Notice of Meeting:
I hereby give notice that an ordinary meeting of the Dunedin
City Council will be held on:
Date: Tuesday
27 August 2024
Time: 10.00
am
Venue: Council
Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin
Sandy Graham
Council
PUBLIC AGENDA
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Mayor
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Mayor Jules Radich
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Deputy Mayor
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Cr Cherry Lucas
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Members
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Cr Bill Acklin
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Christine Garey
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Cr Kevin Gilbert
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Mandy Mayhem
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Cr Jim O'Malley
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Brent Weatherall
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Cr Andrew Whiley
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Senior Officer Sandy
Graham, Chief Executive Officer
Governance Support Officer Lynne
Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Council
27 August 2024
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ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Public
Forum 4
3 Apologies 4
4 Confirmation
of Agenda 4
5 Declaration
of Interest 5
6 Confirmation
of Minutes 16
6.1 Ordinary Council
meeting - 31 July 2024 16
6.2 Extraordinary
Council meeting - 19 August 2024 33
Reports
7 Actions
From Resolutions of Council Meetings 37
8 Forward
Work Programme for Council - August 2024 44
9 9
Year Plan Forward Work Programme - August 2024 49
10 Submission
on the redesign of the vocational education and training system 55
11 Zero
Carbon Plan Advisory Panel - draft Terms of Reference 95
12 Non-Trading
Council Controlled Organisations - Application for Exemption 102
13 Proposed
Event Road Closures 104
Notice
of Motion
14 Notice
of Motion - Possible Unitary Authority for Otago 114
Resolution to Exclude the Public 116
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Council
27 August 2024
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1 Opening
Colin MacLeod, Chair
– NZ Catholic Bishops Committee will open the meeting with a prayer.
2 Public
Forum
At the close of the agenda,
registrations for public forum were still being taken. The speakers will
be confirmed following closure of registrations at 10.00 am on Monday 26 August
2024.
3 Apologies
An apology has been received from
Cr Steve Walker.
That the Council:
Accepts the apology from Cr
Steve Walker.
4 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Council
27 August 2024
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected members are reminded to update their register of interests as soon as
practicable, including amending the register at this meeting if necessary.
3. Staff are
reminded to update their register of interests as soon as practicable.
RECOMMENDATIONS
That the Council:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
c) Notes the proposed
management plan for the Executive Leadership Team’s Interests.
Attachments
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Title
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Page
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⇩a
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Councillor Register of
Interest
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6
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⇩b
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Executive Leadership
Team Interest Register
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15
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Council
27 August 2024
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Council
27 August 2024
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Confirmation
of Minutes
Ordinary
Council meeting - 31 July 2024
RECOMMENDATIONS
That the Council:
a) Confirms the public
part of the minutes of the Ordinary Council meeting held on 31 July 2024 as a
correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Ordinary
Council meeting held on 31 July 2024
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17
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Council
27 August 2024
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Council
MINUTES
Minutes of an ordinary
meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public
Art Gallery, The Octagon, Dunedin on Wednesday 31 July 2024, commencing at
10.00 am
PRESENT
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Mayor
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Mayor Jules Radich
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Deputy Mayor
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Cr Cherry Lucas
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Members
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Cr Bill Acklin
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Christine Garey
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Cr Kevin Gilbert (via
zoom audio visual link)
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Mandy Mayhem
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Cr Jim O’Malley
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Cr Steve Walker (via zoom
audio visual link)
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Cr Brent Weatherall
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Cr Andrew Whiley
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IN ATTENDANCE
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Sandy Graham (Chief Executive
Officer), Robert West (General Manager Corporate Services), Jeanette Wikaira
(General Manager Arts, Culture and Recreation), Scott MacLean (General
Manager Climate and City Growth), David Ward (General Manager 3 Waters and
Transition), Nicola Morand (Manahautū - General Manager Policy and
Partnerships), Jonathan Rowe (Programme Manager, South Dunedin Future),
Hayden McAuliffe (Financial Services Manager) Florence Reynolds (Acting
Manager – Zero Carbon), Dr Anna Johnson (City Development Manager),
Nadia Wesley-Smith (Manager Māori Partnerships), Chris Henderson (Group
Manager Waste and Environmental Solutions), Karilyn Canton (Chief In-House Legal
Counsel), Vicki Kestila (Masters Games Manager) and Clare Sullivan (Manager
Governance)
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Governance Support Officer Lynne
Adamson
1 Opening
Tania Williams, Manager of Araiteuru Marae
opened the meeting with a karakia.
TRIBUTE
The Mayor paid tribute to Martin
Phillips, founder and frontman of the Dunedin rock band “The
Chills” who passed away recently. Mayor Radich commented that Mr
Phillips was a brilliant song writer and musical genius, he spoke of his
contribution to Dunedin Sound and how his music put Dunedin on the world
stage.
Mayor Radich extended condolences to Mr
Phillips whanau, friends and wider music community.
Cr Mandy Mayhem provided background to
Mr Phillip’s musical career as singer, songwriter and guitarist and
commented that he was a pioneer of the Ōtepoti Dunedin Sound. Cr
Mayhem commented that Mr Phillips music impacted on generations of people and
had gathered a worldwide fan-base. Cr Mayhem said “A mighty totara
has fallen, and we will not see the likes of him again. He leaves a huge
hole in area hearts and our city”.
Cr Mayhem expressed condolences to all
who knew and loved him, his family, band members, friends and musicians.
2 Public
Forum
2.1 Dunedin
Water
Sara
Pepers-Hiltrop spoke on fluoridation of the water in Dunedin.
2.2 Accountability
Lindsay
Moir spoke on accountability.
2.3 Demographics
is destiny
Paul
Watson spoke to his handout on “Demographics is destiny.”
2.4 Code
of Conduct
Bridie
Lonie spoke on the Code of Conduct.
2.5 Code
of Conduct
Philippa
Jamieson spoke on the Code of Conduct. Ms Jamieson responded to
questions.
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3 Apologies
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Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
Accepts the apology from
Cr Lee Vandervis.
Motion
carried (CNL/2024/125)
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4 Confirmation
of agenda
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Moved (Mayor Jules Radich/Cr
Cherry Lucas):
That the Council:
Confirms
the agenda with the following
alteration:
That
Item 23 – Code of Conduct be taken following Item 6 –
Confirmation of Minutes.
And
That
Item C5 – Update report be added to the confidential agenda. The
reason that it was not on the agenda is that it was not available at the time
the agenda was published.
Motion
carried (CNL/2024/126) with Cr Bill Acklin recording his vote against
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Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
Adjourns
the meeting for 5 minutes.
Motion
carried
The meeting adjourned at 10.41 am and reconvened at 10.47
am.
5 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Crs Marie Laufiso and Jim
O’Malley provided updates to their Interest Register.
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Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
a) Amends the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
c) Notes the proposed management plan for the Executive
Leadership Team’s Interests.
Motion
carried (CNL/2024/127)
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6 Confirmation
of Minutes
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6.1 Ordinary
Council meeting - 25 June 2024
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Moved (Cr Cherry Lucas/Mayor Jules Radich):
That the Council:
a) Confirms the public part of the minutes of the
Ordinary Council meeting held on 25 June 2024 as a correct record.
