Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:

 

Date:                                                    Wednesday 21 May 2025

Time:                                                   9.30 am

Venue:                                                Council Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Grants Subcommittee

DCC Arts, CNZ Creative Communities Scheme, Community Events, Community, Waste Minimisation Community Projects/Initiatives and Dunedin Biodiversity Fund

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Marie Laufiso

 

Deputy Chairperson

Cr Bill Acklin

 

Members

Cr Sophie Barker

Emma Burns

 

Peter Hayden

Don Hunter

 

Adam Keane

Cr Cherry Lucas

 

Cr Mandy Mayhem

Hannah Molloy

 

Anna Parker

Jonathan Usher

 

Cr Andrew Whiley

 

 

Senior Officer                                               Nicola Morand, Manahautū - Policy and Partnerships

 

Governance Support Officer                  Rebecca Murray

 

 

Rebecca Murray

Governance Support Officer

 

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 

 


Grants Subcommittee

21 May 2025

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Karakia Timatanga                                                                                                                                                   4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    12

5.1       Grants Subcommittee meeting - 13 November 2024                                                                  13

Part A Reports (Subcommittee has power to decide these matters)

6             Chairs Report - Grants Review Update                                                                                                          31

7             DCC Arts, DCC Small Arts Project, and CNZ Creative Communities Scheme Grants                      38

8             Community Events Grants Report                                                                                                                   49

9             DCC Community Grants (March) and Small Grants Report                                                                    55

10           Update Report on Service Level Agreements overseen by Community Partnerships                  69

11           Waste Minimisation Community Projects/Initiatives and Small Grant Applications                    79

12           Dunedin Biodiversity Fund Applications                                                                                                       88

Resolution to Exclude the Public                                                                                                                     102

 

 


Grants Subcommittee

21 May 2025

 

1          Karakia Timatanga

The meeting will open with a Karakia Timatanga.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Grants Subcommittee

21 May 2025

 

Declaration of Interest

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.

 

2.         Elected or independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Subcommittee:

a)         Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)        Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.

 

Attachments

 

Title

Page

a

Grants Subcommittee Register of Interest

6

 

 


Grants Subcommittee

21 May 2025

 






 


Grants Subcommittee

21 May 2025

 

Confirmation of Minutes

Grants Subcommittee meeting - 13 November 2024

 

RECOMMENDATIONS

That the Subcommittee:

a)         Confirms the minutes of the Grants Subcommittee meeting held on 13 November 2024 as a correct record.

 

Attachments

 

Title

Page

A

Minutes of Grants Subcommittee meeting held on 13 November 2024

13

 

 


Grants Subcommittee

21 May 2025

 

 

 

Grants Subcommittee

DCC Arts, CNZ Creative Communities Scheme, Community Events, Community Waste Minimisation Grants and Dunedin Biodiversity Fund

MINUTES

 

Minutes of an ordinary meeting of the Grants Subcommittee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Wednesday 13 November 2024, commencing at 9.31 am.

 

PRESENT

 

Chairperson

 

 

Deputy Chairperson

Cr Bill Acklin

 

Members

Emma Burns

Peter Hayden

 

Don Hunter

Cr Cherry Lucas

 

Cr Mandy Mayhem

Hannah Molloy

 

Anna Parker

Cr Andrew Whiley

 

IN ATTENDANCE

Nicola Morand (Manahautū – Policy and Partnerships), Jeanette Wikaira (General Manager Arts, Culture and Recreation), Wai Piggott (Financial Analyst), and Joanne Wornin (Assistant Management Accountant – Finance), Lisa Wilkie (Team Leader Creative Partnerships), Amie Taua (Creative Partnerships Advisor), Sean Norling (Creative Partnerships Advisor), Dan Hendra (Team Leader Events), Olha Viazenko (Events Advisor), Philippa Norton (Events Advisor), Mai Tamimi (Team Leader Community Development), Jay Phillips (Community Advisor), Mere Taana-Jouanides (Community Advisor), Cath Gledhill (Supervisor Waste Minimisation), Leigh McKenzie (Waste Minimisation Strategy Officer), Melanie Hardiman (Waste Minimisation Officer) and Zoe Lunniss (Biodiversity Advisor)

 

Senior Officers                                                          Nicola Morand (Manahautū – Policy and Partnerships) and Jeanette Wikaira (General Manager Arts, Culture and Recreation)

 

Governance Support Officer                  Lauren Riddle

 

 

1          karakia timatanga

Anna Parker opened the meeting with a Karakia Timatanga.

 

2          Apologies

 

Apologies were received from Cr Marie Laufiso, Cr Sophie Barker, Adam Keane and Jonathan Usher and an apology for early departure from Cr Cherry Lucas.

 

 

 

Moved (Cr Andrew Whiley/Cr Cherry Lucas):

That the Subcommittee:

 

Accepts the apologies from Cr Marie Laufiso, Cr Sophie Barker, Adam Keane and Jonathan Usher and the apology for early departure from Cr Cherry Lucas.

 

Motion carried (GS/2024/061)

 

3          Confirmation of agenda

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

 

Confirms the agenda without addition or alteration.

 

Motion carried (GS/2024/062)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

 

a)         Notes the Elected or Independent Members' Interest Register; and

b)        Confirms the proposed management plan for Elected or Independent Members' Interests.

                         Motion carried

 

5          Confirmation of Minutes

5.1       Grants Subcommittee meeting - 19 September 2024

 

Moved (Cr Bill Acklin/Cr Andrew Whiley):

That the Subcommittee:

Confirms the public part of the minutes of the Grants Subcommittee meeting held on 19 September 2024 as a correct record.

