Agenda of Council - Wednesday, 26 February 2025

Council

26 February 2025

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 28 January 2025, commencing at 9:00 a.m.

PRESENT

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Cherry Lucas
Members	Cr Bill Acklin	Cr Sophie Barker
	Cr David Benson-Pope	Cr Christine Garey
	Cr Kevin Gilbert	Cr Carmen Houlahan
	Cr Marie Laufiso	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Robert West (General Manager Corporate Services), Jeanette Wikaira (General Manager Arts, Culture and Recreation), Carolyn Allan (Chief Financial Officer), Scott MacLean (General Manager Climate and City Growth), David Ward (General Manager 3 Waters and Transition), Nicola Morand (Manahautū - General Manager Policy and Partnerships), Paul Henderson (Acting General Manager, Customer and Regulatory), Sharon Bodeker (Special Projects Manager), Hayden McAuliffe (Finance Services Manager), Jinty MacTavish (Principal Policy Advisor Sustainability), John McAndrew (Acting Group Manager, 3 Waters), Jonathan Rowe (Programme Manager, South Dunedin Future), Jeanine Benson (Group Manager Transport), Chris Henderson (Group Manager Waste and Environmental Solutions), Anna Nilsen (Group Manager Property), Heath Ellis (Acting Group Manager, Parks and Recreation), Glen Pleasants (Operations Manager, DPAG, Toitū, Lan Yuan and Olveston), Sian Sutton (Dunedin Destination Manager), Lisa Wilkie (Kaiarahi – Team Leader Creative Partnerships), Mark Mawdsley (Team Leader Advisory Services, City Development), Fraser Liggett (Economic Development Programme Manager), Suzanne Jenkins (Finance and Operations Manager), Dr Anna Johnson (City Development Manager), Hayley Knight (Assurance Manager), Dan Hendra (Team Leader – Events) and Alan Worthington (Resource Consents Manager)

Governance Support Officers Lynne Adamson, Wendy Collard and Lauren Riddle

ACKNOWLEDGEMENT

The Mayor acknowledged the recent passing of Martin Dillon, a member of the Mosgiel Taieri Community Board for 25 years from 1997 to 2022. He spoke of his work and achievements for the community and extended his deepest sympathy.

1 Opening

Rev Greg Hughson opened the meeting with a prayer on behalf of the Dunedin Interfaith Society.

2 Public Forum

There was no public forum for this meeting.

3 Apologies

There was an apology for lateness from Cr Brent Weatherall and from Cr Marie Laufiso for absence from 9.00 am until 1.00 pm on Wednesday 29 January.

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

Accepts the apology for lateness from Cr Weatherall, and the absence on Wednesday 29 January, from Cr Laufiso.

Motion carried (CNL/2025/001)

4 Confirmation of agenda

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

Confirms the agenda with the following alterations:

That Item 10 Zero Carbon Investment Packages be taken before Item 38 Grants Review Update and

That the meeting moves into non-public at 9.00 am on Wednesday 29 January 2025 and when it reconvenes in public, Item 40 – The Future of Dunedin Railways Limited will be the first report considered.

Motion carried (CNL/2025/002)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Crs Steve Walker and Mandy Mayhem provided an update to their Interest Register.

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a) Amends the Elected Members' Interest Register; and

b) Amends the proposed management plan for Elected Members' Interests.

c) Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried (CNL/2025/003)

6 Confirmation of Minutes

6.1 Ordinary Council meeting - 10 December 2024

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

a) Confirms the public part of the minutes of the Ordinary Council meeting held on 10 December 2024 as a correct record.

Motion carried (CNL/2025/004)

Reports

7 CEO Overview Report - 9 year plan 2025-34
	A report from the Chief Executive Officer and Finance provided an overview of the draft budgets and what would be included in the draft 9 year plan 2025-34 (the 9 year plan). It noted that the draft 9 year plan sets the direction for the Dunedin City Council (DCC) for the next 9 years. The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Carolyn Allan) spoke to the report and responded to questions.
During discussion, Cr Carmen Houlahan left the meeting at 10.15 am. Cr Brent Weatherall entered the meeting at 10.38 am.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Adopts the draft 9 year plan 2025-34 forecast financial statements for the purposes of developing the 9 year plan 2025-34 and engaging with the community. b) Notes that any resolution made in this meeting, relating to the 9 year plan reports may be subject to further discussion and decision by the meeting. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 13 votes to 1 Motion carried (CNL/2025/005)

Moved (Mayor Jules Radich/Cr Cherry Lucas)

That the Council:

Adjourns the meeting for 10 minutes.

Motion carried

The meeting adjourned at 10.42 am and reconvened at 10.59 am.

8 Financial Strategy - 9 year plan 2025-34
	A report from Finance provided a copy of the Financial Strategy. The report noted that it provided a guide for considering proposals for funding and expenditure, and made transparent the overall effects of proposals on services, rates, debt and investments. The Chief Executive Officer (Sandy Graham), Chief Financial Officer (Carolyn Allan) and the Finance Services Manager (Hayden McAuliffe) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: a) Approves the draft Financial Strategy for consultation as part of the 9 year plan 2025-34. b) Authorises the Chief Executive Officer to make any amendments to the draft Financial Strategy, as a result of this meeting for the purposes on consultation on the 9 year plan 2025-34. Motion carried (CNL/2025/006) with Cr Lee Vandervis recording his vote against
9 Infrastructure Strategy - 9 year plan 2025-34
	A report from Transport and 3 Waters sought approval for the draft Infrastructure Strategy for the purpose of public consultation for the 9 year plan 2025-34. The Chief Executive Officer (Sandy Graham), General Manager, 3 Waters and Transition (David Ward), General Manager Climate and City Growth (Scott MacLean), Group Manager Transport (Jeanine Benson) and Acting Group Manager, 3 Waters (John McAndrew) spoke to the report and responded to questions.
During discussion Cr Carmen Houlahan returned to the meeting at 11.30 am. Cr Mandy Mayhem left the meeting at 12.18 pm and returned at 12.19 pm.
	Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Council: a) Approves the draft Infrastructure Strategy, with any amendments, for public consultation purposes for the 9 year plan 2025-34. b) Notes the draft Infrastructure Strategy may be amended if needed to reflect any audit recommendations and/or any Council decisions on budgets. Motion carried (CNL/2025/007) with Cr Lee Vandervis recording his vote against.

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

Adjourns the meeting for 30 minutes.

Motion carried

The meeting adjourned at 12.32 pm and reconvened at 1.05 pm.

Cr Lee Vandervis entered the meeting at 1.20 pm.

11 Levels of Service - 9 year plan 2025-34

A report from Quality and Improvement provided a copy of the statement of the intended Levels of Service (LOS) for each group of activities undertaken by Council.

The report sought approval for proposed LOS statements for each group of activities, for inclusion in the draft 9 year plan 2025-34.

The General Manager Corporate Services (Robert West) spoke to the report and responded to questions.

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a) Approves the draft 2025-34 Levels of Service for inclusion in the draft 9 year plan and supporting consultation information.

b) Authorises the Chief Executive Officer to make any minor amendments to the

draft Levels of Service, as a result of this meeting for the purposes on consultation

on the 9 year plan 2025-34.

Motion carried (CNL/2025/008) with Cr Lee Vandervis recording his vote against

12 Capital Expenditure Report 2025-34

A report from Finance sought approval of the draft capital budget for the purposes of developing the 9 year plan 2025-34 and consulting with the community.

The Chief Executive Officer (Sandy Graham) and the Chief Financial Officer (Carolyn Allan) spoke to the report and responded to questions.

Moved (Mayor Jules Radich/Cr Kevin Gilbert):

That the Council:

a) Approves the draft capital budget programme, with any amendments, for the purposes of developing the 9 year plan 2025-34 and consulting with the community.

b) Approves the updated Significant Forecasting Assumption reflecting the NZTA Waka Kotahi subsidy rate for capital expenditure.

Motion carried (CNL/2025/009) with Cr Lee Vandervis recording his vote against.

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

a) Extends the meeting beyond 6 hours.

b) Adjourns the meeting for 10 minutes.

Motion carried

The meeting adjourned at 2.48 pm and reconvened at 3.03 pm.

13 3 Waters - Draft Operating Budget 9 year plan 2025-34

A report from 3 Waters provided an overview of the operating expenditure budgets for year one of the 9 year plan 2025-34, and the variations from the year one budget for years two to nine for the 3 Waters Group.

The General Manager, 3 Waters and Transition (David Ward) and Acting Group Manager, 3 Waters (John McAndrew) spoke to the report and responded to questions.

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Council:

a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community:

i) The draft operating budgets and funding impact statement for 3 Waters as shown at Attachments A, B and C of the report.

ii) The draft 2025/26 fees and charges schedules for 3 Waters as shown at Attachment D of the report.

Motion carried (CNL/2025/010) with Cr Lee Vandervis recording his vote against

14 South Dunedin Flood Alleviation - Short-term options

A report from Climate and City Growth provided options for undertaking short-term, ostensibly no-regrets actions, to support flood mitigation in South Dunedin.

The General Manager, Climate and City Growth (Scott MacLean), Programme Manager, South Dunedin Future (Jonathan Rowe) and Acting Group Manager, 3 Waters (John McAndrew) spoke to the report and responded to questions.

