Notice of Meeting:
I hereby give notice that an ordinary meeting of the
Waikouaiti Coast Community Board will be held on:
Date: Wednesday
12 February 2025
Time: 5.30
pm
Venue: Blueskin
Bay Library, Harvey Street, Waitati
Sandy Graham
Waikouaiti Coast Community Board
PUBLIC AGENDA
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Chairperson
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Alasdair Morrison
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Deputy Chairperson
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Andy Barratt
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Members
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Sonya Billyard
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Mark Brown
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Chris McBride
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Cr Jim O'Malley
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Geraldine Tait
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Senior Officer Mike
Cartwright, Quality Improvement Specialist
Governance Support Officer Jennifer
Lapham
Jennifer Lapham
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Waikouaiti Coast Community
Board
12 February 2025
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Policing Matters 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 8
5.1 Waikouaiti Coast
Community Board meeting - 6 November 2024 9
Part
A Reports (Waikouaiti Coast Community Board has power to decide
these matters)
6 Board
Discretionary Fund Update and Funding Applications 15
7 Governance
Support Officer's Report 18
8 Revised
Meeting Schedule for 2025 22
9 Community
Plan 23
10 Board
Representation and Roles 24
11 Chairperson's
Report 25
12 Councillor
Update 26
13 Items
for Consideration by the Chair 27
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Waikouaiti Coast Community
Board
12 February 2025
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1 Public
Forum
1.1 Policing
Matters
Constable Toby White will be in attendance to provide an
update on policing matters.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Waikouaiti Coast Community Board
12 February 2025
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Waikouaiti Coast
Community Board Register of Interest
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6
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Waikouaiti Coast Community Board
12 February 2025
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Waikouaiti Coast Community Board
12 February 2025
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Confirmation
of Minutes
Waikouaiti
Coast Community Board meeting - 6 November 2024
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the Waikouaiti Coast Community Board meeting held on 06 November 2024 as a
correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Waikouaiti
Coast Community Board meeting held on 6 November 2024
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9
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Waikouaiti Coast
Community Board
12 February 2025
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Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary
meeting of the Waikouaiti Coast Community Board held in the East Otago Events
Centre, Main Road, Waikouaiti on Wednesday 06 November 2024, commencing at 5.30
pm
PRESENT
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Chairperson
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Alasdair Morrison
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Deputy Chairperson
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Andy Barratt
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Members
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Sonya Billyard
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Mark Brown
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Geraldine Tait
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IN ATTENDANCE
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Mike Cartwright (Quality
Improvement Specialist), John McAndrew (Group Manager 3 Waters) and Jared
Oliver (Planning Manager 3 Waters)
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Governance Support Officer Rebecca
Murray
1 Public
Forum
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1.1 Policing
Matters
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Constable Toby White was unable to
attend.
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1.2 Henry
Street, Waikouaiti Issues
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Nick Oldham addressed the Board
regarding the road condition, safety and surface of Henry Street, Waikouaiti
and responded to questions.
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1.3 Safety
concerns on Sulisker Street, Karitāne
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Jude Molyneux addressed the Board regarding vehicle
movements on the road and pedestrian safety concerns on Sulisker Street,
Karitāne and responded to questions. Ms Molyneux also presented a
petition to the Board for improved signage at the intersection of Sulisker
Street and Roneval Street, Karitāne.
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1.4 Flooding
on Beach Street, Waikouaiti
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Craig Murphy addressed the Board regarding the recent
weather event which had severe flooding on his property on Beach Street,
Waikouaiti and responded to questions.
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Moved (Alasdair Morrison/Sonya
Billyard):
That the
Board:
Extends
Public Forum.
Motion carried
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1.5 Hawksbury
Lagoon issues
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Ruth Ferguson addressed the Board
regarding Hawksbury Lagoon issues and an overview of the process to open the
flood gates in a weather event. Ms Ferguson responded to questions.
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2 Apologies
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Apologies were received from Cr Jim O’Malley and
Chris McBride.
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Moved (Alasdair Morrison/Geraldine Tait):
That the Board:
Accepts the apologies
from Cr Jim O’Malley and Chris McBride.
Motion
carried (WCCB/2024/054)
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3 Confirmation
of agenda
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Moved (Andy Barratt/Sonya Billyard):
That the Board:
Confirms the agenda
without addition or alteration
Motion
carried (WCCB/2024/055)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Andy Barratt/Mark Brown):
That the Board:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried (WCCB/2024/056)
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5 Confirmation
of Minutes
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5.1 Waikouaiti
Coast Community Board meeting - 11 September 2024
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Moved (Andy Barratt/Mark Brown):
That the Board:
Confirms the minutes of the Waikouaiti Coast
Community Board meeting held on 11 September 2024 as a correct record.