Motion carried (GS/2024/063)

 

Part A Reports

6          DCC Arts, Professional Theatre, Creative Communities Scheme, Community Events, Community and Small Grants Application

 

A report summarised funding applications received for the Dunedin City Council’s (DCC) Arts, Professional Theatre Fund, Creative New Zealand (CNZ) Creative Communities Scheme, Community Events and Community Grants in September 2024.

 

 

 

DCC Arts

The Team Leader Creative Partnerships (Lisa Wilkie) and Creative Partnerships Advisor (Amie Taua and Sean Norling) spoke to the applications and responded to questions.

 

Peter Hayden declared a conflict of interest with Item1 - Blue Oyster (The Blue Oyster Arts Trust) and Item 11 - Middlemarch Harakeke Weaving Workshops (under auspice of Strath Taieri Connect Charitable Trust) and withdrew from these items.

 

Hannah Molloy declared a conflict of interest with Item 3 - Dance Ōtepoti, Item 6 - Dunedin Youth Orchestra, Item 8 - Good Company Arts (Daniel Belton and Good Company Trust) (Anna Katherine Noonan T/A Dance Ōtepoti), Item 9 - International Festival of Environment, Science and Technology (NZ International Science Festival Inc) and Item 10 - Jeremy Beck (under auspice of Dance Ōtepoti) (Anna Katherine Noonan T/A Dance Ōtepoti) and withdrew from these items.

 

 

 

Hannah Molloy withdrew from this item.

 

 

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

 

Declines the following DCC Arts application:

 

3

Dance Ōtepoti

Motion carried (GS/2024/064)

 

 

 

Hannah Molloy returned to the meeting.

 

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Subcommittee:

 

Declines the following DCC Arts application:

 

12

New Zealand Sea Lion Trust

Motion carried (GS/2024/065)

 

 

 

 

 

 

 

 

Peter Hayden withdrew from these items.

 

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the following DCC Arts applications:

 

1

Blue Oyster (The Blue Oyster Arts Trust)

$2,500.00

11

Middlemarch Harakeke Weaving Workshops (under auspice of Strath Taieri Connect Charitable Trust)

$2,950.00

 

Motion carried (GS/2024/066)  Peter Hayden sat back from the item.

 

 

 

Peter Hayden returned to the meeting.

 

Hannah Molloy withdrew from these items.

 

 

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

 

Approves the following DCC Arts applications:

 

6

Dunedin Youth Orchestra

$3,500.00

8

Good Company Arts (Daniel Belton and Good Company Trust) (Anna Katherine Noonan T/A Dance Ōtepoti)

$2,000.00

9

International Festival of Environment, Science and Technology (NZ International Science Festival Inc)

$2,000.00

10

Jeremy Beck (under auspice of Dance Ōtepoti) (Anna Katherine Noonan T/A Dance Ōtepoti)

$3,000.00

 

Motion carried (GS/2024/067)

 

 

 

Hannah Molloy returned to the meeting.

 

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the following DCC Arts applications:

 

2

Chamber Music New Zealand Trust

$2,500.00

4

Dunedin Choral Society (performing as City Choir Dunedin)

$3,000.00

5

Dunedin Jazz Club (Dunedin Jazz Foundation)

$3,000.00

7

GASP Dance Charitable Trust (GASP Dance Collective)

$3,000.00

13

Poonah Torabian (under auspice of Dunedin Multicultural Council (Dunedin Multi Ethnic Council)

$3,500.00

14

Spectacle (under auspice of Dunedin Fringe Arts Trust

$1,750.00

15

The Hills Radio Trust (OAR FM) (The Hills Radio Trust T/A OAR FM Dunedin)

$3,500.00

Motion carried (GS/2024/068)

 

 

 

Professional Theatre Fund

The Team Leader Creative Partnerships (Lisa Wilkie) and Creative Partnerships Advisor (Amie Taua and Sean Norling) spoke to the applications and responded to questions.

 

Hannah Molloy declared a conflict of interest with Item 1 - Afterburner (under auspice of Wow! Productions Trust) (WOW Productions), Item 4 - Hic Sunt Dracones Productions (under auspice of Stage South Charitable Trust) and Item 6 - Theatreworks Ltd and withdrew from these items.

 

 

 

Moved (Cr Mandy Mayhem/Hannah Molloy):

That the Subcommittee:

 

Approves increase in funding grant to $17,200.00 for:

 

2

Birds of a Feather (under auspice of He Waka Eke Noa Charitable Trust)

$16,000.00

 

Plus additional funding granted

$1,200.00

 

 

$17,200.00

Motion carried (GS/2024/069)

 

 

 

Hannah Molloy withdrew from these items.

 

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the following Professional Theatre Fund applications:

 

1

Afterburner (under auspice of Wow! Productions Trust) (WOW Productions)

$17,000.00

4

Hic Sunt Dracones Productions (under auspice of Stage South Charitable Trust)

$18,000.00

6

Theatreworks Ltd

$18,000.00

 

Motion carried (GS/2024/070)

 

 

 

Hannah Molloy returned to the meeting.

 

 

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

 

Approves the following Professional Theatre Fund applications:

 

3

Dunedin Summer Shakespeare (under auspice of Castle Charitable Trust (Castle Trustees Limited)

$18,000.00

5

Improsaurus Incorporated (Improsaurus)

$10,000.00

 

Motion carried (GS/2024/071)

 

 

 

 

CNZ Creative Communities Scheme

The Team Leader Creative Partnerships (Lisa Wilkie) and Creative Partnerships Advisor (Amie Taua and Sean Norling) spoke to the applications and responded to questions.

 

Hannah Molloy declared a conflict of interest with Item 7 - Dunedin Youth Orchestra and Item 24 - Yellow Eye Ltd and withdrew from these items.

 

Anna Parker declared a conflict of interest with Item 13 - Pacific Otago Trust and withdrew from this item.