It was agreed that discussion on this item would be continued on the morning of Wednesday, 29 January 2025.

Cr Carmen Houlahan left the meeting at 4.11 pm and returned at 4.19 pm.

Moved (Mayor Jules Radich/Cr Kevin Gilbert

That the Council:

Adjourns the meeting for 10 mins.

Motion carried

The meeting adjourned at 4.29 pm and reconvened at 4.53 pm

Crs Bill Acklin, Lee Vandervis and Carmen Houlahan left the meeting at 4.54 pm

Resolution to Exclude the Public

Moved (Mayor Jules Radich/Cr Cherry Lucas:

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 10 December 2024 - Public Excluded	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	.
C2 Review of Dunedin Stadium Property Limited and Dunedin Venues Management Limited	s48(1)(d) Check to make report confidential.	s48(1)(d) The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.	Commercial sensitivity.
C3 Community Housing Update - Confidential Attachment	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That the meeting is adjourned and reconvene at 9.00 am on Wednesday 29 January 2025.

Motion carried

The meeting resumed in non-public at 9.00 am on Wednesday, 29 January 2025 and moved back into public at 11.00 am.

Cr Andrew Whiley left the meeting at 11.00 am.

Public Forum

Dunedin Railways Limited

Paul Jackson from Pounamu spoke to his PowerPoint presentation on Dunedin Railways Limited and Pounamu’s proposal for running Dunedin Railways.

Mr Jackson responded to questions.

40 Future of Dunedin Railways Ltd - 9 year plan 2025-34 (11.15 am start)

A report from Civic requested that under Standing Order 23.6, three resolutions that were passed at the 12 March 2024 Council meeting be revoked. These resolutions related to the preparation of an options assessment of rail, cycling and walking, governance options, and liaison with various groups interested in the future use of the rail corridor as part of the 9 year plan.

The report also requested that Dunedin City Holdings Limited fund $2 million per annum, towards the renewals of the Taieri Gorge Line rail corridor.

The Chief Executive Officer (Sandy Graham), the Chair of Dunedin City Holdings (Tim Loan), the Chairperson, Dunedin Railways Ltd (Adrian Januszkiewicz) and the General Manager Commercial Operations, Dunedin Railway Ltd (Rebekah Jenkins) spoke to the report and responded to questions.

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Council:

a) Revokes resolution CNL/2024/034, c), d) and e) as follows:

Revokes the direction to staff to prepare an options assessment of rail, cycling and walking in advance of the 9 year plan 2025-34, including the requirement to provide governance options that would align with any proposals in the Council’s Draft Investment Plan, and the direction to liaise with various groups interested in the future use of the rail corridor.

b) Directs Dunedin City Holdings Limited to fund up to $2 million per annum to Dunedin Railways Limited, to fund the renewals of the Taieri Gorge Line rail corridor.

c) Notes that the dividend from Dunedin City Holdings to Council would be reduced by $2 million for two years.

Division

The Council voted by division

For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall and Mayor Jules Radich (13).

Against: Nil

Abstained: Nil

The division was declared CARRIED by 13 votes to 0

Motion carried (CNL/2025/011)

Moved (Mayor Jules Radich/Cr Cherry Lucas)

That the Council:

Adjourns the meeting for 35 minutes

Motion carried

The meeting adjourned at 12.42 pm and reconvened at 1.21 pm.

Cr Andrew Whiley entered the meeting at 1.21 pm.

14 South Dunedin Flood Alleviation - Short Term Options - CONTINUED
	A report from Climate and City Growth provided options for undertaking short-term, ostensibly no-regrets actions, to support flood mitigation in South Dunedin. The General Manager, Climate and City Growth (Scott MacLean), Programme Manager, South Dunedin Future (Jonathan Rowe) and Acting Group Manager, 3 Waters (John McAndrew) spoke to the report and responded to questions.
Cr Carmen Houlahan entered the meeting at 1.27 pm during debate of the item.
	Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council: a) Approves for inclusion in the draft budget funding of $44.214 million South Dunedin Flood Alleviation. b) Notes the South Dunedin Flood Alleviation Budget include the following projects: i. Diversion of the Bay View Rd and New St stormwater systems to a new pipe directly to the Portobello PS at a Class 5 Cost Estimate of $1.916 million. ii. Upsize Forbury Road pipe at a Class 5 Cost Estimate of $12.000 million. iii. Hillside Road mains disconnected and pumped to Orari St outfall at a Class 5 Cost Estimate of $15.298 million. iv. South Dunedin Flood Alleviation medium term option, $15.000 million c) Notes that this proposal represents a change in debt of $11.714 million compared to the draft budgets. d) Notes the additional operating costs for a project manager will be met within existing budgets. e) Notes that the additional interest cost of $10k will be offset within 3 waters operational budgets in year 1. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 13 votes to 1 Motion carried (CNL/2025/012)

17 Waste Minimisation - Draft Operating Budget 9 year plan 2025-34
Cr Bill Acklin left the meeting at 1.34 pm and entered the meeting at 1.43 pm Cr Marie Laufiso entered the meeting at 1.43 pm.
	A report from Waste and Environmental Solutions provided an overview of the operating expenditure (opex) budgets for year one of the 9 year plan 2025-34 and the variations from year one budget for years two to nine for the Waste Management Group. The General Manager, Climate and City Growth (Scott MacLean) and the Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.
Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: Adjourns the meeting for 10 minutes. Motion carried The meeting adjourned at 1.45 pm and reconvened at 1.56 pm Cr Bill Acklin left the meeting at 1:56 pm.
	It was agreed that the resolutions be taken in three sections a) –(i) and (ii), item b) and then item c).
	Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Council: a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community: i) The draft operating budgets and funding impact statement for Waste Minimisation. as shown/amended at Attachments A, B and C in the report. ii) The draft 2025/26 fees and charges schedules for Waste Minimisation as shown/amended at Attachment D in the report. Motion carried (CNL/2025/013) with Cr Lee Vandervis recording his vote against.
	Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Council: b) Uses the Waste Minimisation Reserve to fund the temporary costs of transporting organic and co-mingled kerbside waste to the processing plant in Timaru (estimated $1.713 million) until the processing facilities at Green Island begin to become operational in stages beginning late in 2025 or early 2026 Division The Council voted by division For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (10). Against: Crs Kevin Gilbert, Marie Laufiso, Lee Vandervis and Steve Walker (4). Abstained: Nil The division was declared CARRIED by 10 votes to 4 Motion carried (CNL/2025/014)
	Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Council: c) Reallocates the reduction of the Kerbside Rate (estimated $1.713 million) to the General Rate so the overall rate increase will remain at 9.95%. Motion carried (CNL/2025/015) with Cr Vandervis recording his vote against.

18 Smooth Hill Update

A report from the Executive Leadership Team provided the decision that was made in a non-public Council meeting and the in-principle decision to build Smooth Hill for inclusion of in the 9 year plan 2025-34.

The Chief Executive Officer (Sandy Graham) spoke to the report.

Moved (Mayor Jules Radich/Cr David Benson-Pope):

That the Council:

a) Notes this Smooth Hill Update Report.

Motion carried (CNL/2025/016) with Cr Lee Vandervis recording his vote against

15 Roading and Footpaths - Draft Operating Budget - 9 year plan 2025-34

A report from Transport provided an overview of the operating expenditure budgets for year one of the 9 year plan 2025-34, and variations from the year one budget for years two to nine for the Roading and Footpaths Group.

The General Manager, Climate and City Growth (Scott MacLean) and the Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Council:

a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community

iii) The draft operating budgets and funding impact statement for Roading and Footpaths as shown at Attachments A, B and C of the report.

iv) The draft 2025/26 fees and charges schedules for Roading and Footpaths as shown at Attachment D of the report.

Motion carried (CNL/2025/017)

