Notice of Meeting:
I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:
Date: Wednesday 9 April 2025
Time: 5.30 pm
Venue: Karitāne Hall, Coast Road, Karitāne
Sandy Graham
Chief Executive Officer
Waikouaiti Coast Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Andy Barratt |
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Members |
Sonya Billyard |
Mark Brown |
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Chris McBride |
Cr Jim O'Malley |
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Geraldine Tait |
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Senior Officer Mike Cartwright, Quality Improvement Specialist
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Waikouaiti Coast Community Board 9 April 2025 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Blueskin Youth Community Assocation and Waitati Volunteer Fire Brigade 4
1.2 Karitāne Bowling Club 4
1.3 Warrington Basketball Court 4
1.4 Warrington Basketball Court 4
1.5 Warrington Basketball Court 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 8
5.1 Waikouaiti Coast Community Board meeting - 12 February 2025 10
Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)
6 Installation of Half Basketball Court - Warrington 16
7 Hawksbury Lagoon - Flood Mitigation Measures Otago Regional Council Update 17
8 Board Discretionary Fund Update and Funding Applications 18
9 Governance Support Officer's Report 26
10 Community Plan 32
11 Board Representation and Roles 33
12 Chairperson's Report 34
13 Items for Consideration by the Chair 35
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Waikouaiti Coast Community Board 9 April 2025 |
1.1 Blueskin Youth Community Assocation and Waitati Volunteer Fire Brigade
Paul Clements will be in attendance to speak to the Blueskin Youth Community Association funding application and provide an update on Waitati Volunteer Fire Brigade.
A representative from the Karitāne Bowling Club will be in attendance in support of their funding application.
1.3 Warrington Basketball Court
Mandy Mayhem-Bullock will be in attendance to speak on behalf of community members.
1.4 Warrington Basketball Court
Sam Jewell will be in attendance to speak about the Warrington Basketball Court.
1.5 Warrington Basketball Court
Johnny Simmons will be in attendance to speak about the Warrington Basketball Court.
An apology has been received from Cr Jim O'Malley.
That the Board:
Accepts the apology from Cr Jim O'Malley.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Waikouaiti Coast Community Board 9 April 2025 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board:
a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for Elected Members' Interests.
Attachments
|
Title |
Page |
⇩a |
Waikouaiti Coast Community Board Register of Interest |
6 |
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Waikouaiti Coast Community Board 9 April 2025 |
Waikouaiti Coast Community Board meeting - 12 February 2025
That the Board:
a) Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 12 February 2025 as a correct record.
Attachments
|
Title |
Page |
A⇩ |
Minutes of Waikouaiti Coast Community Board meeting held on 12 February 2025 |
9 |
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Waikouaiti Coast Community Board 9 April 2025 |
Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Blueskin Bay Library Meeting Room, Harvey Street, Waitati on Wednesday 12 February 2025, commencing at 5.30 pm
PRESENT
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Andy Barratt |
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Members |
Sonya Billyard |
Mark Brown |
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Chris McBride |
Cr Jim O'Malley |
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Geraldine Tait |
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IN ATTENDANCE |
Mike Cartwright (Quality Improvement Specialist). |
Governance Support Officer
1 Public Forum
1.1 Policing Matters
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Constable Toby White was in attendance and provided an update on policing in the area. He commented that most of his work in the area related to the State Highway and older residents being scammed. |
2 Apologies |
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An apology for lateness was recevied from Cr Jim O’Malley.
Moved (Alasdair Morrison/Andy Barratt): That the Board:
Accepts the apology for lateness from Cr Jim O’Malley.
Motion carried
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3 Confirmation of agenda |
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
Confirms the agenda without addition or alteration
Motion Carried
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Cr Jim O’Malley entered the meeting at 5.45 pm.
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Geraldine Tait updated her register of interest with adding member of the East Otago Catchment Group.