 

 

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

 

Declines the following CNZ Creative Communities Scheme applications:

 

1

Bailey Gardner & Tara Leckie (B M Gardner)

17

Script to Screen Te Tari Tuhi Kupu a Whakaahua (Script to Screen)

20

Spectacle (Jessica Deserie Mary Covell)

21

The Barden Party (Laura Irish)

22

The Caninspire Charitbale Trust

23

The Toroa Foundation (C Gardner)

 

Motion carried (GS/2024/072)

 

 

 

Anna Parker withdrew from this item.

 

 

 

Moved (Hannah Molloy/Cr Mandy Mayhem):

That the Subcommittee:

 

a)    Increase the funding for application 13 – Pacific Otago Trust by $1,300.00, from $7,200.00 to $8,500.00

b)    Decrease funding for application 5 – Dunedin Midwinter Celebrations by $1,300.00, from $3,500.00 to $2,200.00.

 

The Subcommittee voted by division

 

For:                 Cr Bill Acklin, Don Hunter, Cr Mandy Mayhem and Hannah Molloy (4).

Against:         Peter Hayden, Cr Cherry Lucas and Cr Andrew Whiley (3).

 

The division was declared CARRIED by 4 votes to 3

 

Motion carried (GS/2024/073) 

 

 

 

Anna Parker returned to the meeting.

 

 

 

 

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the following CNZ Creative Communities Scheme applications:

 

7

Dunedin Youth Orchestra

$2,500.00

14

Penina o le Moana – Siva Samoa (Penina o le Moana)

$1,500.00

 

Motion carried (GS/2024/074)

 

 

 

Moved (Hannah Molloy/Cr Mandy Mayhem):

That the Subcommittee:

 

a)    Approves a $500.00 increase to grant application:

11

Naga Harshietha Dhandapani

$1,000.00

 

 

 

 

b)    Approves a $250 decrease each for grant applications:

3

Christine Keller (Christine Keller T/A Weaving On)

$4,000.00

8

East Otago Musical Theatre Incorporated (East Otago Musical Theatre Inc)

$4,000.00

 

The Subcommittee voted by division

 

For:                 Don Hunter, Cr Mandy Mayhem, Hannah Molloy and Anna Parker (4).

Against:         Cr Bill Acklin, Peter Hayden, Cr Cherry Lucas and Cr Andrew Whiley (4).

Abstained:   Nil

 

An equality of votes was recorded 4:4 following which the Chairperson used his casting vote against the motion.

 

The motion was lost.

 

 

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

 

Approves the following CNZ Creative Communities Scheme applications:

 

2

Baroque Music Community and Educational Trust of New Zealand (Baroque Music Community & Education)

$1,000.00

3

Christine Keller (Christine Keller T/A Weaving On)

$4,000.00

4

Dunedin Concerto Competition Charitable Trust (Dunedin Concerto Competition Incorporated)

$2,000.00

6

Dunedin Writers and Readers Festival Trust (Dunedin Writers & Readers Trust)

$3,000.00

8

East Otago Musical Theatre Incorporated (East Otago Musical Theatre Inc)

$4,000.00

9

Josiah Morgan (J J Morgan)

$1,500.00

10

Middlemarch Harakeke Weaving Group (Andrea Bosshard)

$2,500.00

11

Naga Harshietha Dhandapani

$1,000.00

12

Ōtākou Māori Womens Welfare League

$2,000.00

15

RASA Dance Dunedin (Lisa Wilkinson T/A RASA School of Dance

$2,000.00

16

Refugee Support Group (Refugee Support Group – Otago)

$3,000.00

18

Siau-Jiun Lim

$4,500.00

19

South Dunedin Street Festival (The South Dunedin Community Network Inc)

$3,000.00

24

Yellow Eye Ltd

$1,000.00

 

Motion carried (GS/2024/075) Don Hunter, Hannah Molloy and Anna Parker abstained from the vote.

 

 

 

Peter Hayden and Don Hunter left the meeting at 10.28am.

 

 

 

Community Events

The Team Leader Events (Dan Hendra), Events Advisors (Olha Viazenko and Philippa Norton), Allison Wallace and Sian Sutton spoke to the applications and responded to questions.

 

Hannah Molloy declared a conflict of interest with Item 1 - Aotearoa NZ Folk Alliance and Item 4 - Dance Ōtepoti and withdrew from these items.

 

Cr Bill Acklin declared a conflict of interest with Item 6 - Dunedin Christmas Charitable Trust and withdrew from this item.

 

Cr Andrew Whiley declared a conflict of interest with Item 6 - Dunedin Christmas Charitable Trust and withdrew from this item.

 

 

 

Moved (Cr Bill Acklin/Cr Andrew Whiley):

That the Subcommittee:

 

Declines the following Community Events applications:

 

17

Hope Church Dunedin Incorporated (Hope Church Dunedin)

21

Otago Kennel Association

23

RASA Dance Dunedin (Lisa Wilkinson T/A RASA)

24

Students for Sensible Drug Policy Dunedin

Motion carried (GS/2024/076)

 

 

 

 

Cr Bill Acklin withdrew from this item.  Cr Cherry Lucas Chaired the meeting while this item was considered.

 

 

 

Cr Andrew Whiley withdrew from this item.

 

 

 

Moved (Cr Cherry Lucas/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the following Community Events applications:

 

6

Dunedin Christmas Charitable Trust

$2,500.00

Motion carried (GS/2024/077) 

 

 

 

Cr Bill Acklin returned to the meeting and resumed the Chair.

Cr Andrew Whiley returned to the meeting.

 

Hannah Molloy withdrew from this item.

 

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the following Community Events applications:

 

1

Aotearoa NZ Folk Alliance

$1,500.00

4

Dance Ōtepoti

$2,975.00

Motion carried (GS/2024/078)

 

 

 

Hannah Molloy returned to the meeting.

