Agenda of West Harbour Community Board - Wednesday, 5 February 2025

West Harbour Community Board

5 February 2025

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 13 November 2024, commencing at 5.30 pm

PRESENT

Chairperson	Angela McErlane
Deputy Chairperson	Kristina Goldsmith
Members	Barbara Anderson	Duncan Eddy
	Jarrod Hodson	Cr Mandy Mayhem
	Wayne Sefton

IN ATTENDANCE

Paul Henderson (Acting General Manager Customer and Regulatory)

Governance Support Officer Clare Sullivan

1 Public Forum

1.1 Public Forum - Chris Reid

Chris Reid spoke to the Board regarding retaining the layby at the start of SH88, Port Chalmers end and responded to questions..

Barbara Anderson entered the meeting at 5.40 pm.

1.2 Public Forum - Pūrākaunui Amenities Society

Justine Dallimore, Pūrākaunui Amenities Society, spoke to the Board regarding their funding application and responded to questions.

2 Apologies
	There were no apologies.
3 Confirmation of agenda
	Moved (Angela McErlane/Barbara Anderson): That the Board: Confirms the agenda without the addition or alteration. Motion carried (WHCB/2024/055)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Angela McErlane/Jarrod Hodson):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2024/056)

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 4 September 2024

Moved (Angela McErlane/Barbara Anderson):

That the Board:

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 04 September 2024 as a correct record.

Motion carried (WHCB/2024/057)

Part A Reports

6 Funding Application

A funding application was been received from the Pūrākaunui Amenities Society requesting $750.00 for the provision of a portable toilet and servicing of it to be sited at the Mouat’s Bay Reserve over the summer months of the 2024-25 season.

Moved (Angela McErlane/Duncan Eddy):

That the Board:

Approves the funding application from the Pūrākaunui Amenities Society for $750.00 towards a portable toilet and servicing of it to be sited at the Mouat’s Bay Reserve over the summer months of the 2024-25 season, subject to:

The Pūrākaunui Amenities Society approaching Pub Charities and/or Lion Foundation for funding.

Motion carried (WHCB/2024/058)

7 2025 Meeting Schedule

The schedule of Board meetings for 2025 was provided for the Board’s consideration.

Moved (Angela McErlane/Kristina Goldsmith):

That the Board:

Approves the 2025 meeting schedule and the commencement time for meetings.

Motion carried (WHCB/2024/059)

8 Governance Support Officer's Report
	A report from Civic informed the Board of activities relevant to the Board’s area.
	Moved (Angela McErlane/Cr Mandy Mayhem): That the Board: Notes the Governance Support Officer’s Report. Motion carried (WHCB/2024/060)

	Moved (Angela McErlane/Kristina Goldsmith): That the Board: Ratifies the submission on the draft Otago Harbour Reserve Management Plan. Motion carried (WHCB/2024/061)

9 Community Plan

A report presented the Board’s draft updated Community Plan 2024-25 for consideration.

Moved (Angela McErlane/Kristina Goldsmith):

That the Board:

Notes the Board’s updated Community Plan 2024-25.

Motion carried (WHCB/2024/062)

10 Board Updates

Board members provided verbal updates on activities, which included:

Ravensbourne Liaison including Ravensdown Community Liaison Group

Jarrod Hodson advised that Ravensdown ceases from the beginning of 2025 and the site would be used for storage.

Keep Dunedin Beautiful (KDB)

Kristina Goldsmith advised that the KDB clean up week was very successful.

Infrastructure Liaison

Kristina Goldsmith and Ange McErlane advised that the Kāinga Ora housing site in Port Chalmers was still undeveloped.

Otago Access Radio

Barbara Anderson updated the Board on the OAR rain event podcast.

Long Beach and Pūrākaunui Amenities Society

Duncan Eddy advised dirt bikes had damaged the Pūrākaunui salt marsh and an update on the rain event.

Aramoana Liaison

Barbara Anderson updated the Board on rain event.

Policing Matters

Wayne Sefton requested that the Board give consideration to writing to the South Island District Commander, Superintendent Jason Guthrie, regarding Police presence on cruise ship days.

Social Media

Duncan Eddy updated the Board on the social media effectiveness during the recent rain event.

Moved (Angela McErlane/Duncan Eddy):

That the Board:

Notes the Board Updates.

Motion carried (WHCB/2024/063)

11 Chairperson's Report

The Chairperson provided a verbal update on matters of interest which included Emergency Management, the Museum opening and plans for a 9 year plan workshop for the board’s submission.

