited)
|
$15,000.00
|
|
3
|
Garden to Market (Neil Stuart Robinson T/A Garden
to Market)
|
$7,000.00
|
|
5
|
Light Bolt Limited
|
$15,000.00
|
|
6
|
Mizen Automation (Mizen Automation Limited)
|
$15,000.00
|
|
9
|
Wild Dispensary (Wild Dispensary Limited)
|
$8,000.00
|
Motion carried
(GS/2023/098)
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Cr Sophie Barker):
That the Subcommittee:
a) Notes that the Waste Minimisation Grants are funded by
Waste Disposal Levy funds provided by the Ministry for the Environment and
are not rates funded.
b) Notes the approved funding allocated to organisations for
Waste Minimisation Small Project Grants.
Motion carried
(GS/2023/099) with Hannah Molloy abstaining.
|
|
|
|
|
|
Jonathan Usher and Hannah Molloy left the meeting at 2.56
pm.
|
|
8 Dunedin
Biodiversity Fund - Final Reports on Completed Projects
|
|
|
A report provided a summary of the grants
claimed for biodiversity projects that have been completed since the last
project completion report to the Grants Subcommittee in May 2023. The project
completion reports are required to satisfy grant conditions and outline how
the projects were completed.
The Team Leader Advisory Services (Mark Mawdsley) and Biodiversity
Officer (Zoe Lunniss) spoke to the report and respond to questions.
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Cr Bill Acklin):
That the Subcommittee:
Notes the project
completion reports on completed Dunedin Biodiversity Fund projects.
Motion carried
(GS/2023/100)
|
|
9 Dunedin
Biodiversity Fund Applications
|
|
|
A report provided an overview of the
applications for the September 2023 round of the Dunedin Biodiversity Fund.
The
Team Leader Advisory Services (Mark Mawdsley) and Biodiversity Officer (Zoe
Lunniss) spoke to the report and respond to questions.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Cr Sophie Barker):
That the Subcommittee:
Declines the following
Dunedin Biodiversity Fund applications:
|
BIO-2023-32
|
Open Valley Urban Ecosanctuary
|
|
BIO-2023-33
|
Rotary Club (Peter Jackson)
|
|
BIO-2023-38
|
Mathew's Track Working Group (Anita Zainey)
|
Motion carried
(GS/2023/101)
|
|
|
|
|
|
Moved (Cr Marie Laufiso/Cr Sophie Barker):
That the Subcommittee:
Approves the following
Dunedin Biodiversity Fund applications:
|
BIO-2023-22
|
Ray Parker
|
$3,041.00
|
|
BIO-2023-23
|
Charlotte Hughes
|
$2,305.27
|
|
BIO-2023-24
|
George Bysouth
|
$5,000.00
|
|
BIO-2023-25
|
Alister Young
|
$1,968.95
|
|
BIO-2023-26
|
Tomahawk-Smaills Beach Care Trust
|
$2,534.69
|
|
BIO-2023-27
|
Darcy Pine
|
$3,445.25
|
|
BIO-2023-28
|
Sam Eckhoff
|
$998.75
|
|
BIO-2023-29
|
Brighton Trapping Group
|
$4,451.98
|
|
BIO-2023-30
|
Janice Lord
|
$3,501.37
|
|
BIO-2023-31
|
Dave Angelson
|
$5,000.00
|
|
BIO-2023-34
|
NZ Landcare Trust
|
$3,104.50
|
|
BIO-2023-35
|
Katelin Wilson
|
$4,982.50
|
|
BIO-2023-36
|
Fiona Jakobs
|
$5,000.00
|
|
BIO-2023-37
|
Saint Clair Golf Club
|
$3,040.01
|
Motion carried
(GS/2023/102)
|
|
10 Karakia
Whakamutunga
|
|
|
The Chair closed the meeting with a Karakia Whakamutunga.
|
The meeting concluded at 3.04 pm.
..............................................
CHAIRPERSON
|
|
Grants Subcommittee
10 May 2024
|
Part
A Reports
DCC Arts, Creative Communities Scheme, Community Events,
Community and Small Grants Application
Department: Ara Toi, Events and Community Development and
Community and Planning
EXECUTIVE SUMMARY
1 The
report summarises applications for DCC Arts, CNZ Creative Communities,
Community Events and Community Grant funding received in March 2024 round and
includes information on the current funding environment.