Motion carried (CNL/2024/128)
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Reports
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23 Code
of Conduct - Cr Vandervis
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Cr Marie Laufiso withdrew
from this item.
A report from Civic advised
that a Code of Conduct complaint had been made by Cr Marie Laufiso in
accordance with the process set out in the Dunedin City Council Code of
Conduct against Cr Lee Vandervis.
The report presented the
results of the Code of Conduct investigation to the Council for
consideration.
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The Chief Executive Officer (Sandy Graham) outlined the
process.
The Manager Governance (Clare Sullivan) read out a
statement on behalf of Cr Lee Vandervis.
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During discussion it was moved (Mayor
Jules Radich/Cr Mandy Mayhem):
That the Council:
Adjourns the meeting until 11.45 am.
Motion
carried
The meeting adjourned at 11.14 am and
reconvened at 11.50 am.
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Moved (Mayor Jules Radich/Cr David
Benson-Pope):
That the Council:
a) Upholds the findings of the investigation by
the Independent Investigator, Mr Jordan Boyle into the Code of Conduct
complaint made by Cr Marie Laufiso in respect of Cr Lee Vandervis.
b) Agrees that a material breach of the
Code of Conduct has occurred.
c) Notes
that Cr Vandervis has declined the opportunity to address the Council.
d) Requests that
Cr Vandervis provides a full and unreserved written apology by 5pm on 20 August, 2024 to the Te Pae membership for the
behaviour outlined in the investigation; and Council also requests that Cr Vandervis makes a
commitment to participate in Te Pae meetings and observe the kawa (protocols)
of the host.
e)
Notes that if an apology
has not been received by 20 August 2024, Council staff will
provide a report to the 27 August Council meeting on the possible options available
to Council for a material breach of the Code of Conduct.
Division
The
Council voted by division
For: Crs
Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert,
Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker,
Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13).
Against: Nil
Abstained: Nil
The division was declared CARRIED by 13 votes to 0
Motion
carried (CNL/2024/129)
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Cr Marie Laufiso left the meeting at 12.38 pm.
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7 Actions
From Resolutions of Council Meetings
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A report from Civic provided
an update on the implementation of resolutions made at Council
meetings.
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During discussion Cr Steve Walker left the meeting at
12.42 pm.
Cr Marie Laufiso returned to the meeting at 12.43 pm.
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The Chief Executive Officer (Sandy Graham) spoke to the
report and responded to questions.
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Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
a) Notes
the Open and Completed Actions from resolutions of Council meetings.
Motion
carried (CNL/2024/130)
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8 Forward
Work Programme for Council - July 2024
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A report from Civic provided
an update on the forward work programme for the 2024-25 year.
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The Chief Executive Officer (Sandy Graham) spoke to the
report and responded to questions.
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Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
a) Notes the updated Council forward work programme.
Motion
carried (CNL/2024/131)
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9 South
Dunedin Future - Programme Update (July 2024)
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A report from Climate and
City Growth provided an update on the South Dunedin Future programme. It
included a summary of the activities completed during January to June 2024,
foreshadowed key upcoming activities, and potential implications of this
work.
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The General Manager, Climate and City Growth (Scott
MacLean) and Programme Manager, South Dunedin Future
(Jonathan Rowe) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr
Carmen Houlahan):
That the Council:
a) Notes activities undertaken as part of the South Dunedin
Future (SDF) programme since the previous report to both Councils in December
2023.
b) Notes the pending completion of two key assessments,
including the Risk Assessment for South Dunedin and Spatial Adaptation
Options for South Dunedin.
c) Notes the delivery of these reports would move the
programme into the next phase and require decisions on management and
mitigation of risk, selection of adaptation options, and transition times for
implementation.
Motion
carried (CNL/2024/132)
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Moved (Mayor Jules Radich/Cr Lucas
That the Council:
Adjourns
the meeting until 1.45 pm.
Motion
carried
The meeting adjourned at 1.15 pm and reconvened at 1.49 pm.
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10 Zero
Carbon work programme 2023/24 update
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A report at the
Sustainability Group provided an update on the Zero Carbon work
programme. The report set out activities underway or completed during
the 2023/24 financial year.
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The General Manager, Climate and City Growth (Scott
MacLean) and Acting Manager – Zero Carbon
(Florence Reynolds) spoke to the report and responded to questions.
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Cr Mandy Mayhem left the meeting at 2.34 pm and returned
at 2.41 pm.
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Moved (Cr Christine Garey/Cr David
Benson-Pope):
That the Council:
a) Notes the Zero
Carbon work programme update for 2023/24, including:
i) the DCC’s Emissions
Management and Reduction Plan (EMRP) 2023/24 to 2030/31,
ii) the DCC Emissions Inventory
and Management Report (IMR) 2022/23, and
iii) the Zero Carbon Alliance work
programme update for the period to May 2024.
Motion
carried (CNL/2024/133) with Cr Andrew Whiley recording his vote
against
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11 Approval
to make the District Plan (2GP) Partially Operative
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A report from City
Development sought to make the proposed Dunedin City Second Generation
District Plan (2GP) operative in accordance with the Resource Management Act
1991 with the exception of those areas and provisions still subject to
appeal.
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The General Manager, 3 Waters and Transition (David Ward)
and City Development Manager (Dr Anna Johnson)
spoke to the report and responded to questions.
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Moved (Cr David Benson-Pope/Mayor Jules Radich):
That the Council:
a) Approves the 2GP (with the exception of those
parts identified in Appendix 1) as operative pursuant to Clause 17 of the
First Schedule to the RMA, with effect from 19 August 2024 and that the
operative date be notified on or before 10 August 2024.
Motion
carried (CNL/2024/134)
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12 9
year plan 2025-34 Process
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A report from Civic provided
Council with an overview of the process for development of the 9 year
plan 2025 -34 (the Plan).
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The Chief Executive Officer (Sandy Graham) spoke to the
report and responded to questions.
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Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
a) Notes the 9 year plan 2025-34 Process report.
Motion
carried (CNL/2024/135)
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13 DCC
Submission on the draft Minerals Strategy to 2040
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A report from Corporate Policy
sought approval of a submission on the draft Minerals Strategy to 2040.
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The General Manager, 3 Waters and Transition (David Ward)
and Manager Māori Partnerships (Nadia
Wesley-Smith) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Marie Laufiso):
That the Council:
Adjourns
the meeting for five minutes.
Motion
carried
The meeting adjourned at 3.37 pm and reconvened at 3.48
pm.
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Moved (Mayor Jules Radich/Cr Bill Acklin):
That the
Council:
a) Approves the draft DCC submission, on the draft
Minerals Strategy to 2040 with the following amendment to paragraph 13:
“The
DCC highlights that increasing coal mining and exports, and continued
reliance on ‘burning’ coal is contrary to climate
emissions reduction targets, given the significant emissions associated with
mining and burning coal. Therefore the DCC urges that the Strategy
phases out coal mining, and renounce increasing coal exports ‘that
produces net high emissions’. The DCC considers that the
Strategy should outline a plan to ensure a just transition to other
employment and economic activities.
b) Authorises the Chief Executive to make any minor
editorial changes to the submission if required.
c) Authorises the Mayor or delegate to speak at any
hearings in regard to the DCC submission.
