Agenda of Saddle Hill Community Board - Thursday, 10 April 2025

Saddle Hill Community Board

10 April 2025

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 13 February 2025, commencing at 1:00 p.m.

PRESENT

Chairperson	Paul Weir
Members	Dr Pim Allen	Cr Kevin Gilbert
	Christina McBratney	Keith McFadyen
	John Moyle

IN ATTENDANCE

Jeanine Benson (Group Manager Transport)

Governance Support Officer Lauren Riddle

OPENING

Paul Weir paid tribute to Martin Dillon, and his contribution to the Mosgiel-Taieri community as a member of the Mosgiel Community Board member for over 30 years.

1 Public Forum

1.1 Road Safety

Colin Weatherall advised that the Scenic Coastal Highway from Brighton to Taieri Mouth and beyond had significant traffic use by tourists, locals, and heavy traffic vehicles. He expressed his concern for road safety due to the state of vegetation growth along the road side (including laybys) and that at night road side marker reflectors were unable to be seen due to the overgrowth of vegetation.

Mr Weatherall requested that the overgrown vegetation be remedy to allow for safe travel and roadside parking.

1 Apologies

Moved (Keith McFadyen/Dr Pim Allen):

That the Board:

Accepts the apology from Mr Scott Weatherall.

Motion carried.

2 Confirmation of agenda

Moved (Paul Weir/ Christina McBratney):

That the Board:

Confirms the agenda without addition or alteration

Motion carried.

3 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Paul Weir/ Keith McFadyen):

That the Board:

a) Notes Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried.

4 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 14 November 2024

Moved (Paul Weir/Cr Kevin Gilbert):

That the Board:

a) Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 14 November 2024 with the correction in the Board Update on Keep Dunedin Beautiful from Waldronville Gardens to the Botanic Gardens.

Motion carried (SHCB/2025/001)

Part A Reports

6 Youth Ambassador Award

Dr Pim Allen and Christina McBratney tabled the current application criteria and provided a discussion paper for the Board’s consideration for managing future awards.

Discussion was held on whether categorizing the applications (as per the tabled discussion paper) would provide a fairer way to compare and evaluate applications.

Members agreed to the benefit of having some guidance and support information, as a framework for the Board to use in assessment of applications.

Members agreed that the age range needed to be reduced.

Following discussion, members agreed to update the Youth Ambassador Award promotion to acknowledge:

· Funding up to $1,000 is available to each applicant

· The Board’s criteria/guidelines will note that there is up to $3,000 available to allocate.

· On the application form state - Your application will be considered up to a $1,000 grant

· If funding has been granted from the previous year, an applicant is not eligible to apply in the current year.

Christina McBratney to amended the advertising poster and amend the application form for review at the next board meeting in April 2025.

Moved (Keith McFadyen/ Christina McBratney):

That the Board:

a) Amend the age criteria for the Youth Ambassador Award to 13-18 years of age.

Motion carried (SHCB/2025/002)

7 Board Updates

Board members provided updates on activities of interest including:

Keep Dunedin Beautiful

Christina McBratney advised that the Waldronville mosaic is still be worked on. The George Street “cat” mural adjacent to the Woodhaugh gardens has an approved new design (which will retain the original cats mural as part of the design). A clean-up day was held along Serpentine Ave. Christina forwarded on a suggestion received for the Main South Road in Green Island as site for a KDB clean-up.

Cr Gilbert confirmed that work on the George Street mural is to be undertaken from 10 March – 20 March, with an unveiling event of the mural to be scheduled at Woodhaugh Gardens.

Fairfield Hazards and Preparedness Community Expo –Sunday 2 March 2025 (12 noon – 3pm)

Paul Weir advised the confirmed attendees at the Community Expo as Fire and Emergency NZ, St Johns Ambulance, Otago Civil Defence Emergency Management (CDEM).

Invitations to the event being sent digitally. Discussion was held on a budget for the provision of barbecue and food (sausages and bread)

John Moyle offered to arrange for the provision of a barbecue, sausages and bread to cater for as well as arranging hire of a mobile frosty ice cream van for the community expo.

Moved (Paul Weir/ Christina McBratney):

That the Board:

a) Approves $600 to support the supply of food, equipment and facilities hire for the Fairfield Hazards and Preparedness Community Expo being held on 2 March 2025.

b) Notes the Board updates.

Motion carried (SHCB/2025/003)

8 Revised Meeting Schedule for 2025

Discussion was held on moving the scheduled 29 May meeting date to 12 June as recommended in the report.