 

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the following Community Events applications:

 

2

Brighton Gala Experience

$1,500.00

3

Cycling Otago

$2,000.00

5

Diving Ōtākou (Diving Ōtākou (2015) Incorporated)

$2,000.00

7

Dunedin Concerto Charitable Trust (Dunedin Concerto Competition)

$2,000.00

8

Dunedin Grass Kart Club Inc

$2,000.00

9

Dunedin Ice Skating Club (Dunedin Ice Skating Club Inc)

$2,000.00

10

Dunedin Multicultural Council Inc (DMCC)

$1,300.00

11

Dunedin Poultry, Pigeon & Cage Bird Club

$1,360.00

12

Dunedin Sri Lankan Society

$1,800.00

13

Dunedin Super League

$880.00

14

Dunedin Tamil Society

$700.00

15

Dunedin Theatre Reviewers Collective

$670.00

16

East Otago Musical Theatre Incorporated

$2,675.00

18

Middlemarch Ploughing Association

$2,000.00

19

Mountain Bike Otago (Mountainbiking Otago)

$3,892.00

20

Otago and Southland Chinese Association (Otago/Southland Chinese Association)

$2,840.00

22

Piping and Dancing Association of NZ Inc Otago Centre (The Piping & Dancing Assn of NZ Inc Otago Branch)

$2,000.00

25

The Green Island Competitions Society Incorporated (Green Island Competitions Society)

$1,500.00

26

Vintage Car Club of New Zealand Inc, Otago Branch Inc

$1,513.00

Motion carried (GS/2024/079)  Hannah Molloy abstained from the vote.

 

 

 

Cr Andrew Whiley left the meeting at 10.50 am.

 

 

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

 

             Adjourns the meeting for five minutes.

 

             Motion carried

 

 

 

The meeting adjourned at 10.55 am and reconvened at 11.02 am.

 

 

 

Community

The Team Leader Community Development (Mai Tamimi), Community Advisors (Jay Phillips and Mere Taana-Jouanides) and Gina Hu’akau (Manager Community Partnerships) spoke to the applications and responded to questions.

 

Cr Andrew Whiley returned to the meeting at 11.43 am.

 

Anna Parker declared a conflict of interest with Item 1 - Anglican Family Care and Item 4 - Catholic Social Services and withdrew from these items.

 

Cr Mandy Mayhem declared a conflict of interest with Item 45 - WEKA Wellness Empathy Kindness Aotearoa and withdrew from this item.

 

 

 

It was noted that Item 37 – StarJam Charitable Trust was withdrawn.

 

 

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

 

Declines the following Community applications:

 

19

International Student Rescue Mission

20

K9 Medical Detection NZ Charitable Trust

Motion carried (GS/2024/080)

 

 

 

 

Cr Mandy Mayhem withdrew from this item.

 

 

 

Moved (Anna Parker/Cr Cherry Lucas):

That the Subcommittee:

 

             Decreases the following grants by $500.00 to receive:

 

17

Hold On To Your Friends Incorporated

$2,000.00

27

Opoho Playcentre

$1,000.00

22

Life Education Trust Coastal Otago

$1,500.00

43

The Royal New Zealand Society for the Prevention of Cruelty to Animals Incorporated 0 Dunedin Branch

$1,500.00

 

Increase the grants to the following applications by $500.00 to receive:

 

2

Bellyful New Zealand NZ

$1,500.00

6

Deaf Aotearoa Holdings Ltd (Otago Branch)

$1,500.00

12

Dunedin Curtain Bank Trust

$4,500.00

25

New Zealand Riding for the Disabled, Waikouaiti Group Incorporated

$3,000.00

40

Taieri Fit and Fun Group

$2,500.00

 

Increase the grants to the following applications by $1,000.00 to receive:

 

14

E.F.K.S Youth Group

$4,000.00

45

WEKA Wellness Empathy Kindness Aotearoa

$3,000.00

46

YSAR Trust

$3,450.00

 

Increase the following grant application by $1,500.00 to receive:

 

33

Refugee Support Group – Otago

$4,000.00

Motion carried (GS/2024/081)

 

 

 

Cr Mandy Mayhem returned to the meeting.

 

Anna Parker withdrew from this item.

 

 

 

Moved (Cr Cherry Lucas/Cr Bill Acklin):

That the Subcommittee:

 

Approves the following Community applications:

1

Anglican Family Care

$1,000.00

4

Catholic Social Services

$1,000.00

 

Motion carried (GS/2024/082)

 

 

 

Anna Parker returned to the meeting.

 

 

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

 

Approves the following Community applications:

 

3

Cancer Society, Otago & Southland Division

$1,000.00

5

Connecting Otago Charitable Trust

$1,500.00

7

Diabetes New Zealand

$1,000.00

8

Disability Information Service Inc T/A Livingwell Disability Resource Centre

$2,500.00

9

Drug Injecting Services in Canterbury Trust

$3,500.00

10

Dunedin Budget Advisory Service

$3,500.00

11

Dunedin Community Transport Trust

$3,500.00

12

Dunedin Curtain Bank Trust

$4,500.00

13

Dunedin Group Riding for the Disabled Association Incorporated

$2,500.00

15

Hearing Support Otago

$3,000.00

16

Heart Kids New Zealand Incorporated

$1,000.00

18

Ignite Consultants

$1,500.00

21

Kiwi Family Trust

$1,500.00

23

Mosgiel Memorial RSA Incorporated

$3,000.00

24

Neighbours Day Aotearoa Charitable Trust

$2,000.00

26

OneCoast Incorporated

$2,500.00

28

Otago Multiple Sclerosis Society Inc

$1,500.00

29

Parkinson’s New Zealand Charitable Trust

$1,500.00

30

Probus Club of Mosgiel

$1,000.00

31

Quarantine Island/kamau Taurua Community Incorporated

$2,500.00

32

Rape Crisis (Dunedin) inc T/A Ōtepoti Communities Against Sexual Abuse (ŌCASA)

