Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

12 June 2024

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 17 April 2024, commencing at 12.30 pm

PRESENT

Chairperson	Andrew Simms
Deputy Chairperson	Dean McAlwee
Members	Kathryn Anderson
	Austen Banks
	Regan Horrell
	Brian Peat
	Cr Cherry Lucas

IN ATTENDANCE

Sharon Bodeker (Special Projects Lead).

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Public Forum - Dunedin Tracks Network Trust

Sarah Davie-Nitis, Paul Coffey and Colin Brown spoke to the Board about the Taieri Trail Project. They advised that the first focus was on Stage 1 with the Mosgiel to Outram trail. Ms Davie-Nitis advised that they were seeking funding from the Board and a letter of support for the project.

1.2 Public Forum – Kevin Phillips

Kevin Phillip spoke to the Board about his safety concerns on the Taieri Gorge railway. He was concerned that the track and bridges etc would take substantially funding to fix the safety issues.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Andrew Simms/Austen Banks):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (MTCB/2024/016)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Kathryn Anderson advised that she was now the Chairperson of the Silverstream Primary School Board of Trustees.

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2024/017)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 8 February 2024

Moved (Andrew Simms/Austen Banks):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 08 February 2024 as a correct record.

Motion carried (MTCB/2024/018)

Part A Reports

6 Project Fund

Consideration was given to a funding application from the Dunedin Tracks Network Trust for $2,000. The costs have not yet been incurred, nor covered in the pre-build costs.

Moved (Kathryn Anderson/Cr Cherry Lucas):

That the Board:

Approves a grant of $2000.00 to the Dunedin Tracks Network Trust.

Motion carried (MTCB/2024/019) with Brian Peat voting against.

7 Draft Community Plan 2024/25
	Cr Lucas withdrew from discussion on this item.
	A discussion took place on the draft 2024/25 Community Plan and a number of minor changes were made. During the discussion Brian Peat left the meeting at 2.05 pm.
	Moved (Andrew Simms/Austen Banks): That the Board: Approves, as amended, the 2024/24 Community Plan. Motion carried (MTCB/2024/020)

8 Governance Support Officer's Report

In a report from Civic the Governance Support Officer provided an update on matters of interest including;

a) Project Fund

b) Dunedin City Council Draft Annual Plan 2024-2025

c) Aurora Energy Consultation

d) Otago Regional Council Draft Long Term Plan

e) Waste Management and Minimisation Plan (2020)

f) Correspondence – Mrs M Henry

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Agrees to make a submission to the draft DCC Annual Plan 2024/25, noting that it will be ratified at the next Board meeting being held on 12 June 2024.

c) Agrees to not make a submission to the Aurora Energy Proposal, but the board encourages members of the community to make their own submissions.

d) Agrees to make a submission to the draft Otago Regional Council Draft Long Term Plan, noting that it will be ratified at the next Board meeting being held on 12 June 2024.

Motion carried (MTCB/2024/021)

9 Board Updates

Board members to provide verbal updates on activities :

1 Taieri Network

Kathryn Anderson advised that the Taieri Network is getting less enquiries about the Community Board. The Network is currently working on an event for Matariki.

2 Coronation Hall Trust

Dean McAlwee was unable to attend the meeting.

3 Mosgiel and Taieri Emergency Group

Andrew Simms advised that there was better communication between the group and Civil Defence.

4 Outram Emergency Group

Dean McAlwee advised that the Outram Emergency Group is a subset of the Mosgiel and Taieri Emergency Group.

5 Social Media/Media Platform and Community Engagement

Regan Horrell provided an update on the OAR Radio session.

6 Community Events

Kathryn advised that there was nothing to report regarding community events. However she did provide an update on the Memorial Garden Reserve Management Plan Committee advising that they were looking at the details of the history of the Memorial Garden and Reserve.

7 Taieri Trails Group

Andrew Simms advised that this had been covered by the presentation in the Public Forum.

8 Community Board Executive Committee

Regan Horrell advised they the results from the survey are being finalised. The Community Board Conference would be held in Wellington late August.

10 Chairperson's Report

In a report the Chairperson provided an update on matters of interest including the updating of the Community Plan, submitting to the Future Development Strategy and the upcoming consultations from the Dunedin City Council and Otago Regional Council.

11 Councillor's Update

Cr Lucas provided an update on matters of interest including the Annual Plan drop in sessions and the her work on the Future Development Strategy.

