Reports

Actions From Resolutions of Council Meetings

Department: Civic

EXECUTIVE SUMMARY

1          The purpose of this report is to show progress on implementing resolutions made at Council meetings. 

2          As this report is an administrative report only, there are no options or Summary of Considerations.

discussion

3          This report also provides an update on resolutions that have been actioned and completed since the last Council meeting.  Note that items on the Forward Work Programme are not included in the attached schedules.

NEXT STEPS

4          Updates will be provided at future Council meetings.

Signatories

Attachments

Forward Work Programme for Council - July 2024

Department: Civic

EXECUTIVE SUMMARY

1          The purpose of this report is to provide the updated forward work programme for the 2023-2024 year (Attachment A). 

2          A Forward Work Programme for the 9 year plan is attached to the report – 9 Year Plan 2025-34 Update, and will be on the agenda of future Council meetings.  It will provide a monthly update of progress on the development of the Plan. 

3          As this is an administrative report only, there are no options or Summary of Considerations.

DISCUSSION

4          The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for Council decision making across a range of areas of work. 

5          As an update report, the purple highlight shows changes to timeframes.  New items added to the schedule are highlighted in yellow. Items that have been completed or updated are shown as bold. 

NEXT STEPS

6          An updated report will be presented to future Council meetings.

Signatories

Attachments

South Dunedin Future - Programme Update (July 2024)

Department: Climate and City Growth

EXECUTIVE SUMMARY

1          This report provides an update on the South Dunedin Future (SDF) programme. It includes a summary of the activities completed during January to June 2024, foreshadows key upcoming activities, and signals potential implications of this work.

2          The SDF programme is approaching a critical point in its five-year schedule to produce a climate adaptation plan for South Dunedin (by 2026). Since January 2022, work has focussed on wide-ranging scientific and technical investigations, foundation communications and engagement to ensure the community is involved, and generalised adaptation options development. Over the next six months, the programme will undertake a major transition by producing more detailed, location-specific, and time-bound assessments of risks, more developed adaptation options for managing and mitigating those risks, and in doing so provide an initial picture of the future of South Dunedin.

3          As the programme approaches the transition, it is important to understand the work undertaken to date, and how this is intended to form a solid foundation for advancing to the second half of the programme – in which the adaptation approaches and the overall vision and shape of South Dunedin will be refined and set out in an adaptation plan. This paper provides background detail and context for this work, including by summarising activities completed since the last report to Councils in December 2023, foreshadowing key upcoming activities, and signalling the potential implications of this work.

RECOMMENDATIONS

That the Council:

a)         Notes activities undertaken as part of the South Dunedin Future (SDF) programme since the previous report to both Councils in December 2023.

b)        Notes the pending completion of two key assessments, including the Risk Assessment for South Dunedin and Spatial Adaptation Options for South Dunedin.

c)         Notes the delivery of these reports will move the programme into the next phase and require decisions on management and mitigation of risk, selection of adaptation options, and transition times for implementation.

BACKGROUND

4          The South Dunedin Future (SDF) programme is a joint initiative between the Dunedin City Council (DCC) and Otago Regional Council (ORC) to develop a climate adaptation plan for South Dunedin. The programme plan was approved by DCC and ORC Council Committees in July 2022 (refer Part A Item 9, DCC Planning & Environment Committee, 6 July 2022), and outlined the high-level approach for delivering the SDF programme.

5          Detailed planning has now broken the SDF programme into five phases, five workstreams, and a number of actions across the five-year period from 2022-26. The workstreams are: (i) natural hazards; (ii) strategy and programme management; (iii) communications and community engagement; (iv) risk assessment; and (v) adaptation approaches. This breakdown is illustrated in the Programme Overview (Attachment A).

External technical assistance

6          The SDF programme involves detailed technical work and extensive community engagement over multiple years. External technical assistance has been sourced to support delivery of the programme. In July 2023, following an open tender process, DCC contracted a consultant group comprising engineering, planning and environmental services firms, to support delivery of the SDF programme over a three-year period.

7          In August 2023, DCC also contracted a second consultant group comprising engineering, planning and environmental services firms, to undertake technical peer review of the risk assessment and adaptation approaches workstreams.

Summary of SDF programme activities since December 2023

8          The following points summarise work completed or ongoing across the SDF programme since the last report to Council on 5 December 2023, broken down by workstream.

Workstream 1: Natural Hazards

9          ORC continues collecting and analysing natural hazards data in South Dunedin, including ongoing monitoring of 35 groundwater bores. In partnership with GNS, this data was analysed and released in February 2024 in a milestone report titled "Dunedin Groundwater Monitoring, Spatial Observations and Forecast Conditions Under Sea-level Rise 2024." The report and findings were publicly released, alongside a presentation to ORC Councillors (refer Report OPS2326, Safety & Resilience Committee, 8 February 2024). ORC also continued to monitor sea levels at the Green Island Recorder Site.

10        In relation to groundwater, over the next six months work will continue by evaluating the likely future impacts of groundwater on the liquefaction hazard and installing Global Navigation Satellite Systems (GNSS) stations specifically in South Dunedin to accurately assess and monitor vertical land movement. The installation of the GNSS will be done in conjunction with the University of Otago School of Surveying.

Workstream 2: Strategy and Programme Management

11        The strategy workstream has focussed on co-developing the partnership with mana whenua, with a view to supporting Rūnaka involvement throughout the process, creating space for rakatirataka, providing access to relevant information, and embedding te ao Māori and mātauraka Māori across the programme where appropriate. Activities have included establishment of a Mana Whenua advisory panel, initial cultural values assessment, input and co-design of risk assessment and adaptation approaches work, and regular hui with the mana whenua consultancy Aukaha.

12        The academic partnership with the University of Otago’s Centre for Sustainability has produced a further two (making a total of three) research summaries. Each research summary is a review of academic literature and best practice with relevance to selected areas of the SDF programme to inform programme design and generate discourse with key stakeholders. The three research summaries produced under the partnership cover the topics of (i) Community Engagement for Climate Change Adaptation; (ii) Using Mapping to support Collaborative Climate Adaptation; and (iii) Just Adaptation: Considerations for changing land-use in urban areas[1].

13        The SDF programme is on track to deliver a climate adaptation plan by the end of 2026. To prepare for this, some initial work has been undertaken in implementation. The adaptation plan will identify what the best adaptation approaches are, as well as where and when they might be required. While the full details remain in development, it is anticipated that effective adaptation in South Dunedin over the next 100 years could require extensive land use change.

14        Early thinking on a process to facilitate this land use change was presented to the previous government as an indicative business case, however, support strategic acquisition of property was declined. Consequently, DCC has engaged Price Waterhouse Coopers (PwC) to explore potential property strategies, financial models, and delivery vehicles for enabling the land use change potentially required to implement a range of climate adaptation projects in South Dunedin. This work will help identify how future land use change might be implemented, and inform costing of adaptation options, where appropriate. A report is expected in September 2024.

15        More broadly, as the SDF programme advances, the strategy workstream is seeking to support greater coordination, collaboration and coherence on climate adaptation work occurring across DCC, and between the city and regional councils. This includes, for example, scoping options for using Forbury Park to support flood mitigation and climate adaptation in South Dunedin; blending communications and engagement for St Clair – St Kilda Coastal Plan with South Dunedin Future, with a view to a staged merger of these programmes over the next 12 months; and foundation work to develop a city-wide adaptation framework and plan linked to the Future Development Strategy process.

Workstream 3: Communications and Community Engagement

16        A successful third phase of community engagement was undertaken between February and April 2024, with a focus on gathering information on the risks for South Dunedin and obtaining feedback on the 16 generic adaptation approaches released in December 2023. Key activities included:

·        A South Dunedin Future Expo at the Edgar Centre that ran 2-3 March 2024 and had a focus on accessibility for young people and families, including an adaptation board game, Lego build and colouring-in competition, and information and feedback stations on the 16 generic adaptation approaches.

·        Six community risk workshops to gather information about what is at risk if we do not act, including a targeted session with disability advocates.

·        Stalls at the South Dunedin Street Festival and Moana Nui Pacific festival.

·        A dedicated youth hui, hosted by the South Dunedin Community Network.

·        Visits and discussions with the environment groups at two South Dunedin high schools.

·        Online survey with questions about features and locations of importance, risk thresholds, and the 16 generic adaptation approaches.

·        A fono (meeting) with 30 leaders from the city’s Pacific communities, hosted by Pacific Trust Otago. This fono was attended by the ORC Chair and Deputy Mayor.

17        These activities were promoted and supported by extensive communications activities including distribution of the SDF programme’s third flyer called “What can we do?” to 7,000 South Dunedin households and businesses, an email newsletter, new website content, a media release and five social media posts. This work also drew extensive media coverage and interview activity including stories on the front page of the Otago Daily Times and The Star, as well as significant coverage by national news media.

18        In total, this phase comprised 12 community engagements, reaching about 500 people face-to-face; received 1,300 website visits; and 45 survey responses. The team received 830 pieces of feedback on the 16 generic adaptation approaches, and identified 495 places of importance to the community.

19        This engagement phase provided further valuable information about community views and values that will shape the next stages of technical work. Some of the key findings and themes from the engagement included:

·        There is strong and growing (though not universal) support for the councils acting to reduce flooding and to make the area safer and better for people and nature.