$4,000.00

34

Saddle Hill Foundation Trust

$3,500.00

35

Senior-Link

$3,500.00

36

South Dunedin Hall Trust

$1,000.00

38

Stopping Violence Dunedin Inc

$3,000.00

39

Taieri Christian Care

$2,000.00

41

The Brain Injury Association (Otago) Inc

$1,000.00

42

The Rothesay News Inc

$2,500.00

44

The Work Opportunities Trust

$3,500.00

Motion carried (GS/2024/083)

 

 

 

Moved (Cr Bill Acklin/Cr Cherry Lucas):

That the Subcommittee:

Notes the funds allocated between 1 May 2024 and 30 September 2024 for Small Project and Neighbourhood Matching grants.

Motion carried (GS/2024/084)

 

7          Waste Minimisation Community Projects/Initiatives, Innovation and Development (Commercial) and Small Grant Applications

 

A report summarised applications received during September 2024 for the Waste Minimisation Community Project/Initiative and Waste Minimisation Innovation and Development (Commercial) funding round.

 

 

 

Waste Minimisation Community Project/Initiative Grants

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Melanie Hardiman) spoke to the report and responded to questions.

 

Anna Parker declared a conflict of interest with Item 5 - Pacific Otago Trust and withdrew from this item.

 

Hannah Molloy declared a conflict of interest with Item 3 - iD Dunedin Fashion Inc and withdrew from this item.

 

Cr Mandy Mayhem declared a conflict of interest with Item 8 - Waitati Music Festival and withdrew from this item.

 

Cr Andrew Whiley declared a conflict of interest with Item 7 - The Dunedin Community House and withdrew from this item.

 

 

 

Anna Parker withdrew from this item.

 

 

 

Moved (Hannah Molloy/Cr Andrew Whiley):

That the Subcommittee:

a)    Decreases the following grant applications by $200.00 to:

1

Cargill Enterprises (Disabled Citizens Society (Otago) Inc T/A Cargill Enterprises)

$4,560.50

2

Dunedin Curtain Bank Trust

$4,560.50

4

Our Food Network (Our Food Network Dunedin (OFN) Incorporated)

$4,560.50

6

South Dunedin Community Network Incorporated

$4,560.50

8

Waitati Music Festival (Waitati-e)

$3,179.50

 

b)    Increases the following grant application by $1,000.00:

5

Pacific Otago Trust (Pacific Trust Otago)

$2,886.00

Motion carried (GS/2024/085) 

 

 

 

Anna Parker returned to the meeting.

 

 

 

Moved (Cr Bill Acklin/Cr Andrew Whiley):

That the Subcommittee:

             Resolve to rescind the previous motion GS/2024/085.

 Motion carried (GS/2024/086)

 

 

 

Moved (Anna Parker/Cr Andrew Whiley):

That the Subcommittee:

 

Reduce the following grant applications by $200.00 each to:

 

1

Cargill Enterprises (Disabled Citizens Society (Otago) Inc T/A Cargill Enterprises)

$4,560.50

2

Dunedin Curtain Bank Trust

$4,560.50

 

Motion carried (GS/2024/087) 

 

 

 

Hannah Molloy withdrew from this item.

 

 

 

Moved (Cr Bill Acklin/Cr Andrew Whiley):

That the Subcommittee:

 

Reduce the following grant application by $200.00 to:

 

3

iD Dunedin Fashion Inc (iD Dunedin Fashion Incorporated Society)

$4,180.50

Motion carried (GS/2024/088)

 

 

 

Hannah Molloy returned to the meeting.

 

 

 

Moved (Cr Bill Acklin/Cr Andrew Whiley):

That the Subcommittee:

 

             Reduce the following grant application by $200.00 to:

 

4

Our Food Network (Our Food Network Dunedin (OFN) Incorporated)

$4,560.50

Motion carried (GS/2024/089)

 

 

 

 

 

 

 

 

Moved (Cr Bill Acklin/Cr Andrew Whiley):

That the Subcommittee:

 

             Reduce the following grant application by $200 to:

 

6

South Dunedin Community Network Incorporated

$4,560.50

 

Motion carried (GS/2024/090)

 

 

 

Cr Mandy Mayhem withdrew from this item.

 

 

 

Moved (Cr Bill Acklin/Cr Andrew Whiley):

That the Subcommittee:

 

             Reduce the following grant application by $200.00 to:

 

8

Waitati Music Festival (Waitati-e)

$3,179.50

Motion carried (GS/2024/091) 

 

 

 

Cr Mandy Mayhem returned to the meeting.

 

Anna Parker withdrew from this item.

 

 

 

Moved (Hannah Molloy/Cr Andrew Whiley):

That the Subcommittee:

             Increase the following grant application by $1,200.00 to:

 

5

Pacific Otago Trust (Pacific Trust Otago)

$3,086.00

 

Motion carried (GS/2024/092)  Anna Parker sat back from the item.

 

 

 

Anna Parker returned to the meeting.

 

Cr Andrew Whiley withdrew from this item.

 

 

 

Moved (Hannah Molloy/Cr Cherry Lucas):

That the Subcommittee:

 

Approves the following Waste Minimisation Community Project/Initiative Grants application:

 

7

The Dunedin Community House (The Dunedin Community House Inc)

$1,312.00

 

Motion carried (GS/2024/093)

 

 

 

Cr Andrew Whiley returned to the meeting.

 

Cr Cherry Lucas left the meeting at 12.16 pm.

 

 

 

 

 

Waste Minimisation Innovation and Development (Commercial) Grants

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Strategy Officer – (Leigh McKenzie) spoke to the report and responded to questions.