Motion
carried (WCCB/2024/057)
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Part
A Reports
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6 Northern
Wastewater Schemes Update
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DCC 3 Waters Planning Manager, Jared Oliver, provided an update
to the Board on the northern wastewater schemes and responded to questions.
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7 Waikouaiti
Water Treatment Plant Update
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DCC Group Manager 3 Waters, John McAndrew, provided an
update to the Board on the Waikouaiti Water Treatment Plant and responded to
questions.
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8 Board
Discretionary Fund Update
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A report from Civic provided
an update on the Board’s discretionary fund.
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Moved (Andy Barratt/Mark Brown):
That the Board:
Notes the
discretionary fund update.
Motion
carried (WCCB/2024/058)
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9 Governance
Support Officer's Report
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A report from Civic
informed the Board of activities relevant to the Board’s area.
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
Notes the Governance Support Officer’s
Report.
Motion
carried (WCCB/2024/059)
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10 Meeting
Schedule for 2025
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The schedule of Board meetings for 2025
was provided for the Board’s consideration.
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Moved (Andy Barratt/Sonya Billyard):
That the Board:
Approves the Board’s meeting schedule for 2025.
Motion
carried (WCCB/2024/060) with Mark Brown and Geraldine Tait recording
their votes against.
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11 Community
Plan
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The Board’s Community
Board Plan is tabled for discussion at each meeting for the purpose of review
and update as required.
No updates were provided at the meeting.
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12 Board
Representation and Roles
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Board members provided an update on
activities, which included:
Civil Defence Emergency Management (CDEM)
Alasdair Morrison & Sonya Billyard advised they had
met with Mike Perkins (DCC) and Taylor Hendl (CDEM Advisor) to obtain an
overview and clarity for emergency responses.
Cycleways
Geraldine Tait advised there was a fundraiser held
recently.
Keep Dunedin Beautiful (KDB)
Geraldine Tait advised the KDB will become a separate
entity from DCC.
Moana Gow Swimming Pool Committee
Andy Barratt advised he attended the AGM recently.
OneCoast Recycling
Geraldine Tait provided an update on recent changes to the
site and activities.
Community Engagement
Sonya Billyard & Andy Barratt advised they hope to
have the community newsletter available before Christmas.
Truby King Recreation Reserve Management Committee
Andy Barratt advised that the driveway had been repaired
following the recent washout. Andy will contact John Brenkley regarding
the implementation plan. Alasdair advised that 3 Ginkgo trees which
originated from a seed presented to the Dunedin Central Rotary Club by Green
Legacy in 2017 will be planted with a plaque in Truby King to coincide with
the 80th anniversary of the Hiroshima bombing in 2025.The trees
are direct descendants of the ginkgo biloba tree at Tsurushane Shrine, having
survived the atomic bombing of Hiroshima on 6 August 1945.
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
Notes
the Board updates.
Motion
carried (WCCB/2024/061)
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13 Chairperson's
Report
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The Chairperson provided a
verbal update on items of interest, which included:
Civic Affairs Committee Community Board presentation
Emergency Management Otago meeting
Waikouaiti/Karitāne Harbour
Community Plan
Otago Regional Council – Flooding and Hawksbury
Lagoon
Buses Update
Coast Snap
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
Notes
the Chairperson’s update.
Motion
carried (WCCB/2024/062)
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14 Councillor
Update
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Councillor Jim O’Malley
was an apology for the meeting, no update was provided.
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15 Items
for Consideration by the Chair
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There were no items for consideration by the Chair.
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The meeting concluded at 7.45 pm.
..............................................
CHAIRPERSON
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Waikouaiti Coast Community Board
12 February 2025
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Part
A Reports
Board Discretionary Fund Update and Funding Applications
Department: Civic
EXECUTIVE SUMMARY
1 This
report provides a copy of funding applications for the Board’s
consideration and an update on the amount in the Board’s discretionary
fund.
2 As
this is an administrative report only, the Summary of Considerations is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the
discretionary fund update.
b) Considers the funding
for the Puketeraki Lookout as a Board Project.
c) Considers the funding
for the Waitati Public Toilet Mural as a Board Project.
d) Notes the Funding
Assistance Project Completion Form from Waikouaiti Riding for the Disabled.