16 Peninsula Connection - Unfunded Sections
	Cr Bill Acklin returned to the meeting at 2.35 pm. A report from Transport provided options for funding the Peninsula Connection Road Safety project (Peninsula Connection) between Portobello and Harington Point (the unfunded sections), which were currently incomplete. The General Manager, Climate and City Growth (Scott MacLean) and the Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.
	Moved (Cr Christine Garey/Cr Andrew Whiley): That the Council: a) Notes the Peninsula Connection – Unfunded Sections report. b) Includes funding in the draft budget for the remaining three sections of the Peninsula Road Safety Connection project in priority order: i) $8m to be included to construct the Ellison Rd to Ōtākou Fisheries Wharf section ii) $6.9m to be included to construct the Tidewater Dr to Ellison Rd section iii) $3.6m to be included for the Portobello to Weir Rd (inland route) c) Notes the projects would be delivered in years 2, 3 and 4. d) Notes that there was no co-funding available from New Zealand Transport Agency (NZTA) Waka Kotahi available. e) Notes that staff would continue to explore external funding opportunities. f) Notes that if funded, the capital upgrades would require annual operating budget for interest, depreciation, and maintenance to be added to the budget following the completion of each section.
	There was discussion on the following amendment.
	Moved (Mayor Jules Radich/Cr Bill Acklin): That the Council: Amends Part C to read: d) Notes the projects would be delivered in years 3, 6 and 9.
	With the leave of the meeting, Mayor Radich withdrew his amendment.
	Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council: Withdraws the amendment as above e) Notes the projects would be delivered in years 3, 6 and 9. Motion carried (CNL/2025/018)
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council Adjourns the meeting The meeting adjourned at 3.00 pm and reconvened 3.22 pm
	There was discussion on a further amendment.
	Moved (Mayor Jules Radich/Cr Bill Acklin): That the Council: Amends Part C to read: Notes the projects will be delivered in years 2, 5 and 8. Division The Council voted by division For: Crs Bill Acklin, Cherry Lucas, Brent Weatherall and Mayor Jules Radich (4). Against: Crs David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker and Andrew Whiley (9). Abstained: Crs Sophie Barker and Carmen Houlahan (2). The division was declared LOST by 9 votes to 4
	The substantive motion was then put.
	Moved (Cr Christine Garey/Cr Andrew Whiley): That the Council: a) Notes the Peninsula Connection – Unfunded Sections report. b) Includes funding in the draft budget for the remaining three sections of the Peninsula Road Safety Connection project in priority order: iv) $8m to be included to construct the Ellison Rd to Ōtākou Fisheries Wharf section v) $6.9m to be included to construct the Tidewater Dr to Ellison Rd section vi) $3.6m to be included for the Portobello to Weir Rd (inland route) c) Notes the projects will be delivered in years 2, 3 and 4 d) Notes that there is no co-funding available from New Zealand Transport Agency (NZTA) Waka Kotahi available. e) Notes that staff will continue to explore external funding opportunities. f) Notes that if funded, the capital upgrades will require annual operating budget for interest, depreciation, and maintenance to be added to the budget following the completion of each section. Division The Council voted by division For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker and Andrew Whiley (9). Against: Crs Bill Acklin, Carmen Houlahan, Cherry Lucas, Lee Vandervis, Brent Weatherall and Mayor Jules Radich (6). Abstained: Nil The division was declared CARRIED by 9 votes to 6 Motion carried (CNL/2025/019)

Moved (Mayor Jules Radich/Cr Mayhem)

That the Council:

Adjourns the meeting for 5 minutes

Motion carried

The meeting adjourned at 4.08 pm and reconvened at 4.16 pm.

Cr Acklin left the meeting during the adjournment.

49 Public Consultation Dates for the Draft Waste Management and Minimisation Plan 2025

A report from Waste and Environmental Solutions sought approval for the change the dates for the public consultation on the Draft Waste Management and Minimisation Plan 2025 (Draft WMMP).

The report also sought the appointment of a Hearings Panel and noted the Hearings would be held in the first week of April 2025.

The General Manager, Climate and City Growth (Scott MacLean), the Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

Following discussion, it was agreed that a report would be presented to Council at its meeting being held on 11 February 2025 to appointment the Hearings Panel.

Moved (Cr Cherry Lucas/Cr Jim O'Malley):

That the Council:

a) Approves changing the dates for the public consultation period for the Draft Waste Management and Minimisation Plan 2025 to 30January to 28 February 2025.

Motion carried (CNL/2025/020)

19 City Properties - Draft Operating Budget 9 year plan 2025-34
Cr Bill Acklin returned to the meeting at 4.27 pm.
	A report from Property provided an overview of the operating expenditure budgets for year one of the 9 year plan 2025-34, and variations from the year one budget for years two to nine for City Properties. The General Manager Corporate Services (Robert West) and the Group Manager Property Services (Anna Nilsen) spoke to the report and responded to questions. It was agreed that the resolutions be taken in two sections a) (i) and then item a (ii).
	Moved (Cr Cherry Lucas/Cr Kevin Gilbert): That the Council: a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community i) The draft operating budgets and funding impact statement for City Properties as shown/amended at Attachments A, B and C of the report. Motion carried (CNL/2025/021)
	Moved (Cr Cherry Lucas/Cr Kevin Gilbert): That the Council: a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community ii) The draft 2025/26 fees and charges schedules for City Properties with the amendment to include fees for Sunday parking. Motion carried (CNL/2025/022) with Cr Carmen Houlahan recording her vote against

20 Public Toilets Programme - Update
	A report from Property provided an update on progress and costs of the Public Toilet Programme since 2021, and for consideration of the inclusion of $750k in year one of the draft 9 year plan 2025-34 for the installation of a Changing Places Bathroom. The General Manager Corporate Services (Robert West) and the Group Manager Property Services (Anna Nilsen) spoke to the report and responded to questions.
Moved (Mayor Jules Radich/Cr Steve Walker) That the Council: Adjourns the meeting for 5 minutes. Motion carried The meeting adjourned at 5.03 pm and reconvened at 5.11 pm.
	Moved (Cr Mandy Mayhem/Cr Christine Garey): That the Council: a) Notes the Public Toilets Programme - update report. b) Installs a Changing Places Bathroom in 2025/26, and includes a budget of $750k in the 9 year plan 2025-34 new capital budget. c) Notes that the Changing Places Bathroom would include three facilities consisting of an ambulatory bathroom; an accessible bathroom and a Changing Places Bathroom. d) Notes there would be an increase in rates, that would be confirmed, to cover maintenance, interest and depreciation. Division The Council voted by division For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Andrew Whiley and Mayor Jules Radich (12). Against: Crs Lee Vandervis and Brent Weatherall (2). Abstained: Nil The division was declared CARRIED by 12 votes to 2 Motion carried (CNL/2025/023)

24 Sports Field Fees and Charges

A report from Parks and Recreation outlined the sports field fees and charges review and the adjustments required alignment with the Revenue and Financing policy.

The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and the Acting Group Manager Parks and Recreation (Heath Ellis) spoke to the report and responded to questions.

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

a) Agrees to Increase the sports fields fees and charges to a Revenue and Financing policy setting of 95% rates funded and 5% user pays.

Motion carried (CNL/2025/024)

48 Updated meeting schedule 2025

A report from Civic provided an updated meeting schedule for 2025 Council meetings for approval, in accordance with Clause 19(6)(a) of Schedule 7 of the Local Government Act 2002.

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a) Approves the revised meeting schedule for 2025 as attached to this report.

Motion carried (CNL/2025/025)

50 Proposed Event Road Closures

A report from Transport sought approval for temporary road closures for the following events:

a) South Dunedin Street Festival

b) Graduation Parade

Moved (Cr Christine Garey/Cr Cherry Lucas):

That the Council:

a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974 (LGA 1974)):

i) South Dunedin Street Festival

Saturday, 8 March 2025

7.00am to 4.30pm

· King Edward Street, between Hillside and Macandrew Roads

· Lorne and McBride Streets, between Rankeilor and King Edward Streets

· Sullivan and Carey Avenues, between Glasgow and King Edward Streets

ii) Graduation Parade

Friday, 14 March 2025

10.30am to 11.00am

· Great King Street, between Frederick Street and Albany Street (parade departs from Great King Street at 11.00am)

10.40am to 11.30am (approx.)

· Frederick Street, between Great King Street and George Street

· George Street, between Frederick Street and Moray Place

10.40am to 12.00pm

· Moray Place, between George Street and Upper Stuart Street

· Filleul Street, between Moray Place and St Andrew Street

Motion carried (CNL/2025/026)

Crs Mandy Mayhem and Steve Walker left the meeting at 5.27 pm.

45 Compliance with the Revenue and Financing Policy

A report from Civic provided the level of compliance that the 2025/26 year of the draft 9 year plan 2025-34 had with the Revenue and Financing Policy (Policy), and made some recommendations for change to the draft Policy

The Chief Financial Officer (Carolyn Allan) and the Special Projects Manager (Sharon Bodeker) spoke to the report and responded to questions.

Moved (Cr Cherry Lucas/Cr Sophie Barker):

That the Council:

a) Approves the updates to the Revenue Policy, with any amendments, for the following activities:

· Cemeteries,

· Olveston,

· Governance and Support Services,

· Transport, and

· Visitors Centre.

b) Notes the Revenue Policy Compliance report.

Motion carried (CNL/2025/027)

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

Adjourns the meeting until 8:30am on Thursday 30 January 2025.

Motion carried

The meeting adjourned at 5.29 pm and reconvened at 8:30am on Thursday, 30 January 2025.

39 City Profile Snapshot - 9 year plan 2025-34

A report from City Development and Enterprise Dunedin sought approval of the city profile snapshot supporting information that had been developed for the 9 year plan 2025-2034.

The General Manager, 3 Waters and Transition (David Ward), the City Development Manager (Dr Anna Johnson), the Economic Development Programme Manager (Fraser Liggett) and the Team Leader Strategy, Research and Monitoring (Cameron Wood) spoke to the report and responded to questions.

Moved (Cr Andrew Whiley/Cr Steve Walker):

That the Council:

a) Approves, for the purposes of developing the 9 year plan 2025-34 and consulting with the community, the city profile in Attachment A of the report.

Motion carried (CNL/2025/028)

Cr Bill Acklin entered the meeting at 8:40am.

42 Review of Significance and Engagement Policy - 9 year plan 2025-34

A report from Customer and Regulatory provided the revised Significance and Engagement Policy (the revised Policy) for consultation purposes and it noted that it would be included as a supporting document during the 9 year plan 2025 – 34 consultation process.

The General Manager Arts, Culture and Recreation (Jeanette Wikaira) spoke to the report and responded to questions.