12 Items for Consideration by the Chair

Matters raised where

· An additional sign on Gordon Road to indicate the swimming pool, and

· a missing street light on the corner of Gordon and School road intersection, and

· the 30K limit on Factory Road.

The meeting concluded at 2.40 pm.

..............................................

C H A I R P E R S O N

Mosgiel-Taieri Community Board

12 June 2024

Part A Reports

Road naming of three private ways

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of three private ways in the Mosgiel-Taieri area.

2 The new names proposed by the developers for the private ways are:

· ‘Wilden Lane’ is the preferred name, with ‘Wantwood Lane’ as the alternative name, for Stage 2 of the subdivision located at 80 School Road South, Taieri. While ‘Wilden Lane’ does not fully comply with the Road Naming Policy, it is supported by staff. ‘Wantwood Lane’ complies with the Policy but was not supported as a road name by the Mosgiel-Taieri Community Board and the Infrastructure Services Committee (ISCOM) earlier in the year.

· ‘Cottage Lane’ as the developer’s preferred name and ‘Stables Lane’ as the alternative, for the subdivision located at 267 Gladstone Road North. ‘Cottage Lane’ does not fully comply with the Road Naming Policy due to the similarity to another road name in Dunedin, but this option may still be supported providing the suffix is changed to ‘Cottage Drive’. ‘Stables Lane’ complies with the DCC Road Naming Policy.

· ‘Mako Lane’ as the preferred name for the subdivision located at 4, 6 and 8 Lorne Street for a project led by ‘Kāinga Ora-Homes and Communities’. This option complies with the DCC Road Naming Policy and was approved as part of the Road Name Register by the Infrastructure Services and Networks Committee in 2017.

RECOMMENDATIONS

That the Board:

a) Supports the naming of the new private way off School Road South, Taieri as ‘Wilden Lane’ or as ‘Wantwood Lane’.

b) Supports the naming of the new private way off Gladstone Road North, as ‘Cottage Drive’ or as ‘Stables Lane’.

c) Supports the naming of the new private way off Lorne Street, as ‘Mako Lane’.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Policy requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 A ‘legal road’ is any road legally vested in the council for the purpose of a road.

5 A ‘private way’ is a privately owned driveway, lane, or access way which serves as access from private properties to a public road.

6 The Road Naming Policy requires staff to consult with Community Boards where road names are proposed for Community Board areas.

7 The three private ways to be named are part of subdivisions located within the Mosgiel-Taieri Community Board area.

DISCUSSION

8 The table presented below details the options proposed by the property developers or surveyors, and their compliance with the Road Naming Policy. Additional details including a full assessment for each proposed road name, evidence of consent where relevant, and geographic details of the new roads are provided in Attachments A to I.

9 It should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

Summary of proposed road names

Development details	Location of road	Proposed road name	Alternative road name	Recommended road name
80 School Road South, Taieri (Stage 2)	New private way off School Road South	Wilden Lane	Wantwood Lane	Wilden Lane
267 Gladstone Road North	New private way off Gladstone Road North	Cottage Lane	Stables Lane	Cottage Drive
4, 6 and 8 Lorne Street Kainga Ora	New private way off Lorne Street	Mako Lane		Mako Lane

Subdivision at 80 School Road South

10 The developer has proposed ‘Wilden Lane’ as the preferred option for the private way coming off School Road South for Stage 2 of the subdivision.

11 The preferred name ‘Wilden Lane' holds personal significance for the developer's family who have a farming background. According to the developer, the name honours the pioneering history and development of a significant farming community in the Otago area, often referred as the ‘Wilden Area’. One of the project's pioneers is retired farmer Bill Gibson, who now resides in Mosgiel. 'Wilden Estate' originated as a subdivision of the extensive Moa Flat Station in the early 1900s and has since evolved into an 1800-hectare farm and run block. Between 2013 and 2017, research was conducted into the history of this land, resulting in the publication of the book 'Wilden - The Story of the West Otago Farming Community', which is held by the University of Otago's Hocken Collection.

12 'Wilden' is similar to the name of an existing commercial farm in the Otago region named as ‘Wilden Station’. Due to existence of a current commercial association, the name does not fully align to the Road Naming Policy (Clause 4.4) but staff support this option as the name is similar (but not identical), to the commercial organisation and is also a historic reference.