Moved (Angela McErlane/Wayne Sefton):

That the Board:

Notes the Chairperson’s Report.

Motion carried (WHCB/2024/064)

12 Councillor's Update

Councillor Mandy Mayhem provided an update on matters of interest., which included:

Local Body Elections 2025

9 Year Plan community engagement

Moved (Angela McErlane/Wayne Sefton):

That the Board:

Notes the Councillor’s Update.

Motion carried (WHCB/2024/065)

13 Items for Consideration by the Chair

There were no item for consideration.

The meeting concluded at 7.18 pm.

..............................................

CHAIRPERSON

West Harbour Community Board

5 February 2025

Naming of one private way in Long Beach

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks the support of the West Harbour Community Board for the naming of one private right of way in Long Beach.

2 The new road names (for the private way) as proposed by the developer are:

· ‘Settlers Lane’ as the preferred name, and ‘Knowles Lane’ as the alternate name for the subdivision located at 25 Driver Street, Long Beach.

‘Settlers Lane’ does not comply with the Road Naming Policy however is the developer’s preferred option. The alternate option, ‘Knowles Lane’ does comply with the Road Naming Policy but is not the developers preferred option.

RECOMMENDATIONS

That the Board:

a) Supports the naming of the private way located at 25 Driver Street as ‘Settlers Lane’ or ‘Knowles Lane’.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. For reference, the DCC Road Naming Policy and Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming

4 A ‘legal road’ is any road legally vested in the council for the purpose of a road.

5 A ‘private way’ is a privately owned driveway, lane, or access way which serves as access from private properties to a public road.

6 The subdivision is located at 25 Driver Street is within the West Harbour Community Board area.

DISCUSSION

7 The table presented below provides the road name proposed for this subdivision. Additional details including a full assessment for the proposed road name and a map of the new private way are provided in Attachments A, B and C.

8 It should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

9 Summary of proposed road names

Development details

Location of road

Proposed road name

Alternative road name

Recommended road name

SUB-2023-111

25 Driver Street, Long Beach

Private way off Driver Street

Settlers Lane

Knowles Lane

‘Settlers Lane’ does not comply with the Road Naming Policy however it is the developer’s preferred option.

‘Knowles Lane’ fully complies with the Road Naming Policy but is not the developers’ preferred option

10 The developer has proposed ‘Settlers Lane’ as the preferred option as a potential name for the private way accessed from Driver Street. As an alternative name, they have proposed ‘Knowles Lane’. It is noted that neither of the proposed names are selected from the road naming register.

11 The developer has proposed ‘Settlers Lane’ “as many of the first European settlers in the area still have strong family connections in the area, The name ‘Settlers’ here celebrates the notion that once families move there, many stay within the community.”

12 The preferred name ‘Settlers Lane’ is not compliant with the Road Naming Policy as it breaches Rule 4.3 of the Road Naming Policy regarding to “offensive names”. The development is located the area known as Wharewerawera (Long Beach). It has been recorded in 1880 by Rāwiri Te Maire, a leading advocate for the Kāi Tahu land claims as “Ko Wharewerawera he pā tuna inaka hoki me wai tāhere kōkō hoki he taka kōrari hoki" - translating to “Wharewerawera is also a place for tuna fish, and also for sardines, and also for korari fish”. Therefore, this area has a recorded history of Kāi Tahu occupation and the use of a name referring to settlers can be interpreted as disregarding takata whenua who were there prior to the arrival of Pākehā settlers.

13 Selection of a Road Name, under the Policy, notes the appropriateness of the name must be considered. The preferred name, ‘Settlers Lane’, while fitting some of the criteria (i.e., a historical event), it overrides points c. and d. by disregarding the previous and original settlement of takata whenua. The alternative name, ‘Knowles Lane’, allows for recognition of longstanding whānau of the area, without diminishing the mana of takata whenua. This approach has been supported by the Dunedin City Council Māori Partnerships team.

14 ‘Knowles Lane’ complies with the Road Naming Policy but is not the developers preferred option. The developer has proposed this name in reference to Elizabeth (Molly) Knowles (nee: Welsh), who was the first resident to construct a crib along Beach Street pre-1925.

OPTIONS

Option One – Recommended Option – The Committee supports the name proposed as ‘Knowles Lane’ as the name for the new private way

Impact assessment

15 There are no impacts identified with this option.

Debt

· No debt funding is required for this option.

Rates

· There are no impacts on rates.

Zero carbon

· There will be no changes to either the city-wide or DCC’s emissions profile.