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Moved (Mayor Jules Radich/Cr Mandy Mayhem):
That the Council:
Extends
the meeting beyond 6 hours.
Motion
carried
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Following discussion, with the consent of the meeting, the
Mayor withdrew the resolution under section 22.10 of Standing Orders.
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Moved (Cr Cherry Lucas/Cr Andrew Whiley):
That the Council:
Adjourns
the meeting for two minutes.
Motion
carried
The meeting adjourned at 4.00 pm and reconvened at 4.02
pm.
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Moved (Cr Jim O'Malley/Cr
Christine Garey):
That the Council:
a) Approves the draft DCC submission on the draft
Minerals Strategy to 2040.
b) Authorises the Chief Executive to make any minor editorial
changes to the submission if required.
c) Authorises the Mayor or delegate to speak at any
hearings in regard to the DCC submission.
Division
The Council voted by division
For: Crs
Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen
Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem and Jim O'Malley (9).
Against: Crs
Bill Acklin, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (4).
Abstained: Nil
The division
was declared CARRIED by 9 votes to 4
Motion
carried (CNL/2024/136)
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14 Litter
Compliance Policy Review
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A report from Waste and
Environmental Solutions noted that the Dunedin City Council’s Litter
Compliance Policy was due for review on 1 July 2024. The report
presented an updated Litter Compliance Policy 2024 to the Council and sought
approval to give public notice of the Council’s intention to adopt the
Policy.
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The General Manager, Climate and City Growth (Scott
MacLean), Group Manager Waste and Environmental
Solutions (Chris Henderson) spoke to the report and responded to
questions.
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Moved (Mayor Jules Radich/Cr
Christine Garey):
That the Council:
a) Approves the proposed Litter Compliance Policy
2024 for public notification with intention to adopt.
b) Notes a 14-day public notification period was
required to adopt the infringements set out in the proposed Litter Compliance
Policy 2024.
Motion
carried (CNL/2024/137)
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15 New
Zealand Masters Games Final Report
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A report from Events provided
Council with a summary of the 2024 New Zealand Masters Games, including
participant statistics and financial results.
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The Financial Services Manager (Hayden McAuliffe),
Manahautū; General Manager Māori Partnerships and Policy (Nicola
Morand) and Masters Games Manager (Vicki Kestila) spoke
to the report and responded to questions.
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Moved (Cr Andrew Whiley/Cr Bill Acklin):
That the Council:
a) Notes the 2024 New Zealand Masters Games Final Report.
b) Writes off the
outstanding debt of $148,364.03(excluding GST) for the 2024 New Zealand
Masters Games.
c) Agrees that the Dunedin (New Zealand)
Masters Games Trust would collaborate with the Council to ensure the event's
future sustainability.
Motion
carried (CNL/2024/138)
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16 Retail
Quarter - No Stopping Restrictions
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A report
from Transport presented recommendations of the Hearings Committee meeting,
held on 10 July 2024 on proposed changes relating to the Retail Quarter only.
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The Chair of the Hearings Committee (Cr Jim
O’Malley) spoke to the proposed changes and responded to questions.
The General Manager, Climate and City Growth (Scott
MacLean) responded to operational questions.
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Moved (Cr David Benson-Pope/Cr Jim O'Malley):
That the Council:
a) Adopts the proposed changes to parking and
traffic restrictions shown in the Retail
Quarter – July 2024 update of the Dunedin City Council's traffic
and parking restrictions database (Webmap - Retail Quarter - July 2024)
b) Notes that the Hearings Committee
had considered the proposed changes to parking restrictions.
c) Notes that all parking
restrictions previously approved by Council remain unchanged.
Motion
carried (CNL/2024/139)
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17 LGNZ
Annual General Meeting Remits
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A report
from Civic noted that the Local Government New Zealand (LGNZ) 2022 Annual
General Meeting (AGM) would be held on 21 - 23 August 2024 in
Wellington.
At that meeting,
consideration would be given to eight remits that had been submitted by local
authorities. The Council needed to determine which (if any) of the
remits it wished to support. The DCC delegate would vote on DCC’s
behalf on each remit.
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The Chief Executive Officer (Sandy Graham) and Manager
Governance (Clare Sullivan) spoke to the report and responded to
questions.
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Cr Andrew Whiley left the meeting at 4.59 pm.
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Moved (Cr Marie Laufiso/Cr Carmen
Houlahan):
That the Council:
a) Delegates to the
voting delegate (the Deputy Mayor) the authority to determine the DCC’s voting position for the
remits submitted to the LGNZ AGM.
Motion
carried (CNL/2024/140)
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18 Amendment
to Standing Orders - Quorum
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A report from Civic advised
that the Local Government Act 2002 had been amended to allow members
attending a meeting via audio-visual link, to be counted as part of the
quorum of meetings of a local authority.
The report recommended that
changes were made to three of Council’s Standing Orders, to align the
quorum provisions with the changes made to the Act.
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The Chief Executive Officer (Sandy Graham) and Manager
Governance (Clare Sullivan) spoke to the report and responded to questions.
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During discussion Cr Andrew Whiley returned to the meeting
at 5.00 pm.
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Moved (Mayor Jules Radich/Cr Bill
Acklin):
That the Council:
a) Approves amendments to Standing Orders 10.1,
12.8 and 12.9.
b) Notes that the decision required a vote of not less than 75
percent of members present.
Division
The Council voted by division
For: Crs
Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin
Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim
O'Malley, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13).
Against: Nil
Abstained: Nil
The division
was declared CARRIED by 13 votes to 0
Motion
carried (CNL/2024/141)
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19 Hearings
Committee Delegation Change
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A report from Civic noted
that the current Committee Structure and Delegations Manual included a series
of delegations to the Hearings Committee regarding a number of pieces of
legislation.
The report sought a change to
the delegations under section 198 of the Local Government Act 2002 regarding
development contributions, to remove the upper financial limit.
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The Chief Executive Officer (Sandy Graham) spoke to the
report and responded to questions.
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Moved (Cr Jim O'Malley/Cr Cherry Lucas):
That the Council:
a) Amends clause 20 of the Hearings Committee
delegation to remove the upper dollar limit.
b) Updates the Committee Structure and Delegations
Manual 2019 to reflect this change.
Motion
carried (CNL/2024/142)
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20 GRANTS
REVIEW – TERMS OF REFERENCE
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A report from Civic sought
approval of a draft Terms of Reference for the continuation of the grants
review that commenced in 2023.
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The Chief Executive Officer (Sandy Graham) and
Manahautū – General Manager Policy and
Partnerships, (Nicola Morand) spoke to the report and responded to
questions.
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Moved (Mayor Jules Radich/Cr Bill Acklin):
That the Council:
a) Approves the draft Terms of Reference for the Grants Review.
b) Notes that updates on the review would be as required and
to either the Community Services Committee or Council.