2 The
Grants Subcommittee is delegated to allocate grants within the approved budget
for each fund. The total funding requested and available is detailed
below, with application information included in (Attachments A – D).
3 The
details of funding approved for Small Project and Neighbourhood Matching Grants
between 1 November 2023 and 30 April 2024 are attached as (Attachment E).
Staff assess these grants and the Subcommittee Chair, or their delegate make
the funding decision.
RECOMMENDATIONS
That the Subcommittee:
a) Decides the grants to
be allocated to applicants from the following funds: DCC Arts, Creative
Communities, Community Events and Community (Attachments A –D).
b) Notes the funds
allocated between 1 November 2023 and 30 April 2024 for Small Project and
Neighbourhood Matching grants (Attachment E).
BACKGROUND
4 Applications
opened for the DCC Arts, CNZ Creative Communities, Community Events and
Community Grant funds on 4 March and closed on 28 March 2024.
5 Potential
applicants were encouraged to communicate with staff before applying so
additional advice and information could be given.
DISCUSSION
Number of Applications and Grant Funding Available
– March 2024
|
Grant Fund Name
|
Number of Applications Received
|
Number Withdrawn
|
Total Requested
|
Total Available (March 2024 Round)
|
|
DCC Arts Grants
|
15
|
0
|
$66,839.17
|
$60,610.00
|
|
CNZ Creative Communities Scheme
|
23
|
0
|
$84,710.28
|
$50,210.00
|
|
Community Events Grants
|
16
|
0
|
$91,329.51
|
$39,524.34
|
|
Community Grants
|
34
|
0
|
$139,672.70
|
$98,950.00
|
DCC
Arts Grants / CNZ Creative Communities Scheme (CCS)
6 The
number of grants received in this round has bounced back to pre-Covid averages.
Music (27%) and Visual Arts (25%) form the majority of funding requests, this
represents a rise in the latter over the past six years.
7 Looking
at other trends across this period, theatre applications have dropped by
approximately 8% (NB: this does not include applications to the Professional
Theatre Fund) and applications for Dance projects continue to rise, albeit
slowly. It is pleasing to see small but steady rises in funding allocated to
toi Māori and Pāsifika Arts projects; staff have worked hard to reach
creative practitioners in these communities.
8 A
notable difference in this round is the additional $24,410 available in the DCC
Arts funding pool due to returned funds and a funding rollover from the
September 2023 round. Staff were able to shift five eligible applications from
CCS to DCC Arts, which freed up money in the CCS pool, although it remains
over-subscribed.
Community
Event Grants
9 This
funding round received 16 applications, a decrease of 6 from the 22
applications received in the September 2023 round. Out of the 16 applications
received, 12 are from local organisations while 4 are from organisations that
are supported by a national body. Within this a further breakdown of sectors
show that there were six ethnic communities, two sporting, six arts, and two
community applications. There was one application received from the Samoan
Advisory Council Dunedin and one from New Zealand Red Cross for a Multicultural
Day at the Araiteuru Marae.
Community
Grants
10 This
funding round received 34 applications, an increase of 3 from the 31
applications received in the March 2023 round. Out of the 34 applications
received, 18 are from local organisations while the rest are from organisations
that are supported by national or regional bodies/headquarters. Within this a
further breakdown of sectors. There was one application received from a Māori
organisation (Ōtākou Māori Women’s Welfare League) and one
from an ethnic community (Dunedin Chinese Language & Cultural Trust).
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Support for people with disabilities
|
|
|
|
|
|
|
|
OPTIONS
11 There are
no options as the subcommittee have delegation to make the decisions.
NEXT STEPS
12 Staff will
advise applicants of the Subcommittee’s decisions and administer the
payment of grants.
Signatories
|
Author:
|
Lisa Wilkie - Kaiarahi - Team Leader Creative Partnerships
Dan Hendra - Team Leader - Events
Mai Tamimi - Team Leader Community Development
|
|
Authoriser:
|
Nicola Morand - Manahautū (General Manager Māori
Partnerships and Policy)
Jeanette Wikaira - General Manager Arts, Culture and
Recreation
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
DCC Arts Grants March
2024 - Summary of Applications
|
37
|
|
⇩b
|
CNZ Creative
Communities Scheme Grants March 2024 - Summary of Applications
|
38
|
|
⇩c
|
Community Events Grants
March 2024 - Summary of Applications
|
40
|
|
⇩d
|
Community Grants March
2024 - Summary of Applications
|
42
|
|
⇩e
|
Neighbourhood Matching
and Small Project Grants up to 30 April 2024
|
44
|
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with purpose of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities.