Advantages

· The roads will be named, and sections of landowners gain a street address allowing them to progress with building and access to services.

· The use of potentially offensive terminology is avoided.

Disadvantages

· There are no disadvantages identified with this option.

Option Two – Alternative Option – The Committee supports the alternative options proposed as ‘Settlers Lane’ as the name for the new private way

Impact assessment

16 There are no impacts identified with this option.

Debt

· No debt funding is required for this option.

Rates

· There are no impacts on rates.

Zero carbon

· There will be no changes to either the city-wide or DCC’s emissions profile.

Advantages

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

· Approving the use of this name could be considered offensive.

Option Three – Status Quo – The Committee does not support either of the options proposed as ‘Settlers Lane’ or ‘Knowles Lane’ for the new private way

Impact assessment

17 There are no impacts identified with this option.

Debt

· No debt funding is required for this option.

Rates

· There are no impacts on rates.

Zero carbon

· There will be no changes to either the city-wide or DCC’s emissions profile.

Advantages

· There are no advantages identified with this option.

Disadvantages

· The roads will not have a name until new options are presented. This may inconvenience new or potential new property owners within the subdivision.

NEXT STEPS

18 If the new road names are approved, staff will process the required documentation, and advise the developer and Land Information New Zealand of the new road names.

Signatories

Author:

Daniel Fitzpatrick - Graduate Engineer/Planner

Authoriser:

Jeanine Benson - Group Manager Transport

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Attachment A: Dunedin City Council proposed road name assessment 'Settlers Lane'	22
⇩b	Attachment B: Dunedin City Council proposed road name assessment 'Knowles Lane'	23
⇩c	Attachment C: SUB-2023-111 - site plan	24

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	✔
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Future Development Strategy	✔	☐	☐
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	✔	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known identified impacts for Māori.

Sustainability

There are no implications for sustainability.

Zero carbon

There are no changes to Dunedin’s emissions profile.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 1-year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developers.

Engagement - internal

There has been engagement within the Transport Group, Māori partnerships and Business Information Services.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Support from the West Harbour Community Board will be sought at their next available meeting. The outcome will be communicated to the Committee at the meeting.

West Harbour Community Board

5 February 2025

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) 9 year plan update

c) OAR ‘Round the Boards Package

d) Roadworks Schedule

e) Currently consulting on

f) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Decides if the Board would participate in the Oar ‘Round the Boards programme for $220.00 excluding GST.

Items for Discussion

Project Fund

2 The Board has a balance of $4,630.00 remaining for the 2024/25 year.

Meeting Date	Recipient	Amount
20 June 2024 (paid out in 24/25 year	Harbourside Junior Football Club	$672.00
4 September 2024	Pioneer Opportunities and Resources Trust	$2,500.00
4 September 2024	Scholarship Application (M Button)	$500.00
4 September 2024	Rothesay News Advertising	$1,500.00
4 September 2024	Reimbursement to Ange McErlane for farewell for the Policeman based in West Harbour	$120.00
13 November 2024	Pūrākaunui Amenities Society *	$750.00
Total		$5,370.00

* Approved funding still to be uplifted.

Draft 9 Year Plan 2025-2034

3 Draft operating budgets for the 9 Year Plan 2025-2034 were presented to Council on 28-30 January 2025, in preparation for the public consultation.

4 Public consultation for the 9 Year Plan 2025-2034 will commence on 31 March with the submission period closing on 30 April 2025. Public hearings will be held 6-9 May 2025, with Council deliberations on the 9 Year Plan 2025-2034 to be held on 26-29 May 2025.

OAR ‘Round the Boards Package

5 Over the past several years, our Community Access radio station has hosted a regular weekly feature on the OAR Morning Show called 'Round the Boards. This 10-15min segment provides an opportunity for Dunedin Community Boards to chat informally with programme host Jeff Harford about initiatives and issues of the day, relevant to each community.

6 The board is now asked to consider if it wishes to participate in this programme. The cost is $220 (excl GST) for 11 x monthly sessions. (Attachment A).

Roadworks Schedule

7 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Currently Consulting On

8 The draft Local Alcohol Policy is out for consultation at the moment. Consultation closes on 14 November. For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Dunedin City Council Updates

9 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

10 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Paul Henderson - General Manager Customer and Regulatory (Acting)

Attachments

	Title	Page
⇩a	Oar 'Round the Boards Package	28

	Title	Page
A ⇩	Minutes of West Harbour Community Board meeting held on 13 November 2024	10