 

 

 

Moved (Cr Bill Acklin/Hannah Molloy):

That the Subcommittee:

 

Declines the following Waste Minimisation Innovation and Development (Commercial) Grants application:

 

2

Business South Incorporated

 

Motion carried (GS/2024/094)  Cr Andrew Whiley recorded a vote against.

 

 

 

Moved (Cr Bill Acklin/Hannah Molloy):

That the Subcommittee:

 

Approves the following Waste Minimisation Innovation and Development (Commercial) Grants applications:

 

1

Augustines of Central T/A Augustines of Portobello (Augustines of Central Limited)

$7,500.00

3

Cook Brothers Construction (Cook Brothers Construction Limited)

$7,500.00

4

Dunedin Craft Distillers

$17,500.00

5

Mizen Automation (Mizen Automation Limited)

$21,000.00

6

Pedals Dunedin (Pedals Dunedin Limited)

$5,000.00

7

Spout Alternatives (Spout Alternatives Limited)

$11,500.00

 

Motion carried (GS/2024/095)  Cr Andrew Whiley recorded a vote against.

 

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Subcommittee:

 

a)     Notes that the Waste Minimisation Grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b)     Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

Motion carried (GS/2024/096)

 

 

 

Anna Parker and Hannah Molloy left the meeting at 12.27 pm.

 

Emma Burns, Department of Conservation Representative entered the meeting at 12.27 pm

 

8          Dunedin Biodiversity Fund - Final Reports on Completed Projects

 

A report summarised the grants claimed for funded projects that have been completed since the last project completion report to the Grants Subcommittee in May 2024.

 

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Subcommittee:

 

Notes the project completion reports for projects supported by the Dunedin Biodiversity Fund.

Motion carried (GS/2024/097)

 

9          Dunedin Biodiversity Fund Applications

 

A report provided a summary of the applications to support the Subcommittee in allocating funding for the September 2024 Dunedin Biodiversity Fund round.

The Biodiversity Officer (Zoe Lunniss) and Department of Conservation Representative (Emma Burns) spoke to the applications and responded to questions.

 

 

 

Moved (Cr Bill Acklin/Cr Andrew Whiley):

That the Subcommittee:

 

Declines the following Dunedin Biodiversity Fund application:

 

BIO-2024-20

Machiki Niimi

Motion carried (GS/2024/098)

 

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the following Dunedin Biodiversity Fund applications:

 

BIO-2024-11

Springwater Ag Ltd (Ray Parker)

$3,700.00

BIO-2024-12

Dunedin City Baptist Church (Malcolm Cowan)

$1,300.00

BIO-2024-13

Yellow Eyed Penguin Trust

$4,000.00

BIO-2024-14

Ohad Dar

$3,200.00

BIO-2024-15

Tracey Hooper

$4,000.00

BIO-2024-16

Otago Golf Club

$3,050.00

BIO-2024-17

Melissa Cheah

$3,500.00

BIO-2024-18

Rhys Millar

$4,000.00

BIO-2024-19

Nicola McGrouther

$4,000.71

BIO-2024-21

Phillip Cunningham

$2,700.00

BIO-2024-22

Thomas Hayward

$4,000.00

BIO-2024-23

Judith Ferguson and Kevin Hayward

$4,000.00

 

Motion carried (GS/2024/099)

 

 

 

Due to lack of quorum – Item C1 - Public Excluded minutes of the Grants Subcommittee meeting of 19 September 2024 would be held over to the next meeting of the Subcommittee.

 

 

The meeting concluded at 12:34pm.

 

 

 

..............................................

CHAIRPERSON

 


Grants Subcommittee

21 May 2025

 

Part A Reports

 

Chairs Report - Grants Review Update

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to update the Grants Subcommittee on the progress of the Grants Review.

2          The report outlines progress to date and invites external representatives of the Grants Subcommittee to participate in the discussion.

 

RECOMMENDATIONS

That the Subcommittee:

a)         Notes the content of the Chairs update report.

 

BACKGROUND

3          During the 2019-2022 Triennium, a “refresh” of the DCC Strategic Framework (eight strategies underpinned by the principles of sustainability and the Treaty of Waitangi, as below) was commenced.

 


4          As the Grants Management Policy (2019) was scheduled for review in May 2022, the Grants                 Subcommittee (chaired by Councillor Garey) began this work in February.

5          Various drafts collated by the Events and Community Development and Corporate Policy Teams arose from two workshops and emailed feedback.

6          An example which contrasts proposed changes (from 2022) with the relevant section of the Policy (2019) is below.

a)         Draft July 2022

b)        2019 Policy

7          This review however was not completed due primarily changes in Staff and Elected Member personnel prior to and after the 2022 Local Body Elections.

8          The terms of external members of the Grants Subcommittee were however extended until the Grants Review could be completed. In all, three such extensions have occurred, the latest being a resolution of the Council meeting held on 30 April 2025.  

DISCUSSION

9          In 2023, “Workstream Groups” of Staff and Elected Members convened to prepare for the 10-Year Plan (2024-2034). 

10        Through the work of the Grants Workstream, the DCC gained for the first time an understanding of the total grants allocated annually across the organisation. This figure is $13,648,000.

11        Of this, $7,077,000 (the total of two grants to the Tūhura Otago Museum and Dunedin Venues Management Limited) is excluded, leaving $6,571,000. This amount is to be distributed as below.

CATEGORY of GRANT

ALLOCATED BY

AMOUNT

Contestable

Grants Sub-Committee

$3, 503,000

Discretionary

Various Teams, Groups

$145,000    

Community Service Agreements

Heritage Fund

$680, 000

Service Level Agreements

Various Teams, Groups

$1,230,000

Property Arrangements

Property Group

$467,000

Funded by Central Government Agencies

Various Teams, Groups

$356,000

To DCC-owned companies and trusts, partnership agreements and administered by other agencies

Various Teams, Groups

$195,000

 

$6,571,000

12        The October 2023 elections led to the “Local Water Done Well” programme as the new Government’s replacement of the previous administration’s suite of 3 Waters legislations.