13 The alternative name ‘Wantwood Lane’, has some historical and geographical significance for the area. ‘Wantwood Station’ was the name of a farm located within the Waimea Valley and is also associated to the Otago region through the New Zealand Agricultural Company and specifically through its former Directors, William Larnach, Robert Stout and Julius Vogel who were prominent Otago Settlers. However, the Mosgiel-Taieri Community Board and ISCOM did not support the use of this name when it was first presented in February 2024, considering it too similar to ‘Wychwood Lane’, approved for the private way for Stage 1 of this subdivision.

Subdivision at 267 Gladstone Road North

14 The developer has proposed ‘Cottage Lane’ as the preferred option for the private way coming off Gladstone Rod North of the subdivision and ‘Stables Lane’ as the alternative option.

15 The name ‘Cottage’ has some historical connection with the use of the land and refers to a cottage originally built around 1907, which still stands near the access road to the property. According to the developer, the name also alludes to the style of the houses being constructed on the land where eight out of nine houses are built in a "cottage style".

16 ‘Cottage Lane’ as proposed by the developer is similar but not identical to another private road named ‘Old Cottage Lane’ within Dunedin, on Blueskin Road, Waitati. Following recent discussions with Land Information New Zealand, staff do not anticipate confusion due to the name not being identical and the two roads being over 25 km apart, meeting the essential requirement for addressing purposes. Nevertheless, staff recommend changing the suffix to ‘Cottage Drive’ to ensure clear distinction between the two names.

17 ‘Stables Lane’ was presented as the alternative option for this subdivision. The name has some significance as the land was originally used to house jockeys who trained horses on the property. ‘Stables Lane’ complies with the Road Naming Policy.

Subdivision at 4, 6 and 8 Lorne Street-Kainga Ora

18 The developer has proposed ‘Mako Lane’ as the only option presented for the private way coming off Lorne Street. According to the application, ‘Mako’ (which refers to a type of New Zealand flora), may be found in the area.

19 The name has been approved in 2017 by the then Infrastructure Services and Networks Committee to become part of the Road Name Register. ‘Mako' or 'Makomako', scientifically known as 'Aristotelia serrata', is a small tree native to Aotearoa. Early settlers referred to it as 'wineberry' or 'New Zealand currant'. This tree, with bright green foliage, typically reaches heights of up to 9 meters and is widespread across the country. In early summer, it produces flowers that are succeeded by berries ranging in colour from white to pink, red, and black.

20 The spelling of the list of Māori names approved in 2017, which includes ‘Mako’, was reviewed by staff and the Te Reo Māori consultancy ‘Tēnei te Ruru Ltd’ to confirm the appropriateness of the proposed names. ‘Mako Lane’ complies with the Road Naming Policy.

OPTIONS

Option One – Recommended Option - The Board supports the preferred options proposed as ‘Wilden Lane’, ‘Cottage Drive’ and ‘Mako Lane’ as the names for the three new private ways

Advantages

· The road will be named, and land owners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two – Alternative Option – The Board supports the alternative options proposed as ‘Wantwood Lane, ‘Stables Lane’ and the preferred option ‘Mako Lane’ as the names for the three new private ways

Advantages

· The road will be named, and land owners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Three – Status Quo - The Board does not support either of the options proposed as ‘Wilden Lane’ or ‘Wantwood Lane’, ‘Cottage Drive’ or ‘Stables Lane’ and, ‘Mako Lane’ for the three new private ways

Advantages

· There are no advantages identified with this option.

Disadvantages

· The roads will not have a name until a new option is presented. This may inconvenience new or potential new property owners within the subdivision.

NEXT STEPS

21 If the proposed names are supported by the Community Board, staff will request formal approval from the Infrastructure Services Committee

Signatories

Author:

Paula Barragan - Senior Transport Planner

Authoriser:

Jeanine Benson - Group Manager Transport

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Attachment A - Assessment for Wilden Lane	23
⇩b	Attachment B - Assessment for Wantwood Lane	25
⇩c	Attachment C - 80 School Road - Site Plan	27
⇩d	Attachment D - Assessment for Cottage Lane	29
⇩e	Attachment E - Assessment for Stables Lane	31
⇩f	Attachment F - 267 Gladstone Road-Site Plan	33
⇩g	Attachment G - Assessment for Mako Lane	35
⇩h	Attachment H - Background makomako-wineberry	36
⇩i	Attachment I - 4, 6 and 8 Lorne Street Site Plan	39

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	✔
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Spatial Plan	✔	☐	✔
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	✔	☐	☐

This is an administrative function.