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

a) Notes the December 2023 Council decision to approve the revised Significance and Engagement Policy for consultation purposes.

b) Approves the revised Significance and Engagement Policy, with any amendments, for consultation as part of the 9 year plan consultation process.

Motion carried (CNL/2025/029)

43 Waipori Fund SIPO Review
	A report from Finance sought approval for proposed changes to the Statement of Investment Policy and Objectives (SIPO) for the Waipori Fund (the Fund). The Chief Financial Officer (Carolyn Allan) and the Treasurer Dunedin City Holdings Ltd (Richard Davey) spoke to the report and responded to questions.
Cr Carmen Houlahan entered the meeting at 9:00am.
	Moved (Cr Cherry Lucas/Mayor Jules Radich): That the Council: a) Approves the revised Statement of Investment Policy and Objectives for the Waipori Fund. Motion carried (CNL/2025/030)

44 Treasury Risk Management Policy Review

A report from Finance sought approval for proposed changes to the Treasury Risk Management Policy (the Policy).

The Chief Financial Officer (Carolyn Allan) and the Treasurer Dunedin City Holdings Ltd (Richard Davey) spoke to the report and responded to questions.

Moved (Cr Lee Vandervis/Mayor Jules Radich):

That the Council:

a) Approves the Treasury Risk Management Policy.

Motion carried (CNL/2025/031)

47 Rates Remission and Postponement Policy Review

The report sought approval for proposed changes to the Rates Remission and Postponement Policy (the Policy) and the Policy be consulted on through the 9 year plan consultation process.

The Chief Financial Officer (Carolyn Allan) and the Assurance Manager (Hayley Knight) spoke to the report and responded to questions.

Moved (Cr Cherry Lucas/Mayor Jules Radich):

That the Council:

a) Approves the proposed Rates Remission and Postponement Policy.

b) Approves that the Rates Remission and Postponement Policy be consulted on through the 9 year plan consultation process.

Motion carried (CNL/2025/032)

36 Regulatory Services - Draft Operating Budget 9 year plan 2025-34

A report from Customer and Regulatory and Civic provided an overview of the draft operating budget for year one of the 9 year plan 2025-34, and variations from the year one budget for years two to nine for Regulatory Services

The Acting General Manager Customer and Regulatory (Paul Henderson), the Resource Consent Manager (Alan Worthington), spoke to the report and responded to questions.

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community

i) The draft operating budgets and funding impact statement for Regulatory Services as shown/amended at Attachments A, B and C of the report.

ii) The draft 2025/26 fees and charges schedules for Regulatory Services as shown/amended at Attachment D of report.

Motion carried (CNL/2025/033)

22 Community Recreation - Draft Operating Budget 9 year plan 2025-34

A report from Parks and Recreation provided an overview of the operating expenditure budgets for year one of the 9 year plan 2025-34, and variations from the year one budget for years two to nine for Community Recreation.

The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and the Acting Group Manager Parks and Recreation (Heath Ellis) spoke to the report and responded to questions.

Moved (Cr Carmen Houlahan/Cr Jim O'Malley):

That the Council:

a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community

i) The draft operating budgets and funding impact statement for Community Recreation as shown/amended at Attachments A, B and C of the report.

ii) The draft 2025/26 fees and charges schedules for Community Recreation as shown/amended at Attachment D of the report.

Motion carried (CNL/2025/034)

23 Destination Playground Options
	A report from Parks and Recreation provided options for the provision of modern destination playgrounds for inclusion in the 9 year plan 2025-34. The General Manager Arts, Culture and Recreation (Jeanette Wikaira), the Acting Group Manager Parks and Recreation (Heath Ellis), and John Brenkley (Parks Planning Manager) spoke to the report and responded to questions.
Moved (Mayor Jules Radich/Cr Cherry Lucas) That the Council: Adjourns the meeting for 10 minutes Motion carried The meeting adjourned at 10:00 am and reconvened at 10:30am.
	Moved (Cr Andrew Whiley/Cr Sophie Barker): That the Council: a) Approves an overall playground budget of $16.816m for the period of the 9 year plan b) Notes that three destination playgrounds will be delivered in years 2, 5 and 8 of the 9 year plan in the following order: i) Marlow ii) Woodhaugh iii) Mosgiel c) Request staff to work with community groups and benefactors to support fundraising activities to enhance work and increased investment in playground equipment and amenities. d) Notes the rates impact would be calculated for inclusion in the consultation document. Motion carried (CNL/2025/035)

25 Creative and cultural vibrancy - Draft Operating Budget 9 year plan 2025-34
	A report from Library and Arts and Culture provided an overview of the draft operating budget for year one of the 9 year plan 2025-34, and variations from the year one budget for years two to nine for Creative and Cultural Vibrancy. The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and the Operations Manager, DPAG, Toitū, Lan Yuan and Olveston (Glen Pleasants) spoke to the report and responded to questions.
Moved (Mayor Jules Radich/Cr Steve Walker) That the Council: Adjourns the meeting for 10 minutes. Motion carried The meeting adjourned at 10:54 am and reconvened at 11.03 am.
	It was agreed that the resolutions be taken in two sections: a) (i ) and then a (ii).
	Moved (Cr Steve Walker/Cr Kevin Gilbert): That the Council: a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community i) The draft operating budgets and funding impact statement for Creative and Cultural Vibrancy as shown/amended at Attachments A, B and C. of the report. Motion carried (CNL/2025/036)
	Moved (Cr Steve Walker/Cr Kevin Gilbert): That the Council: a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community ii) The draft 2025/26 fees and charges schedules for Creative and Cultural Vibrancy with the removal of the proposed fees for room hire by the not for profit groups or individuals in the Mosgiel, South Dunedin and Port Chalmers libraries, as shown at Attachment D of the report. Division The Council voted by division For: Crs David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall and Mayor Jules Radich (10). Against: Crs Bill Acklin, Sophie Barker, Cherry Lucas and Lee Vandervis (4). Abstained: Cr Andrew Whiley (1). The division was declared CARRIED by 10 votes to 4 Motion carried (CNL/2025/037)

29 Potential Entry Charges at Cultural Institutions
	A report from Arts and Culture provided the investigation into the potential impact of introducing entry charges at Toitū Otago Settlers Museum (Toitū) and Dunedin Public Art Gallery (DPAG). The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and the Operations Manager, DPAG, Toitū, Lan Yuan and Olveston (Glen Pleasants) spoke to the report and responded to questions.
Cr Bill Acklin left the meeting at 11:30am.
	Moved (Cr Andrew Whiley/Mayor Jules Radich): That the Council: For the purposes of consultation on the draft 9 year plan: a) Adopts a $20 (incl. GST) International visitor entry fee for visitors aged 16 and over, at Toitū and DPAG. b) Notes no additional resource will be required to implement the proposed entry fee. c) Amends the schedule of fees and charges to include the new fee. Division The Council voted by division For: Crs Sophie Barker, Christine Garey, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Andrew Whiley and Mayor Jules Radich (7). Against: Crs David Benson-Pope, Carmen Houlahan, Marie Laufiso, Jim O'Malley, Lee Vandervis, Steve Walker and Brent Weatherall (7). Abstained: Nil An equality of votes was recorded 7:7 – The Mayor did not exercise his casting vote. Motion Lost
	Moved (Mayor Jules Radich/Cr Andrew Whiley): That the Council: a) Decides for the purposes of consultation, a possible entry charge for international visitors, for inclusion in the consultation document as follows: i) Option 1 (the status quo) - no charge would be introduced. ii) Option 2 (preferred option) – implement an entry charge of $20 (incl. GST) for international visitors aged 16 and over, at Toitū and DPAG b) Notes that introducing the proposed entry charge will have an impact on rates which will be determined. Division The Council voted by division For: Crs Sophie Barker, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Andrew Whiley and Mayor Jules Radich (10). Against: Crs David Benson-Pope, Marie Laufiso, Lee Vandervis and Brent Weatherall (4). Abstained: Nil The division was declared CARRIED by 10 votes to 4 Motion carried (CNL/2025/038)

30 Vibrant Economy - Draft Operating Budget 9 year plan 2025-34
	A report from Corporate Policy provided an overview of the draft operating budget for year one of the 9 year plan 2025-34, and variations from the year one budget for years two to nine for Vibrant Economy. Manahautū (General Manager Policy and Partnerships) (Nicola Morand), Fraser Liggett (Economic Development Manager), Suzanne Jenkins (Finance and Operations Manager) and Sian Sutton (Dunedin Destination Manager) spoke to the report and responded to questions.
	Cr Andrew Whiley withdrew from discussion on the Shanghai Sister City relationship.
	Moved (Cr Christine Garey/Cr Carmen Houlahan): That the Council: a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community i) The draft operating budgets and funding impact statement for Vibrant Economy as shown/amended at Attachments A, B and C of the report. ii) The draft 2025/26 fees and charges schedules for Vibrant Economy as shown/amended at Attachment D. of the report Motion carried (CNL/2025/039 with Cr Vandervis recording his vote against.

Moved (Mayor Jules Radich/Cr Sophie Barker)

That the Council:

Adjourns the meeting for lunch and will resume at 1:30pm.

Motion carried

The meeting adjourned at 12:47 pm and reconvened at 1:31 pm.