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
a) Amends the Elected Members' Interest Register attached; and b) Amends the proposed management plan for Elected Members' Interests. Motion carried (WCCB/2025/001) |
5 Confirmation of Minutes
5.1 Waikouaiti Coast Community Board meeting - 6 November 2024 |
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Moved (Andy Barratt/Mark Brown): That the Board:
Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 06 November 2024 as a correct record. Motion carried (WCCB/2025/002) |
Part A Reports
7 Governance Support Officer's Report |
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A report from Civic informed the Board of activities relevant to the Board’s area.
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Discussion took place on the OAR “Round the Boards” programme. It was felt that the Board did not get a lot of benefit from the programme.
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Moved (Alasdair Morrison/Sonya Billyard): That the Board: Declines to participate in the OAR ‘Round the Boards’ radio programme.
Motion carried (WCCB/2025/007)
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Discussion took place on whether to make submissions on the Draft Waste Management and Minimisation Plan and the Draft Reserves Management Plan General Policies Review. Members are to provide feedback to the Chairperson by 21 February with comments.
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
a) Notes the Governance Support Officer’s Report. b) Decides to make a submission to the Draft Waste Management and Minimisation Plan 2025. d) Decides to make a submission to the Draft Reserves Management Plan General Policies Review. Motion carried (WCCB/2025/008) |
8 Revised Meeting Schedule for 2025 |
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At its meeting held on 10 and 11 December 2024 Council approved a revised meeting schedule for 2025 moving the 9 year plan deliberation dates to the week commencing 26 May 2025. As a result of the approved revised meeting schedule the Board’s 28 May 2025 meeting needs to be rescheduled. The proposed new date is 4 June 2025 with the venue of Karitāne Hall commencing at 5.30 pm. |
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
a) Approves the meeting date change from 28 May 2025 to 4 June 2025. b) Notes the meeting venue of Karitāne Hall with the meeting commencing at 5.30 pm. Motion carried (WCCB/2025/009) |
9 Community Plan |
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Cr Jim O’Malley withdrew from discussion on this item. Consideration was given to the Community Plan. The Chairperson had updated the plan and members were requested to provide feedback. |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
Agrees that the Chairperson will update the Community Plan for the 2025-26 year, as discussed, noting it will be adopted at the April meeting. Motion carried (WCCB/2025/010) |
10 Board Representation and Roles |
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Board members provided an update on activities, which included: Civil Defence Emergency Management (CDEM)
Alasdair Morrison and Sonya Billyard advised that a workshop was being held on 5 March 2025
Cycleways The Coastal connection cycleway was proceeding well. The design for the clip on of Karitāne Railway bridge has been lodged with Kiwi Rail. The section from Waitati to Blueskin Road was proceeding well.
Keep Dunedin Beautiful Geraldine Tait advised that a meeting was going to be held on 13 February 2025.
Liaison with Funding Applicants Alasdair Morrison advised that the Music Festival went well with over 1000 people in attendance.
Matanaka Drive Replanting Project Mark Brown advised that there was no progress as the funding had dried up.
North Coast Tourism Initiatives Mark Brown advised that this item was no longer required.
OneCoast Recycling Geraldine Tait advised that a planning day was held recently and the use of the recycling service was continuing to increase.
Community Engagement Sonya Billyard and Andy Barratt advised that the deadline for the newsletter was 11 March 2025.
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Moved (Alasdair Morrison/Jim O'Malley): That the Board:
Notes the Board updates. Motion carried (WCCB/2025/011) |
11 Chairperson's Report |
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The Chairperson provided an update on matters of interest, including that the Blueskin Show was being held on 6 April 2024 Following on from the presentation at the previous Board meeting from Jude Molyneux the Chairperson commented that he would like to use some of the project fund to install speed humps in Karitāne. He advised that he had discussed the matter with Transport Staff and they had agreed the Board could install speed humps as long as they met the required criteria. The Board discussed paying for two of the speed humps, and would ask if the Transport Department pay for the other two. |
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Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board: Allocate up to $2,800.00 plus GST for the installation of speed humps at Karitāne.