Motion
carried (CNL/2024/143)
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22 Proposed
Event Road Closures - August 2024
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A report from Transport
sought approval for temporary road closure applications relating to the
following events:
a) Graduation
Parade
b) Special
Rigs for Special Kids
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Moved (Cr David Benson-Pope/Cr
Carmen Houlahan):
That the Council:
a) Resolves to close the roads detailed below
(pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the
Local Government Act 1974 (LGA 1974)):
i) Graduation
Parade
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Saturday 17 August 2024
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11.00am to 11.30am
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· Great King Street, from Frederick Street to Albany
Street
(Parade departs from Great King Street at 11.30am)
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11.10am to 11.45am (approx.)
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· Frederick Street, from Great King Street to George
Street
· George Street, from Frederick Street to Moray
Place
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11.10am to 12.30pm
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· Moray Place, from George Street to Upper Stuart
Street
· Filleul Street, from Moray Place to St Andrew
Street
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ii) Special Rigs for Special Kids
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Sunday
25 August 2024
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6.00am to 6.00pm
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· Midland Street, from Timaru Street to Portsmouth
Drive
· Otaki Street, from Midland Street to Teviot Street
|
|
From approx. 11.00am
for 20 minutes
|
· Teviot Street, from Portsmouth Drive to Timaru
Street, to allow the convoy to leave
|
Motion
carried (CNL/2024/145)
|
Cr Marie Laufiso left the meeting at 5.06
pm.
|
Resolution to Exclude the Public
|
|
Moved (Mayor Jules Radich/Cr Mandy Mayhem):
That the Council:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
|
General
subject of the matter to be considered
|
Reasons for
passing this resolution in relation to each matter
|
Ground(s) under
section 48(1) for the passing of this resolution
|
Reason for
Confidentiality
|
|
C1
Ordinary Council meeting - 30 April 2024 - Public Excluded
|
S7(2)(a)
The withholding of
the information is necessary to protect the privacy of natural persons,
including that of a deceased person.
S7(2)(g)
The withholding of
the information is necessary to maintain legal professional privilege.
S7(2)(h)
The withholding of
the information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
S7(2)(i)
The withholding of
the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
|
.
|
|
|
C2
Confidential Council Actions from Resolutions at Council Meetings
|
S7(2)(a)
The withholding of
the information is necessary to protect the privacy of natural persons,
including that of a deceased person.
S7(2)(g)
The withholding of
the information is necessary to maintain legal professional privilege.
S7(2)(h)
The withholding of
the information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
S7(2)(i)
The withholding of
the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
|
C3
Confidential Council Forward Work Programme - July 2024
|
S7(2)(h)
The withholding of
the information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
|
C4
Dunedin City Holdings Group - Director Appointment and Re-appointment
|
S7(2)(a)
The withholding of
the information is necessary to protect the privacy of natural persons,
including that of a deceased person.
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
|
C5
Update Report
|
S7(2)(a)
The withholding of
the information is necessary to protect the privacy of natural persons,
including that of a deceased person.
S7(2)(g)
The withholding of
the information is necessary to maintain legal professional privilege.
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item and:
That the Council’s Legal
Advisors be permitted to remain in the meeting for their advice and knowledge
of Item C5 – Update Report.
Motion
carried (CNL/2024/146)
|
The meeting moved into confidential at 5.07 pm and concluded
at 5.50 pm.
..............................................
MAYOR
|
|
Council
27 August 2024
|
Extraordinary Council meeting - 19 August 2024
RECOMMENDATIONS
That the Council:
a) Confirms the public
part of the minutes of the Extraordinary Council meeting held on 19 August 2024
as a correct record.
Attachments
|
|
Title
|
Page
|
|
A⇩
|
Minutes of
Extraordinary Council meeting held on 19 August 2024
|
34
|
|
|
Council
27 August 2024
|
Council
MINUTES
Minutes of an extraordinary
meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public
Art Gallery, The Octagon, Dunedin on Monday 19 August 2024, commencing at
1.35 pm
PRESENT
|
Mayor
|
Mayor Jules Radich
|
|
|
Deputy Mayor
|
Cr Cherry Lucas
|
|
|
Members
|
Cr Bill Acklin
|
Cr Sophie Barker
|
|
|
Cr Christine Garey
|
Cr Kevin Gilbert
|
|
|
Cr Carmen Houlahan
|
Cr Marie Laufiso
|
|
|
Cr Mandy Mayhem
|
Cr Jim O’Malley
|
|
|
Cr Brent Weatherall
|
Cr Andrew Whiley
|
|
IN ATTENDANCE
|
Sandy Graham (Chief Executive
Officer), Jeanette Wikaira (General Manager Arts, Culture and
Recreation), Karilyn Canton (Chief In-House Legal Counsel), Paula Dickel
(Strategic Property Advisor), Anna Nilsen (Manager Property) and Clare
Sullivan (Manager Governance)
|
Governance Support Officer Lynne
Adamson
|
1 Apologies
|
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
Accepts the apologies
from Crs David Benson-Pope, Lee Vandervis and Steve Walker.
Motion
carried (CNL/2024/147)
|
2 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
|
|
Moved (Mayor Jules Radich/Cr Kevin Gilbert):
That the Council:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
c) Notes the proposed management plan for the Executive
Leadership Team’s Interests.
Motion
carried (CNL/2024/148)
|
|
Resolution to Exclude the Public
|
|
Moved (Mayor Jules Radich/Cr Kevin Gilbert):
That the Council:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
|
General
subject of the matter to be considered
|
Reasons for
passing this resolution in relation to each matter
|
Ground(s) under
section 48(1) for the passing of this resolution
|
Reason for
Confidentiality
|
|
C1
Endowment Property Matter
|
S7(2)(g)
The withholding of
the information is necessary to maintain legal professional privilege.
S7(2)(h)
The withholding of
the information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
S7(2)(i)
The withholding of
the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and industrial
negotiations).
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
Motion
carried (CNL/2024/149)
|
The meeting moved into confidential at 1.36 pm and concluded
at 1.51 pm.
..............................................
MAYOR
|
|
Council
27 August 2024
|
Reports
Actions From Resolutions of Council Meetings
Department: Civic
EXECUTIVE SUMMARY
1 The
purpose of this report is to show progress on implementing resolutions made at
Council meetings.
2 As
this report is an administrative report only, there are no options or Summary
of Considerations.
|
RECOMMENDATIONS
That the Council:
a) Notes
the Open and Completed Actions from resolutions of Council meetings as
attached.
|
discussion
3 This
report also provides an update on resolutions that have been actioned and
completed since the last Council meeting. Note that items on the Forward
Work Programme are not included in the attached schedules.
NEXT STEPS
4 Updates
will be provided at future Council meetings.
Signatories
|
Author:
|
Lynne Adamson - Governance Support Officer
|
|
Authoriser:
|
Clare Sullivan - Manager Governance
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Public Open Action List
|
38
|
|
⇩b
|
Public Closed Action
List
|
41
|
|
|
Council
27 August 2024
|
Forward Work Programme for Council - August 2024
Department: Civic
EXECUTIVE SUMMARY
1 The
purpose of this report is to provide the updated forward work programme for the
2024-2025 year (Attachment A).