13        Territorial authorities such as the DCC were given a choice as to whether to produce for public consultation a 10-Year Plan (2024-2034) or a 9-Year Plan (2025-2034).

14        Along with the decision to proceed with the latter, the DCC decided to also continue with Advisory Panels (comprised of Elected Members with Staff support) to progress of programmes of work which included the Grants Review.

15        At its meeting on 31 July 2024 Council approved the Terms of Reference for the Grants Review

Moved (Mayor Jules Radich/Cr Bill Acklin)

             That the Council:

a)    Approves the draft Terms of Reference for the Grants Review

b)    Notes that updates on the review would be required to either the Community Services Committee or Council

Motion carried (CNL/2024/143)

16        The Terms of Reference outline that’s the purpose of the review is to: Review the current grant pools provided by the DCC and recommend changes to ensure the grants framework aligns with Council’s outcomes.

17        Between August and December 2024, four meetings of the Grants Review Panel were held, and an additional four meetings were held with Elected Members only.

18        At the fourth Elected Members only meeting, held on December 6th, 2024, there was agreement that for the purposes of the 9-Year-Plan (2025-2034) Consultation, the grants pool quantum of $6,571,000 would be “ring-fenced”.

19        The proposed ‘ring-fenced’ amount for contestable funds was confirmed by Council at its meeting of 28 January 2025.

20        Other points of discussion between Elected Members include:

a)         Staff discretion to approve grants.

b)        Rates Relief is to be reviewed so that organisations in need are equitably supported.

c)         If the overall quantum of rates-funded grants, which is approximately 3.5%, be increased or decreased.

d)        If grants funding should be decided by Elected Members only.

21        Due to a clear lack of policy intent thus far, it is unlikely that the review will be completed by June 2025.

OPTIONS

22        As this report is for noting there are no options.


 

 

 NEXT STEPS

23        A workshop will be held with the Review Panel and External Representatives of the Grants Subcommittee

Signatories

Author:

Marie Laufiso - Chairperson, Grants Subcommittee

Attachments

There are no attachments for this report.

 


 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Future Development Strategy

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

The Grants Subcommittee is delegated to allocate funding within the approved grants budget.  The grant decisions directly support community groups to deliver on projects, services and activities that support local residents’ wellbeing and contributes to many of the DCC’s strategies and plans.

 

Māori Impact Statement

Te Taki Haruru, the DCC’s Māori Strategic Framework outlines the aspirations for Māori living in Ōtepoti Dunedin. Many of the grant applications contribute to these aspirations by way of the services and activities that they deliver on. In making grant decisions, the Subcommittee includes representation as appointed by mana whenua to ensure all grant decisions include mana whenua perspectives.

Sustainability

There are no negative implications for sustainability, with some grant applications positively contributing to sustainable goals for their local community.

Zero carbon

Grants may have an impact on carbon across the city, but no assessment has been made to determine city wide emissions.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Grants are part of the DCCs Levels of Service and are included in the DCCs LTP and Annual Plan.

Financial considerations

There are no financial considerations as grants are allocated according to the DCC’s grants budget approved by Council.

Significance

Low

Engagement – external

No external engagement has occurred; however External Representatives on the Grants Subcommittee have been elected to represent Community interests. Their involvement in the grants review is therefore appropriate and will contribute to decisions that ensure reflect the community is represented and this is proposed in next steps.

Engagement - internal

Engagement with Elected Members is occurring with various staff providing a support and advisory role.

Risks: Legal / Health and Safety etc.

The risks related to grants is considered low as applicants have to provide financial and group information to be eligible to apply.

Conflict of Interest

No Conflicts of Interest have been noted by staff in accordance with the DCC’s Conflict of Interest policy. The Subcommittee manages its Conflicts of Interest in accordance with the DCC’s Conflict of Interest policy.

Community Boards

There are no implications for Community Boards. There are some grant recipients who are located within the Community Boards areas.

 

 


Grants Subcommittee

21 May 2025

 

 

DCC Arts, DCC Small Arts Project, and CNZ Creative Communities Scheme Grants

Department: Ara Toi

 

 

 

 

EXECUTIVE SUMMARY

1          This report summarises grant applications to the Dunedin City Council (DCC) Arts Grants and the Creative New Zealand Creative Communities Scheme funds for the March 2025 round. It also provides an update of the grants approved from the Small Arts Project Grants fund between 1 July 2024 and 30 April 2025.

 

2          The Grants Subcommittee (Subcommittee) is responsible for allocating funding in line with the DCC’s grants budget. This report includes applicant data for the DCC Arts Grants (Attachment A) and CNZ Creative Communities Scheme (Attachment B) March 2025 round.

3          A summary of the small grants awarded through the Small Arts Project is provided. Staff assess applications as they are received, with the Subcommittee Chair or their delegate making funding decisions (up to $500) in accordance with the DCC Grants Subcommittee’s delegations.

RECOMMENDATIONS

That the Subcommittee:

a)         Decides the grants to be allocated from the DCC Arts and CNZ Creative Communities Scheme Fund.

b)        Notes the funds allocated between 1 July 2024 and 30 April 2025 for Small Arts Projects grants.

BACKGROUND

4          Applications for the DCC Arts and CNZ Creative Communities Scheme grants closed on 28 March 2025. 

5          The Ara Toi/Creative Partnerships team held an arts funding drop-in session and presentation in the Community Gallery on February 26th. Potential applicants were able to speak to Creative Advisors in a welcoming space between 11am and 4pm, with the presentation and discussion between 4 and 5pm.