This decision promotes the social
well-being, economic, environmental and cultural well-being of communities in
the present and for the future.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
✔
|
☐
|
☐
|
|
Economic Development Strategy
|
✔
|
☐
|
☐
|
|
Environment Strategy
|
✔
|
☐
|
☐
|
|
Arts and Culture Strategy
|
✔
|
☐
|
☐
|
|
3 Waters Strategy
|
☐
|
☐
|
✔
|
|
Spatial Plan
|
☐
|
☐
|
✔
|
|
Integrated Transport Strategy
|
☐
|
☐
|
✔
|
|
Parks and Recreation Strategy
|
✔
|
☐
|
☐
|
|
Other strategic projects/policies/plans
|
✔
|
☐
|
☐
|
Festivals and Events Plan
Ara Toi, Arts and Culture Strategy
Social Wellbeing Strategy
|
|
Māori Impact Statement
Mana whenua are represented on the Grants Subcommittee and
provide guidance and advice on allocations of funding. Staff are working to
develop relationships with the Māori Community and ensure DCC Grants are
accessible and supportive of the needs of the Māori community.
|
|
Sustainability
Contestable grants support the sustainability of
community, arts and events sector applicants within the city.
|
|
LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
There are no known implications.
|
|
Financial considerations
Budgets for contestable grants are set at the Annual and
10-Year Plans.
|
|
Significance
This decision is considered low in terms of the
Council’s Significance and Engagement Policy.
|
|
Engagement – external
Staff have engaged with applicants and other funders in
making recommendations.
|
|
Engagement - internal
Staff from Community Development, Events, Ara Toi and the
Waste and Environmental Solutions teams engage around applications.
|
|
Risks: Legal / Health and Safety etc.
There are no identified risks
|
|
Conflict of Interest
Staff conflicts of interest have been managed, with
identified staff removed from assessing or reviewing specific grant
applications
|
|
Community Boards
There are no known implications for Community Boards.
|
|
|
Grants Subcommittee
10 May 2024
|
|
|
Grants Subcommittee
10 May 2024
|
|
|
Grants Subcommittee
10 May 2024
|
|
|
Grants Subcommittee
10 May 2024
|
|
|
Grants Subcommittee
10 May 2024
|
|
|
Grants Subcommittee
10 May 2024
|
Waste Minimisation Community Project/Initiative and Small
Grant Applications
Department: Waste and Environmental Solutions
EXECUTIVE SUMMARY
1 This
report summarises applications received during March 2024 for the Waste
Minimisation Community Project/Initiative funding round (Attachment A).
2 The
purpose of this report is to assist the Subcommittee in considering
applications and allocating funding by providing a summary of the funding
criteria, applications received, amount of funding requested and the amount
available.
3 A
summary of the Waste Minimisation Small Project Grants already approved by the
Grants Subcommittee Chair, or another delegated Subcommittee member, is also
included as (Attachment B).
|
RECOMMENDATIONS
That the Subcommittee:
a) Decides the grants
funding to be allocated to applicants from the Waste Minimisation Community
Project/Initiative Grants fund.
b) Notes that the Waste
Minimisation Grants are funded by Waste Disposal Levy funds provided by the
Ministry for the Environment and are not rates funded.
c) Notes the approved
funding allocated to organisations for Waste Minimisation Small Project
Grants.
|
BACKGROUND
4 A
summary of applications received for the Waste Minimisation Community
Project/Initiative Grants which closed at 5pm, 28 March 2024, is attached to
this report (Attachment A).
5 For
this round of funding, $30,000.00 is available for the Waste Minimisation
Community Project/Initiative Grants.
6 One
Waste Minimisation Small Project Grant has been approved under delegated
authority since October 2023, with $8,593.00 remaining for allocation. The
Waste Minimisation Small Project Grant is summarised in (Attachment B).
7 Both
before and during the March grant application period, email notifications were
provided by Council staff to raise awareness of the grants available and the
application criteria. Advertising in community newsletters, public notices,
local newspapers, radio, and social media was undertaken. Potential applicants
were encouraged to communicate with staff before applying so that additional
advice and information could be provided.