2 As
this is an administrative report only, there are no options or Summary of
Considerations.
|
RECOMMENDATIONS
That the Council:
a) Notes the updated
Council forward work programme as shown in Attachment A.
|
DISCUSSION
3 The
forward work programme is a regular agenda item which shows areas of activity,
progress and expected timeframes for Council decision making across a range of
areas of work.
4 As
an update report, the purple highlight shows changes to timeframes. New
items added to the schedule are highlighted in yellow. Items that have been
completed or updated are shown as bold.
NEXT STEPS
5 An
updated report will be presented to future Council meetings.
Signatories
|
Author:
|
Lynne Adamson - Governance Support Officer
|
|
Authoriser:
|
Clare Sullivan - Manager Governance
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Forward Work Programme
|
45
|
|
|
Council
27 August 2024
|
9 Year Plan Forward Work Programme - August 2024
Department: Civic
EXECUTIVE SUMMARY
1 The
purpose of this report is to provide a forward work programme for the
development of the 9 year plan (Attachment A).
2 This
report will become a regular agenda item, showing progress and expected
timeframes for workshops and decision making on the 9 year plan.
3 As
this is an administrative report only, there are no options or Summary of
Considerations.
|
RECOMMENDATIONS
That the Council:
a) Notes the updated
Council forward work programme as shown in Attachment A.
|
DISCUSSION
4 During
the process of developing the 9 year plan, this report will become a regular
agenda item.
5 The
forward work programme at Attachment A shows the areas of work being
undertaken, along with an indication of when 9 year plan workshops will be
held, and when reports are expected to be presented to council and / or
committees. Future forward work programmes will highlight changes made to
timeframes, any new items and items that have been completed.
6 The
forward work programme provides that budget decisions will be made in January
2025. Some items in the work programme indicate that a report will be
presented to the January meeting. Not all will have their own report but
may be incorporated into an overall report such as the capital budget
report.
7 Option
reports may be presented to Council before the January 2025 meeting, to enable
budgets to be prepared for those options in time for the January budget
meeting.
NEXT STEPS
8 An
updated report will be presented to future Council meetings.
Signatories
|
Author:
|
Sharon Bodeker - Special Projects Manager
|
|
Authoriser:
|
Sandy Graham - Chief Executive Officer
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
9 year plan Forward
Work Programme
|
51
|
|
|
Council
27 August 2024
|
Submission on the redesign of the vocational education and
training system
Department: Corporate Policy and Enterprise Dunedin
EXECUTIVE SUMMARY
1 This
report seeks approval of a draft Dunedin City Council (DCC) submission to the
Ministry of Education (MoE) and the Tertiary Education Commission (TEC)’s
consultation on proposals for redesigning New Zealand’s vocational
education and training system (the consultation). The draft DCC submission is
attached as Attachment A.
2 Proposals
in the consultation will have a direct effect on the Otago Polytechnic Te Kura Matatini Ki Otago (Otago Polytechnic),
which is currently a business unit of Te Pūkenga – New Zealand Institute of Skills and Technology.
3 Te
Pūkenga came into effect on 1 April 2020 when New Zealand’s sixteen Institutes of Technology and
Polytechnics (ITPs) were merged to form the new organisation, which is New
Zealand’s largest vocational education provider.
4 This consultation proposes options to
reform the vocational education system which will effectively disestablish Te
Pūkenga.
5 This consultation closes on 12 September
2024.
6 The DCC’s submission focuses on
supporting the Otago Polytechnic’s wish to be a standalone ITP, which was
its status before 2020.
RECOMMENDATIONS
That the Council:
a) Approves the DCC
submission, with any amendments, on the “Redesign of the vocational
education and training system”
b) Authorises the Chief
Executive Officer to make any minor editorial amendments to the submission.
BACKGROUND
7 The
consultation is structured around three
proposals:-
· Proposal
1: a redesigned Institute of Technology and Polytechnic (ITP) network that
retains access to ITP provision in all regions, through a combination of
stand-alone and federated ITPs
· Proposal 2:
options for an industry-led system for standards-setting and industry training
· Proposal 3:
changes to vocational education funding from 2026 (in addition to those agreed
for 2025) to better support the reformed system
8 The
DCC submission speaks to parts of each proposal.
DISCUSSION
Otago
Polytechnic
7 Information
provided to the DCC by the Otago Polytechnic notes that:
· There
are 8,000 students enrolled at the Otago Polytechnic
· Otago
Polytechnic offers over 150 hands-on programmes, from certificate through to doctoral
level
· Otago
Polytechnic has contributed almost a billion dollars to the economy in Ōtepoti
Dunedin since 2017
· Otago
Polytechnic was the first tertiary provider to
create and adopt a Māori Language Strategy I Te Rautaki Reo Māori.
8 Megan
Potiki (Acting Executive Director, Otago Polytechnic and Region 4 Director, Te
Pūkenga) and Max Sims (Deputy Executive Director Operations, Otago
Polytechnic) spoke to Council’s Economic Development Committee at its
meeting on 7 August 2024, about the proposed redesign of New Zealand’s
Vocational Education and Training System.
9 Otago
Polytechnic’s representatives sought support from Council for its wish to
return to independent status, which is one of the options proposed in the
redesign. Otago Polytechnic’s view is that it meets the redesign
requirement to “show a robust pathway to financial and educational
sustainability”.
10 Otago
Polytechnic’s representatives spoke to another proposed redesign option:
a federation model, whereby ITPs that need academic and financial support are
anchored to the Open Polytechnic. The representatives’ view is that be
included in a federation would pose a risk to Otago Polytechnic, including the
ability to be nimble and work quickly, responsiveness, and the possible loss of
roles.
11 At the
meeting, the following resolutions were made:
That the
Committee:
a) Recommends Council supports the Otago Polytechnic Te Kura Matatini Ki Otago position to
become a stand-alone institution
b) Requests that the Mayor writes letters to various parties in
support of the Otago
Polytechnic Te Kura Matatini
Ki Otago position to become a stand-alone institution.
Motion carried (ED/2024/001)
DCC Support
for Education in Ōtepoti Dunedin
12 Dunedin’s
Economic Development Strategy 2013-2023” includes the theme “A Hub
for Skills and Talent”: ensuring we build and retain the skills and
knowledge of existing residents, as well as attracting the talent we need to
Dunedin.
13 Enterprise
Dunedin provides a coordination and facilitation role for the international
education sector.
14 DCC staff
work with the Study Dunedin Advisory Group (SDAG) partners through a shared
work plan, called the Future Focus Plan. SDAG includes representatives
from education institutions and student associations.
15 The Future Focus Plan was developed with the sector in 2022. The
plan identifies shared priorities for the recovery of international education after
Covid-19.
15 Speaking
to the Study Dunedin update at the Economic Development Committee meeting on 7
August 2024, DCC staff noted while other education institutions in Ōtepoti
Dunedin had returned to around 60% of pre-Covid numbers for international
students, this was not the case for Otago Polytechnic. It was noted that this
may be attributed to the shift to marketing to international students being
undertaken by Te Pūkenga at a national level, rather than at a local level
which promotes the unique features of Otago Polytechnic and the city.