Members advised their preference for Thursday, 5 June as the meeting date.

Moved (Paul Weir/Dr Pim Allen):

That the Board:

a) Approves the meeting date change from 29 May 2025 to Thursday, 5 June 2025 with a venue to be confirmed.

Motion carried.

9 Governance Support Officer's Report

Access to Tunnel Beach . The Board requested information on when the access track to Tunnel Beach may reopen.

Jeanine Benson advised that the track was managed by the Department of Conservation and there was damage on the track, hence the closure. Ms Benson advised she would check on the timeframe for the track re-opening and advised the Board.

Moved (Paul Weir/Christina McBratney):

That the Board:

Notes the Governance Support Officer’s Report.

Motion carried

10 Community Plan

Population and house statistics were provided by Christina McBratney to update the Community Plan.

Moved (Paul Weir/John Moyle):

That the Board:

Endorses the updates to the Saddle Hill Community Board Community Plan.

Motion carried.

11 Councillor's Update

Cr Kevin Gilbert provided an update on the recent Council 9 Year Plan meeting and responded to questions from the Board on matters to be included for consultation in the 9YP. Of interest to the Board – including destination playgrounds, funding for the Taieri Gorge railway.

Cr Gilbert provided an update on the Dunedin Hospital build and advised that Council would keep a focus and profile on the progress of the build.

Moved (Paul Weir/Christina McBratney):

That the Board:

a) Notes the Councillor’s update.

Motion carried.

12 Chairperson's Report

The Chairperson provided an verbal update on matters of interest since the last meeting including:

Brighton Gala Day – gained valuable feedback from the community on issues of interest to them including:

· Welcome signs to Brighton

· Shared pathway to Ocean View

· A new concrete boat ramp sought for just passed Big Stone Rd, for access.

· Install of a safe road crossing at Big Rock School

· Safer footpaths

· Drainage issues to be addressed

· Gravel for the walking track behind Beachlands Speedway (Friendship Drive) to make them useable again.

Ocean View culvert– Paul displayed showed photos of the works underway, the new culvert pipes, access way to the site and area to be landscaped. Paul advised that there is to be a community planting day. Jeanine Benson recommended Paul make contact with Paul Pope (OPCB Chair) who has expertise to assist with coastal plant selection.

Waldronville flooding – Concern over the flooding at Friendship Drive, which occurs annually. Paul advised that Sandy Graham (CEO) has looked into the problem and it is work in progress to resolve.

Chain Hills Road/Morris Road Bus Stop – Paul advised he has spoken with Julian Philips, Public Transport Manager at ORC re install of a sheltered bus stop due to weather impact on waiting passengers. He has not heard back, and will follow up on a response.

Scurr Road – Paul confirmed that Jeanine Benson (DCC Transport Manager) will have a site visit to view the roadside vegetation and the road repairs required for Scurr Road.

Old Brighton Rd flooding – Paul acknowledged there is still water ponding there with the existing drain being blocked but access is an issue as the drain is currently on private property. Paul is progressing this issue with the Transport team.

Moved (Paul Weir/Cr Kevin Gilbert):

That the Board:

Notes the report from Chairperson’s Report.

Motion carried.

13 Items for Consideration by the Chair

A request for the Transport team to check out the sight line from exiting McIntosh Road onto Brighton Road as there is a lamppost in the line of sight for vehicles. A road safety concern.

Speak with Fulton Hogan about pricing the gravel for the walking tracks near Beachlands Speedway to make them usable and for the Board to consider funding the work.

The meeting concluded at 2:47pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

10 April 2025

Part A Reports

Youth Ambassador Award Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 There have been six applications received for the Youth Ambassador Award Funding for consideration by the Board.

2 The applications are from:

a) Brooklyn Wright (Attachment a)

b) Charlee Farquhar (Attachment b)

c) Connor Howes (Attachment c)

d) Eve Kelleher (Attachment d)

e) Hanna Cowan (Attachment e)

f) Eva McLean (Attachment f)

3 All applicants live in the Saddle Hill Community Board area and are of the eligible age.

RECOMMENDATIONS

That the Board:

a) Considers the applications for the Youth Ambassador Award from Brooklyn Wright.

b) Considers the applications for the Youth Ambassador Award from Charlee Farquhar.

c) Considers the applications for the Youth Ambassador Award from Connor Howes.

