Agenda of Council - Chief Executive Appraisal

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Dunedin City Council - Chief Executive Appraisal will be held on:

Date: Tuesday 3 December 2024

Time: 3:00 p.m.

Venue: Council Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Chief Executive Appraisal Committee

PUBLIC AGENDA

MEMBERSHIP

Mayor	Mayor Jules Radich
Deputy Mayor
Members	Cr Bill Acklin	Cr Sophie Barker
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Andrew Whiley

In attendance Sharon Bodeker

Sharon Bodeker

Special Projects Lead

Telephone: 03 477 4000

Sharon.Bodeker@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Chief Executive Appraisal Committee

3 December 2024

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 11

5.1 Ordinary Chief Executive Appraisal Committee meeting - 18 September 2024 11

Resolution to Exclude the Public 16

Council - Chief Executive Appraisal

3 December 2024

Declaration of Interest

EXECUTIVE SUMMARY

1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

RECOMMENDATIONS

That the Council:

a) Notes/Amends, if necessary, the Elected Members' Interest Register at Attachment A; and

b) Confirms/Amends the proposed management plan for Elected Members' Interests.

Attachments

	Title	Page
⇩a	Register of Interests - November 2024	6

Council - Chief Executive Appraisal

3 December 2024

Chief Executive Appraisal Committee

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council - Chief Executive Appraisal held in the Council Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin on Wednesday 18 September 2024, commencing at 2.00pm or at the conclusion of the Economic Development Committee

PRESENT

Mayor	Mayor Jules Radich
Deputy Mayor
Members	Cr Bill Acklin	Cr Sophie Barker
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Andrew Whiley

IN ATTENDANCE

Clare Sullivan (Governance Manager).

Governance Support Officer Clare Sullivan

1 Public Forum

There was no Public Forum.

2 Apologies
	There were no apologies.

3 Confirmation of agenda

Moved (Mayor Jules Radich/Cr Bill Acklin):

That the Council:

Confirms the agenda without addition or alteration

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no changes.

Moved (Mayor Jules Radich/Cr Andrew Whiley):

That the Council:

a) Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (C-CEA/2024/006)

5 Confirmation of Minutes

5.1 Ordinary Chief Executive Appraisal Committee meeting - 11 June 2024

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

a) Confirms the public part of the minutes of the Ordinary Chief Executive Appraisal Committee meeting held on 11 June 2024 as a correct record.

Motion carried (C-CEA/2024/007)

Resolution to Exclude the Public

Moved (Mayor Jules Radich/Cr Andrew Whiley):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Ordinary Chief Executive Appraisal Committee meeting - 11 June 2024 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

C2 Update on Key Performance Indicators

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (C-CEA/2024/008)

The meeting moved into confidential at 2.02 pm. and concluded at 4.57 pm.

..............................................

MAYOR

Chief Executive Appraisal Committee

3 December 2024

Resolution to Exclude the Public

That the Chief Executive Appraisal Committee excludes the public from the following part of the proceedings of this meeting (pursuant to the provisions of the Local Government Official Information and Meetings Act 1987) namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Confirmation of the Confidential Minutes of Ordinary Chief Executive Appraisal Committee meeting - 18 September 2024 - Public Excluded	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	.
C2 Process for CEO Appraisal Meetings	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C3 Key Performance Indicators	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C4 Chief Executive Review Framework	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C5 Legislative Framework	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.