Agenda of Mosgiel-Taieri Community Board - Wednesday, 4 September 2024

Mosgiel-Taieri Community Board

4 September 2024

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 12 June 2024, commencing at 12.30 pm

PRESENT

Chairperson	Andrew Simms
Deputy Chairperson	Dean McAlwee
Members	Kathryn Anderson	Austen Banks
	Regan Horrell	Cr Cherry Lucas

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Public Forum - Mosgiel Taieri Community Patrol

Mr Dave Mitchell did not attend the meeting.

2 Apologies

Apologies have been received from Brian Peat for absence and Cr Cherry Lucas for early departure.

Moved (Andrew Simms/Regan Horrell):

That the Board:

Accepts the apology from Brian Peat for absence and Cr Cherry Lucas for early departure.

Motion carried (MTCB/2024/022)

3 Confirmation of agenda

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

Confirms the agenda with item 12 being brought forward to be considered prior to item 6.

Motion carried (MTCB/2024/023)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Lucas advised that she is a trustee on the Taieri Airport Trust.

Moved (Andrew Simms/Regan Horrell):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2024/024)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 17 April 2024

Moved (Andrew Simms/Austen Banks):

That the Board:

a) Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 17 April 2024 as a correct record.

Motion carried (MTCB/2024/025)

Part A Reports

12 Councillor's Update

Cr Lucas provided an update on the Future Development Strategy, Annual Plan Hearing and her appointment to the Taieri Airport Trust.

6 Road naming of three private ways
	A report from Transport was seeking support from the Mosgiel Taieri Community Bord on the proposed naming of three private ways in the Mosgiel Taieri area.
	Discussion took place on the suggest names with the Board noting that they had previously voted against the proposed Wantwood Lane.
	Moved (Andrew Simms/Austen Banks): That the Board: a) Supports the naming of the new private way off School Road South, Taieri as ‘Wilden Lane’. b) Supports the naming of the new private way off Gladstone Road North, as ‘Cottage Drive’. c) Supports the naming of the new private way off Lorne Street, as ‘Mako Lane’. Motion carried (MTCB/2024/026)

7 Project Fund
	Consideration was given to a funding application received from the Mosgiel Taieri Community Patrol for $2,000 towards costs associated with running the patrol. In discussing the application members noted that there was a balance of $2,500 left in the project fund. Discussion took place on allocating the additional funding to the Mosgiel Taieri Community Patrol given their importance to the Community.
	Moved (Andrew Simms/Regan Horrell): That the Board: a) Approves a grant of $2,500 to the Taieri Community Patrol from the Mosgiel Taieri Community Patrol. Motion carried (MTCB/2024/027)

	The Chairperson withdrew for the discussion on the reimbursement of expenditure. Dean McAlwee took the Chair.

	Mr McAlwee advised that the Board had previously agreed to fund the update of the Board information and participation in the Taieri A & P Show and Party in the Park. The amount of the expenditure of $901.93 was included in the project fund table in the GSO Report. He advised that the Board now formally needs to resolve to reimburse the Chairperson for this expenditure. It was noted that the Chairperson had provided proof of payment.
	Moved (Dean McAlwee/Regan Horrell): That the Board: a) Approve the reimbursement of expenditure, by way of a grant, to the Chairperson Andrew Simms of $901.93 (GST inclusive). Motion carried (MTCB/2024/028)

8 Governance Support Officer's Report
	In a report from Civic the Governance Support Officer provided an update on matters of interest including: a) Project Fund b) Submission to the Dunedin City Council Draft Annual Plan 2024-2025 c) Submission to the Otago Regional Council Draft Long Term Plan 2024-2034 d) New Zealand Community Boards’ 2024 Conference e) Dunedin Fire Brigade Restoration Society
	Discussion took place on the Community Board Conference. It was noted that Regan Horrell would be there as the Zone 6 Representative therefore the Board agreed not to nominate a member to attend the conference.
	Moved (Andrew Simms/Austen Banks): That the Board: a) Notes the Governance Support Officer’s Report. b) Ratifies the submission to the Dunedin City Council draft Annual Plan 2024-25. c) Ratifies the submission to the Otago Regional Council draft Long Term Plan 2024-25 d) Agrees not to nominate a Board members to attend the as the New Zealand Community Boards’ Conference e) Agrees to provide a letter of support for the Dunedin Fire Brigade Restoration Society. Motion carried (MTCB/2024/029)

9 Community Plan

Discussion took place on the Community Plan and no further updates were included.

10 Board Updates
	Board members provided an update on areas of responsibility. 1 Taieri Network/Community Engagement/Reserve Management Plan Kathryn Anderson advised that the Taieri Network was working towards activities for Mataraki and an event will be held on the 26 June at 5.30 pm. The stars will be installed during the week. They are also working on the School Holiday programme. Ms Anderson also advised that following a near miss on the corner of Gladstone Road South and Quarry Road she had meet with the Principals to discuss safety at the intersection. She advised that there was no update on the Reserve Management Plan at this time. 2 Coronation Hall Trust Dean McAlwee advised that the Trust had not had a meeting since the Boards last meeting. 3 Mosgiel and Taieri Emergency Group Andrew Simms advised that a meeting would be held on 13 June and he would circulate and update. 4 Outram Emergency Group Dean McAlwee advised that a meeting had not been held. 5 Social Media/Media Platform and Community Engagement– Regan Horrell advised that the short video on the Community Plan and the BMX track had 6,000 views. He also advised that he will do a Board newsletter in due course, and suggested promoting the 477 4000 number for Requests for Service. 6 Taieri Trails Group – Andrew Simms advised that there have been several meetings and the focus is to get Stage 1 from Mosgiel to Outram underway. He also commented on the Tunnel Trail and the issues surrounding the completion of this section. During the discussion Cr Lucas left the meeting at 1.20 pm. 7 Community Board Executive Committee (CBEC) Regan Horrell provided an update on the activities of CBEC. He advised that they were rolling out an online learning tool for Community Board members. It will be free to register for the online learning. They were also working on encouraging Mayors to attend Community Board meetings and for Council’s to develop an agreement between Council and Community Boards.
	Moved (Andrew Simms/Kathryn Anderson): That the Board: a) Notes the Board updates. Motion carried (MTCB/2024/030)