8 Applicants
who had submitted project start dates before the receipt of funding have been
contacted to confirm revised project start dates (1 June 2024 or later). This
is to avoid the funding of projects retrospectively.
9 Applications
that were submitted after the close off date have not been assessed as per the
Grants Management Policy 2019.
Accountability
Reports
10 Over
the six months from November 2023 to the end of March 2024, staff have received
9 accountability reports from previous waste minimisation funding. Of the
recipients to date, there are 21 accountability reports that are not yet due,
having been awarded within the last 12 months.
11 Any overdue
accountability reports are being actively pursued by Council staff.
DISCUSSION
Summary of Applications
12 Seven applications
for the Waste Minimisation Community Project/Initiative Grants fund have been
received. The total funding requested from the seven applications was $34,353.38.
13 Access to
the Waste Minimisation Community Project/Initiative Grants applications has
been provided to the Subcommittee. These are summarised in Attachment A.
|
Grant Fund Name
|
Number of Applications
Received
|
Number Withdrawn
|
Total Requested
|
Total Available (March 2024
round)
|
|
Waste Minimisation Community Project/Initiative
Grants
|
7
|
0
|
$34,353.38
(to an application maximum
of $5,000)
|
$30,000.00
|
Funding Criteria
14 The
funding criteria are set out below to assist the Subcommittee to determine the
funding allocations:
· Applicants
are most likely to receive funding if the application is for a project or
initiative that:
o Clearly
and directly benefits the wider community;
o Aligns with the vision and
goals in the Waste Minimisation Management Plan 2020;
o Builds local resource recovery
capability;
o Minimises or diverts targeted
waste streams;
o Promotes zero waste education;
o Research, development, and
design for future waste minimisation initiatives;
o Applicants must contribute 30%
of the total project cost; and
o Encourages, promotes, or
administers waste minimisation activities in the Dunedin region.
· Activities which
can’t be applied for:
o Subsidising the cost of waste
to landfill;
o Individuals working on private
projects;
o Debt servicing; and
o Activities that duplicate
other demonstration projects or pilot studies.
15 Waste
minimisation grants are also available to fund consenting costs e.g., permitted
composting processing, to enable regulated waste minimisation activities.
16 Further to
Waste Minimisation contestable grants the waste levy also annually provides
grants or funds determined from Tender Board decisions or are an approved non-standard
procurement (single source) service. The
services provide recycling, reuse, repurposing of materials and education.
These include but are not limited to; tyre recycling, bicycle refurbishment for
donation back into the community, e-waste and battery recycling, polystyrene
recycling, plasterboard offcuts recycling, child car seat recycling, surplus
food waste collection for distribution, contribution to capital costs for
organic material collection and processing, as well as a variety of waste
reduction education workshops and programmes.
OPTIONS
17 There are
no options as the subcommittee have delegation to make the decisions.
NEXT STEPS
18 Staff will
communicate the Grants Subcommittee’s decisions to all applicants in
writing within two weeks of the Subcommittee meeting. Where grants have been
approved, payments will be arranged for the applicants.
19 The next
funding round will be in September 2024.
Signatories
|
Author:
|
Catherine Gledhill - Waste Minimisation Supervisor
|
|
Authoriser:
|
Chris Henderson - Group Manager Waste and Environmental
Solutions
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Waste Minimisation
Community Project/Initiative Grants March 2024 - Summary of Applications
|
51
|
|
⇩b
|
Small Waste
Minimisation Projects Grants to March 2024
|
52
|
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with purpose of Local Government
This decision promotes the social
well-being, economic well-being, environmental well-being and the cultural
well-being of communities in the present and for the future.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
☒
|
☐
|
☐
|
|
Economic Development Strategy
|
☒
|
☐
|
☐
|
|
Environment Strategy
|
☒
|
☐
|
☐
|
|
Arts and Culture Strategy
|
☐
|
☐
|
☒
|
|
3 Waters Strategy
|
☐
|
☐
|
☒
|
|
Spatial Plan
|
☐
|
☐
|
☒
|
|
Integrated Transport Strategy
|
☐
|
☐
|
☒
|
|
Parks and Recreation Strategy
|
☐
|
☐
|
☒
|
|
Other strategic projects/policies/plans
|
☒
|
☐
|
☐
|
This report supports the Council’s Waste
Minimisation and Management Plan 2020.
|
|
Māori Impact Statement
Mana whenua are represented on the Grants Subcommittee and
provide guidance and advice on allocations of funding.