Cr Bill Acklin returned to the meeting at 1.31 pm.

27 Ōtepoti Live Music - Draft Investment Plan for 9 year plan 2025-34

A report from Ara Toi provided a copy of the draft Ōtepoti Live Music Investment Plan to be considered for consultation purposes, as part of the 9 year plan 2025-34.

The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and the Kaiarahi Team Leader Creative Partnerships (Lisa Wilkie) spoke to the report and responded to questions.

Moved (Cr Steve Walker/Cr Mandy Mayhem):

That the Council:

a) Approves the draft Ōtepoti Live Music Investment Plan, for consultation purposes as part of the 9 year plan 2025-2034.

b) Notes the increase in rates of $137k pa and an additional $4k pa for years 2-4.

Division

The Council voted by division

For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13).

Against: Crs Cherry Lucas and Lee Vandervis (2).

Abstained: Nil

The division was declared CARRIED by 13 votes to 2

Motion carried (CNL/2025/040)

Moved Mayor Radich/Cr Cherry Lucas

That the Council:

Adjourns the meeting for 5 minutes.

Motion carried

The meeting adjourned at 2:17 pm and reconvened at 2:23 pm.

26 Draft Festival and Events Plan and Implementation Options
	A report from Enterprise Dunedin provided a copy of the draft 2025 Dunedin Festivals and Events Plan and requested consideration of the inclusion of funding options for implementation as part of the 9-year plan 2025-34. The Manahautū (General Manager Policy and Partnerships) (Nicola Morand) and the Dunedin Destination Manager (Sian Sutton), and Dan Hendra (Team Leader - Events) spoke to the report and responded to questions.
Moved (Mayor Jules Radich/Cr Laufiso) That the Council: Adjourns the meeting for 10 minutes. Motion carried The meeting adjourned at 2:47pm and resumed at 3:03pm
	Moved (Cr Bill Acklin/Cr Andrew Whiley): That the Council: a) Approves that $4.4 million be added to the draft budgets for the implementation of the Community Events and Major Events Implementation Plan for consultation purposes as follows: i. $800k in year 2025/26 ii. $1.2m each year from 2026/27 to 2028/29 b) Notes that the additional budget for the implementation of the plan will funded by rates. c) Notes that a report on the benefits and realisations will be presented to council in time for the 10 year plan 2027-37. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Crs Cherry Lucas and Lee Vandervis (2). Abstained: Nil The division was declared CARRIED by 13 votes to 2 Motion carried (CNL/2025/041)

28 Performing Arts Venue Proposal - 9 year plan 2025-34

A report from the Executive Leadership Team provided Council the performing arts venue proposal for consideration for the 9 year plan 2025-34.

The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and the General Manager Corporate Services (Robert West) spoke to the report and responded to questions.

Moved (Cr Carmen Houlahan/Cr Mandy Mayhem):

That the Council:

a) Reaffirms its commitment to support the performing arts community

b) Requests staff continue to work with the Performing Arts Group on their proposal and how best to progress it including:

i. Seeking legal advice on ownership and partnership structures

ii. Investigating possible operating and funding models

c) Reports back to Council in time for deliberations on the 9 year plan on progress.

Division

The Council voted by division

For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14).

Against: Cr Lee Vandervis (1).

Abstained: Nil

The division was declared CARRIED by 14 votes to 1

Motion carried (CNL/2025/042)

37 Treaty Partnership - Draft Operating Budget 9 year plan 2025-34
	A report from Corporate Policy provided an overview of the draft operating budget for year one of the 9 year plan 2025-34, and variations from the year one budget for years two to nine for Treaty Partnership. The CEO (Sandy Graham) and Manahautū (General Manager Policy and Partnerships) (Nicola Morand) spoke to the report and responded to questions.
Cr Sophie Barker left the meeting at 03:40 pm.
	Moved (Cr Cherry Lucas/Cr Kevin Gilbert): That the Council: a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community i) The draft operating budgets and funding impact statement for Treaty Partnership as shown/amended at Attachments A, B and C of the report. Motion carried (CNL/2025/043) with Cr Lee Vandervis recording his vote against.
	Moved (Cr Cherry Lucas/Cr Kevin Gilbert): That the Council: b) Requests a report on the implementation of Te Taki Haruru in time for deliberations on the 9 year plan. Division The Council voted by division For: Crs Bill Acklin, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Jim O'Malley, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (8). Against: Crs David Benson-Pope, Christine Garey, Marie Laufiso, Mandy Mayhem, Lee Vandervis and Steve Walker (6). Abstained: Nil The division was declared CARRIED by 8 votes to 6 Motion carried (CNL/2025/044)

10 Zero Carbon Investment Packages

A report from Sustainability Group provided the Zero Carbon High and Medium investment packages (‘the packages’) for consideration for the 9 year plan 2025-34..

The General Manager, Climate and City Growth (Scott MacLean), Principal Policy Advisor, Sustainability (Jinty MacTavish) and Team Leader Regulation Management - Transport (Simon Speirs) spoke to the report and responded to questions.

Cr Sophie Barker returned to the meeting at 04:40 pm.

It was agreed that the resolutions be taken in two sections a) to b), and then items c) to d).

Moved (Cr Cherry Lucas/Cr Kevin Gilbert):

That the Council:

a) Notes the Zero Carbon Investment Packages report.

b) Acknowledges the work done to meet DCC goals of Carbon Zero through the 9 year plan draft budgets and as integrated part of developed work streams.

Division

The Council voted by division

For: Crs Bill Acklin, Sophie Barker, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14).

Against: Cr David Benson-Pope (1).

Abstained: Nil

The division was declared CARRIED by 14 votes to 1

Motion carried (CNL/2025/045)

Moved (Cr Cherry Lucas/Cr Kevin Gilbert):

That the Council:

c) Decides not to include either high or medium options in the Draft 9 year plan because all the papers considered by Council as part of the 9 year plan had Zero carbon assessments.

d) Requests an update report from the CEO at the 9 year plan 2025-2034 deliberations meeting in May 2025. The report is to include:

1. Modelling of the Zero Carbon impacts of the draft budget

2. Alignment of the Council’s position and OAG advice

Division

The Council voted by division

For: Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Cherry Lucas, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (8).

Against: Crs David Benson-Pope, Christine Garey, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley and Steve Walker (7).

Abstained: Nil

The division was declared CARRIED by 8 votes to 7

Motion carried (CNL/2025/046)

Moved (Mayor Jules Radich/Cr Kevin Gilbert):

That the Council:

Adjourns the meeting until 5pm

Motion carried

The meeting adjourned at 4:48 pm and resumed at 5:02 pm.

Cr Sophie Barker left the meeting at 04:49 pm

21 Community Housing Update
	A report from Property provided an update Council on progress and the estimated costs of the Community Housing Development programme. The report requested that Council gives consideration for the continuation of the Community Housing Development Programme. The General Manager Corporate Services (Robert West) and the Group Manager Property Services (Anna Nilsen) spoke to the report and responded to questions.
	The Chief Financial Officer (Carolyn Allan) provided an update on the impact assessment of the report options with respect to the financial information .
	Moved (Mayor Jules Radich/Cr Bill Acklin): That the Council: a) Decides to continue with the redevelopment of Fitzroy Street only. b) Notes that there is no overall financial impact on the 9 year plan 2025-34 budgets. Division The Council voted by division For: Crs Bill Acklin, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (8). Against: Crs David Benson-Pope, Christine Garey, Marie Laufiso, Mandy Mayhem, Jim O'Malley and Steve Walker (6). Abstained: Nil The division was declared CARRIED by 8 votes to 6 Motion carried (CNL/2025/047)

31 Governance and Support Services - Draft Operating Budget 2025/26

A report from Customer and Regulatory, Civic, Finance, Transport and Sustainability Group provided an overview of the draft operating budget for year one of the 9 year plan, and variations from the year one budget for years two to nine for Governance and Support Services

The General Manager Corporate Services (Robert West) and the Chief Financial Officer (Carolyn Allan) spoke to the report and responded to questions.

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community

i) The draft operating budgets and funding impact statement for Governance and Support Services as shown/amended at Attachments A, B and C of the report.

ii) The draft 2025/26 fees and charges schedules for Governance and Support Services as shown/amended at Attachment D of the report.

Motion carried (CNL/2025/048)

32 Resilient City - Draft Operating Budget 9 year plan 2025-34

A report from 3 Waters and the Executive Leadership Team provided an overview of the draft operating budget for year one of the 9 year plan 2025-34, and variations from the year one budget for years two to nine for Resilient City.

The General Manager, 3 Waters and Transition (David Ward) and the General Manager, Climate and Growth (Scott MacLean) spoke to the report and responded to questions.

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

a) Adopts for the purposes of developing the 9 year plan 2025-34 and consulting with the community

i) The draft operating budgets and funding impact statement for Resilient City as shown/amended at Attachments A, B and C of the report.