·        The community identified places of most value to them in the South Dunedin area as being the coast (St Clair to St Kilda), shops and facilities (Edgar Centre, Mayfair Theatre, Library, recreation places (sportsgrounds, parks) and schools. Some of these places were viewed as relocatable within South Dunedin, but some were not.

·        43% of respondents rated the current risk of another flood as ‘intolerable’, and the 86% rated a plausible 2100 (end of century) scenario (widespread surface groundwater, coastal erosion, harbour overtopping, frequent flooding) as ‘intolerable’.

·        Common concerns raised included insurance withdrawal or unaffordable premium rises, the scale of cost and investment required, the resulting disruption to the community, and a widespread interest (especially from younger residents) in nature-based solutions that could reduce the effects of climate change.

·        Community feedback strongly supported development of a wetland or other nature-based solution at Forbury Park, with 71% of respondents suggesting or endorsing such an approach to help reduce flood risk and provide local amenity.

20        The data collected from this phase of community engagement has informed development of the risk assessment and spatial adaptation options, which are described more fully below.

Workstream 4: Risk Assessment

21        Building on the risk identification report noted by Council in December 2023, and informed by results of the community engagement, additional technical work has been undertaken to identify the ‘elements’ (people, places and assets) at risk in South Dunedin. This has included an extensive range of workshops with technical leads across DCC and ORC, as well as the community and other external stakeholders, to assess:

·        the exposure of these physical elements, such as buildings, roads, and three waters infrastructure, to a range of natural hazards (e.g. will they be affected by flooding, and if so, under what conditions?)

·        the vulnerability of these physical elements to those natural hazards (e.g. residential buildings may be exposed to the same hazard, but be affected differently, due to their respective vulnerability based on things like age, condition, construction material, floor height, etc)

·        the direct risk presented by these hazards, as well as the indirect or cascading risks that result (e.g. surface water might present a direct risk to a residential property, but also create cascading risks for provision of council services, human health and well-being, operation of local businesses, financial hardship for communities, etc).

22        This work will be consolidated into a Risk Assessment for South Dunedin report, which is expected to be presented to Councils in September 2024, and is discussed more fully below.

Workstream 5: Adaptation Options

23        Additional technical work has been undertaken to refine the 16 generic adaptation approaches endorsed by Councils in December 2023 and tailor them to specific locations in South Dunedin over certain timeframes. This has involved:

·        developing a decision-making framework for assessing the respective merits of each option against the strategic objectives of the SDF programme, along with a set of criteria and measures developed with input from staff, mana whenua, and selected stakeholders. This decision-making framework will be used to screen, rank, and eventually score the various adaptation approaches and options, as the programme moves through phases of long-list, short-list and preferred adaptation options. Councillors will have opportunities to review and endorse options at each stage.

·        identifying four ‘cells’ within the wider South Dunedin focus area that have specific characteristics, in terms of geography, hazards, risks, infrastructure, value and other measures, that will enable different adaptation approaches to be tested and developed. The cell boundaries are still being developed but broadly group as: (i) the flats of South Dunedin, (ii) slightly elevated areas fringing the flats and surrounding hills, (iii) elevated reclaimed land on the harbour edge, and (iv) the St Clair and St Kilda coastal area.

24        This work will be consolidated into the Spatial Adaptation Approaches report, which is expected to be presented to Councils in November 2024, and discussed more fully below.

DISCUSSION

25        This section describes the purpose, content, and potential implications of the Risk Assessment for South Dunedin and Spatial Adaptation Options for South Dunedin, which are expected to be completed in September and November 2024 respectively. These reports represent a transition for the SDF programme, from a focus on wide-ranging scientific and technical investigations, foundation communications and engagement, and generalised options development; to detailed, location-specific, and time-bound assessments of risk, and tailored adaptation approaches for managing and mitigating that risk, which will provide an initial picture of the future for South Dunedin.

Risk Assessment for South Dunedin

26        The risk assessment will assess the extent to which current natural hazards (e.g. high ground water, coastal erosion, surface flooding) present risk to people, places and assets in South Dunedin, and how this might be affected by climate change (e.g. more frequent and severe storm events, higher groundwater, and rising seas). The work will look at exposure to these hazards, areas of vulnerability, and the direct and indirect consequences. This will be the first time the risks faced by South Dunedin have been formally assessed, quantified, and collated in a single report including a range of data, maps, and visualisations. The risk assessment will sketch out the current trajectory under a ‘business as usual’ approach, and will provide a baseline picture of risk, against which decisions about potential risk mitigation (e.g. climate adaptation approaches, options and projects) can be considered.

27        The risk assessment will be based on the best available information, and is intended to provide a clear and detailed picture of risk in South Dunedin, in order to (i) inform development of the adaptation options, and (ii) outline the implications of a ‘status quo’ scenario, thereby enabling consideration of the case for change. Further refinement of the risk assessment may be required in future as new information becomes available. While the risk assessment will provide the most detailed picture of risk to date, informing home and business owners, asset managers, service providers, residents and other stakeholders, it will not answer every question. It will primarily focus on risk at a suburb and city block level, as more detailed and granular assessments would require significantly more information, time and cost. Such assessments may be produced in future, but would depend on a range of variables (e.g. risk assessment for an individual residential property would need to consider characteristics unique to that property, including local geography, infrastructure, building age, condition, construction material, floor height, etc.) and are therefore not within the scope of the current risk assessment report.

28        It is anticipated the risk assessment could have a range of implications for council services and infrastructure, as well as for mana whenua partners, affected communities, and many other stakeholders (such as schools, public housing, and utilities companies). As such, it is expected to generate high public and media interest. The spatial and temporal elements of the risk assessment (e.g. assessments of different areas over different times) will illustrate how risks are different across South Dunedin, how this is expected to change over time, and what this might mean for the people, places and assets affected. While the risk assessment will be based on information that is predominantly already available to the public, the analysis of this information –‘putting all the pieces together’ – will represent a new and significant step forward in our understanding of risk for South Dunedin. In this sense, it may present a concerning or unwelcome picture for some stakeholders but should reduce long term uncertainty for many. This is a necessary step in the process, and communications and engagement activities for the risk assessment are being designed to support community and other stakeholders to access, interpret and consider the implications.

Spatial adaptation options for South Dunedin

29        The spatial adaptation options for South Dunedin will build on the 16 generic adaptation approaches released in December 2023 and consulted on publicly earlier in 2024. The intent is to screen out less viable options and provide additional detail on when, where and why certain options have been retained. Importantly, this phase of the adaptation options workstream will refine the generic approaches, tailoring them to specific locations in South Dunedin over certain timeframes. This work will respond to and build on the findings of the risk assessment (i.e. how well does each adaptation option mitigate the risks identified in the risk assessment).

30        The spatial adaptation options will be completed by November 2024 and will progress beyond the baseline ‘status quo’ scenario outlined in the risk assessment, illustrating a revised picture of that risk under different adaptation options and scenarios. The report will essentially provide the first high level outline for the future of South Dunedin. It will identify how and where risks might be managed or mitigated, including through additional infrastructure investment, property-based interventions, planning rule changes, intensification, deintensification or relocation, and other potential land use change over the next 50-100 years. Subsequent phases of this workstream during 2025-26 will drill down into additional detail, with a view to eventually consolidating all adaptation options into a single, coherent overall climate adaptation plan for South Dunedin by the end of 2026.

31        It is anticipated the spatial adaptation options will generate high public and media interest, and could have a range of potential implications for councils, communities, and other stakeholders. Again, communications and engagement activities for the adaptation options work will be designed to support community and other stakeholders to access, interpret and consider the implications of this work.

Potential implications

32        The transition of the SDF programme over the next six months will likely be impactful for many stakeholders and communities because it will differentiate risk and adaptation approaches for different parts of South Dunedin over varying timeframes. This next stage of work will take high level concepts and develop them into real world examples. This will include quantifying, predicting and illustrating the anticipated impacts of natural hazards and climate change across South Dunedin. This is a necessary, but potentially challenging, step in the process of collectively working towards the objective of a ‘safer and better’ South Dunedin.

OPTIONS

33        Not applicable as this is an update report for noting only.   

NEXT STEPS

34        The next steps for the SDF programme through to December 2024 include the following.

·        Completing technical work on the risk assessment, undertaking formal peer review, and developing communications and engagement material to support public release. Scheduling a workshop with Councillors to discuss the purpose, content and implications of the risk assessment and, subject to feedback from Councillors, presenting a covering paper and risk assessment report to Councils for noting/endorsement in late September.

·        Completing technical work on the longlist of spatial adaptation options, undertaking formal peer review, and developing communications and engagement material to support public release. Scheduling a workshop with Councillors to discuss the purpose, content and implications of these options and, subject to feedback from Councillors, presenting a covering paper and the spatial adaptation options report to Councils for approval in late November.

·        Continuing to progress work across other workstreams, as summarised in the ‘Background’ section of this paper, including:

i)          natural hazard monitoring and investigations,

ii)         supporting coordination and coherence across a range of adaptation activities,

iii)        communications and community engagement activities, and

iv)       exploring options for implementing adaptation projects, both as the SDF programme progresses, and once the adaptation plan is finalised in late 2026.

Signatories

Attachments

Zero Carbon work programme 2023/24 update

Department: Sustainability Group

EXECUTIVE SUMMARY

1          The purpose of this report is to provide an update on the Zero Carbon work programme.

2          This report sets out activities underway or completed during the 2023/24 financial year across three work streams:

a)         Reducing the DCC’s emissions,

b)        Reducing Dunedin City’s emissions, and

c)         Embedding emissions reduction considerations in the DCC’s processes and decision-making.