Motion carried (WCCB/2025/012)
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Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board:
Notes the Chairperson’s update. Motion carried (WCCB/2025/013) |
12 Councillor Update |
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Councillor Jim O’Malley provided an update on items of interest. |
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Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board:
Notes the Council Activities Update.
Motion carried (WCCB/2025/014) |
13 Items for Consideration by the Chair |
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It was noted that Hiroshima day will take place on 6 August 2025. The Board will mark this day by planting donated Ginko Trees. Andy Barrett, Mark Brown and Geraldine Tait will be providing suggestions as to how the day might proceed.
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The meeting concluded at 7.43 pm .
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CHAIRPERSON
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Waikouaiti Coast Community Board 9 April 2025 |
Installation of Half Basketball Court - Warrington
Department: Civic
EXECUTIVE SUMMARY
1 The DCC is in the process of installing a half basketball court in Warrington with groundworks already underway.
2 A number of complaints have been received from the community opposing this installation. Based on the feedback received the Board is requested to either approve or decline the installation of the half basketball court.
3 The General Manager, Culture and Recreation, Jeanette Wikaira and Group Manager Parks and Recreation, Heath Ellis will be in attendance.
RECOMMENDATIONS
That the Board:
a) Approves/Declines the installation of the half basketball court at Warrington.
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Mike Cartwright - Quality Improvement Specialist |
There are no attachments for this report.
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Waikouaiti Coast Community Board 9 April 2025 |
Hawksbury Lagoon - Flood Mitigation Measures Otago Regional Council Update
Otago Regional Council, General Manager Science and Resilience, Tom Dyer, and Consultant, Josh Von Pein, will be in attendance to update the Board on Hawksbury Lagoon flood mitigation measures.
Attachments
There are no attachments for this report.
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Waikouaiti Coast Community Board 9 April 2025 |
Board Discretionary Fund Update and Funding Applications
Department: Civic
EXECUTIVE SUMMARY
1 This report provides a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund.
2 As this is an administrative report only, the Summary of Considerations is not required.
That the Board:
a) Notes the discretionary fund update.
b) Considers the funding request from Blueskin Youth Community Association.
c) Considers the funding request from Karitāne Bowling Club.
Discretionary fund
3 The Board has been allocated $10,000.00 for the 2024/25 year.
4 The balance remaining in the Project Fund for allocation for the current financial year is $3,152.65. The following funds have been allocated in the 2024/25 financial year:
Meeting Date |
Amount |
Recipient/Purpose |
11 September 2024 |
$730.00 |
Waikouaiti Riding for the Disabled – towards a Chromebook for their coach to use to assist with their study for the New Zealand Certificate in Equine (Therapeutic Riding – Assistance Coach) (Level 3) |
11 September 2024 |
$667.35 |
Waiputai Trust – towards improving the accessibility of the Waiputai Hub’s facilities by installing a disability grab rail and a baby changing station in the larger toilet with the following condition: Ensure the grab rail and baby changing station meet safety standards. |
11 September 2024 |
$1,600.00 |
Waitati Music Festival Inc Soc - towards ensuring adequate toilets, sanitation, and waste management for the Waitati Mini Fest to be held on 23 November 2024 and the Waitati Music Festival to be held on 25 January 2025. |
11 September 2024 |
$100.00 |
Kati Huirapa Runanga ki Puketeraki – Koha. |
12 February 2025 |
$700.00 |
POWA (as the umbrella org) - towards the repair of the information plaque and remedial work to the handrails at Puketeraki Lookout. |
12 February 2025 |
$250.00* |
Ms Angela Lyon – to thank her for her work on upgrading the Waitati Public Toilet mural as a Board Project. |
12 February 2025 |
$2,800.00** |
Allocates up to $2,800.00 plus GST for the installation of speed humps at Karitāne. |
Total |
$6,847.35 |
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*Still to be paid
**Final total for this project still to be advised
Funding Applications
5 Blueskin Youth Community Association has requested $1,200.00 towards a handrail on the estuary track on a small portion of the track to assist with mobility (Attachment A).