Motion carried (CNL/2025/049)

33 Citywide Climate Resilience Framework
	A report from Climate and City Growth sought Council endorsement of a proposed citywide climate resilience framework and approval of a preferred option for implementation. The General Manager, Climate and City Growth (Scott MacLean) and the Programme Manager, South Dunedin Future (Jonathan Rowe) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Lee Vandervis): That the Council: a) Notes the Citywide Climate Resilience Framework report. b) Agrees to the deferred implementation of the climate resilience framework c) Notes that staff will advise mana whenua and the Otago Regional Council of Council’s decisions and the timeframes. Division The Council voted by division For: Crs Bill Acklin, Carmen Houlahan, Cherry Lucas, Lee Vandervis, Brent Weatherall and Mayor Jules Radich (6). Against: Crs David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker and Andrew Whiley (8). Abstained: Nil The division was declared LOST by 8 votes to 6
Moved (Mayor Jules Radich/Cr Lucas) That the Council: Adjourns the meeting for 5 minutes. Motion carried The meeting adjourned at 5:31 pm resumed at 5:41 pm. Cr Brent Weatherall left the meeting at 05:40 p.m.
	Moved (Cr Kevin Gilbert/Cr Mandy Mayhem): That the Council: a) Notes the Citywide Climate Resilience Framework report. b) Approves for the purposes of consultation a staged implementation of the climate resilience framework c) Notes that the staged programme will increase the rates as follows: i. $395k in year 1 (2025-26) ii. $308k in year 2 (2026-27) d) Notes that staff will partner with mana whenua and consult with the Otago Regional Council on the scope, design, and implementation of the framework. Division The Council voted by division For: Crs David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Andrew Whiley and Mayor Jules Radich (10). Against: Crs Bill Acklin, Cherry Lucas and Lee Vandervis (3). Abstained: Nil The division was declared CARRIED by 10 votes to 3 Motion carried (CNL/2025/050)

34 Centres Upgrade Programme

A report from City Development provided the proposed centres upgrades and minor amenity improvements programmes that were used to deliver upgrades in Dunedin’s commercial centres.

The General Manager, 3 Waters and Transition (David Ward), the City Development Manager (Dr Anna Johnson), and Team Leader – Advisory Services (Mark Mawdsley) spoke to the report and responded to questions.

Moved (Cr Bill Acklin/Cr Kevin Gilbert):

That the Council:

a) Approves option one, funding to focus on Minor Amenity Improvements initially, followed by the Centres Upgrade Programme, for public consultation on the 9 year plan 2025-34.

Division

The Council voted by division

For: Crs Bill Acklin, David Benson-Pope, Christine Garey, Kevin Gilbert, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Andrew Whiley and Mayor Jules Radich (10).

Against: Crs Carmen Houlahan, Cherry Lucas and Lee Vandervis (3).

Abstained: Nil

The division was declared CARRIED by 10 votes to 3

Motion carried (CNL/2025/051)

35 Ōtepoti Dunedin Heritage Action Plan: Implementation Options

A report from City Development sought endorsement of a proposed pathway to deliver the Ōtepoti Dunedin Heritage Action Plan (HAP) Implementation Plan. The report also provided a range of funding options to deliver on the HAP for Council to consider ahead of public consultation on the 9 year plan 2025-34.

The General Manager, 3 Waters and Transition (David Ward), the City Development Manager (Dr Anna Johnson) and the Team Leader Advisory Services (Mark Mawdsley) spoke to the report and responded to questions.

Moved (Cr Cherry Lucas/Cr Kevin Gilbert):

That the Council:

a) Approves that accelerated support of $235,000 is provided each year for 2025/26 and 2026/27, for the implementation of the Ōtepoti Dunedin Heritage Action Plan, for consultation purposes.

b) Notes the accelerated support will be an increase in rates of $235,000 for each of the two years.

Division

The Council voted by division

For: Crs David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Andrew Whiley and Mayor Jules Radich (10).

Against: Crs Bill Acklin, Marie Laufiso and Lee Vandervis (3).

Abstained: Nil

The division was declared CARRIED by 10 votes to 3

Motion carried (CNL/2025/052)

38 Grants Review Update

A report from Civic provided an update of the work being undertaken as part of the 9 year plan 2025-34 by the Grants Review Group (the Review Group). The report also made recommendation for including grants funding in the 9 year plan, including “ring fencing” the quantum of grants funding to that provided for in the 2024/25 Annual Plan.

The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and Special Projects Manager (Sharon Bodeker) spoke to the report and responded to questions.

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Council:

a) Agrees that the draft budgets for grants, excluding the grant to Tūhura Otago Museum, is ringfenced in Year 1 of the 9 Year Plan, to the amount of grants funding that was provided for in the 2024/25 Annual Plan.

b) Agrees that the unallocated funding of $272,000 be available for funding requests that may come through the submission process on the 9 year plan 2025-34.

c) Notes there will be an update report from staff as part of the 9 Year Plan deliberations.

Motion carried (CNL/2025/053)

41 Central City Plan Business Case Update

A report from Portfolio and Project Support Officer provided recommendations for the next steps for the Central City Plan, with options for Council to consider.

The General Manager, Climate and City Group (Scott MacLean) spoke to the report and responded to questions.

Moved (Cr Kevin Gilbert/Cr Mandy Mayhem):

That the Council:

a) Approves a pause on development of a NZTA-level business case but continues preparatory work and the review of the Central City Plan.

Motion carried (CNL/2025/054) with Cr Lee Vandervis and Cr Cherry Lucas recording their vote against.

46 Rating Method - 2025/26
	A report from Finance provided the draft budget for 2025/26 which proposed an overall increase in rates of 9.95%. The Chief Financial Officer (Carolyn Allan) spoke to the report and responded to questions.
	Moved (Cr Bill Acklin/Cr Steve Walker): That the Council: a) Approves an increase in the Community Services targeted rate for the 2025/26 year of $4.00 to $121.00 including GST. c) Combines the Tourism/Economic Development targeted rate into the Commercial General Rate. d) Approves the current rating method for the setting of all other rates for the 2025/26 year. Motion carried (CNL/2025/055)
	Moved (Cr Bill Acklin/Cr Steve Walker): That the Council: b) Approves an increase in the Stadium 10,000 plus seat differentiated rates for the 2025/26 year based on the June 2024 Local Government Cost Index of 3.3%. Motion carried (CNL/2025/056) with Cr Lee Vandervis recording his vote against.

	Discussion was held on the overall impact of the decisions of the meeting on the projected rates charge for inclusion in the draft 9 Year Plan consultation document. The Chief Financial Officer (Carolyn Allan) updated the percentage rate increase as per the draft budget, per year : · Year 1 – 10.5 · Year 2 - 10.2 · Year 3 - 10.1 · Year 4 - 7.3 · Year 5- 5.8 · Year 6 - 6.1 · Year 7- 5.8 · Year 8 - 5.9 · Year 9 – 6.0 Offsets for rates increases include projected Sunday parking revenue. A conservative budget would be set for revenue for the Toitu and Dunedin Public Art Gallery international visitors charge. Ms Allan advised that debt would increase by $33m for year 1. Debt increase were projected as: · Year 1 – $819 million · Year 2 - $892 million · Year 3 - $940 million · Year 4 - $1.004 billion · Year 5- $1.075 billion · Year 6 - $1.095 billion · Year 7- $1.092 billion · Year 8 – $1.1 billion · Year 9 – $1.117 billion
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Agrees to amend the rates limits provided for in the Financial Strategy to the following: i. Year 1 12% ii. Year 2 – 3 12% iii. Year 4 8% iv. Year 5 -6 7% v. Year 7 -9 6% b) Approves the changes to the draft 9 year plan 2025-34 forecast financial statements and supporting documentation for the purposes of developing the 9 year plan 2025-34 and engaging with the community. Motion carried (CNL/2025/057)

The meeting concluded at 6:47pm.

..............................................

MAYOR

Council

26 February 2025

Approval to Grant Easement to Convey Water over part of St Leonards Reserve, St Leonards, Dunedin

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 This report discusses an application by Dunedin City Council – 3 Waters (the Applicant), for the grant of an easement over part of the St Leonards Reserve (the Reserve) for installation of a new mains water pipeline and related infrastructure within the reserve. This project is part of the major upgrade to drinking water supplies as part of the Port Chalmers Water Supply (PCWS) project, as noted in Council’s Long-Term Plan. This Report recommends the easement be granted.

2 The Council is making two decisions. First a decision in its capacity as the administering body of the Reserve which is a reserve subject to the Reserves Act 1977 and second, a decision to exercise the Minister of Conservation’s delegation.

RECOMMENDATIONS

That Council:

a) Acting in its capacity as the administering body of the St Leonards Reserve pursuant to the Reserves Act 1977:

i) Grants an easement to convey water over part of the St Leonards Reserve at 69 St Leonards Drive, St Leonards, Dunedin, subject to the conditions outlined in this report.

ii) Approves waiving the annual rental for use of the St Leonards Reserve.

iii) Decides that the criteria for exemption from public notification has been met.

b) Acting under delegation from the Minister of Conservation dated 12 June 2013, and pursuant to section 48 of the Reserves Act 1977, consents to the grant of an easement to convey water over part of the St Leonards Reserve at 69 St Leonards Drive, St Leonards, Dunedin, subject to the conditions outlined in this report.

BACKGROUND

3 The Reserve is described as Lot 1-6 and Lot 8 Deposited Plan 8391 and Lot 2, Lot 4 and Lot 6 Deposited Plan 12156 all held in fee simple by Council in Record of Title OT4C/394. It also includes Lot 7 DP 8391 also held in fee simple by Council in Record of Title OTB2/727. All the land is recreation reserve by NZ Gazette 1985 page 5631 and subject to the Reserves Act 1977.