Staff are working to develop relationships with the
Māori community and ensure DCC grants are accessible and supportive of
the needs of the Māori community.
|
|
Sustainability
Waste Minimisation Grants provide community with a funding
opportunity for new waste minimisation projects and initiatives.
|
|
LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
Budget is set aside from the Waste Levy for waste
minimisation grants in accordance with the Dunedin City Council Waste
Minimisation and Management Plan 2020. This money is received from the
Ministry for the Environment and has been approved to use for grants funding
in accordance with section 47 of the Waste Minimisation Act.
|
|
Financial considerations
Grants will be expended from the Waste Minimisation Funds
within approved budgets.
|
|
Significance
This decision is considered to be of low significance in
terms of Council’s Significance and Engagement Policy.
|
|
Engagement – external
A variety of newsletters, social media, Otago Access
Radio, as well as advertising in local media were used to promote these
grants.
|
|
Engagement - internal
Internal engagement was carried out with other grant
funding departments to check applicants were not doubling up on
applications. Departments relevant to the organisations applying for
funding were also engaged to check on the best fits in funding criteria for
applicants.
|
|
Risks: Legal / Health and Safety etc.
By funding consenting costs for applicants, the risk of
funding non-compliant activity can be managed.
|
|
Conflict of Interest
No conflict of interests have been identified.
|
|
Community Boards
Funded waste minimisation projects may develop in
community board areas.
|
|
|
Grants Subcommittee
10 May 2024
|
|
|
Grants Subcommittee
10 May 2024
|
|
|
Grants Subcommittee
10 May 2024
|
Dunedin Biodiversity Fund - Final Reports on Completed
Projects
Department: City Development
EXECUTIVE SUMMARY
1 This
report summarises the grants claimed for biodiversity projects that have been
completed since the last project completion report to the Grants Subcommittee
in November 2023. The project completion reports are required to satisfy grant
conditions and outline how the projects were completed.
2 Since
the last report in November 2023, 13 project completion reports have been
submitted, and three grants were forfeited.
3 Staff
continue to follow up on unclaimed grants from earlier rounds. There are 34
approved grants from March 2022 to September 2023 rounds where the applicant
has not yet uplifted their grant.
RECOMMENDATIONS
That the Subcommittee:
a) Notes the project
completion reports on completed Dunedin Biodiversity Fund projects.
BACKGROUND
4 In
August 2007, the Dunedin Biodiversity Fund was established with a specific aim:
To enhance the condition and extent of indigenous biodiversity across
Ōtepoti Dunedin by encouraging and supporting landowners and communities
who are committed to protecting, enhancing and managing indigenous
biodiversity.
5 Grant
recipients of the Dunedin Biodiversity Fund must sign a formal agreement with
the Dunedin City Council, which includes conditions that must be met to receive
the funds. One such condition is the submission of a project completion report
before the grant monies can be released. This report demonstrates that the
biodiversity project was completed as proposed and details its results.
6 Recipients
of current grants have a specific timeframe, typically 24 months from approval,
to claim their approved grant. All grants that were approved prior to March
2022 have been completed.
DISCUSSION
7 Attachment
A contains project completion summaries for the 13 grants claimed since the
November 2023 Subcommittee meeting. Uplifted grants are summarised in Table 1
below. Three grants have been forfeited by the applicant and are identified by
an asterisk in Table 1.
Table 1.
Summary of
grants from the Dunedin Biodiversity Fund settled since the November 2023
Subcommittee meeting.