OPTIONS
Option One – Recommended Option
16 Approve the
DCC submission.
Advantages
· Opportunity
to demonstrate the DCC’s support for the Otago Polytechnic and the
importance of its role in Ōtepoti Dunedin
· Opportunity
to demonstrate the DCC’s support for the value of quality education and
training delivered at a local level.
Disadvantages
· There
are no identified disadvantages.
Option Two – Status Quo
17 Do not
approve the DCC’s submission.
Advantages
· There
are no identified advantages.
Disadvantages
· Missed
opportunity to demonstrate the DCC’s support for the Otago Polytechnic
and the importance of its role in Ōtepoti Dunedin
· Missed
opportunity to demonstrate the DCC’s support for the value of quality
education and training delivered at a local level.
NEXT STEPS
10 If the
submission is approved staff will submit it, with any amendments, to the
Ministry of Education by 12 August 2024.
Signatories
|
Author:
|
Danielle Tolson - Policy Analyst
Antony Deaker - Economic Development Team Leader
|
|
Authoriser:
|
John Christie - Manager Enterprise Dunedin
Nicola Morand - Manahautū (General Manager Māori
Partnerships and Policy)
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Consultation document-
Redesign of the Vocational Education and Training System
|
61
|
|
⇩b
|
Draft submission on the
Redesign of the vocational education and training system
|
93
|
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with purpose of Local Government
This decision promotes the social,
economic, and cultural well-being of communities in the present and for the
future.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
✔
|
☐
|
☐
|
|
Economic Development Strategy
|
✔
|
☐
|
☐
|
|
Environment Strategy
|
☐
|
☐
|
✔
|
|
Arts and Culture Strategy
|
✔
|
☐
|
☐
|
|
3 Waters Strategy
|
☐
|
☐
|
✔
|
|
Future Development Strategy
|
☐
|
☐
|
☐
|
|
Integrated Transport Strategy
|
☐
|
☐
|
✔
|
|
Parks and Recreation Strategy
|
☐
|
☐
|
✔
|
|
Other strategic projects/policies/plans
|
✔
|
☐
|
☐
|
Te Take Haruru —Māori Strategic Framework,
Study Dunedin Future Focus Plan.
|
|
Māori Impact Statement
The DCC submissions aligns with Te Take Haruru —Māori
Strategic Framework principles of Auora, Autaketake, and Autakata in terms of
economic wellbeing, and with the principle of Autūroa in regard to
economic and social wellbeing.
Māori learners.
There are no proposals in the consultation which offer support for Māori
learners in other ways, and this is noted in the DCC submission.
|
|
Sustainability
There are no implications for sustainability.
|
|
LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
There are no implications for Levels of Service, Annual
and Long Term Plans.
|
|
Financial considerations
There are no financial implications.
|
|
Significance
This decision is considered low in terms of the
Council’s Significance and Engagement Policy.
|
|
Engagement – external
There has been external engagement with the Otago
Polytechnic business unit of Te Pūkenga.
|
|
Engagement - internal
This submission has been prepared by the Corporate Policy
and Enterprise Dunedin teams.
|
|
Risks: Legal / Health and Safety etc.
There are no identified risks.
|
|
Conflict of Interest
There is no conflict of interest.
|
|
Community Boards
There are no implications for Community Boards.
|
|
|
Council
27 August 2024
|
Zero Carbon Plan Advisory Panel - draft Terms of Reference
Department: Sustainability Group
EXECUTIVE SUMMARY
1 This
report presents the draft Terms of Reference (ToR) for the Zero Carbon Plan
Advisory Panel.
2 Council
adopted proposed amendments to the
wording and template in relation to Councillor Advisory Panels in the Committee
Structure and Delegations Manual.
3 An
Advisory Panel is to be established for the Zero Carbon Plan implementation.
4 Attachment
A sets out a draft ToR for the Zero Carbon Plan Advisory Panel (the Advisory
Panel).
RECOMMENDATIONS
That the Council:
a) Adopts, with or
without amendments, the Zero Carbon Plan Advisory Panel Terms of Reference.
BACKGROUND
5 At its meeting of 19 June 2024, the
Strategy, Planning and Engagement Committee (The Committee) considered a
proposed governance approach to strategies, plans and programmes of work with
the following resolution:
|
|
Moved (Cr Sophie Barker/Matapura Ellison):
That the Committee:
a) Approves the proposed governance approach.
Motion
carried (SPECC/2024/001) with Cr Vandervis recording his vote against
|
|
|
Moved (Cr Sophie Barker/Cr Kevin Gilbert):
That the Committee:
b) Recommends Council adopts the proposed amendments to the wording and template in
relation to Councillor Advisory Panels in the Committee Structure and
Delegations Manual.
c) Notes that, if approved by Council, the amended Terms of
Reference template will be used for all future Advisory Panels, including:
i) the four wellbeing strategies (Ara Toi,
Economic Development Strategy, Social Wellbeing Strategy, Te Ao Tūroa)
ii) the Zero Carbon Plan
iii) the Heritage Action Plan
iv) the Dunedin Destination Management Plan
v) the Ōtepoti Live Music Action Plan.
Motion
carried (SPECC/2024/026) with Cr Vandervis recording his vote against
|
6 At its meeting of 25 June 2024, Council
subsequently adopted the ToR template for Councillor Advisory Panels, as
follows:
|
|
Moved (Cr Sophie Barker/Cr Lee Vandervis):
That the Council:
a) Adopts the proposed amendments to the wording and template in relation
to Councillor Advisory Panels in the Committee Structure and Delegations
Manual, as recommended by the Strategy, Planning and Engagement Committee.
b) Updates the Committee
Structure and Delegations Manual 2019 to reflect the change.
Motion
carried (CNL/2024/118)
|
DISCUSSION
7 The
draft ToR proposes the Advisory Panel’s scope includes reviewing and
advising on the implementation of the Zero Carbon Plan and progress towards its
targets.
8 Membership
of the Advisory Panel is proposed as follows:
· Chairperson:
Chair Strategy, Planning and Engagement Committee
· Members:
o Chair Infrastructure Services
Committee
o Chair Finance and Council
Controlled Organisations Committee
o Deputy Chair Finance and
Council Controlled Organisations Committee
o Deputy Chair Infrastructure
Services Committee
o Deputy Chair Strategy,
Planning and Engagement Committee
9 The
draft ToR proposes that the Advisory Panel will have the power to co-opt
additional members if required.
10 It is
proposed the Advisory Panel will meet twice annually and will be supported by senior
staff as outlined in the draft ToR.
11 Progress
reporting on the implementation of the Zero Carbon Plan will be through the
Strategy, Planning and Engagement Committee or Council.
OPTIONS
12 Two options
are presented.
Option One – Adopt the Draft Zero Carbon Plan
Advisory Panel Terms of Reference – Recommended Option
13 Council
adopts the draft ToR for the Zero Carbon Plan Advisory Panel, with any
amendments.
Advantages
· Enables
Advisory Panel members to have oversight of Zero Carbon Plan implementation.
Disadvantages
· There
are no disadvantages identified.