Discretionary fund
3 The
Board has been allocated $10,000.00 for the 2024/25 year.
4 The
balance remaining in the Project Fund for allocation for the current financial
year is $7,002.65. The following funds have been allocated in the 2024/25
financial year:
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Meeting Date
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Amount
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Recipient/Purpose
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11 September
2024
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$730.00
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Waikouaiti
Riding for the Disabled – towards a Chromebook for their coach to use
to assist with their study for the New Zealand Certificate in Equine
(Therapeutic Riding – Assistance Coach) (Level 3)
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11 September
2024
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$667.35
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Waiputai Trust
– towards improving the accessibility of the Waiputai Hub’s
facilities by installing a disability grab rail and a baby changing station
in the larger toilet with the following condition:
Ensure the grab
rail and baby changing station meet safety standards.
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11 September
2024
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$1,600.00
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Waitati Music
Festival Inc Soc - towards ensuring adequate toilets, sanitation, and waste
management for the Waitati Mini Fest to be held on 23 November 2024 and the
Waitati Music Festival to be held on 25 January 2025.
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Total
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$2,997.35
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Board
Projects
5 The
Board is asked to consider the following as Board Projects:
· Puketeraki Lookout
· Waitati Public
Toilet Mural
6 Further
details for the proposed Board Projects will be provided at the meeting by the
Chairperson.
Funding Assistance Project Completion
7 The
Funding Assistance Project Completion form from Waikouaiti Riding for the
Disabled (Attachment A).
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Authoriser:
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Mike Cartwright - Quality Improvement Specialist
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Attachments
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Title
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Page
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⇩a
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Funding Assistance
Project Completion Form from Waikouaiti Riding for the Disabled
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17
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Waikouaiti Coast Community Board
12 February 2025
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Waikouaiti Coast Community Board
12 February 2025
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Waikouaiti Coast Community Board of activities relevant
to the Board area including:
· Draft 9 year plan 2025-2034
· OAR ‘Round the Boards’ Package
· What Dunedin City Council is currently consulting on
· Roadworks schedule
· Dunedin City Council updates
2 As
this is an administrative report, there are no options or summary of
considerations.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Decides if the Board
would participate in the OAR ‘Round the Boards programme for $220.00
excluding GST.
c) Considers submitting
to the Draft Waste Management and
Minimisation Plan 2025.
d) Considers submitting
to the Draft Reserves Management
Plan General Policies Review.
Draft 9 year plan 2025-2034
3 Draft
operating budgets for the 9 year plan 2025-2034 were presented to Council on 28-30
January 2025, in preparation for the public consultation.
4 Public consultation for the 9 year plan 2025-2034 will commence on
31 March with the submission period closing on 30 April 2025. Public
hearings will be held 6-9 May 2025, with Council deliberations on the 9 year
plan 2025-2034 to be held on 26-29 May 2025.
OAR
‘Round the Boards Package
5 Over the past several years, our Community Access radio
station has hosted a regular weekly feature on the OAR Morning Show
called 'Round the Boards. This 10-15min segment provides an opportunity for
Dunedin Community Boards to chat informally with programme host Jeff Harford
about initiatives and issues of the day, relevant to each community.
6 The board
is now asked to consider if it wishes to participate in this programme.
The cost is $220 (excl GST) for 11 x monthly sessions. (Attachment A).
What Dunedin City
Council is Currently Consulting On
7 Below is
what Dunedin City Council is currently consulting that may be of interest to
the Board.
Draft Waste
Management and Minimisation Plan 2025
8 The Dunedin City Council (DCC) is
reviewing the Waste Management and Minimisation Plan (WMMP) in accordance with
the Waste Minimisation act 2008 (WMA). This Plan will guide how waste is
managed and minimised in Ōtepoti Dunedin.
9 The
public consultation period is now open and submissions can be made until 5.00
pm on Friday, 28 February and feedback can be provided as below:
· online at https://www.dunedin.govt.nz/do-it-online/have-your-say/draft-waste-management-and-minimisation-plan-feedback
· Email to: wmmp.submissions@dcc.govt.nz
· In person: Deliver
to a DCC service centre or library.