|
Application ID
|
Grant
Recipient
|
Project Type
|
Amount
Allocated
|
Amount Claimed
|
Balance
|
|
BIO-2020-35
|
D. Randle
|
Pest plant control and
habitat enhancement
|
$ 4,700.00
|
$ 2,252.99
|
$ 2,447.01
|
|
BIO-2021-31
|
P. Edwards
|
Revegetation
|
$ 750.00
|
$ 750.00
|
$ -
|
|
BIO-2021-33
|
Araiteuru Marae
|
Revegetation
|
$ 1,800.00
|
$ 1,450.00
|
$ 350.00
|
|
BIO-2021-35
|
J. Forrester
|
Fencing
|
$ 1,300.00
|
$ 1,300.00
|
$ -
|
|
BIO-2021-36
|
T. Brownlie
|
Fencing
|
$ 2,500.00
|
$ 2,500.00
|
$ -
|
|
BIO-2021-37
|
C. Chambers*
|
Revegetation
|
$ 800.00
|
$ -
|
$ 800.00
|
|
BIO-2021-38
|
Kāti Huirapa Rūnaka
ki Puketeraki
|
Nursery upgrade
|
$ 4,994.00
|
$ 4,994.00
|
$ -
|
|
BIO-2022-08
|
D. Jensen*
|
Pest plant control
|
$ 900.00
|
$ -
|
$ 900.00
|
|
BIO-2022-22
|
M. Bradfield
|
Pest plant control
|
$ 3,960.00
|
$ 3,500.00
|
$ 460.00
|
|
BIO-2022-33
|
S. Scott
|
Fencing
|
$ 2,000.00
|
$ 2,000.00
|
$ -
|
|
BIO-2022-35
|
Orokonui Ecosanctuary*
|
Fauna translocation
|
$ 1,000.00
|
$ -
|
$ 1,000.00
|
|
BIO-2022-36
|
The Halo Project/Landscapes Connection Trust
|
Fencing
|
$ 1,916.43
|
$ 1,916.43
|
$ -
|
|
BIO-2023-05
|
P. Cross
|
Revegetation
|
$ 2,752.00
|
$ 2,339.20
|
$ 412.80
|
|
BIO-2023-10
|
R. Fitzgerald
|
Revegetation
|
$ 2,500.00
|
$ 2,500.00
|
$ -
|
|
BIO-2023-20
|
Ellen Vincent Holdings
|
Fencing
|
$ 2,947.50
|
$ 2,947.50
|
$ -
|
|
BIO-2023-21
|
Windy Rock Limited
|
Fencing
|
$ 4,186.00
|
$ 4,186.00
|
$ -
|
|
|
|
Total
|
$ 39,005.93
|
$ 32,636.12
|
$ 6,369.81
|
* Grant forfeited by the
applicant
8 The
grant recipients have successfully completed all projects in accordance with
their applications, contributing to the protection and enhancement of
indigenous biodiversity in Ōtepoti Dunedin, as intended by the fund. The
invoices provided to Council for the completion of these projects are
consistent with the granted funding amounts, including those projects that were
only partially claimed.
9 Three
grants were forfeited as the applicant was unable to complete the work before
the grant expiry. Discussions were held with individual applicants before their
grants were forfeited.
10 The balance
of monies left from complete and forfeited grants (since the November 2023
Subcommittee meeting) is $6,369.81. This includes $2,700.00 from the three
forfeited grants and $3,669.81 remaining from grants that were partially
uplifted. This additional $6,369.81 is allocated for redistribution in the
March 2024 funding round.
11 Thirty-four
approved grants totalling $112,780.76 are yet to uplifted.
OPTIONS
12 There are
no options as the subcommittee have delegation to make the decisions.
NEXT STEPS
13 Staff will
continue to administer the Dunedin Biodiversity Fund and provide oversight of
projects.
Signatories
|
Author:
|
Zoe Lunniss - Biodiversity Advisor
|
|
Authoriser:
|
Mark Mawdsley - Team Leader Advisory Services
Dr Anna Johnson - City Development Manager
David Ward - General Manager, 3 Waters and Transition
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Project Completion
Summaries - November 2023 - April 2024
|
58
|
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with purpose of Local Government
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
☐
|
☐
|
✔
|
|
Economic Development Strategy
|
☐
|
☐
|
✔
|
|
Environment Strategy
|
✔
|
☐
|
☐
|
|
Arts and Culture Strategy
|
☐
|
☐
|
✔
|
|
3 Waters Strategy
|
☐
|
☐
|
✔
|
|
Spatial Plan
|
✔
|
☐
|
☐
|
|
Integrated Transport Strategy
|
☐
|
☐
|
✔
|
|
Parks and Recreation Strategy
|
✔
|
☐
|
☐
|
|
Other strategic projects/policies/plans
|
☐
|
☐
|
✔
|
The Dunedin Biodiversity Fund directly supports the
objectives and outcomes of Te Ao Tūroa – Dunedin’s
Environment Strategy, the DCC Biodiversity Strategy, and the Spatial Plan. It
also contributes to the Parks and Recreation Strategy.
|
|
Māori Impact Statement
Mana whenua are represented on the Grants Subcommittee and
provide guidance and advice on allocations of funding and appropriateness of
restoration activities in culturally significant areas.
|
|
Sustainability
The projects considered in this report have contributed
positively to the long-term sustainability of the natural environment of
Dunedin.
|
|
LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
No implications.
|
|
Financial considerations
None identified.
|
|
Significance
This report is for noting only and does not include any
decisions.
|
|
Engagement – external
There has been no external engagement on the project
completion reports.
|
|
Engagement - internal
There has been no internal engagement on the project
completion reports.
|
|
Risks: Legal / Health and Safety etc.