Option Two – Do Not Adopt the Draft Zero Carbon Plan
Advisory Panel Terms of Reference – Status Quo
14 Council
does not adopt the draft ToR for the Zero Carbon Plan Advisory Panel. Any
reporting on Plan implementation is direct to the SPEC or Council.
Advantages
· There
are no advantages identified.
Disadvantages
· Does
not enable Councillors to have governance oversight of the Zero Carbon Plan
implementation.
NEXT STEPS
15 Should Council
adopt the draft ToR, the Advisory Panel will be established, and the first
meeting scheduled.
Signatories
|
Author:
|
Florence Reynolds - Acting Manager - Zero Carbon
Jinty MacTavish - Principal Policy Advisor Sustainability
|
|
Authoriser:
|
Scott MacLean - General Manager, Climate and City Growth
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Zero Carbon Plan Panel
draft ToR
|
101
|
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with purpose of Local Government
This decision promotes the environmental
well-being of communities in the present and for the future.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
✔
|
☐
|
☐
|
|
Economic Development Strategy
|
✔
|
☐
|
☐
|
|
Environment Strategy
|
✔
|
☐
|
☐
|
|
Arts and Culture Strategy
|
✔
|
☐
|
☐
|
|
3 Waters Strategy
|
✔
|
☐
|
☐
|
|
Spatial Plan
|
✔
|
☐
|
☐
|
|
Integrated Transport Strategy
|
✔
|
☐
|
☐
|
|
Parks and Recreation Strategy
|
✔
|
☐
|
☐
|
|
Other strategic projects/policies/plans
|
✔
|
☐
|
☐
|
Elements of the Plan have been assessed as directly
contributing to the goals of all strategies and the DCC’s Emissions Management
and Reduction Plan.
|
|
Māori Impact Statement
A critical Treaty of Waitangi analysis was prepared
previously as part of the Zero Carbon work programme. This indicated that, in
general, taking action on climate change is aligned with Treaty of Waitangi
obligations because a wide range of taonga are at risk from climate change.
Individual Implementation Plan projects will need to consider the Māori
Strategic Framework and incorporate mana whenua and mātāwaka
inputs during planning and delivery.
|
|
Sustainability
Actions and targets in the Zero Carbon Plan contribute
towards sustainability. Increased governance oversight will ensure
appropriate progress is made towards the targets in the Zero Carbon Plan.
|
|
LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
There are no budget implications in relation to the
establishment of the Zero Carbon Advisory Panel.
|
|
Financial considerations
There are no additional costs for the recommended option.
|
|
Significance
This decision is considered low significance as it relates
to an existing Plan adopted by Council.
|
|
Engagement – external
Substantial external engagement was undertaken during
development of the Zero Carbon Plan.
|
|
Engagement - internal
Substantial internal engagement was undertaken in Zero
Carbon Plan and Implementation Plan development.
|
|
Risks: Legal / Health and Safety etc.
No risks have been identified in the establishment of the
Zero Carbon Advisory Panel.
|
|
Conflict of Interest
No conflict of interest has been identified.
|
|
Community Boards
A workshop involving members of all community boards was
held to inform Zero Carbon Plan development. No engagement has been
undertaken with Community Boards on the establishment of the Zero Carbon
Advisory Panel.
|
|
|
Council
27 August 2024
|
|
|
Council
27 August 2024
|
Non-Trading Council Controlled Organisations - Application
for Exemption
Department: Civic
EXECUTIVE SUMMARY
1 An
exemption is sought under section 7(3) of the Local Government Act 2002 for
non-trading Council Controlled Organisations from the requirement to fulfil
reporting and other requirements imposed by the Local Government Act 2002.
2 As
this is an administration report, there are no options or Summary of
Considerations.
RECOMMENDATIONS
That the Council:
a) Grants an exemption
under section 7 of the Local Government Act 2002 to each of the companies named
below, whilst they are not being used for any trading:
i) Tourism Dunedin Limited;
ii) Dunedin Events Limited;
iii) Dunedin Visitor Centre Limited;
iv) Otago Power Limited; and
v) Lakes Contract Services Limited.
BACKGROUND
3 Section
7(3) of the Local Government Act 2002 provides for Council, by resolution, to
exempt small organisations from being a Council Controlled Organisation and,
therefore, making them exempt from the reporting and other requirements of that
Act.
4 At
various times Council has approved the establishment of shelf companies.
These companies have been established as Council Controlled
Organisations. The shelf companies were registered only for the purpose
of securing the names. None of the companies are presently engaged in a
trading activity. However, they are still required to comply with the
reporting and other criteria imposed on Council Controlled Organisations by the
Local Government Act 2002. This includes the obligation to prepare an
annual statement of intent.
5 Section
7 of the Act allows the Council to exempt a small Council Controlled
Organisation that does not trade. The effect is that for the period of
the exemption it is not in fact a Council Controlled Organisation for the
purposes of the Act. The period of the exemption can only last for three
years and the current exemption is due to expire.
DISCUSSION
6 Council
is required to take into account the following matters:
a) The
nature and scope of the activities provided by the companies; and
b) The costs
and benefits, if an exemption is granted, to the Council, the companies and the
community.
7 As
the shelf companies are not undertaking any activities, if the exemption was
not approved there would be additional administrative costs associated with the
companies. It is therefore recommended that Council grant the exemption.
OPTIONS
8 There
are no options.
NEXT STEPS
9 The
exemptions will be reconfirmed in 2027.
Signatories
|
Author:
|
Sharon Bodeker - Special Projects Manager
|
|
Authoriser:
|
Sandy Graham - Chief Executive Officer
|
Attachments
There are no attachments for
this report.
|
|
Council
27 August 2024
|
Proposed Event Road Closures
Department: Transport
EXECUTIVE SUMMARY
1 The
DCC has received temporary road closure applications relating to the following
events:
a) Graduation
Parade
b) Motorsport
Hillclimb
2 This
report recommends that Council approves the temporary closure of the affected
roads.
RECOMMENDATIONS
That the Council:
a) Resolves to close the
roads detailed below (pursuant to Section 319, Section 342, and Schedule 10
clause 11(e) of the Local Government Act 1974 (LGA 1974)):
i) Graduation
Parade
|
Friday
13 September 2024
|
10.30am to 11.00am
|
· Great King Street, from Frederick Street to Albany
Street
(Parade departs from Great King Street
at 11.00am)
|
|
10.40am to 11.30am (approx.)
|
· Frederick Street, from Great King Street to George
Street
· George Street, from Frederick Street to Moray Place
|
|
10.40am to 12.00pm
|
· Moray Place, from George Street to Upper Stuart
Street
· Filleul Street, from Moray Place to St Andrew Street
|
ii) Motorsport Hillclimb
|
Saturday
16 November 2024
|
7.30am to 6.00pm
|
· Flagstaff-Whare Flat Road, from Rollinsons Road to
Longridge Road
|
|
Sunday
17 November 2024
|
7.30am to 6.00pm
|
· Three Mile Hill Road, from Halfway Bush Road to
Silverstream Valley Road
|
BACKGROUND
3 Council’s
Dunedin Festival and Events Plan supports the goal of a successful city with a
diverse, innovative, and productive economy and a hub for skill and
talent.