Māori Impact Statement

Staff have worked with Te Reo experts to review the option proposed as ‘Mako Lane’ and continue to work to add Māori names to the Road Name Register in a way that is meaningful for mana whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developers/surveyors and with ‘Tēnei te Ruru Ltd’ for the botanical name proposed.

Engagement - internal

There has been engagement within the Transport Group, with Māori Partnerships and Business Information Services.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Support from the Mosgiel Taieri Community Board is being sought.

Mosgiel-Taieri Community Board

12 June 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) Submission to the Dunedin City Council Draft Annual Plan 2024-2025

c) Submission to the Otago Regional Council Draft Long Term Plan 2024-2034

d) New Zealand Community Boards’ 2024 Conference

e) Dunedin Fire Brigade Restoration Society

f) Roadworks Schedule

g) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Ratifies the submission to the Dunedin City Council draft Annual Plan 2024-25.

c) Ratifies the submission to the Otago Regional Council draft Long Term Plan 2024-24

d) Considers nominating a Board Member as the community representative to attend the 2024 New Zealand Community Boards’ Conference

e) Considers providing a letter of support for the Dunedin Fire Brigade Restoration Society.

Items for Discussion

Project Fund

2 The Board has $2,505.02 remaining to be allocated for the 2023/24 Financial year. To date the following has been spent.

Meeting Date	Amount (excl. GST)	Recipient
29 June 2023	$313.04	Hire Coronation Hall for Public meeting
9 August 2023	$1,000.00	Rotary Club of Mosgiel – planter boxes
	$850.00	Festival of the Plain Inc – Christmas Family Night
20 September 2023	$710.00	Ian Chalmers (I.C. Enterprises)
8 November 2023	$1,500.00	Taieri Historical Society – Information Signs
	$767.41	Update Board Information and participation in Taieri A & P show
8 February 2024	$50.00	Participation in Party in the Park
	$84.53	Update Library Information Board
	$220.00	“Round the Board” OAR radio programme
17 April 2024	$2,000.00	Taieri Network Trails Trust
Total	$7,494.98

Dunedin City Council Draft Annual Plan 2024-2025

3 As agreed at the Board’s April 2024 meeting, a draft submission was prepared and submitted on the DCC’s draft Annual Plan. This submission now needs to be formally ratified (Attachment A).

Otago Regional Council Draft Long Term Plan

4 As agreed at the Board’s April 2024 meeting, a draft submission was prepared and submitted on the ORC’s draft Long Term Plan. This submission now needs to be formally ratified (Attachment B).

New Zealand Community Boards’ Conference Attendance

5 The 2024 New Zealand Community Board Conference is being held at the Tākina Wellington Convention & Exhibition Centre from 21 – 23 August 2024. Early bird registrations ($895.00 excluding GST) close on 12 July 2024 and standard registrations ($995.00 excluding GST) are available following that. The Council’s policy on attendance at this conference is as follows:

a) Council will cover the accommodation, travel and registration costs for one Community Board member (per Community Board) to attend the biennial Community Boards Conference when it is held in the South Island, and two Community Board members IN TOTAL to attend the conference when it is held in the North Island.

b) Individual Community Boards are responsible for covering the costs of any additional delegates they wish to send to the Conference over and above the representatives for whom costs will be met by the Council.

6 If the Board wishes to nominate a member to go into the draw for one of the two Council-funded places, please advise Clare Sullivan of the name by 21 June 2024. Any additional members that the Board wishes to attend (or those unsuccessful in the draw) can be paid for from the Board’s Project Fund.

Dunedin Fire Brigade Restoration Society

7 The Chairperson has received a request from the Dunedin Fire Brigade Restoration Society for support to establish a Fire Brigade Exhibition Hall at the Taieri Aerodrome in conjunction with the Taieri Aero Club.

8 A draft letter of support is attached as Appendix C for the Board’s consideration.

Roadworks Schedule

9 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Currently Consulting On

10 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Dunedin City Council Updates

11 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

12 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jennifer Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Special Projects Manager

Attachments

	Title	Page
⇩a	Dunedin City Council Draft Annual Plan 2024-2025 Submission	50
⇩b	Otago Regional Council Draft Long Term Plan Submission	68
⇩c	Draft Letter of Support Dunedin Fire Brigade Restoration Society	72

	Title	Page
A ⇩	Minutes of Mosgiel-Taieri Community Board meeting held on 17 April 2024	10