There are no known risks.
|
|
Conflict of Interest
There are no conflicts of interest.
|
|
Community Boards
A number of the projects were carried out in Community
Board areas – i.e. Otago Peninsula, Waikouaiti Coast, West Harbour, and
Mosgiel-Taieri.
|
|
|
Grants Subcommittee
10 May 2024
|
|
|
Grants Subcommittee
10 May 2024
|
Dunedin Biodiversity Fund Applications
Department: City Development
EXECUTIVE SUMMARY
1 Applications
for the March 2024 round of the Dunedin Biodiversity Fund opened on 1 March
2024, and closed on 28 March 2024.
2 This
report provides a summary of the applications to assist the Subcommittee with
the allocation of funding for the March 2024 Dunedin Biodiversity Fund round,
refer to (Attachment A).
3 These
applications have been assessed by staff members at the Dunedin City Council
and the Department of Conservation (DOC).
4 The
total amount available for allocation in this funding round is $47,021.71,
comprising $40,651.90 in assigned round funding and an additional $6,369.81
that has been returned to the fund for reallocation. This additional funding is
the remainder of partially uplifted and forfeited grants since the previous
funding round in November 2023 and is summarised in (Attachment B).
5 Ten
applications were received, including six from first time applicants. The
applicants have requested a total of $44,203.88 in funding. The available
funding of $47,021.71 exceeds the funding requests for the current funding
round.
RECOMMENDATIONS
That the Subcommittee:
a) Decides on the
allocation of grants for the applications received for the March 2024 round of
the Dunedin Biodiversity Fund.
BACKGROUND
6 In
August 2007, the Dunedin Biodiversity Fund was established, with minor
amendments to the eligibility, prioritisation criteria, and terms and
conditions approved by the Planning and Environment Committee in February 2019.
7 Planning
and Environment Committee minute extract from the meeting held 12 February
2019.
Moved (Cr Aaron
Hawkins/Deputy Chairperson Damian Newell):
That the Committee:
a) Notes
the summary of the Biodiversity Fund provided in Attachment A and the
proposed methods for greater community outreach of the fund (as listed in
Paragraph 34).
b) Approves
the proposed criteria and conditions/rules of the Biodiversity Fund
(as set out in Attachment B).
Motion carried
(PLA/2019/008)
8 The
purpose of the Dunedin Biodiversity Fund is: To enhance the condition and
extent of indigenous biodiversity across Ōtepoti Dunedin by encouraging
and supporting landowners and communities who are committed to protecting,
enhancing, and managing indigenous biodiversity.
9 The
Dunedin Biodiversity Fund operates on a ‘pay first, claim after’
approach, where successful applicants have a standard 24-month term to complete
projects and claim the grant.
funding guidance
10 The Dunedin
Biodiversity Fund follows a 50:50 cost sharing arrangement, with the Council
funding up to 50% of the project cost and the applicant contributing to the
remaining costs. The maximum grant allocation is $5,000, and the minimum is
$500.
11 To be
eligible for funding under the Biodiversity Fund, projects must either:
a) Aim
to maintain or enhance the state of indigenous biodiversity e.g., fencing,
planting, and animal/plant pest control; and/or
b) Aim to
increase the extent of indigenous biodiversity e.g., revegetation projects.
12 The
objective of the Biodiversity Fund is to provide financial support for ‘on-the-ground’
activities that benefit indigenous biodiversity. The Council’s
contribution to the funding is intended for tangible goods such as plants,
traps, and herbicides, while the applicant’s contribution may cover
labour and vehicle expenses. For additional information on eligible project
types, refer to Attachment C, and for eligible grant costs, refer to Attachment
D.