3          The DCC’s Emissions Management and Reduction Plan (EMRP) 2023/24 to 2030/31, the DCC Emissions Inventory and Management Report (IMR) 2022/23, and a Zero Carbon Alliance work programme update for the period to May 2024 are attached.

RECOMMENDATIONS

That the Council:

a)         Notes the Zero Carbon work programme update for 2023/24, including:

i)          the DCC’s Emissions Management and Reduction Plan (EMRP) 2023/24 to 2030/31,

ii)         the DCC Emissions Inventory and Management Report (IMR) 2022/23, and

iii)        the Zero Carbon Alliance work programme update for the period to May 2024.

BACKGROUND

4          Following a number of Council resolutions and national direction relating to climate change mitigation, the 10 Year Plan 2021-31 provided funding to progress the Zero Carbon work programme, including strategic projects to reduce emissions at both the DCC organisation and city-wide level.

5        Three work streams are being progressed:

a)      Reducing and managing the DCC’s organisational emissions,

b)      Encouraging and facilitating emissions reduction for Dunedin, through a city-wide emissions reduction plan and partnerships with key stakeholders, and

c)       Integrating emissions reduction considerations into the DCC’s processes and decision-making

6        Communications and engagement work supports these workstreams, as does submission drafting relating to relevant regional and national policy.

DISCUSSION

7          An update on activity across the three Zero Carbon work streams during 2023/24 follows outlining objectives and timeframes.

Workstream 1 - Reducing the DCC’s emissions

8          This stream of work measures, reports, and reduces the DCC’s operational emissions in line with ISO 14064:2018 and emissions reduction targets embedded in the DCC’s Emissions Management and Reduction Plan 2023/24 – 2030/31.

9          Maintaining a DCC Emissions Management and Reduction Plan (EMRP)

·        The DCC’s previous EMRP covered the period until 30 June 2023. A revised EMRP covering the period 23/24-30/31 has recently been approved by ELT, reaffirming the organisation’s science-based 2030/31 target of achieving 42% reduction against 2018/19 levels. The revised EMRP is appended as Attachment A.

·        The EMRP is closely connected to the Zero Carbon Plan 2030, with 72 of the 81 actions in the draft EMRP also reflecting those noted by Council as part of the Zero Carbon Plan 2030 implementation plan/indicative actions list.

10        Implementation of ISO 14064:2018, involving expansion of DCC inventory scope to include additional significant emissions sources 

·        This activity is ongoing. Major emissions sources have been identified; data collection from relevant teams and suppliers is ongoing, including contractor emissions data. Actions to address emissions from newly added sources were included in the EMRP 23/24-30/31.

11        Pathways modelling to identify additional actions required to achieve 2030 organisational targets

·        Pathways modelling was completed as part of EMRP development. This modelling estimates that actions in the draft EMRP fall slightly short of achieving the EMRP target for 2030.

·        The Zero Carbon team will continue to work with teams across DCC to identify opportunities for further emissions reduction required to meet the 2030 organisational targets.

12        Supporting implementation of a DCC Emissions Management and Reduction Plan (EMRP)

·        The EMRP identifies priority and minor emissions reduction projects to be delivered by teams across the organisation. Zero Carbon is a lead on some actions, and is also supporting others. Zero Carbon support of other lead teams is underway with key projects.

13        Regular emissions reporting (targets and actions) for General Managers

·        Quarterly emissions reports were provided to General Managers up until the end of the 2022/23 financial year, when the existing EMRP expired. Quarterly emissions reports will restart now that a new EMRP has been adopted by ELT.  

14        Annual emissions inventory verification and reporting

·        DCC recently procured a new annual GHG inventory verifier. The audit of the DCC Emissions Inventory and Management Report (IMR) 2022/23 was recently completed.

·        The IMR confirms the DCC comfortably exceeded its headline emissions targets for the period to 30 June 2023, overall reducing emissions by 27.67% against the 2018/19 baseline year. More details of emissions sources and trends are set out in the IMR (Attachment B).

·        Final emissions data for the 2023/24 year is being collected ahead of audit of the IMR report in October 2024.

15        DCC Sequestration options 

·        Work is underway to develop options for sequestration to feed into the 9 Year Plan, considering the amount, co-benefits, community and mana whenua values.

Workstream 2 - Reducing Dunedin’s emissions 

16        This stream of work aims to measure, report, and reduce Dunedin’s emissions in line with the Zero Carbon 2030 target and Global Compact of Mayors requirements. 

17        Maintaining a city-wide emissions reduction plan

·        Development of the Zero Carbon Plan 2030 involved extensive research and analysis of emissions reduction potential and co-benefits, external expert/key stakeholder/ community engagement, and pathways modelling. Work on the Zero Carbon Plan continued until mid-2023.

·        In September 2023, Council adopted the Zero Carbon Plan 2030 and noted an associated implementation plan for 23/24.

18        Supporting implementation of 10 Year Plan/Enhanced Annual Plan initiatives/actions included in the Zero Carbon Plan 

·        The Zero Carbon Plan 2030 identifies priority and other emissions reduction projects to be delivered by teams across the organisation. Zero Carbon team is a lead on some actions (progress on key actions is set out in more detail below), and a support on other actions.

·        Zero Carbon support of other lead teams is underway with key projects e.g. Waste Futures, various 3 Waters strategic planning projects, various Transport business cases, various PARS, Enterprise Dunedin, and City Development projects.

19        Zero Carbon Plan/Enhanced Annual Plan 24/25 integration 

·        The Zero Carbon team supported the development of the Enhanced Annual Plan 24/25. Preparatory work was undertaken in support of Council’s request for High/ Medium Zero Carbon Plan investment packages. Decision-making on packages has been deferred to development of the draft 9 Year Plan.

·        A Zero Carbon Plan implementation plan for 24/25 based on existing budgets is under development. It will be presented to August Council for noting.

20        Zero Carbon Alliance collaboration and liaison

·        The Zero Carbon Alliance (ZCA) is a formal collaboration group across the Dunedin City Council, Otago Regional Council, Te Pukenga Dunedin Campus, Te Whatu Ora – Southern, and the University of Otago. Its primary focus is on the reduction of organisational emission and the achievement of the DCC’s Zero Carbon target. 

·        Collaboration and liaison to give effect to the ZCA MoU is a Zero Carbon Plan action, and is ongoing. Its work programme is focused on initiatives to reduce emissions from staff travel to work and waste at present, including several Zero Carbon Plan and EMRP actions. The update report to the end of May 2024 has been appended as Attachment C.

21        Submissions development and support 

·        This activity is ongoing as required. In 2023/24, in line with the Zero Carbon Plan 2030 implementation plan, staff supported the development of DCC submissions on:

-   Ministry for the Environment: Biodiversity Credit consultation

-   Select Committees: Fast-track Approvals Bill, Resource Management (Freshwater and Other Matters) Amendment Bill

-   Ministry of Business, Innovation and Employment: Advancing New Zealand’s Energy Transition consultation

-   Climate Change Commission: 2036-40 Emissions Budget, Review of Targets, Including International Shipping and Aviation Emissions in targets  

-   Otago Regional Council: Land and Water Plan

22        Zero Carbon business support pilot programme

·        The Zero Carbon Plan included an action to pilot a programme to help Dunedin-based small-to-medium enterprises to transition to low carbon operations. The programme involves working with participating SMEs to develop carbon footprints and emissions reduction plans for each business to support their transition to low carbon operations. A supplier has been contracted and work is underway.

·        The outcome of the pilot programme, together with feedback from the participants, will be used to help develop future business support programmes.

23        Car share establishment

·        In September 2023, DCC signed a Memorandum of Understanding with a New Zealand car share provider, in line with the Zero Carbon Plan and the Parking Roadmap. Work is ongoing to facilitate establishment of car share in Dunedin with the lead role having recently transferred to the Transport team.

24        Cruise emissions baseline

·        In 2024, Zero Carbon commissioned a research report into cruise emissions for Dunedin. A draft has been received and is currently being reviewed. This fulfils a Zero Carbon Plan action for 2023/24.

25        Regional sequestration study 

·        Since late 2023, Zero Carbon has supported the ORC to procure and deliver a report on the status and capacity for each district within Otago to sequester carbon. This will inform DCC’s work on sequestration options, which has commenced in line with the Zero Carbon Plan.

Workstream 3 - Integrating emissions reduction in DCC processes 

26        This workstream aims to ensure that emissions reduction is considered through the DCC’s business-as-usual processes, to support city and DCC emissions reduction. 

27        Process guidance for the Zero Carbon Policy 

·        General Zero Carbon Policy guidance for infrastructure, policy, strategy and planning, small projects and events has been developed. Testing use alongside the Project Management Framework has been undertaken (described below). Preparation for the second phase of the pilot is underway.

28        Piloting sustainable project management (Zero Carbon)

·           To give effect to the Zero Carbon Policy in project management, draft changes have been made to Project Management Framework template documents. A Sustainability Impact Assessment and sustainable project oversight has also been developed.  

·        Phase 1 pilot of these measures is now complete. This retrospectively tested the measures with completed projects. Preparations are being made for Phase 2, which is to pilot them with active projects.  

