Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath
Taieri Community Board will be held on:
Date: Thursday
3 April 2025
Time: 4.00
pm
Venue: Strath
Taieri Community Centre, Middlemarch
Sandy Graham
Strath Taieri Community Board
PUBLIC AGENDA
|
Chairperson
|
Barry Williams
|
|
|
Deputy Chairperson
|
Anna Wilson
|
|
|
Members
|
Cr Bill Acklin
|
David Frew
|
|
|
Terina Geddes
|
Tony Markham
|
|
|
Robin Thomas
|
|
Senior Officer Mike
Perkins, City Development Engineer 3 Waters
Governance Support Officer Wendy
Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
|
|
Strath Taieri Community
Board
3 April 2025
|
ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 Strath Taieri
Community Board meeting - 12 February 2025 9
Part
A Reports (Strath Taieri Community Board has power to
decide these matters)
6 Dunedin
Railways Update 15
7 Otago
Regional Council Update 16
8 Project
Fund 17
9 Community
Plan 25
10 Governance
Support Officer's Report 37
11 Board
Updates and Report Backs 42
12 Chairperson's
Report 43
13 Councillor
Update 44
14 Items
for Consideration by the Chair 45
|
|
Strath Taieri Community
Board
3 April 2025
|
1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
|
|
Strath Taieri Community Board
3 April 2025
|
Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Register of Interests
|
6
|
|
|
Strath Taieri Community Board
3 April 2025
|
|
|
Strath Taieri Community Board
3 April 2025
|
Confirmation
of Minutes
Strath
Taieri Community Board meeting - 12 February 2025
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the Strath Taieri Community Board meeting held on 12 February 2025 as a
correct record.
Attachments
|
|
Title
|
Page
|
|
A⇩
|
Minutes of Strath
Taieri Community Board meeting held on 12 February 2025
|
10
|
|
|
Strath Taieri
Community Board
3 April 2025
|
Strath Taieri Community Board
MINUTES
Minutes of
an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri
Community Centre, Middlemarch on Wednesday 12 February 2025, commencing at 4.00
pm
PRESENT
|
Chairperson
|
Barry
Williams
|
|
|
Deputy Chairperson
|
Anna
Wilson
|
|
|
Members
|
Cr
Bill Acklin
|
David
Frew
|
|
|
Terina
Geddes
|
Tony
Markham
|
|
|
Robin
Thomas
|
|
|
IN ATTENDANCE
|
Sandy Graham
(Chief Executive Officer) and Mike Perkins (City Development Engineer).
|
Governance Support Officer - Acting Mike Perkins
1 Public
Forum
|
1.1 Strath Taieri Connect
Charitable Trust
|
|
Lynnore
Templeton and Rebecca Costelloe from Strath Taieri Connect Charitable Trust
were in attendance to present their annual plan for 2025. They provided
a background to the Trust and commented that they would like to foster a
relationship with the Board.
Ms Templeton
and Ms Costelloe responded to questions.
|
|
|
|
1.2 Discover
Middlemarch Website Project
|
|
Linda
MacKenzie, Chairperson, Discover Middlemarch provided an update on their website
project.
Mrs MacKenzie
responded to questions.
|
|
2 Apologies
|
|
|
There were no apologies.
|
|
3 Confirmation
of agenda
|
|
|
Moved (Robin Thomas/David Frew):
That the Board:
Confirms the agenda without addition or alteration
Motion carried (STCB/2025/001)
|
4 Declarations
of interest
Members were reminded of the need to stand aside from
decision-making when a conflict arose between their role as an elected
representative and any private or other external interest they might have.
Anna Wilson
provided an update to her register of interests.
Terina Geddes
provided an updated to her register of interests.
|
|
Moved (Tony Markham/David Frew):
That the Board:
a) Amends the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion carried (STCB/2025/002)
|
5 Confirmation
of Minutes
|
5.1 Strath
Taieri Community Board meeting - 7 November 2024
|
|
|
Moved (Anna Wilson/Terina Geddes):
That the Board:
a) Confirms the minutes of the Strath Taieri
Community Board meeting held on 07 November 2024 as a correct record.