6 Karitāne Bowling Club has requested $2,317.47 towards a new fence between Karitāne Bowling Club and the neighbouring property. The current fence is two metres inside the neighbour’s property and has requested a new fence be erected on the legal boundary line (Attachment B).
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Mike Cartwright - Quality Improvement Specialist |
|
Title |
Page |
⇩a |
Blueskin Youth Community Association Funding Application |
20 |
⇩b |
Karitāne Bowling Club Funding Application |
22 |
Waikouaiti Coast Community Board 9 April 2025 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board area including:
· Coastal Hazard Screening
· DCC Draft Waste Management and Minimisation Plan submission
· Draft DCC 9 year plan and Local Water Done Well consultations
· Draft ORC Annual Plan 2025/26 consultation
· Draft ORC Public Transport Plan 2025-2035
· What Dunedin City Council is currently consulting on
· What Otago Regional Council is currently consulting on
· Roadworks schedule
· Dunedin City Council updates
2 As this is an administrative report, there are no options or summary of considerations.
That the Board:
a) Notes the Governance Support Officer’s Report.
b) Ratify the Board’s draft DCC Waste Management and Minimisation Plan submission retrospectively.
c) Decides to submit to the DCC 9 year plan 2025-2034, noting it will be ratified at the next Board meeting being held on 4 June 2025.
d) Decides to submit to the DCC Local Water Done Well, noting it will be ratified at the next Board meeting being held on 4 June 2025.
e) Decides to submit to the ORC Annual Plan 2025/26, noting it will be ratified at the next Board meeting being held on 4 June 2025.
f) Decides to submit to the ORC Regional Public Transport Plan, noting it will be ratified at the next Board meeting being held on 4 June 2025.
Coastal Hazard Screening
3 A report will be presented to a future Council meeting which identifies coastal hazards for the whole coastline including the south coast. Further work needs to be done to investigate the hazards in each area and develop a plan based on the findings of this work. The work will be dependent on decisions from Council.
DCC Draft Waste Management and Minimisation Plan Submission
4 The draft Waste Management and Minimisation Plan submission is attached for ratifying (Attachment A).
What Dunedin City Council is Currently Consulting On
Draft 9 year plan 2025-2034 and Local Water Done Well
6 The draft 9 Year Plan consultation document was adopted by Council on 26 March 2025. Following consultation, deliberations will take place in mid-May, and the 9 Year Plan will be adopted by 30 June 2025.
7 Information on the 9 Year Plan is available via the following link: https://www.dunedin.govt.nz/council/annual-and-long-term-plans/9-year-plan-2025-2034
Consultation Process
8 The Local Water Done Well (LWDW) consultation is a separate process from the 9 Year Plan consultation, however, the consultations are being run in parallel.
9 The consultation period for both LWDW and the 9 Year Plan opens on 31 March 2025 and closes on 30 April 2025 at 12 noon. Combined hearings are scheduled for 5 to 8 May 2025, where speakers can talk to one, or both, of the consultations.
10 The Board needs to decide if they would like to submit on either or both, of the LWDW and 9 Year Plan consultations.
Local Water Done Well
11 Local Water Done Well (LWDW) is the Coalition Government’s plan to address Aotearoa New Zealand’s long-standing water infrastructure challenges.
12 The Council is required under the Preliminary Act to prepare and submit a Water Services Delivery Plan (WSDP) to the Secretary for Local Government by 3 September 2025.
13 A key requirement of the WSDP is the identification of a Water Services Delivery Model (WSDM) - “the anticipated or proposed model or arrangements for delivering water services (including whether the territorial authority is likely to enter into a joint arrangement)”. Two options for the WSDM are being considered; 1) water services remain in-house (preferred option), or 2) water services are managed by a new Council-Controlled Organisation (CCO).