29        Procurement emissions standards

·        To give effect to the Zero Carbon Policy through procurement, Procurement Emissions Standards have been developed and are now being implemented.

·        Staff training on the standards has recently taken place. 

30        Providing Zero Carbon input on projects and policy reviews

·        The Zero Carbon team has been providing advice and input into projects, policy reviews, and other work as required, in line with the Zero Carbon Policy.

OPTIONS

31        No options, report for noting only.

NEXT STEPS

32        The Zero Carbon team will continue to advance the work programme across all three work streams, in line with Zero Carbon Plan implementation plan, EMRP, and the Zero Carbon Policy. There will also be a focus will be supporting development of the draft 9 year plan. 

33        A full report on Zero Carbon Plan governance and implementation is planned for August. This will include a proposed governance structure for the Plan, progress report for 2023/24 and an implementation plan for 2024/25.

Signatories

Attachments

Approval to make the District Plan (2GP) Partially Operative

Department: City Development

EXECUTIVE SUMMARY

1          To make the proposed Dunedin City Second Generation District Plan (2GP) operative in accordance with the Resource Management Act 1991 (RMA) with the exception of those areas and provisions still subject to appeal.

RECOMMENDATIONS

That the Council:

a)         Approves the 2GP (with the exception of those parts identified in Appendix 1) as operative pursuant to Clause 17 of the First Schedule to the RMA, with effect from 19 August 2024 and that the operative date be notified on or before 10 August 2024.

BACKGROUND

2          Dunedin has two district plans: the operative Dunedin City District Plan (2006) and the 2GP.  The Dunedin City District Plan (2006) was publicly notified in 1995, and made partially operative in 2004, and then fully operative in 2006 upon resolution of all appeals on the District Plan.

3          The 2GP was notified in 2015, and decisions on submissions released in 2018. A total of 83 appeals were lodged against the 2GP, most of which are now resolved. 

4          When there is an operative and a proposed district plan, the rules of both plans apply from the date that the rules of the proposed plan take effect, that is when the decisions on submissions was publicly notified on 7 November 2018, until the rules in the proposed plan (2GP) are beyond appeal.  Where the rules are different in the operative and proposed district plans this requires the rules to be ‘weighted’ and for both sets of rules to be considered when determining whether a resource consent is required for a particular activity in a particular location, the activity status for that activity, and what matters will be considered in making a resource consent decision.  When there are two district plans in effect, technically this means any changes to the proposed plan (2GP) are called variations. 

5          With the exception of the following appeals and related provisions and sites, the rules in the 2GP are deemed operative pursuant to s. 86F of the RMA.

6          Pursuant to s. 86F of the RMA, all rules which are beyond appeal are deemed operative. So, only the following appeals and related provisions and sites, are not deemed operative:

·        Otago Regional Council (ENV-2018-CHC-290) – Gordon Road Floodway

Pt Sec 10 Carlyle Road, 69, 101, 111, 113, 115, 117, 127, 133, 137, 145, 147, 149, 155, 161, 169, 209, 269, 270 Dukes Road South Pt Sec 10, 257 Gordon Road 230, 231, 234, 245, 248, 255, 264, 293A, 323, 325, 327, 331, 345, 347, 349, 351, 353, 355, 357, 359, 371, 383 Riccarton Road West.

Pt Secs 7-11, Sec 13 Blk VIII East Taieri SD Lots 4, 10 DP 146 Lots 6, 10, 12-14, 17 Pt Lots 7-9, 15, 16, 18, 19 DP 1846 Lots 1-4 DP 6930 Lot 1 DP 9000 Lot 1 DP 11947 Lot 1 DP 25507 Lots 1-2 DP 27676 Lot 1-13 DP 348697 Lots 1-2 DP 354794 Lot 3 DP 542029 Sec 1 SO 13203.

·        DC Nicolson, S O’Connell-Milne and T Lequeux (ENV-2023-CHC-015) - 177 Tomahawk Rd

177 Tomahawk Road.

Pt Sec 58R Blk I Anderson Bay SD, Secs 41 & 42 Blk VII Otago Peninsula SD Part Lots 1 & 2 DP 2138 Lot 1 DP 10814.

Appendix 12C New Development Mapped Areas – Gloucester Street, and Rule 15.8.AP Gloucester Street Structure Plan mapped area.

·        FBG Developments Limited (ENV-2018-CHC-222 & ENV-2023-CHC-018) - Watts Road and North Road, NEV

35, 37, 43 Watts Road, parts 301, 305 & 309 North Road.

Part Lot 3 DP 1390 Lots 4 and 5 DP 300760 Lots 1-3 DP 505233.

·        Cole Bennetts (ENV-2023-CHC-022) - 23 Sretlaw Place

23 Sretlaw Place.

Lot 29 DP 345409 Lot 2 DP 590937.

·        Gladstone Family Trust (ENV-2023-CHC-017) - Chain Hills Road

21, 43, 55, 65, 75, 77, 79, 111, 121 Chain Hills Road, 38 40-43 44 46-53, 55, 57, 59, 61 part 100 Irwin Logan Drive, 3-12, 14, 16, 18 & 20 Jocelyn Way, 25, 25A, 26—27 & 38 Pinfold Place, 1 3-17, 19, 21 Rosella Place.

Lots 1-4, 7 DP 404564 Lots 1, 4-8 DP 444991 Lot 1 DP 490895 Lots 1-11, 14, 19-25 DP 526034 Lots 1-2 DP 540440 Lots 15-18, 26-47, 50-51, 54, 72-74, 82-83, 86, 400 DP 562522 Lots 1-2 DP 570677.

·        Bluegrass Limited and Others (ENV-2018-CHC-293)

4A, 4B, 4C, 6, 10 Braeside 5, 31, 61, 61A, 63A, 63B, 69 Main South Road East Taieri, 231 Morris Road, 95, 97, 99, 101, 103, 105, 107, 115 Riccarton Road East, 158 & 292 Saddle Hill Road.

Lot D Deeds Plan 244, Lot 2 DP 9662, Lot 1 DP 22081, Lot 1 DP 23157, Lot 7 DP 317701, Lot 21 DP 341800, Lots 1-2 DP 360804, Lot 2 DP 385309, Lots 1-2 7-8 DP 400513, Lots 3-10 DP 415033, Lot 2 DP 453378, Lot 2 DP 456437, Lots 1-2 DP 466573, Lots 1-2 DP 506395, Lots 1-2 DP 552995.

Stephen Gregory Johnson (ENV-2018-CHC-296) – Karitane

89 Grimness Street 78 & 90 Stornoway Street, Karitane.

Secs 1-4, 7 & 16, Blk X, Town of Waikouaiti.

DISCUSSION

7          When there are two district plans in effect, this creates complexities around private plan change requests which can be made against the operative plan, but essentially must wait until the proposed plan becomes operative before they can be considered. Making the 2GP almost fully operative will make it clear that private plan change requests can be made and considered now by Council.

8          For landowners and developers, having to refer to two district plans to determine the status and rules that apply to a particular activity results in additional time and complexity when contemplating development. Making the 2GP almost fully operative will in most cases remove any need to refer to the Dunedin City District Plan (2006).

9          The development of a district plan is a long and complex process. Putting aside the time taken to write and consult on the Plan itself, the process to get from notification to being fully operative can be significant.  For the operative Dunedin City District Plan (2006) this took 11 years, and for the 2GP to date has taken 9 years.  Making the 2GP partially operative would represent a significant milestone in the progress of completing this version of the district plan.

10        If Council approves making the 2GP partially operative, the approval shall be given effect by affixing the seal of the Dunedin City Council to the 2GP.  Under Schedule 1 to the RMA (clause 20), the operative date must be publicly notified at least 5 working days before it comes into effect, and a copy of the partially operative plan must be supplied to the Minister for the Environment, the Otago Regional Council and adjacent territorial authorities, tangata whenua and public libraries of the area.

11        It is uncertain when the remaining appeals will be resolved, but when they are resolved, then a further Council decision will be sought to make the 2GP fully operative.

OPTIONS

Option One – Recommended Option to Make the 2GP Partially Operative

12        The status quo is the on-going use of two District Plans for Dunedin, with associated inefficiencies and potential confusion for plan users.

Advantages

·        Clarifies that private plan change requests can be made, and that Council can consider them now, rather than waiting for the 2GP to be fully operative.

·        Efficiencies for plan users, only having to refer to the 2GP in almost all instances.

·        Represents a significant milestone in the development of the 2GP.

Disadvantages

·        Will need to go through this process again once the last appeal is resolved.

Option Two – Status Quo – Retain the 2GP as a Proposed Plan

13        The status quo is the continued reliance on deemed operative provisions, and lack of clarity on when Council can consider private plan change requests.

Advantages

·        Avoids making the 2GP partially operative, and then fully operative at a later date.

Disadvantages

·        Lack of clarity with respect to private plan changes and inefficiencies having two district plans.

NEXT STEPS

14        If the 2GP is approved as being partially operative as at 19 August 2024, the seal of the Dunedin City Council will be affixed to the 2GP, a public notice will be published in the Otago Daily Times (Appendix 2) on or before 10 August 2024, and the relevant organisations will be advised of the change of status.

Signatories

Attachments

9 year plan 2025-34 Process

Department: Civic

EXECUTIVE SUMMARY

1          This report provides Council with an overview of the process for developing the 9 year plan   2025 -34 (the Plan).

RECOMMENDATIONS

That the Council:

a)         Notes the 9 year plan 2025-34 Process report.