Motion carried (STCB/2025/003)
|
Reports
|
6 March
Creek Update
|
|
|
Josh von Pein (Consultant for the Otago
Regional Council) provided an update on March Creek which included the
upcoming maintenance.
|
|
|
Moved (Cr Bill Acklin/David Frew):
That the Board:
a) Notes the Otago Regional Council March Creek Update.
Motion carried (STCB/2025/004)
|
Part
A Reports
|
7 Meeting
Schedule
|
|
|
A report
from Civic provided a schedule of meetings for the remainder 2025 for
consideration.
|
|
|
Moved (Robin Thomas/Anna Wilson):
That the Board:
a) Approves the meeting schedule for
2025.
Motion carried (STCB/2025/005)
|
|
8 Community
Plan
|
|
|
There was a
discussion on the Strath Taieri Community Board Plan 2024-34. Following
discussion, it was agreed would update their Community Board Plan to include
playgrounds as one of their proprieties.
|
|
|
Moved (Cr Bill Acklin/David Frew):
That the Board:
a) Agrees to update the Strath Taieri Community
Board Community Plan.
Motion carried (STCB/2025/006)
|
|
9 Governance
Support Officer's Report
|
|
|
A report
from Civic provided an update on activities relevant to the Board area which
included:
· Project Fund
· Draft 9 year plan
2025-34
· Draft Reserve
Management Plan – General Policies 2024
|
|
|
Moved ( Anna Wilson/Tony Markham):
That the Board:
a) Notes the Governance Support Officer’s Report.
Motion carried (STCB/2025/007)
|
|
10 Board
Updates and Report Backs
|
|
|
Board Members provided verbal updates and
report backs on portfolios and activities which included:
Township beautification
Anna Wilson advised that Taskforce Green
would doing some work around Middlemarch.
Otago Central Rail Trust
Terina Geddes provided an update on the
ANZAC Day service and advised that it will be starting at 11.30 am to
accommodate the NZ Army’s schedule.
Climate Change
Tony Markham advised that there was no
update.
Water management (including flooding)
Tony Markham and David Frew commented on
the ongoing flooding at the cemetery.
Infrastructure, roads and spraying
Following discussion, it was agreed that
the Board would send a thank you letter to Downer/NZTA for the work that was
currently being undertaken along State Highway 87.
Community information and publicity
Robin Thomas provided an update on the
Facebook activity.
Following discussion, it was agreed that
Anna Wilson would be the Board liaison for the Strath Taieri Connect
Charitable Trust.
|
|
|
Moved (Terina Geddes/Tony Markham):
That the Board:
a) Notes the Board updates and report backs.
b) Agrees to write a letter of thanks to Downer and NZTA for
the work being undertaken on State Highway 87.
c) Agrees that Anna Wilson would be the Board’s liaison
for the Strath Taieri Connect Charitable Trust.
Motion carried (STCB/2025/008)
|
|
11 Chairperson's
Report
|
|
|
The
Chairperson provided an update on matters of interest which included:
Civic
Affairs Committee meeting being held on 11 March 2025 – it was agreed
that Anna Wilson and Robin Thomas will present on behalf of the Board.
|
|
|
Moved (Barry Williams/Terina Geddes):
That the Board:
a) Notes the Chairperson’s report
Motion carried (STCB/2025/009)
|
|
12 Councillor
Update
|
|
|
Councillor Bill Acklin
provided an update on items of interest which included:
Foulden Maar
|
|
|
Moved (Member Tony Markham/Member David
Frew):
That the Board:
a) Notes the Council Activities Update
Motion carried (STCB/2025/010)
|
|
13 Items
for Consideration by the Chair
|
|
|
There were no items for consideration by
the Chair.
|
The meeting concluded at 6.40 pm.
..............................................