· In writing to:
Waste Management and Minimisation
Plan
Dunedin City Council
PO Box 5045
Dunedin 9054
Attention: Waste Minimisation
Strategy Officer
Draft Reserves Management Plan General Policies Review
10 Parks
and Recreation are seeking feedback on the draft Reserves Management Plan
General Policies. The draft Plan has been developed with input from the
community and key stakeholders and is proposed to replace the Reserves
Management Plan – General Policies 2005.
11 The
Policies which are outlined in the draft are designed to guide the sustainable
management of parks and reserves, enabling a variety of activities, protecting
wildlife, and ensuring these spaces can be enjoyed by the community for
generations to come.
12 The
public consultation period is now open and submissions can be made until 5.00
pm on Monday, 31 March 2025 and feedback can be provided as below:
· online at https://www.dunedin.govt.nz/do-it-online/have-your-say/draft-reserve-management-plan-general-policies-feedback
· Email to: parksconsulting@dcc.govt.nz
· In person: Deliver
to a DCC service centre or library.
· Drop-in sessions:
Find the locations and times on DCC’s
website.
· In writing to:
Parks and Recreation Services
Dunedin City Council
PO Box 5045
Dunedin 9054
Attention: S Hogg
13 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
14 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
15 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
16 If issues and concerns
are not dealt with in a timely manner, Board Members should contact the
Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
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Author:
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Rebecca Murray - Governance Support
Officer
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Authoriser:
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Mike Cartwright - Quality Improvement
Specialist
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Attachments
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Title
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Page
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⇩a
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OAR 'Rounds
the Boards Package
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21
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Waikouaiti Coast Community Board
12 February 2025
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Waikouaiti Coast Community Board
12 February 2025
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Revised Meeting Schedule for 2025
Department: Civic
EXECUTIVE SUMMARY
1 At
its meeting held on 10 and 11 December 2024 Council approved a revised meeting
schedule for 2025 moving the 9 year plan deliberation dates to the week
commencing 26 May 2025.
2 As
a result of the approved revised meeting schedule the Board’s 28 May 2025
meeting needs to be rescheduled.
3 The
proposed new date is 4 June 2025 with the venue of Karitāne Hall and start
time of 5.30 pm to remain the same.
4 As
this is an administrative report, no summary of consideration if required.
RECOMMENDATIONS
That the Board:
a) Approves the meeting
date change from 28 May 2025 to 4 June 2025.
b) Notes the venue of
Karitāne Hall and start time of 5.30 pm to remain the same.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Authoriser:
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Mike Cartwright - Quality Improvement Specialist
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Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
12 February 2025
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Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The
Community Board Plan is tabled for discussion at each meeting for the purpose
of review and update as required by the Board.
2 The
Board’s Community Plan assists to contribute to the Council’s
9-year plan with focus on:
3 new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC 9-year Plan.
4 items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding).
RECOMMENDATIONS
That the Board:
a) Considers updating the Board’s Community Plan for the 2025-26 year.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Authoriser:
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Mike Cartwright - Quality Improvement Specialist
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Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
12 February 2025
|
Board Representation and Roles
Department: Civic
EXECUTIVE SUMMARY
1 Board
members may provide an update on activities including:
Civil Defence
Emergency Management (CDEM) – Alasdair Morrison & Sonya Billyard
Cycleways -
Geraldine Tait
Freedom
Camping - Alasdair Morrison
Keep
Dunedin Beautiful - Geraldine Tait
Liaison
with Funding Applicants - Alasdair Morrison
Matanaka
Drive Replanting Project - Mark Brown
Moana Gow
Swimming Pool Committee - Andy Barratt
North Coast
Tourism Initiatives - Mark Brown
OneCoast
Recycling - Geraldine Tait
Community
Engagement - Sonya Billyard & Andy Barratt
Truby King
Recreation Reserve Management Committee - Andy Barratt
Recreation
Activities - Andy Barratt
2 As
this is an administration report the Summary of Consideration is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the Board
updates.
Signatories
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Author:
|
Rebecca Murray - Governance Support Officer
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Attachments
There are no attachments for this report.
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Waikouaiti Coast Community Board
12 February 2025
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 The
Chairperson will provide a verbal update on items of interest at the meeting.
|
RECOMMENDATIONS
That the Board:
a) Notes the
Chairperson’s update.
|
Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
12 February 2025
|
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Jim O’Malley will provide an update on items of interest.
RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update.
Signatories
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Author:
|
Rebecca Murray - Governance Support Officer
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Attachments
There are no attachments for this report.
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Waikouaiti Coast Community Board
12 February 2025
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Items for Consideration by the Chair
Any items for
consideration by the Chair.