BACKGROUND

2          At its meeting on 27 February 2024, Council made the decision to complete an Annual Plan for the 2024/25 year, followed by the completion of a 9 year plan for the period 2025 – 34. 

3          Section 93(6) of the Local Government Act 2002 (the Act) provides that the purpose of the Plan is to:

a)     describe the Council’s activities;

b)     describe the community outcomes for Dunedin;

c)     provide integrated decision-making and co-ordination of resources;

d)     provide a long-term focus for the decisions and activities of the Council; and

e)     provide a basis for accountability of the local authority to the community.

4          Schedule 10 of the Act specifies the minimum information and content that must be included in the Plan as follows:

·        Community outcomes;

·        Groups of activities (including capital expenditure, levels of service and funding impact statements);

·        Statement on any variations between proposals outlined in the Plan and our assessment of water and sanitary services, and waste management and minimisation plans;

·        Council controlled organisations (including activities provided and key performance targets);

·        Statement on the development of Māori capacity to contribute to decision making processes;

·        Financial Strategy;

·        Infrastructure Strategy;

·        Revenue and Financing Policy;

·        Significance and Engagement Policy;

·        Forecast financial statements (including balancing of budget, rating information and reserve funds); and

·        Significant forecasting assumptions.

5          Council is also required under section 93(B) of the Act to develop a Consultation Document, to provide an effective base for public participation in the Council’s decision making processes relating to the content of the Plan. 

6          The final Plan and Consultation Document must contain a report from the Auditor General. 

DISCUSSION

7          Work has commenced on the development of the 9 year plan.  A project management structure has been put in place that supports the development of the Plan, engagement with Council, and the decision-making processes of Council. 

8          Council’s role includes providing the strategic direction for the Plan, making decisions on all key components of the Plan, approving the consultation document, and adopting the final plan.

9          The project management structure consists of a steering group and six operational groups.  The operational groups will lead and facilitate the development of key deliverables for the Plan. Additional detail on the project management structure and the Plan deliverables is provided in Attachment A.

10        Factors influencing the development of the Plan include the Strategic Framework refresh, a decision on Aurora, the future of 3 waters and the Grants Review.

11        In addition to the work of the operational groups, possible reports and/or workshops relating to the Plan have been identified, and these are listed at Attachment B.  These primarily come from resolutions passed and requests from council.  The list is extensive and will require significant resource to address all the matters raised.

12        A Forward Work Programme for the 9 year plan is currently being developed and a draft version has been included with this report at Attachment C.  It will be in the agenda of future Council meetings.  It will provide a monthly update of progress on the development of the Plan and associated reports and workshops.

13        Timing of work is challenging.  Along with the development of the Plan, other priorities include the completion of the 2023/24 Annual Report by 30 October 2024, and the development of a Water Services Delivery Plan. 

14        An extensive series of workshops and briefings with Councillors is planned which will include budget reviews and briefings on many of the matters outlined in the attached list of reports and possible workshops.

15        Reports on 9 year plan matters will be brought to Council on a regular basis, seeking decisions on the development of key components of the Plan, and providing updates on progress.  A 9 year plan Council meeting will be scheduled for late January, where activities and budgets are to be presented to Council for its consideration.   

16        A high level timetable for the 9 year plan project is as follows:

OPTIONS

17        There are no options.

NEXT STEPS

18        A series of workshops will be held to provide briefings on all key components of the Plan. 

19        Reports on 9 year plan matters will be brought to Council on a regular basis, seeking decisions on the development of key components of the Plan.

Signatories

Attachments

DCC Submission on the draft Minerals Strategy to 2040

Department: Corporate Policy

EXECUTIVE SUMMARY

1          This report seeks Council approval of a draft Dunedin City Council (DCC) submission (Attachment A) (MBIE) on the draft Minerals Strategy to 2040 (the Strategy). The consultation document is attached as Attachment B.

2          MBIE seeks feedback on a proposed long-term, strategic approach to how Aotearoa New Zealand develops its mineral resources (other than petroleum).

3          The draft DCC submission addresses concerns around the impacts and implications of:

·       the mining activities on the safety of drinking water

·       the mining activities on carbon emissions and wider environmental health

·       the Strategy regarding the fulfilment of the Government’s obligations under the Treaty of Waitangi.

RECOMMENDATIONS

That the Council:

a)         Approves the draft DCC submission, with any amendments, on the draft Minerals Strategy to 2040.

b)        Authorises the Chief Executive to make any minor editorial changes to the submission if required.

c)         Authorises the Mayor or delegate to speak at any hearings in regard to the DCC submission.

BACKGROUND

Overview of the draft Minerals Strategy to 2040

4          MBIE is seeking feedback on a proposed long-term, strategic approach to how Aotearoa New Zealand develops its mineral resources (other than petroleum). Submissions close at 5pm on 31 July 2024.

5          The Strategy aims to address challenges identified for the mining sector and to provide a pathway for potential opportunities. It intends to double the sector’s export value from $1.03 billion to $2 billion over the next 10 years. Through this export-led growth pathway, the sector is estimated to provide for more than 7,000 jobs, compared to 5,285 jobs currently.

6          The Strategy is built on three key pillars:

·       Enhancing prosperity for New Zealanders

·       Demonstrating the sector’s value

·       Delivering minerals for a clean energy transition.

7          The Strategy proposes the following seven specific actions to drive progress:

i)         Improve data on New Zealand’s mineral resources including assessment of challenges and opportunities of extracting deep-seabed minerals

ii)        Ensure secure, affordable and responsible access to the minerals we need including through identifying critical minerals that would benefit from protection and preferential pathways

iii)       Develop a more enduring, efficient and responsible regulatory framework including through fast-track approval and consenting regime (amendments to the Resource Management Act 1991) (RMA), improved efficiency of the Crown Minerals Act 1991 (notably for emerging minerals like hydrogen), and regulatory changes to protect Treaty settlements.

iv)       Foster sector innovation, value add and commercialisation, and workforce development including through suitable funding mechanisms and exploration of the potential of establishing a minerals leadership research hub or group.

v)        Accelerate a circular economy of critical minerals in New Zealand including through investigation of minerals recovery and identification of funding mechanisms for research and innovation to occur within a circular resource development.

vi)       Increase public knowledge and confidence in the sector including through provision of accurate data and encouragement for the sector to share with the public contributions it makes to communities and the environment.

vii)      Attract investment and build international partnerships including through promoting investment opportunities, as well as collaboration and joint initiatives for the international trade of minerals.

8          The Otago region is identified as a major mineral area for gold (66%) and coal (20%), and some new opportunities have been identified for hydrogen (used in industrial processes including as a feedstock and fuel source and in fuel cells) and potash (used in fertiliser).

9          Key actions from the Strategy are already underway with the implementation of the Fast-track Approvals Bill, the production of a critical minerals list, improvements to the Crown Minerals Act 1991 and amendments to the RMA, the completion of a detailed stocktake of New Zealand’s known mineral potential and the promotion of investment opportunities.

Local economic context

10        Mining represents a small component of the nature and shape of the Ōtepoti Dunedin economy. The Infometrics Regional Economic Profile notes the Ōtepoti Dunedin economy was $7.761 billion in 2023. The three largest contributors to GDP included health care and social assistance ($844.7 million), education and training ($648 million) and professional scientific and technical services ($625 million).

11        In addition, the three largest contributors to economic growth measured in absolute change to GDP for the period 2013-23 (covered by the Dunedin Economic Development Strategy) included:

·       construction $256.9 million

·       healthcare and social assistance $241 million

·       professional, scientific and technical services $234.8 million.

12        These sectors, particularly scientific and technology, are expected to continue to contribute significantly to economic growth over the next 10 years period. Mining currently directly contributes $23.9 million or 0.3% to the Ōtepoti Dunedin economy in 2023.

13        A report presented by OceanaGold Limited on 28 June 2023 notes the additional indirect economic benefits of mining in Ōtepoti Dunedin through their operations at Macraes primarily through staff living in the city ($41.6 million) and local spending ($82 million).

3 Waters context

14        The DCC supplies drinking water to over 115,000 residents of Ōtepoti Dunedin. Water is sourced from ten registered surface water takes. It is treated at six water treatment plants before it is distributed to the community for consumption. The DCC recognises that protecting sources of drinking water is a fundamental enabler of drinking water safety.

15        The DCC has previously made submissions in support of drinking water and environmental regulatory controls that support source water protection and source water risk management, most recently to the Otago Regional Council on 30 April 2024 on its Draft Long Term Plan 2024-34.

DCC’s commitment to the Treaty of Waitangi

16        The DCC’s Strategic Framework is underpinned by its commitment to the Treaty of Waitangi. The DCC has continued to grow its relationship with mana whenua by signing of the Manatu Whakaaetaka – relationship agreement in 2022, which recognises actively working with mana whenua and is the foundation document for Te Pae Māori, a mana to mana forum.

17        The adoption of Te Taki Haruru (the Māori Strategic Framework) by the DCC in September 2023 further reinforces DCC’s commitment to not only working with mana whenua, but ensuring the needs of mana whenua are encapsulated within the DCC’s activities.

18        Mana whenua within the Ōtepoti Dunedin rohe are those who whakapapa to Ōtākou and Puketeraki Marae and are represented (at a governance level) by two rūnaka - Te Rūnanga o Ōtākou and Kāti Huirapa Rūnaka ki Puketeraki. Representatives from each rūnaka sit on Te Pae Māori, as well as Infrastructure Services and Strategy, Planning, and Engagement committees.