4 The Applicant has a major new water main project to supply drinking water to Port Chalmers. The part of the new pipeline will traverse Takahe Terrace at St Leonards. The Reserve is located near to the northern end of Takahe Terrace at St Leonards, with the new water main to be laid along the southern boundary of the Reserve to St Leonards Drive.

5 An alternative alignment for the new pipeline using Tui Street to connect to St Leonards Drive was deemed by the Applicant’s consultants to be undesirable, requiring two shallow foul sewer crossings, due to the close proximity of the water and foul sewer services at the Tui St/St Leonards Dr intersection.

6 By following Takahe Terrace to, and then through the Reserve and into St Leonards Drive this avoids the conflict with these other in-ground services and allows for straighter uninhibited runs of pipe for a more cost-effective installation to reach St Leonards Drive. See Attachments A and B.

7 The Applicant’s consultants also investigated whether the new water main could be installed along the line of an existing gravel pathway through the Reserve. The pipeline installation will require a trench 600mm wide with a minimum overlay cover of 600mm. Due to the location of the foul sewer beneath this pathway, it is not possible to maintain a clearance of 1 metre from the foul sewer without destroying the existing planted area along the path edge. See Attachment C.

8 The preferred location for the new water pipeline is within the grassed area, as close to the planted area as possible. This is shown in the Layout Plans for the new Port Chalmers Water Supply pipeline through the Reserve. See Attachment D.

9 This alignment would give sufficient space between the edge of the playing field and the planted area at the Reserve to avoid directly affecting the playing field. There is minimal planted vegetation at the Takahe Terrace bend into the Reserve which will be removed, and replanting will be required after the conclusion of the works. Council’s Parks and Recreation Services has been working with 3 Waters in reviewing the proposed use of the Reserve and supports the preferred alignment.

10 The Reserve is known to be a wet area in the winter months, so the physical works would not be undertaken until the warmer months or when there has been a prolonged dry period. This will minimise any issues around working in wet conditions such as excess mud.

11 As Council will be the owner of the new pipeline within the Reserve, the Applicant seeks a formal easement as the best way to formally record the presence and use of this. A new LT Plan will be drawn to show the ‘as-built’ pipeline for the proposed ‘Easement to Convey Water’. All costs associated with the physical works, reserve remediation including new planting, creating the easement including survey and any legal costs will be met by the Applicant.

12 The Applicant is seeking approval of the Council, as the administering body of the reserve and as the Minister of Conservation’s delegate, to grant the easement to convey water pursuant to Section 48 of the Reserves Act 1977.

DISCUSSION

Council as the administering body

13 The Council, in its capacity as administering body of the reserve, has the responsibility for ensuring compliance with the requirements of the Reserves Act 1977 and to consider the merits of the request for a grant of easements.

Reserves Act 1977

14 Section 48 of the Reserves Act 1977 provides the statutory authority for the grant of easements to convey water over reserves.

15 Section 48 of the Reserves Act 1977 requires public notification of the intention to grant an easement unless it can be demonstrated that:

a) the reserve is vested in an administering body and is not likely to be materially altered or permanently damaged; and

b) the rights of the public in respect of the reserve are not likely to be permanently affected by the establishment and lawful exercise of the easement.

16 Following installation of the pipeline within the Reserve, the affected land will be remediated back to grass, with appropriate plantings to mitigate the loss of plantings resulting from the works. This means that the Reserve is not likely to be materially altered or permanently damaged. The rights of the public in respect of the Reserve are not likely to be permanently affected by the establishment and lawful exercise of the easement, particularly given that public use of the structure location itself is minimal and use of the area will remain largely unaffected.

17 The effects on the Reserve of any future maintenance or repairs to the pipelines will be temporary and are expected to impact the playing field on the Reserve.

18 Section 48 of the Reserves Act 1977 empowers the reserve's administering body (the Council), to grant easements over reserve lands subject to the Resource Management Act and the consent of the Minister of Conservation. The Minister of Conservation has delegated powers of consent to the Council, without limitation under instrument of delegation dated 12 June 2013.

Reserve Management Plan General Policies

19 The Reserve Management Plan General Policies (General Policies) provides for easements to be granted over reserves as long as they do not prevent the use of the reserve for its primary purpose which in this instance is as recreation reserve. They also require an assessment of alternative pipe locations and why these cannot be used.

20 Consideration has been given to the use of either Tui Street or, along the gravel pathway through the Reserve for the new water main. In both cases, there would be a conflict with existing foul sewer pipelines and to mitigate this would be difficult. The alignment through the Reserve avoids the foul sewer, has the least impact, and would not affect use of the playfield on the Reserve. Under this proposal, the public pathway will not be affected.

21 The General Policies recommend a maximum term equivalent to the useful life of the asset and state that easements in perpetuity “will not be granted”. The Council has previously agreed to easements in perpetuity for essential infrastructure assets. In this instance, use of the Reserve in perpetuity is supported.

22 The General Policies provide for an annual fee to be payable in some cases. To date Council has generally not charged annual fees for similar pipeline infrastructure. In this case it is recommended that Council not charge an annual easement fee for the pipeline.

Iwi Consultation

23 The Applicant has obtained an archaeological authority for the Port Chalmers Water Supply from Heritage New Zealand. As a part of that process, Te Rūnaka o Ōtākou, the kaitiaki rūnaka whose takiwā includes the site the application relates was consulted via Aukaha. Te Rūnaka o Ōtākou advised it had no specific concerns with the water pipeline proposal.

Easement terms and conditions

24 It is proposed that an easement creating a right to convey water over part of the Reserve in favour of Council be granted on the condition that the Applicant must meet all costs associated with the design, construction and installation of the pipeline, and survey and legal costs of the easement. This includes all the costs of installing the pipeline within the Reserve as well as meeting all costs relating to remediation of the site works, revegetation of the surrounds to the satisfaction of Council (Parks and Recreation), as-built survey and, preparing, executing, and registering the easement documentation. On-going maintenance of the pipeline within the Reserve will be the responsibility of the Council’s 3 Waters Department.

25 The proposed key elements of the easement would include:

Statute Granted pursuant to section 48 of the Reserves Act 1977 on Council's standard terms and conditions.

MEMORANDUM OF PROPOSED EASEMENT IN GROSS

Right to Convey Water

Over that part of the land in Record of Titles OT4C/394 and OTB2/727 that will have the pipeline described in this report.

In favour of Dunedin City Council

Term In perpetuity

Rental Nil

26 The terms and conditions of the easement are to be finalised by the Council’s solicitors.

Merits of proposed easements

27 In the absence of any other more practical option at this time, it is considered that permitting the new water main pipeline to cross the Reserve is the preferred option available to the Applicant.

28 Appropriate conditions will be incorporated into agreements with the Applicant to ensure the works do not cause any lasting impact to the state of the Reserve or to the public’s use of the reserve.

29 As noted above, all costs associated with the design, installation, survey, and legal costs associated with the formalisation of the easement will be met by the Applicant.

Council as the Minister of Conservation’s delegate

30 The Council, as the Minister of Conservation’s delegate, has a supervisory role in ensuring that the decision on whether or not to grant the easement has been arrived at in compliance with the requirements of the Reserves Act 1977. In particular, the Council as the Minister’s delegate, needs to be satisfied that the status of the land has been correctly identified, that there is statutory power to grant the easement, that the necessary statutory processes have been followed, that the classification has been appropriately considered, and the decision is a reasonable one.

OPTIONS

OPTIONS (Acting as administering body of ST LEONARDS RESERVE)

Option One – Recommended option

31 Council, acting as the administering body for the Reserve, grants an easement to convey water across part of the Reserve on the terms and conditions outlined in this report.

Advantages

· The proposed easement is unlikely to significantly impact the use or users of the Reserve.

· Supports improvements to drinking water as part of the Port Chalmers Water Supply (PCWS) project.

· Facilitates asset management processes by formally identifying the pipeline.

Disadvantages

· There are no material disadvantages. The pipeline will be underground through the Reserve and improved drinking water for Port Chalmers is a priority in the Long-term Plan.

· The presence and location of the underground pipeline in the Reserve are not seen as being material given the playing field is not affected by the pipeline installation at this location.

Option Two – Status Quo

32 Do not grant an easement to convey water across part of the Reserve.

Advantages

· No material advantages.

Disadvantages

· Would mean the improvements to drinking water as part of the Port Chalmers Water Supply (PCWS) are delayed while issues with other alignments are resolved.

· Does not facilitate asset management.

OPTIONS (ACTING UNDER DELEGATION FROM THE MINISTER OF CONSERVATION)

Option One – recommended option

33 As Council exercising its delegated legislative power, consents to the grant of the easement to convey water across part of the Reserve upon the terms and conditions outlined in this report.

Advantages

· Confirms that the Council, as administering body of the Reserve, has fully considered the merits of the proposed easements, and has fully complied with the requirements of the Reserves Act 1977.

Disadvantages

· There are no material disadvantages.

Option Two – Status Quo

34 Do not consent to the grant of an easement to convey water across part of the Reserve.

Advantages

· No material advantages.