4 The
areas proposed to be used for these events are legal roads and can therefore be
temporarily closed to normal traffic if statutory temporary road closure
procedures are followed. The procedures are set out in Section 319 of the LGA
1974 and give Council the power to stop or close any road (or part of a road)
within the parameters of Section 342 and Schedule 10 of the LGA 1974 (Schedule
10 is included as Attachment A).
5 These
procedures include:
· Consultation
with the New Zealand Transport Authority Waka Kotahi and the Police.
· Public
notice being given of the proposal to close any road (or part of a road), and public
notice of a decision to close the road.
· Council
being satisfied that traffic is not likely to be unreasonably impeded.
6 A
resolution of Council is required where a proposal to temporarily close a road
relates to public functions.
7 Council
is required to give public notice of its decision. This notice will be
published after this meeting and prior to the event, if approved.
DISCUSSION
Consultation and Notification
8 The
Police and the New Zealand Transport Authority Waka Kotahi have no objections
to the proposed road closures.
9 On
Saturday 20 July 2024, the proposed temporary road closures were advertised in
the Otago Daily Times (Attachment B) with a deadline for feedback.
10 The event
organisers contacted those considered affected prior to submitting their
application, and no objections were received.
11 Schedule
10 clause 11(e) states a road cannot be closed more than 31 days in the
aggregate in any one year. This limit will not be exceeded by the
approval of the proposed temporary road closures.
Traffic Impacts
12 The event
locations of these events have had identical road closures for the same, or
similar event(s) in prior years without causing unreasonable delays to the
travelling public.
13 Emergency
services and public transport services will be managed through the temporary
traffic management process.
14 The
Temporary Traffic Management Plan process ensures that other issues such as
temporary relocation of certain parking (e.g. taxi, mobility and Authorised
Vehicles Only) are managed.
OPTIONS
15 Note any
amendment to this report’s recommendations cannot be implemented without
further consultation with the affected parties, New Zealand Transport Agency Waka
Kotahi, the Police, and verifying that traffic impacts are acceptable.
Option One – Recommended Option
16 That the Council
closes the sections of road as recommended in this report.
Advantages
· Roads
can be closed, and the event will be able to proceed.
· The
closures will assist in realising the economic, social, and cultural benefits
associated with the events.
Disadvantages
· There
will be temporary loss of vehicular access through the closed areas. However,
there are detours available, and safety can be assured using temporary traffic
management.
Option Two – Status Quo
17 That the
Council decides not to close the roads in question.
Advantages
· There
would be no detour required for the travelling public, and the roads would be
able to be used as normal.
Disadvantages
· The
events would not be able to go ahead, and the benefits of the events would be
lost.
NEXT STEPS
18 Should the
resolution be made to temporarily close the roads, Council staff will accept
the temporary traffic management plans that have been received for the events
and notify the public of the closures.
Signatories
|
Authoriser:
|
Jeanine Benson - Group Manager Transport
Scott MacLean - General Manager, Climate and City Growth
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Local Government Act
1974, Schedule 10
|
108
|
|
⇩b
|
ODT Advert - 20 July
2024
|
113
|
|
SUMMARY
OF CONSIDERATIONS
|
|
Fit with purpose of Local
Government
This decision
promotes the social well-being of communities in the present and for the
future.
|
|
Fit with strategic
framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
✔
|
☐
|
☐
|
|
Economic Development
Strategy
|
✔
|
☐
|
☐
|
|
Environment Strategy
|
☐
|
☐
|
✔
|
|
Arts and Culture Strategy
|
✔
|
☐
|
☐
|
|
3 Waters Strategy
|
☐
|
☐
|
✔
|
|
Spatial Plan
|
☐
|
☐
|
✔
|
|
Integrated Transport
Strategy
|
☐
|
☐
|
✔
|
|
Parks and Recreation
Strategy
|
☐
|
☐
|
✔
|
|
Other strategic
projects/policies/plans
|
✔
|
☐
|
☐
|
Events contribute to the
Strategic Framework. Events contribute to the Economic Development Strategy,
the Social Wellbeing Strategy. There is a Festival and Events Plan 2018-2023.
|
|
Māori Impact
Statement
Mana whenua have not been
directly engaged with in relation to these road closures.
|
|
Sustainability
There are no implications
for sustainability.
|
|
LTP/Annual Plan / Financial
Strategy /Infrastructure Strategy
There are no implications,
as the decision is a regulatory one and there are no direct costs to Council.
|
|
Financial considerations
There are no financial
implications. The cost of the proposed road closure is not a cost to
Council.
|
|
Significance
This decision is considered
low in terms of the Council’s Significance and Engagement Policy.
|
|
Engagement –
external
There has been external
engagement (as required by the LGA 1974), with the Police and New Zealand
Transport Agency Waka Kotahi. Affected parties were notified and provided a
time period for feedback.
|
|
Engagement - internal
There has been engagement
with DCC Events and Transport. There is support for the events to
proceed.
|
|
Risks: Legal / Health and Safety
etc.
There are no identified
risks should the recommended resolution be made.
|
|
Conflict of Interest
There are no known
conflicts of interest.
|
|
Community Boards
There are no implications
for Community Boards.
|
|
|
Council
27 August 2024
|
|
|
Council
27 August 2024
|
Notice
of Motion
Notice
of Motion - Possible Unitary Authority for Otago
EXECUTIVE SUMMARY
1 In
accordance with Standing Order 26.1, the following Notice of Motion has been
received from Cr Kevin Gilbert for inclusion on the
agenda for the meeting being held on Tuesday, 27 August 2024:
RECOMMENDATIONS
That the Council:
a) Receives the Notice of
Motion.
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Cr Gilbert Notice of
Motion
|
115
|
|
|
Council
27 August 2024
|
|
|
Council
27 August 2024
|
Resolution to Exclude the
Public
That the Council excludes
the public from the following part of the proceedings of this meeting (pursuant
to the provisions of the Local Government Official Information and Meetings Act
1987) namely:
|
General subject of the matter to be considered
|
Reasons
for passing this resolution in relation to each matter
|
Ground(s) under
section 48(1) for the passing of this resolution
|
Reason for
Confidentiality
|
|
C1
Confirmation of the Confidential Minutes of Ordinary Council meeting -
31 July 2024 - Public Excluded
|
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
|
.
|
|
|
C2
Confirmation of the Confidential Minutes of Extraordinary Council
meeting - 19 August 2024 - Public Excluded
|
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
|
.
|
|
|
C3
Confidential Council Actions from Resolutions at Council Meetings
|
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
|
C4
Confidential Council Forward Work Programme - July 2024
|
S7(2)(h)
The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
|
C5
Terms of Reference - Dunedin City Holdings Limited Review
|
s48(1)(d)
Check
to make report confidential.
|
s48(1)(d)
The exclusion of the
public from the part of the meeting is necessary to enable the local
authority to deliberate in private on its decision or recommendation.
|
S7(2)(a) - The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person..
|
|
C6
Appointment to Otago Museum Trust Board
|
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the proceedings
of the meeting in public are as shown above after each item.