14 The draft LWDW consultation document was adopted by Council on 26 March 2025. Following consultation, deliberations will take place in mid-May to enable staff to continue preparation of the WSDP to meet the statutory deadline in September 2025.
15 Information on Local Water Done Well is available via the following link: https://www.dunedin.govt.nz/council/council-projects/local-water-done-well-reform
16 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
What Otago Regional Council is Currently Consulting On
Draft Otago Regional Council Annual Plan 2025-2026
17 The Otago Regional Council is seeking feedback on its draft Annual Plan 2025-2026.
18 Information on the draft Annual Plan 2025-2026 is available via the following link - https://www.orc.govt.nz/your-council/plans-and-strategies/annual-plans/
19 Consultation is open until 15 April 2025.
Draft ORC Regional Public Transport Plan 2025-2035
20 Public consultation for the Draft ORC Regional Public Transport Plan 2025-2035 commenced on 24 March. In-person consultation sessions will be held from 25 March to 16 April. Feedback is able to be provided through the ORC website at:
21 Links to the ORC draft Regional Public Transport plan as well as summary of the draft plan are available through the following links.
https://www.orc.govt.nz/media/02pp5udw/pt-rptp-report-document-a4-mar-2025-web-2.pdf
https://www.orc.govt.nz/media/x21b2mm1/pt-rptp-summary-document-a4-mar-2025-web.pdf
22 Consultation is open until 2 May 2025.
Roadworks Schedule
23 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
24 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
25 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Mike Cartwright - Quality Improvement Specialist |
|
Title |
Page |
⇩a |
Draft Waste Management and Minimisation Plan submission |
30 |
Waikouaiti Coast Community Board 9 April 2025 |
Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The Community Board Plan is tabled for discussion at each meeting for the purpose of review and update as required by the Board.
2 The Board’s Community Plan assists to contribute to the Council’s 9-year plan with focus on:
3 new and current priorities (in order of importance with justification and estimated costs for each) for inclusion in the DCC 9-year Plan.
4 items the Board would like for delivery to the community (for items that would not require support or funding from the DCC, over and above the Community Board funding).
5 Below is a minute extract from the meeting held on 12 February 2025.
Moved (Alasdair Morrison/Andy Barratt):
That the Board:
Agrees that the Chairperson will update the Community Plan for the 2025-26 year, as discussed, noting it will be adopted at the April meeting.
Motion carried (WCCB/2025/001)
6 The updated Community Plan 2025-26 will be circulated at the meeting.
7 Following the Board’s adoption of the updated Community Plan 2025-26 a copy will be available on the DCC website as soon as practicable.
That the Board:
a) Adopts the Board’s Updated Community Plan for the 2025-26 year.
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
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Waikouaiti Coast Community Board 9 April 2025 |
Board Representation and Roles
Department: Civic
EXECUTIVE SUMMARY
1 Board members may provide an update on activities including:
Civil Defence Emergency Management (CDEM) – Alasdair Morrison & Sonya Billyard
Cycleways - Geraldine Tait
Freedom Camping - Alasdair Morrison
Keep Dunedin Beautiful - Geraldine Tait
Liaison with Funding Applicants - Alasdair Morrison
Matanaka Drive Replanting Project - Mark Brown
Moana Gow Swimming Pool Committee - Andy Barratt
OneCoast Recycling - Geraldine Tait
Community Engagement - Sonya Billyard & Andy Barratt
Truby King Recreation Reserve Management Committee - Andy Barratt
Recreation Activities - Andy Barratt
2 As this is an administration report the Summary of Consideration is not required.
That the Board:
a) Notes the Board updates.
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
There are no attachments for this report.
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Waikouaiti Coast Community Board 9 April 2025 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson will provide a verbal update on items of interest, including:
9 year plan
Blueskin Show – 6 April 2025
Civil Defence
Karitāne Road Safety
Karitāne Wharf
That the Board: a) Notes the Chairperson’s update. |
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
There are no attachments for this report.