Disadvantages

· To take this option, the Council (as the Minister’s delegate) would need to determine the reasons that the Reserves Act 1977 has not been fully complied with and/or the decision to grant the easements is not a reasonable one.

NEXT STEPS

35 If Council consents to granting the easement to convey water across part of the Reserve and is satisfied the legislative requirements are met:

a) The Applicant will undertake the works on the basis that all costs associated with the new pipeline (including survey and legal costs) will be met by the Applicant. Once the works have been completed, the Council’s in-house legal team will prepare an easement instrument to register on the record of titles for the Reserve.

Signatories

Author:

Owen Graham - Senior Leasing and Land Advisor

Authoriser:

Heath Ellis - Acting Group Manager Parks and Recreation

Jeanette Wikaira - General Manager Arts, Culture and Recreation

Attachments

	Title	Page
⇩a	Aerial photo showing St Leonards Reserve, Dunedin and new water main alignment	165
⇩b	Photos of St Leonards Reserve showing approx. alignment for water pipeline	166
⇩c	Photos showing gravel path and planted area where foul sewer located	168
⇩d	St Leonards Reserve_ Layout Plans for new Port Chalmers Water Supply pipeline	169

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to ensuring a major drinking water pipeline upgrade for the Port Chalmers community proceeds, and the alignment through St Leonards Reserve is considered a pragmatic solution.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☐
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

Ensuring the ability for this new drinking water pipeline to cross the reserve land in this location is the preferred solution for this major infrastructure project.

Māori Impact Statement

Te Taki Haruru is DCC’s Māori Strategic Framework that provides direction for staff to operationalise Council’s commitment to the Treaty of Waitangi and partnership with Kāi Tahu mana whenua and Council’s commitment to the wider Māori community in Ōtepoti Dunedin.

Sustainability

The new drinking water pipeline will benefit Port Chalmers community significantly. An appropriately developed and maintained pipeline will contribute to social and economic sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications on Parks and Recreation from this proposal for the LTP or the Annual Plan. The proposal supports the 3 Waters upgrade to drinking water supplies as part of the Port Chalmers Water Supply (PCWS) project, as noted in Council’s Long-Term Plan.

Financial considerations

The Applicant will meet all the costs of the pipeline installation within the Reserve, site remediation, survey and preparing and executing the easement documentation. On-going maintenance of the pipeline will be the responsibility of 3 Waters.

Significance

The decision has been assessed from the perspective of Parks and Recreation as being of low/medium significance although, the drinking water pipeline is of higher significance to 3 Waters being a major infrastructure project noted in Council’s Long-Term Plan.

Engagement – external

3 Waters has engaged with vNo other external consultation has been undertaken by Parks and Recreation.

Engagement - internal

There has been regular engagement with Council’s 3 Waters team as details of the proposal have been reviewed by Parks and Recreation operations team to assess the alignment and any potential impacts on St Leonards Reserve and its users. The Council’s In - House Legal Counsel has provided advice in relation to the Reserves Act requirements.

Risks: Legal / Health and Safety etc.

There are considered to be no material risks associated with the easement decision.

Conflict of Interest

There are no known conflicts of interest within Council.

Community Boards

The subject area is located in the West Harbour Community Board area.

5 Significant Forecasting Assumptions - Update
	A report from Civic sought Council approval for significant forecasting assumptions for 3 waters, levels of service and future legislative changes, that would be used in the development of the 9 year plan 2025-34 (the 9 year plan).
	The Special Projects Manager (Sharon Bodeker) spoke to the report and responded to questions.
Cr Carmen Houlahan entered the meeting at 1.07 pm.
	Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council: a) Approves the significant forecasting assumptions to be used in the development of the 9 year plan 2025-34. b) Authorises the Chief Executive to make any minor amendments, following discussions, to the Significant Forecasting Assumptions. Motion carried (CNL/2025/061) with Cr Lee Vandervis recording his vote against

6 Draft Consultation Document for the 9 year plan 2025-34
	A report from Civic presented the draft consultation document for the 9 year plan 2025-34 (9 year plan). It explained the Council’s proposals for the 9 year plan, in plain English, and was based on the decisions made by Council at its meeting on 28 – 30 January 2025. The report noted that the draft consultation document had been submitted to Audit New Zealand (Audit NZ), who were currently auditing it and its supporting documentation. Audit NZ would provide Council with an ‘Independent Auditor’s report’ on completion of the audit, scheduled for mid-March 2025.
	The Chief Executive Officer (Sandy Graham), Special Projects Manager (Sharon Bodeker) and the Financial Services Manager (Hayden McAuliffe) spoke to the report and responded to questions.
During discussion it was moved (Cr Cherry Lucas/Cr Kevin Gilbert): That the Council: Adjourns the meeting for five minutes. Motion carried The meeting adjourned at 2.42 pm and reconvened at 2.53 pm.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes the draft Consultation Document. b) Authorises the Chief Executive Officer to make minor changes to the Consultation Document as discussed. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 13 votes to 1 Motion carried (CNL/2025/062)

7 Development Contributions Policy Update
	A report from Civic provided an updated draft Development Contributions Policy for consideration by Council. It incorporated the growth-related capital expenditure provided for in the 9 year plan 2025-2034 and the current growth projections for the city.
	The Special Projects Manager (Sharon Bodeker) and Senior Planner Resource Consents (Nic Jepson) spoke to the report and responded to questions.
	Moved (Cr Jim O'Malley/Cr Lee Vandervis): That the Council: a) Approves the draft Development Contributions Policy for the purposes of consultation as part of the 9 year plan 2025-34. b) Notes that the final Development Contributions Policy will be considered as part of the 9 year plan deliberations. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Cr Carmen Houlahan (1). Abstained: Nil The division was declared CARRIED by 13 votes to 1 Motion carried (CNL/2025/063)

8 Financial Report - Period ended 30 November 2024
	A report from Finance provided the financial results for the period ended 30 November 2024 and the financial position as at that date.
	The Financial Services Manager (Hayden McAuliffe) spoke to the report and responded to questions.
During discussion Cr Carmen Houlahan left the meeting at 3.32 pm and returned at 3.36 pm.
	Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Council: a) Notes the Financial Performance for the period ended 30 November 2024 and the Financial Position as at that date. Motion carried (CNL/2025/064)

9 Save our Southern Hospital Campaign Update
	A report from Communications and Marketing provided an update on the Save Our Southern Hospital campaign. The report noted that the Council had reignited the Save Our Southern Hospital campaign to fight the proposed cuts to the New Dunedin Hospital, which had now largely been reversed.
	The General Manager Corporate Services (Robert West) and Acting Communications Team Manager (Kathryn van Beek) spoke to the report and responded to questions.
During discussion Cr Bill Acklin left the meeting at 4.23 pm.
	Moved (Cr Kevin Gilbert/Cr Christine Garey): That the Council: a) Notes the update report on the SOS Hospital campaign. b) Formally records a vote of thanks to the clinicians, members of the steering group, project team and the Cliff group for all their work on the new Southern Tertiary Hospital project to date c) Notes that the Mayor would write a letter of thanks to members of all the relevant groups. Motion carried (CNL/2025/065)

	Title	Page
A ⇩	Minutes of Ordinary Council meeting held on 11 February 2025	18

10 Appointment of Advisory Panel to consider Dunedin District Licensing Committee Applications
	A report from Civic sought approval for an Advisory Panel of up to five Councillors and one independent member (if required) be set to consider and make recommendations on expressions of interest received for new community representative positions for the District Licensing Committee.
	The General Manager Corporate Services (Robert West) spoke to the report and responded to questions.
	Moved (Cr Cherry Lucas/Cr Jim O'Malley): That the Council: a) Appoints an Advisory Panel consisting of Crs Sophie Barker, Andrew Whiley; Steve Walker; Kevin Gilbert, Bill Acklin and one independent member (if required) to consider the applications received for the Dunedin District Licensing Committee. b) Approves the draft Terms of Reference (with any amendment) for the Advisory Panel. c) Notes that the Advisory Panel will make recommendations on the appointments to Council. Motion carried (CNL/2025/066)

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Scott MacLean - General Manager, Climate and City Growth

9 year plan consultation activity resourcing.	Estimated monthly time commitment per Councillor
Attending drop-in centre – rostered on for 2 x 2 hour slots (11am -1pm) over one month.	4 hours
Attending DCC convened local face to face consultation stands in Council facilities.	6 hours
Attending events run by community businesses e.g., Farmers Market All Councillors will be welcome to attend all events. There will be a roster to ensure there is some Councillor attendance at each event.	4-6 hours
Councillors’ own network events (e.g., Sports and Rotary Clubs).	Councillor choice
Mana whenua and mātāwaka consultation activities (2x hui).	6 hours
Hui with priority communities (Youth, Disability, Migrant etc)	4-6 hours
Total estimated time commitment per Councillor over the 4-week period.	28-30 hours

Author:	Nadia Wesley-Smith - Corporate Policy Manager - Acting
Authoriser:	Nicola Morand - Manahautū (General Manager Policy and Partnerships)

Author:	Hayden McAuliffe - Financial Services Manager
Authoriser:	Carolyn Allan - Chief Financial Officer

Author:	Jennifer Lapham - Governance Support Officer
Authoriser:	Scott MacLean - General Manager, Climate and City Growth