11 Chairperson's Report

The Chairperson provided an update on matters of interest since the last Board meeting, in particular he commented on presentations to the Dunedin City Council and the Otago Regional Council submission hearings. He advised that he had been in touch with Dunedin City Holdings Ltd regarding an information request he had made, and had been advised that Dunedin Railways Ltd directors would meet with the Board in the future.

Moved (Andrew Simms/Regan Horrell):

That the Board:

a) Notes the Board updates.

Motion carried (MTCB/2024/031)

13 Items for Consideration by the Chair

The following items were raised:

· The easement for a walking track through the historical park

· 30 km Sign for Gordon road

· Julian Philips from the Otago Regional Council would attend the next Board meeting.

The meeting concluded at 1.43 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

4 September 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) Combined AF8/Civil Defence Emergency Management/FENZ/MTCERG Community Meeting

c) Outram Glen

d) Waste Minimisation Management Plan

e) Roadworks Schedule

f) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Considers allocating $2000 towards a combined Civil Defence Community Information Evening

Items for Discussion

Project Fund

2 The Board allocated all of the project fund for the 2023/24 year as follows:

Meeting Date	Amount (excl. GST)	Recipient
29 June 2023	$313.04	Hire Coronation Hall for Public meeting
9 August 2023	$1,000.00	Rotary Club of Mosgiel – planter boxes
	$850.00	Festival of the Plain Inc – Christmas Family Night
20 September 2023	$710.00	Ian Chalmers (I.C. Enterprises)
8 November 2023	$1,500.00	Taieri Historical Society – Information Signs
	$767.41	Update Board Information and participation in Taieri A & P show
8 February 2024	$50.00	Participation in Party in the Park
	$84.53	Update Library Information Board
	$220.00	“Round the Board” OAR radio programme
17 April 2024	$2,000.00	Taieri Network Trails Trust
12 June 2024	$2,500.00	Taieri Community Patrol
Total	$9,994.98

3 The Board has $10,000 to allocate in the current financial year.

Combined AF8/Civil Defence Emergency Management/FENZ/MTCERG Community Meeting

4 In his report the Chairperson advised of a proposal to hold a community information evening to include:

· A presentation from Assoc Professor Caroline Orchiston – Preparing for an AF8 Earthquake event.

· A response from CDEM and FENZ to a Community Emergency.

· A presentation on the work of the DCC / Mosgiel Taieri Community Emergency Response Group.

The Board now needs to consider if it wishes to allocate funding of up to $2000 towards this project.

Outram Glen

5 Stage one of the Outram Glen Reserve redevelopment is now complete. The first stage involved the installation and opening of two new accessible toilets, one with a baby change station, at Outram Glen Reserve. DCC staff are investigating what options are available to manage excess water flow at the site and are considering whether a culvert is a viable option to divert water to protect the picnic area. The next stage of the project will be focused on landscape renewal and redevelopment and is expected to be completed by the end of the year.

Waste Minimisation Management Plan – Community Based Resource Recovery

6 The Council has committed to support the development, implementation and operation of community-based and run resource recovery centres in Ōtepoti Dunedin. This is described in the Zero Carbon Plan and the draft Waste Management and Minimisation Plan (out for public consultation in 2025).

7 The Waste Planning Advisor, Waste and Environmental Solutions (Tess Trotter) is investigating a hub and spoke model of community resource recovery. In a hub-and-spoke model, the hub signifies a central or lead organisation/location that serves as the coordinating entity. The spokes, on the other hand, represent partner organisations that are linked to the hub and possibility to each other. Part of this work is engaging with community groups working in waste minimisation, place-based community organisations and others.

8 The purpose of community-based resource recovery is to:

· Divert useable and valuable resources from landfill

· Move towards a circular economy

· Provide for and amplify the social, economic and environmental benefits to community-run initiatives

· Increase localisation of waste and resource circularity, ensuring benefits align with the communities undertaking mahi

9 Staff would like the Board to consider providing a representative who is able to provide connections to community groups and to assist with community contacts for a more in-depth discussion about local community aspirations, assets and challenges specifically related to community-based resource recovery if desired.

Roadworks Schedule

10 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Currently Consulting On

11 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Dunedin City Council Updates

12 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

13 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jennifer Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Special Projects Manager

Attachments

There are no attachments for this report.

	Title	Page
⇩a	Register of Interest	6

	Title	Page
A ⇩	Minutes of Mosgiel-Taieri Community Board meeting held on 12 June 2024	10

	Title	Page
⇩a	Project Fund Application - Mosgiel Rotary Club	18
⇩b	Project Fund Guidelines	21

	Title	Page
⇩a	2024/2025 Community Plan	24

	Title	Page
⇩a	Chairperson's Report	40