CHAIRPERSON
|
|
Strath Taieri Community Board
3 April 2025
|
Part
A Reports
Dunedin
Railways Update
The General
Manager, Dunedin Railways (Rebekah Jenkins) will be in attendance to provide an
update on Dunedin Railways.
|
|
Strath Taieri Community Board
3 April 2025
|
Otago Regional Council Update
Representatives
from the Otago Regional Council will be in attendance to provide an update.
|
|
Strath Taieri Community Board
3 April 2025
|
Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 A
funding application from the Middlemarch Ploughing Association towards the cost
of hosting the New Zealand Ploughing Championship.
2 $7,000.00
remains in the project fund to be allocated.
3 As
this is an administrative report the Summary of Considerations is not required.
RECOMMENDATIONS
That the Board:
a) Considers the
application from Middlemarch Ploughing Association.
Signatories
|
Author:
|
Wendy Collard - Governance Support Officer
|
|
Authoriser:
|
Scott MacLean - General Manager, Climate and City Growth
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Middlemarch Ploughing
Association Funding Application
|
18
|
|
|
Strath Taieri Community Board
3 April 2025
|
|
|
Strath Taieri Community Board
3 April 2025
|
Community Plan
Department: Civic
EXECUTIVE SUMMARY
The Strath
Taieri Community Board Plan is attached for discussion at each meeting for the
purpose of reviewing and updating as required by the Board.
The
Board’s Community Plan assists to contribute to the Council’s
9-year plan with focus on:
1 new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC 9-year Plan
2 items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding)
RECOMMENDATIONS
That the Board:
a) Decides to update the
Strath Taieri Community Board Community Plan.
Signatories
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Strath Taieri Community
Board Community Plan
|
26
|
|
|
Strath Taieri Community Board
3 April 2025
|
|
|
Strath Taieri Community Board
3 April 2025
|
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Strath Taieri Community Board of activities relevant to
the Board area including:
· Project Fund
· Local Water Done Well
· DCC Draft 9 year plan 2025-34
· Otago Regional Council draft Annual Plan 2025-2026
· Noticeboard
· Correspondence
· Roadworks Schedule
· Currently consulting on
2 As
this is an administrative report, there are no options or summary of
considerations.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Considers allocating
funding from the Board’s Project Fund towards a Noticeboard.
c) Decides if the Board
will prepare a submission to the draft DCC 9 year plan 2025-34, noting it will
be ratified at the next Board meeting being held on 22 May 2025.
d) Decides if the Board
will prepare a submission to the DCC Local Water Done Well, noting it will be
ratified at the next Board meeting held on 22 May 2025.
e) Decides if the Board
will prepare a submission to the draft Otago Regional Council draft Annual Plan
2025-2026, noting that it will be ratified at the next Board meeting held on 22
May 2025.
Project Fund
3 The
balance remaining in the Project Fund for allocation for the current financial
year is $3,000. The following funds have been allocated in the 2024/25
financial year.
|
Meeting
Date
|
Recipient
|
Amount
|
|
7 November 2024
|
START Trust
|
2,000.00
|
|
7 November 2024
|
Allocation for Community Board Projects
|
Up
to 5,000.00
|
|
Total
|
|
$7,000.00
|
4 Board
needs to give consideration to allocating funding set aside for Board Projects
towards a Noticeboard.
Local Water Done Well
5 Local
Water Done Well (LWDW) is the Coalition Government’s plan to
address Aotearoa New Zealand’s long-standing water infrastructure
challenges.
6 The
Council is required under the Preliminary Act to prepare submit a Water
Services Delivery Plan (WSDP) to the Secretary for Local Government by 3
September 2025.
7 A
key requirement of the WSDP is the identification of a Water Services Delivery
Model (WSDM) - “the anticipated or proposed model or arrangements for
delivering water services (including whether the territorial authority is
likely to enter into a joint arrangement)”. Two options for the WSDM are
being considered; 1) water services remain in-house (preferred option), or 2)
water services are managed by a new Council-Controlled Organisation (CCO).