DCC’s commitment to Zero Carbon 2030

19        The DCC adopted the Zero Carbon Plan in September 2023, outlining the key shifts required for Ōtepoti Dunedin, as a city, to achieve the Zero Carbon 2030 targets (net zero emissions of all greenhouse gases other than biogenic methane by 2030; and a 24% to 47% reduction below 2017 biogenic methane emissions by 2050, including 10% reduction below 2017 biogenic methane emissions by 2030).

20        The DCC's Zero Carbon Plan aims for all coal use within the city to be phased out by 2030. Dunedin has already reduced use and emissions from coal in recent years, and there is viable technology available to replace current coal use in the city with renewable alternatives.

21        In its Resource Management (Freshwater and Other Matters) Amendment Bill submission, the DCC did not support a consenting pathway for coal mining and recommended the associated parts of the bill relating to coal mining be deleted. Increasing coal mining and exports is contrary to climate emissions reduction targets, given the significant emissions associated with mining and burning coal.

DCC’s previous position on consenting regime

22        The DCC has previously raised concerns on the acceleration of consenting processes in its submission on the Fast-Track Approvals Bill on 23 April 2024. The DCC’s submission points included:

·       a loss of local decision-making capacity

·       the need to consider sustainable management of natural and physical resources

·       a potential for lack of alignment with existing national level policy or the DCC’s own District Plan or strategies, as well as mana whenua values and emissions reduction/ adaptation projects.

·       inadequate timeframes

·       a potential impact on affordability and liability for councils providing infrastructure or services to new developments approved through the fast-track process.

DISCUSSION

23        The draft DCC submission was prepared by Corporate Policy with input from Enterprise Dunedin, 3 Waters, Māori Partnership and Zero Carbon teams. Feedback from Councillors have been incorporated into the draft submissions.

24        In the draft submission, the DCC:

·       acknowledges the purpose of the Strategy and the value of undertaking a stocktake of New Zealand’s known mineral potential as a way of informing future options, costs and benefits, as well as decision making

·       addresses the potential impacts of mineral extraction activities on sources of drinking water and recommends that safeguards are built into the permitting system to ensure mineral extraction is not permitted in existing drinking water catchments without implementation of appropriate controls to protect water quality

·       outlines the particular interest of mana whenua in Ōtepoti Dunedin regarding the Strategy, as those who have a Treaty Deed Settlement, allowing for negotiations on how projects under the Strategy can take place.

·       addresses the potential impacts of mining on the whenua (land), but te taiao (the environment) as a whole; a taonga for Māori that is protected under Article 2 of the Treaty, calling for the Strategy to respect the obligation hierarchy of Te Mana o te Wai, which at the top is the health of freshwater and waterbodies

·       raises concerns on the lack of specific in-depth discussion of the Treaty of Waitangi and how the Strategy aims to meet the government’s Treaty obligations as a good treaty partner

·       encourages the Strategy to phase out coal mining and to reduce the environmental impacts of mining

·       states that circular economy of minerals should be prioritised with more specific actions.

OPTIONS

Option One – Recommended Option – Approve the draft submission

25        Under this option, Council approves the draft DCC submission to MBIE on the draft Minerals Strategy to 2040.

Advantages

·       Enables the DCC to provide input into the government’s proposals that could bring significant changes to resource management and environmental legislation, including the potential impacts of mineral extraction activities on sources of drinking water

·       Enables the DCC to demonstrate the DCC’s commitment to the Treaty of Waitangi

·       Enables the DCC to advocate for more urgent action on climate change, in line with its commitment to the Zero Carbon 2030 targets.

Disadvantages

·        There are no identified disadvantages to this option.

Option Two – Do not approve the submission

26        Under this option, Council does not approve the draft DCC submission to MBIE on the draft Minerals Strategy to 2040.

Advantages

·        There are no identified advantages for this option.

Disadvantages

·        Missed opportunity to provide input into the government’s proposals that could bring significant changes to resource management and environmental legislation.

·        Missed opportunity to demonstrate the DCC’s commitment to the Treaty of Waitangi.

·        Missed opportunity to advocate for more urgent action on climate change, in line with its commitment to the Zero Carbon 2030 targets.

NEXT STEPS

27        If Council approves the draft submission, staff will submit it, with any amendments, to the Ministry of Business, Innovation and Employment for consideration by 5pm on 31 July 2024.

Signatories

Attachments

Litter Compliance Policy Review

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1          The Dunedin City Council’s Litter Compliance Policy was approved on 25 May 2021 and was due for review on 1 July 2024.

2          This report presents an updated Litter Compliance Policy 2024 (the Policy) to the Council and seeks approval to give public notice of the Council’s intention to adopt this Policy.

3          Territorial authorities can adopt infringement notice provisions (in this instance, in the form of a Litter Compliance Policy) under the Litter Act 1979. This empowers the authority to infringe and charge for incidents of litter and illegal dumping.

4          The purpose of the Policy is to ensure that Ōtepoti Dunedin residents wellbeing and environment remains protected from harm by minimising the negative effects of littering and illegal dumping/fly tipping.

5          The Policy adopts the penalties and enforcement provisions prescribed by the Litter Act 1979 (The Act). Since the legislation has remained the same, little change to the Policy has been made in this review.

6          The Policy has been updated to reflect the new kerbside collection services, in line with provisions set out in the Act, and amendments made to remove the requirement to prove intent in committing some offences which had been incorrectly referenced in the earlier policy.

RECOMMENDATIONS

That the Council:

a)         Approves the proposed Litter Compliance Policy 2024 for public notification with intention to adopt.

b)        Notes a 14-day public notification period is required to adopt the infringements set out in the proposed Litter Compliance Policy 2024.

BACKGROUND

7          The Act provides that a Council may adopt infringement provisions for breaches of the Act, only after it has given at least 14-days’ notice of its intention to do so.

8          The current Policy (Attachment A) was adopted by Council on 25 May 2021 following a 14-day public notification period. Infringement offences were adopted and set out in the policy.

9          The existing Policy needs to be updated to reflect the new kerbside collection services which began in July 2024.

10        Council approved the Policy on 25 May 2021 following a review of the Litter Compliance Policy 2018. The updated Policy enabled Council to regulate incidents of littering and illegal dumping on private properties.

1                 

11        Since 25 May 2021 warranted Litter Control Officers have issued 128 warning letters and one infringement notice for incidents of illegal dumping on public land under the control of the Dunedin City Council (DCC).

DISCUSSION

12        Littering and illegal dumping incidents cause environmental effects that impact on communities and ecological systems including the contamination of land, waterways, and the ocean.

13        The DCC regularly receives reports of littering and illegal dumping events. Residents, businesses, and visitors to Dunedin often request that the DCC do more to address these issues.

14        Rubbish can escape from properties during high winds and heavy rain, as well as attracting animal scavengers. In the worst cases rubbish stockpiles can become potential health hazards. 

15        Litter and illegal dumping incidents are usually untidy and a source of complaint to the DCC. High-level information on incidents dealt with by Waste and Environmental Solutions is as follows:

·    613 requests (on average) for clean ups were received each year for 2021, 2022 and 2023.

·    Each call-out for illegal dumping cost the DCC $137.50 (on average).

16        In recognition of the Council’s ongoing commitment to the Sophia Charter DCC staff have reviewed the Policy in alignment with the new kerbside collection services. This supports progress for the Sophia Charter by aligning with the Charter’s goal:

2           “Our goal is that North Dunedin is a strong student neighbourhood where residents take responsibility for themselves, each other, and the wider community; it will be a place that is fun, vibrant, safe, and secure and that fosters student success and wellbeing.”

17        The suggested amendments will assist the DCC in creating a cleaner and safer environment, especially in the North Dunedin area, by keeping the Policy up to date and fit for purpose. 

18        The review offers to ease the issuing of infringement notices and charging for offenses by removing the requirement to prove intent which had been incorrectly referenced in the earlier policy.

19        The revised policy is attached to this report (Attachment B: Proposed Draft Litter Compliance Policy 2024) with the new or amended text coloured green.

20        It should be noted that littering or illegal dumping on private land is only an offence under the Act if it is done without the consent of the occupier. In these cases, before the DCC could issue an infringement, it would have to contact the occupier and confirm that the litter or dumped items had been left on their property without the occupier’s permission. Where an occupier has given consent, the DCC can issue a Notice to Clear Litter and may pursue enforcement by issuing an infringement if the occupier fails to comply with the Notice.

21        Since littering or illegal dumping on private land is only an offence under the Act if it is done without the consent of the occupier, contamination of recycling bins is not able to be regulated under this Policy. Regulating against contamination of recycling or composting would require the authority to adopt a bylaw under section 56 of the Waste Minimisation Act 2008.

3                Litter Compliance Policy Amendments

22        The revised Litter Compliance Policy 2024 includes the amendments described below and new infringement offences for breaches of the Act, for:

·    Removed the requirement to prove intent of committing an offence (Litter Act 1979 Section 19A).

·    Use of containers other than the official bins for DCC’s or other private companies’ collection services.

·    Overfilled, or bins that weigh too much.

·    Rubbish or recycling bins put out for collection before 3.00 pm or after 6.00 pm in the Central Business District.

·    Any organic material put out for collection which is not contained by the bins for the collection service. This is then treated as litter left in public places.