Eligibility Criteria
13 Eligibility
criteria refer to the minimum requirements that a project application must meet
to be considered for funding. Projects that do not meet the eligibility
criteria, or cannot be made eligible through grant conditions, should not
receive funding. See Attachment C for a list of eligibility criteria.
Prioritisation Criteria
14 Prioritisation
criteria are used to rank projects for funding when the Biodiversity Fund is
oversubscribed. These criteria are designed to ensure that projects,
particularly those on private land, that are most likely to achieve desirable
biodiversity outcomes are given priority. See Attachment C for the
prioritisation criteria.
Conditions of Grants
15 All
approved applications will be subject to standard terms and conditions that
will form part of the agreement between the applicant and the Council. The
Subcommittee reserves the right to impose additional conditions if deemed
necessary. For further information on fund terms and conditions, refer to
Attachment D.
DISCUSSION
16 Attachment
A provides a summary of each application. The complete applications and
assessments were submitted separately to the Subcommittee.
OPTIONS
17 There are
no options as the subcommittee have delegation to make the decisions.
NEXT STEPS
18 Staff will
communicate the Subcommittee’s decisions to all applicants and provide
payment once the Dunedin Biodiversity Fund terms and conditions have been
fulfilled.
Signatories
|
Author:
|
Zoe Lunniss - Biodiversity Advisor
|
|
Authoriser:
|
Mark Mawdsley - Team Leader Advisory Services
Dr Anna Johnson - City Development Manager
David Ward - General Manager, 3 Waters and Transition
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Dunedin Biodiversity
Fund March 2024 - Summary of Applications
|
107
|
|
⇩b
|
Summary of Available
Funds
|
109
|
|
⇩c
|
Biodiversity Fund
Eligibility and Prioritisation Criteria
|
110
|
|
⇩d
|
Biodiversity Fund Terms
and Conditions
|
112
|
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with purpose of Local Government
This report enables democratic local decision-making and
action by, and on behalf of, communities and relates to providing a public
service and it is considered good-quality and cost-effective. This decision promotes the environmental well-being of communities
in the present and for the future.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
☐
|
☐
|
✔
|
|
Economic Development Strategy
|
☐
|
☐
|
✔
|
|
Environment Strategy
|
✔
|
☐
|
☐
|
|
Arts and Culture Strategy
|
☐
|
☐
|
✔
|
|
3 Waters Strategy
|
☐
|
☐
|
✔
|
|
Spatial Plan
|
✔
|
☐
|
☐
|
|
Integrated Transport Strategy
|
☐
|
☐
|
✔
|
|
Parks and Recreation Strategy
|
✔
|
☐
|
☐
|
|
Other strategic projects/policies/plans
|
☐
|
☐
|
✔
|
The Dunedin Biodiversity Fund aligns with the goals and
outcomes of Te Ao Tūroa – Dunedin’s Environment Strategy,
The Dunedin Biodiversity Strategy, the Spatial Plan, and the Parks and
Recreation Strategy.
|
|
Māori Impact Statement
Mana whenua are represented on the Grants Subcommittee and
provide guidance and advice on project outcomes in culturally significant
areas.
|
|
Sustainability
The projects considered in this report will contribute
positively to the long-term sustainability of the natural environment of
Dunedin.
|
|
LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
There are no implications. The recommended allocation is
within Budget.
|
|
Financial considerations
A total of $44,203.88 is recommended to be granted to
applicants.
|
|
Significance
The decision is considered to have low significance based
on the Council’s Significance and Engagement Policy.
|
|
Engagement – external
The Department of Conservation was involved in the
assessment of projects and provided recommendations in budget allocation.
|
|
Engagement - internal
Heritage New Zealand Pouhere Taonga and Aukaha have been
consulted regarding archaeological and cultural appropriateness of projects.
Recommendations provided are noted in the assessment summaries submitted
separately to the Subcommittee.
|
|
Risks: Legal / Health and Safety etc.
There are no known risks.
|
|
Conflict of Interest
There are no identified conflicts of interest.
|
|
Community Boards
A number of the grants relate to Community Board areas
– i.e. Otago Peninsula, Mosgiel-Taieri, Saddle Hill, West Harbour, and
Waikouaiti Coast
|
|
|
Grants Subcommittee
10 May 2024
|
|
|
Grants Subcommittee
10 May 2024
|
|
|
Grants Subcommittee
10 May 2024
|
|
|
Grants Subcommittee
10 May 2024
|