8 Information
on Local Water Done Well is available via the following link: https://www.dunedin.govt.nz/council/council-projects/local-water-done-well-reform
DCC Draft 9
year plan 2025-34
9 The
draft 9 Year Plan consultation document was adopted by Council on 26 March
2025. Information on the 9 Year Plan is available via the following link: https://www.dunedin.govt.nz/council/annual-and-long-term-plans/9-year-plan-2025-2034
10 Public
consultation for the 9 Year Plan 2025-2034 and Local Water Done Well will
commence on 31 March with the submission period closing 12.00 pm on 30
April 2025. Public hearings will be held 5-8 May 2025, with Council
deliberations on the 9 Year Plan 2025-2034 to be held on 26-29 May 2025.
Draft Otago Regional Council draft Annual Plan 2025-2026
11 The
Otago Regional Council is seeking feedback on its draft Annual Plan 2025-2026.
12 Information
on the draft Annual Plan 2025-2026 is available via the following link - https://www.orc.govt.nz/your-council/plans-and-strategies/annual-plans/
13 Consultation
is open until 15 April 2025.
Noticeboard
14 The
Board is asked to give consideration on funding a Noticeboard from the
Board’s Project Fund.
Correspondence
15 A
letter of thanks to Downer New Zealand Ltd.
What DCC is Currently Consulting On
16 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
17 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
18 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
19 If issues and concerns
are not dealt with in a timely manner, Board Members should contact the
Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
|
Author:
|
Wendy Collard - Governance Support
Officer
|
|
Authoriser:
|
Mike Perkins - City Development Engineer
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Letter
of thanks to Downer
|
41
|
|
SUMMARY OF
CONSIDERATIONS
|
|
Fit with purpose of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
✔
|
☐
|
☐
|
|
Economic Development Strategy
|
☐
|
☐
|
✔
|
|
Environment Strategy
|
☐
|
☐
|
✔
|
|
Arts and Culture Strategy
|
☐
|
☐
|
✔
|
|
3 Waters Strategy
|
☐
|
☐
|
✔
|
|
Spatial Plan
|
☐
|
☐
|
✔
|
|
Integrated Transport Strategy
|
☐
|
☐
|
✔
|
|
Parks and Recreation Strategy
|
☐
|
☐
|
✔
|
|
Other strategic projects/policies/plans
|
☐
|
☐
|
✔
|
|
|
Māori Impact Statement
There are no
known impacts for Māori
|
|
Sustainability
There are no
implications.
|
|
LTP/Annual Plan / Financial Strategy
/Infrastructure Strategy
There are no
financial implications.
|
|
Financial considerations
There are no
financial implications.
|
|
Significance
This decision is
considered low significance in terms of the Council’s Significance and
Engagement Policy.
|
|
Engagement – external
There has been
no external engagement.
|
|
Engagement - internal
Internal
engagement has occurred with appropriate staff members.
|
|
Risks: Legal / Health and Safety etc.
There are no
risks.
|
|
Conflict of Interest
There are no known
conflicts of interest.
|
|
Community Boards
This report
provides information on activities in or relevant to the Board’s area.
|
|
|
Strath Taieri Community Board
3 April 2025
|
|
|
Strath Taieri Community Board
3 April 2025
|
Board Updates and Report Backs
Department: Civic
EXECUTIVE SUMMARY
1 Board
Members will provide verbal updates and report backs on portfolios and
activities including:
· Township
beautification – Anna Wilson
· Otago Central Rail
Trust – Terina Geddes
· Climate Change
– Tony Markham
· Water management
(including flooding) – Tony Markham and David Frew
· Infrastructure,
roads and spraying – Barry Williams
· Community
information and publicity – Robin Thomas
RECOMMENDATIONS
That the Board:
a) Notes the Board
updates and report backs
|
|
Strath Taieri Community Board
3 April 2025
|
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson
will provide a verbal update on matters of interest including:
· Communication
· School Speed Limit
· Taskforce Green
RECOMMENDATIONS
That the Board:
a) Notes the
Chairperson’s report
|
|
Strath Taieri Community Board
3 April 2025
|
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Bill Acklin will provide an update on items of interest.
RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update
|
|
Strath Taieri Community Board
3 April 2025
|
Items for Consideration by the Chair
Any items for
consideration by the Chair.