·    The infringement fee for a second or subsequent offence of littering (single item) has been decreased to $200, to bring it into scale with the infringement fees for larger quantities of litter.

·    Existing DCC staff who are appointed as Warranted Litter Control Officers (LCOs) will decide on the enforcement action to take in relation to a littering or illegal dumping incident; this may involve education, warnings, investigations, and infringement notices. Nothing in the policy prevents the DCC from pursuing a serious offence to prosecution in the District Court.

OPTIONS

Option One – Recommended Option

·    Approve the proposed Litter Compliance Policy 2024 for public notification with intention to adopt.

Advantages

·    The amended Policy will allow the DCC to respond appropriately to littering or illegal dumping incidents, and the prevention of rubbish stockpiling.

·    The proposed Policy will reflect the new kerbside collection services that began in July 2024, making it fit for purpose.

·    The proposed Policy will continue Council’s commitment to the Sophia Charter.  

·    The amended policy has removed the requirement to prove intent of committing an offence using Section 19A of the Litter Act 1979, making issuing infringement notices easier.

Disadvantages

·    None identified

Option Two – Status Quo

·    Do not approve the proposed Litter Compliance Policy for 14-day public notification with intention to adopt.

Advantages

·    No public notification period is required.

·    No additional staff time will be required for investigations or enforcement actions.

Disadvantages

·    The existing Policy will remain in force giving DCC less powers to respond appropriately to littering or illegal dumping incidents, and the prevention of rubbish stockpiling, and will not be fit for purpose with the new kerbside collection services.

·    Not approving the draft will mean the Policy will remain out of date, and not fit-for-purpose. This would not support Sophia’s Charter.

NEXT STEPS

23        If the Council approves the updated Policy for publication, a notice will be prepared for insertion in the Otago Daily Times and on the DCC website, providing a link to view the proposed policy. The public notification period will be from 10 August and end on 27 August.The Litter Compliance Policy 2024 will come back to Council with a final report, which shall include the proposed version of the Litter Compliance Policy 2024 and the infringements contained within the Policy.  Adoption of the proposed 2024 policy and revocation of the existing 2021 policy will be sought to be made by way of resolution.

4                 

Signatories

Attachments

New Zealand Masters Games Final Report

Department: Events

EXECUTIVE SUMMARY

1          This report provides Council with a summary of the 2024 New Zealand Masters Games, including participant statistics and financial results.

2          Due to lower than anticipated registration and sponsorship income, this report details the financial loss experienced by 2024 New Zealand Masters Games.

3          Council is owed $148,364.03 (GST exclusive) which relates to reimbursable costs incurred during the 2024 New Zealand Masters Games.

4          The 2024 New Zealand Masters Games did not meet its projected income and incurred a financial loss.

5          Dunedin City Council will need to write off the outstanding debt of $148,364.03 (GST exclusive).

RECOMMENDATIONS

That the Council:

a)         Notes the 2024 New Zealand Masters Games Final Report.

b)        Writes off the outstanding debt of $148,364.03(excluding GST) for the 2024 New Zealand Masters Games.

c)         Agrees next steps:

i)          Dunedin (New Zealand) Masters Games Trust will collaborate with the Council to ensure the event's future sustainability.

ii)         The Service Level Agreement and Statement of Intent will be presented to the Council in October 2025, at which time the Council can evaluate its financial commitment for future years.

BACKGROUND

6          The New Zealand Masters Games is a multi-sport event that provides participants with the chance to engage in both competitive and social activities.

7          The New Zealand Masters Games (the Games) take place in Dunedin biennially. Acknowledging the Games' significant contribution to the local economy, the Dunedin City Council provides financial backing to support its success.

8          The Games represent Dunedin's largest recurring event, attracting significant visitor traffic to the city and yielding an economic benefit of $3 m - $4 m. The Games were last held from 3 to 11 February 2024.

9          On 28 November 2023 a report from Events and Community Development provided an update on the operational and financial status of the biennial New Zealand Masters Games to be held in Dunedin between 3 – 11 February 2024.

The General Manager Community Services (Acting) (Jeanette Wikaira) and Masters Games Manager (Vicki Kestila) spoke to the report and responded to questions.

Moved (Cr Steve Walker/Cr Bill Acklin):

That the Council:

a)         Notes the New Zealand Masters Games operational and financial update.

Motion carried (CNL/2023/282)

10        The report outlined the following:

a)         that 82.57% of the sponsorship budget had been confirmed. 

b)        that the registration fees were an ‘at risk’ component of the budget and had been based on participant numbers of 5,500.  As of 21 November 2023, there were 1,842 participant entries, which was tracking 417 ahead of the same time in 2021.

11        The report noted the Trust was confident that the budgeted targets would be met, with registrations tracking ahead of previous games. It was anticipating a surplus or break even result and did not anticipate or seek an underwrite at that point.

DISCUSSION

12        Pursuant to clause 4.3 of the Service Level Agreement between the DCC and the Dunedin (New Zealand) Masters Games Trust (Attachment A), the Council has agreed to underwrite the event until 2036. 

13        Should a loss be forecasted, the Trust must provide a request in writing to the Council preceding the Games to underwrite it.  Council has the right to decline or to cancel the Games if it views forecast losses to be significant.

14        The projections at the time did not anticipate a loss so no request was made to underwrite the event.

Financials

15        While expenses have been managed within the budgeted amount, revenue from sponsorship fell short of the expected level.

16        Additionally, revenue from registration fees was lower than forecasted, as the budget was based on 5,500 entrants with the final number of entrants only reaching 3,800 as detailed in para. 21.

17        The financial outcome of the biannual Dunedin Masters Games 2024 event is a deficit of $193,350.84.

18        Following the cancellation of the 2022 New Zealand Masters Games, surplus stock valued at $75,415.75 remained. A significant portion of this surplus was allocated for the 2024 event and consequently transferred from the balance sheet to the profit and loss statement. Thus, the stock transfer (detailed below) is reflected as expenditure for the year ending 2024.

19        The Dunedin (New Zealand) Masters Games Trust request Council to write off the debt of $148,364.03 (GST exclusive). This debt represents costs incurred by Council that would ordinarily be reimbursable by the Dunedin (New Zealand) Masters Games Trust.

20        The following table summarises the draft financial results for the period covering 1 July 2022 to 30 June 2024:

Participation

21        The Games drew in 3,800 participants, marking a decline of 983 individuals compared to the 2020 event. This decrease is primarily attributed to the prevailing economic conditions.

22        Following the event 473 participants (12.45%) responded to the post-event survey. The 2024 survey included inquiries about participants' total expenditure during their stay in Dunedin, as well as the number of bed nights they occupied.

23        Participants from out of town stayed for approximately 3.62 nights in the city and were accompanied by an average of 0.71 visitors who were not participating in the event. This totals to just under 14,700 bed nights for the duration of the event.

24        Respondents to the survey an average expenditure of $1,090.56 during their stay in the city. This indicates a total direct spend of just under $2.6m.

OPTIONS

There are no options as this report is for noting.

NEXT STEPS

25        Dunedin (New Zealand) Masters Games Trust will collaborate with the Council to ensure the event's future sustainability. The Trust is currently evaluating all aspects of the event to develop a fiscally responsible delivery plan.

26        The Service Level Agreement and Statement of Intent will be presented to the Council in October 2025, at which time the Council can evaluate its financial commitment for future years.

Signatories

Attachments

Retail Quarter - No Stopping Restrictions

Department: Transport

EXECUTIVE SUMMARY

1          This report presents recommendations of the Hearings Committee meeting, held on 10 July 2024 on proposed changes relating to the Retail Quarter only.  See Attachment A for minutes of this meeting.

2          The changes relating to the Retail Quarter are presented in advance of the scheduled Infrastructure Services Committee in August, as there is a pressing need for the available vehicle parks to be regulated. All other changes recommended by the Hearings Committee will be presented to the Infrastructure Services Committee on 19 August 2024 for consideration.

3          The Hearings Committee recommends that the changes to parking restrictions in the GIS database as presented in Webmap - Retail Quarter - July 2024  be approved.

4          If approved by Council, the changes recommended by the Hearings Committee, will be included into the GIS database and become part of the Dunedin City Traffic and Parking Bylaw 2010.

5          The changes proposed in this document are to clarify the shared zones along George Street, which are not suitable for parking. A no stopping restriction has been proposed for these areas.

6          The blocks were reopened to traffic at different times, with Farmers block opening in November 2022, and the final block opening May 2024. Staff have taken an educational approach to help users understand the new road layout, however there are times when the street remains the subject of illegal and sometimes dangerous parking.

7          To enforce the signposted restrictions in place on the street, the no stopping restrictions must be added to the Traffic and Parking bylaw.

RECOMMENDATIONS

That the Council:

a)         Adopts the proposed changes to parking and traffic restrictions shown in the Retail Quarter – July 2024 update of the Dunedin City Council's traffic and parking restrictions database (Webmap - Retail Quarter - July 2024)

b)        Notes that the Hearings Committee has considered the proposed changes to parking restrictions.

c)         Notes that all parking restrictions previously approved by Council remain unchanged.

BACKGROUND

Traffic and parking controls

8          Traffic and parking controls contribute to the objectives of the Dunedin Integrated Transport Strategy 2013, by helping to achieve a safe, efficient, and accessible transport network.