d) Considers the applications for the Youth Ambassador Award from Eve Kelleher.

e) Considers the applications for the Youth Ambassador Award from Hanna Cowan.

f) Considers the applications for the Youth Ambassador Award from Eva McLean

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:

Attachments

	Title	Page
⇩a	Brooklyn Wright	18
⇩b	Charlee Farquhar	20
⇩c	Connor Howes	22
⇩d	Eve Kelleher	24
⇩e	Hanna Cowan	26
⇩f	Eve McLean	28

Saddle Hill Community Board

10 April 2025

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:

· Project Fund

· Local Water Done Well

· DCC Draft 9 year plan 2025-34

· Otago Regional Council draft Annual Plan 2025-2026

· Report Back

· Roadworks Schedule

· Currently consulting on

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Records its sincerest thanks to John Moyle for providing the funding for the BBQ for the Community Preparedness Day.

c) Decides if the Board will prepare a submission to the draft DCC 9 year plan 2025-34, noting it will be ratified at the next Board meeting being held on 22 May 2025.

e) Decides if the Board will prepare a submission to the DCC Local Water Done Well, noting it will be ratified at the next Board meeting held on 22 May 2025.

f) Decides if the Board will prepare a submission to the draft Otago Regional Council draft Annual Plan 2025-2026, noting that it will be ratified at the next Board meeting held on 22 May 2025.

Project Fund

3 The balance remaining in the Project Fund for allocation for the current financial year is $9,940.00. The following funds have been allocated in the 2024/25 financial year.

4 At the February 2025 Board meeting, it was resolved that the cost of the BBQ for the Community Preparedness Day be approved for payment from the Board’s Project Fund. John Moyle advised that he had covered the cost of the BBQ personally.

Meeting Date	Recipient	Amount
13 Feb 2025	Fairfield Hall Hire – Community Preparedness Day – still to be paid	$60.00
Total		$9,940.00

Local Water Done Well

5 Local Water Done Well (LWDW) is the Coalition Government’s plan to address Aotearoa New Zealand’s long-standing water infrastructure challenges.

6 The Council is required under the Preliminary Act to prepare submit a Water Services Delivery Plan (WSDP) to the Secretary for Local Government by 3 September 2025.

7 A key requirement of the WSDP is the identification of a Water Services Delivery Model (WSDM) - “the anticipated or proposed model or arrangements for delivering water services (including whether the territorial authority is likely to enter into a joint arrangement)”. Two options for the WSDM are being considered; 1) water services remain in-house (preferred option), or 2) water services are managed by a new Council-Controlled Organisation (CCO).

8 Information on Local Water Done Well is available via the following link: https://www.dunedin.govt.nz/council/council-projects/local-water-done-well-reform

DCC Draft 9 year plan 2025-34

9 The draft 9 Year Plan consultation document was adopted by Council on 26 March 2025. Information on the 9 Year Plan is available via the following link: https://www.dunedin.govt.nz/council/annual-and-long-term-plans/9-year-plan-2025-2034

10 Public consultation for the 9 Year Plan 2025-2034 and Local Water Done Well will commence on 31 March with the submission period closing 12.00 pm on 30 April 2025. Public hearings will be held 5-8 May 2025, with Council deliberations on the 9 Year Plan 2025-2034 to be held on 26-29 May 2025.

Draft Otago Regional Council draft Annual Plan 2025-2026

11 The Otago Regional Council is seeking feedback on its draft Annual Plan 2025-2026.

12 Information on the draft Annual Plan 2025-2026 is available via the following link - https://www.orc.govt.nz/your-council/plans-and-strategies/annual-plans/

13 Consultation is open until 15 April 2025.

Report Back

14 Dunedin Group Riding for the Disabled have provided their report back from funding received for members to attend a three day workshop. (Attachment a)

What DCC is Currently Consulting On

15 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

16 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

17 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

18 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Anna Nilsen - Group Manager, Property Services

Attachments

	Title	Page
⇩a	Dunedin Riding for the Disabled Report Back	42

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Spatial Plan	☐	☐	✔
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	☐	☐	✔

Māori Impact Statement

There are no known impacts for Māori

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no financial implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Chairperson	Paul Weir
Deputy Chairperson	Scott Weatherall
Members	Dr Pim Allen	Cr Kevin Gilbert
	Christina McBratney	Keith McFadyen
	John Moyle

	Title	Page
A ⇩	Minutes of Saddle Hill Community Board meeting held on 13 February 2025	10