9          Council maintains a Geographic Information System (GIS) map database of traffic and parking restrictions (the database) that reflects all on-street parking restrictions that are implemented with markings and/or signs.

10        Parking controls are made under the Traffic and Parking Bylaw 2010. The Hearings Committee has the delegation to consider changes to parking controls and to make recommendations to Council that can approve traffic restrictions and parking controls.

Context for proposed changes - Retail Quarter ‘No Stopping’ Restriction

11        The proposed changes in this report relate to the Retail Quarter Project and come because of public concerns relating to driver behaviour following the recent reopening of George Street.

12        On 28 September 2021, the Retail Quarter-George Street project was confirmed as a one-way south shared space.

13        Specific parking spaces have been designated on street with line-marking and appropriate signage, while other parts of the street are not intended for parking. Construction on these blocks was completed between 2022 and April 2024 and there is evidence that cars are parked in areas that are not intended for parking.

14        Since the work was completed, Council has taken an educational approach to help users understand the new layout and spaces.

15        To keep visual clutter on the street to a minimum, signs were only installed at specific locations. However, the no stopping and shared space signage is not having the desired effect and there are often times that vehicles park both illegally and in an unsafe manner.

16        The no stopping restrictions will clarify that the shared zone of the Retail Quarter is not designed for parking.

17        A map of the indicative changes is presented at Webmap - Retail Quarter - July 2024.

18        The proposed no stopping restrictions will:

a)    improve safety for all pedestrian, cyclists and other vulnerable road users.

b)    increase amenity.

c)    improve traffic flow.

19        There is no change in parking counts resulting from this restriction.

20        The images below represent the locations of the new no stopping zones:

21        George Street – Farmers Block

22        George Street – Malls Block

23        George Street – New Edinburgh Way

OPTIONS

24        Two options are proposed. The recommended option (Option One) is to proceed with some or all of the proposed changes to the GIS database, and Option Two is maintaining the status quo.

Option One – Recommended Option – Proceed with all of the proposed changes to the GIS database 

25        That Council approves the proposed changes to the traffic and parking controls database.

Advantages

·        Improves safety, efficiency, and access on the transport network by:

-      enabling property access by prohibiting obstructive parking, making existing parking controls clearer, and providing for access to new driveways

-      providing an improved and enforceable framework of parking restrictions

-      providing appropriate length of parking stay according to the surrounding land uses

-      increasing visibility at intersections.

·        Contributes to achieving an integrated, affordable responsive, effective and safe transport network

Disadvantages

·        None

Option Two – Status Quo

26        Do nothing.

Advantages

·        None

Disadvantages

·        Does not improve efficiency and access to the transport network

·        Does not improve safety or reduce conflict points

·        Does not contribute to the Integrated Transport Strategy goals

·        Creates more work for Council resources in responding to complaints

NEXT STEPS

27        If Council adopts the recommended changes to parking restrictions, these will be implemented through appropriate signs and road markings and restrictions will be enforced under the Traffic and Parking Bylaw.

Signatories

Attachments

LGNZ Annual General Meeting Remits

Department: Civic

EXECUTIVE SUMMARY

1          The Local Government New Zealand (LGNZ) 2022 Annual General Meeting (AGM) is to be held on 21 - 23 August 2024 in Wellington.   

2          At that meeting, consideration will be given to eight remits that have been submitted by local authorities.  The remits have received either formal support from councils or support from at least one zone or sector group meeting prior to being submitted and have been screened through the LGNZ Remits Screening Policy.  The DCC delegate will vote on DCC’s behalf on each. 

3          The purpose of this report is to decide how Council wishes to determine which (if any) of the remits it wishes to support. 

4          The report also notes that a remit proposed by the Council regarding the rates rebate scheme was not accepted by the Remit Screening Committee. 

5          As this is an administrative report there is no summary of considerations.

BACKGROUND

6          This year, eight remits have been accepted for consideration at the LGNZ AGM.  Attachment A provides the details of each of those remits.

7          Cr Lucas, Cr Gilbert and Cr Houlahan will attend the AGM on behalf of Council.  The Mayor is unable to attend the AGM as he is on Council business meeting the Japanese ambassador.

DISCUSSION

8          The Council put forward a remit regarding the rates rebate scheme for consideration at the LGNZ AGM.  While this received support from the required number of councils, it was not accepted by the Remit Screening Committee of LGNZ as it was similar to previous remits that were adopted at previous AGMs.  LGNZ has advised that work is being  progressed on this matter.  This advice is attached as Attachment B.  

9          The DCC voting delegate attending the LGNZ AGM will have the opportunity to vote on the remits.  Council needs to determine how it wishes to vote on each remit.

10        Previously, the Mayor as the voting delegate has decided how they will exercise the vote.

11        Councils speak briefly to their remits, so delegates at the AGM may be in a more informed voting position than councillors are prior to the AGM.

12        A summary of each of the remits to be considered at the LGNZ AGM is presented below.  Staff have included brief comments where appropriate. 

13        Remits already endorsed by Council are listed first, followed by remits that support current DCC policy positions and finally remits where there is no current DCC view.

REMITS ALREADY ENDORSED

12        Remit 6 – Proactive lever to mitigate the deterioration of unoccupied buildings

That LGNZ advocate to Government:

·    For legislative change enabling local authorities to compel building owners to remediate unoccupied derelict buildings and sites that have deteriorated to a state where they negatively impact the amenity of the surrounding area.

·    To incentivise repurposing vacant buildings to meet region-specific needs, for example, accommodation conversion.

This has already been endorsed by Council.

Proposed by:           Gisborne District Council

Supported by:         This remit is supported by eight Councils including Dunedin City Council

REMITS THAT SUPPORT CURRENT DCC POLICY POSITIONS OR OPERATIONAL PRACTICES

13        Remit 1- Representation reviews

That LGNZ:

·   Advocate for changes that support the provision of timely and accurate regional and sub-regional population data to Councils for use in Council representation reviews.

Proposed by:           Waikato Regional Council

Supported by:         LGNZ Zone 2

Staff comment:      This remit aligns with the DCC’s position and reaffirms that the provision of timely and accurate data is essential for fair reviews.  Staff recommend supporting this remit.

14        Remit 3 – Local government constituencies and wards should not be subject to referendum

That LGNZ lobbies Central Government to:

·   Ensure that Māori wards and constituencies are treated the same as all other wards in that they should not be subject to a referendum.  We oppose the idea that Māori wards should be singled out and forced to suffer a public referendum. 

Proposed by:           Palmerston North City Council

Supported by:         LGNZ Zone 3, Te Pae Tawhiti (Horizons Region, Māori ward and constituency councillors)

Staff comment:      The DCC is committed to Te Taki Haruru – Māori Strategic Framework to operationalise the Treaty of Waitangi partnership between mana whenua and council. A referendum increases inequity for Māori representation at local government level.  The additional criterion is in direct contradiction of Article 2 (tino rangatiratanga) and Article 3 (equal rights) of the Treaty of Waitangi. Staff recommend supporting this remit.

REMITS WITH NO CURRENT DCC POLICY OR OPERATIONAL POSITION

15        Remit 2 – Community Services Card

That LGNZ:

·   Advocate to central government to amend the Health Entitlement Cards Regulations 1993 so that the cardholder can use the Community Services card as evidence for the purposes of accessing Council Services which would otherwise rely of a form of means testing.

Proposed by:           Palmerston North City Council

Supported by:         Zone 3 

16        Remit 5 – Graduated driver licensing system

That LGNZ:

·   Advocate for changes to the fee structure for driver licensing, better preparing young people for driver license testing, and greater capacity in key locations throughout New Zealand, in order to relieve pressure on the driver licensing system and ensure testing can be conducted in a quick and efficient manner. 

Proposed by:           Ashburton District Council

Supported by:         This is supported by six councils.

17        Remit 7 – Appropriate funding models for central government initiatives

That LGNZ:

·   Proactively promote and lobby for the development of a more equitable and appropriate funding model for central government initiatives. 

Proposed by:           Northland Regional Council

Supported by:         LGNZ Zone 1

18        Remit 8 – Goods and services tax (GST) revenue sharing with local government

That LGNZ:

·   Be proactive in lobbying central government on sharing GST revenue with local government, derived from local government rates and service fees related to flood protection mitigation, roading and three waters for investment in these areas.  

Proposed by:           Northland Regional Council

Supported by:         LGNZ Zone 1

19        Remit 11 – Entrenchment of Māori wards and constituencies for local government

That LGNZ:

·   Proactively promote and lobby to entrench the Māori wards and constituencies for the 64 councils which currently have these, to require the support of a supermajority of parliament should either parliament or councils seek their removal.

Proposed by:           Northland Regional Council

Supported by:         Zone 1 

OPTIONS

14        There are two options.  Council can give direction on the DCC’s voting position for each for the remits, or not on specific remits, to the Deputy Mayor.

Option One – Council gives direction to voting delegate

Advantages

·        The voting delegate is aware of the preference of Council.

Disadvantages

·         Council gives direction without being fully informed of the discussion that will take place at the AGM about the remits.

Option Two – decisions on the voting position on the remits remains with the voting delegate

Advantages

·        The voting delegate is privy to additional information and debate at the AGM.

Disadvantages

·        The voting delegate is not aware of the preference of Council regarding the remits.

NEXT STEPS

15        The DCC delegate at the LGNZ AGM will vote on the remits in accordance with the decisions made.

Signatories

Attachments