6          General information about the grant application process was directly promoted through Ara Toi/Creative Partnerships social media in mid-March.

7          Applicants are encouraged to meet with staff before applying for a grant, to receive relevant advice and information. Team members proactively contact groups and individuals they have worked with to check in with their application process.

8          Grant applications and relevant report backs are discussed and reviewed by the full team prior to finalising recommendations; all assessments are reviewed by the Team Leader.

9          There is additional funding available in the Creative Communities Scheme pool in this round. This is due to the return of unused grant funding ($6,043.65, Dunedin Young Writers’ Association, September 2022).

DISCUSSION

10        A total of 46 applications were received for the March 2025 round; these comprised 20 applications for DCC Arts and 26 for Creative Communities Scheme grants.

 

Applications (new applicants)

 

Mar 2025

Sep 2024

Mar 2024

DCC Arts

20 (4)

15

15

CCS

26 (11)

24

23

TOTAL

46

39

38

 

11        Figures 1, 2, 3 provide a high-level overview of who is applying for funding and where funding is allocated (per applicant and artform).

12        Figure 1 indicates that applications for projects from Māori, Pāsifika, and other minority communities continue to rise steadily. Figure 2 shows the corresponding rise in the proportion of total grants funding accessed by these communities. 

13        After identifying in 2022 that Māori and Pāsifika applicants were underrepresented in both applications received and funding distributed, it is positive to see these results. Ongoing staff outreach and work to minimise and/or remove barriers for potential applicants has been a large factor in this change.

 

14        Figure 3 reveals the distribution trends for funding allocation across different artforms over the past seven years. Music and Visual Arts projects continue to receive the largest proportion of grants funding from these funding pools. To note: projects and events that incorporate a mix of music, dance, and song fall under ‘Multi-arts’.  

15        A positive note is the continued rise in funding distributed to Dance projects, with the average amount more than doubling since mid-2018. Dance Ōtepoti’s advocacy, collaboration, and practical support for the city’s dance ecosystem is likely to have contributed to this change.

16        The data shows a steady decline in applications for small Theatre projects since 2018. Although this may be offset to some extent by the establishment of the Professional Theatre Fund in 2018, the lack of a keystone organisation (a role previously filled by the Fortune Theatre company) has likely contributed to the falling number of regular, small-scale projects.

17        The following Small Arts Project grants were approved between 1 July 2024 and 30 April 2025

Applicant

Project

Medium

Total approved

Balance

24/25 FY

Charlie Butler (DFAT)

Motion Sickness

Dance

$1,500.00

$3,500.00

Cue-Go Ltd

New Zealand Lamb

Theatre

Te Whānau Arohanui Charitable Trust

Tāmoko Wānaka

Toi Māori

 

18        One application was withdrawn; one application is currently on hold pending additional information. The team is actively promoting the availability of this grant through social media avenues at present.

OPTIONS

19        There are no options as the subcommittee have delegation to make the decisions.

NEXT STEPS

20        Staff will advise applicants of the Subcommittee’s decisions and administer the payment of grants.

Signatories

Author:

Lisa Wilkie - Kaiarahi - Team Leader Creative Partnerships

Authoriser:

Cam McCracken - Director DPAG, Toitū, Lan Yuan and Olveston

Attachments

 

Title

Page

a

DCC Arts Grants March 2025 - Summary of Applications

45

b

CNZ Creative Communities Scheme Grants March 2025 - Summary of Applications

46

 


 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environment and cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Future Development Strategy

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

Funding decisions made by the Grants Subcommittee allow creative communities to engage in diverse arts and cultural activities. These activities support a vibrant and creative city described in strategies, policies, and plans such as Ara Toi Otepoti, the Festivals and Events Plan, and the Ōtepoti Live Music Action Plan.

Māori Impact Statement

Te Taki Haruru, the DCC’s Māori Strategic Framework outlines the aspirations for Māori living in Ōtepoti Dunedin. Some of the creative projects supported by grants funding directly acknowledge and celebrate the cultural and creative traditions of Kāi Tahu and mataawaka in Ōtepoti. The Grants Subcommittee includes mana whenua-appointed representation to ensure all grant decisions include mana whenua perspectives.

Sustainability

There are no negative implications for sustainability.

Zero carbon

Projects are likely to have minimal impacts on city wide emissions; this has not been formally assessed.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Grants are part of the DCC’s Levels of Service and are included in the DCC’s LTP and Annual Plans.

Financial considerations

There are no financial considerations as grants are allocated according to the DCC’s grants budget approved by Council.

Significance

The significance of the decision related to grants has been assessed as ‘low’

Engagement – external

No internal or external engagement has taken place related to grants. Where an applicant has applied for a CCS grant and a DCC grant from another team, staff share relevant knowledge. Staff also check to ensure that applicants do not apply for multiple DCC applications in one round.

Engagement - internal

Ara Toi/Creative Partnerships staff consulted with the Events, Community Partnerships, and Waste Minimisation teams.

Risks: Legal / Health and Safety etc.

The risks related to grants is considered low as applicants have to provide financial and group information to be eligible to apply.

Conflict of Interest

No Conflicts of Interest have been noted by staff in accordance to the DCC’s Conflict of Interest policy. The Subcommittee manages its Conflicts of Interest in accordance to the DCC’s Conflict of Interest policy.

Community Boards

There are no implications for Community Boards. There are some applicants who are located within the Community Boards areas.

 

 


Grants Subcommittee

21 May 2025

 



Grants Subcommittee

21 May 2025

 




Grants Subcommittee

21 May 2025

 

 

Community Events Grants Report

Department: Events

 

 

 

 

EXECUTIVE SUMMARY

1          The report summarises applications for Community Events funding received in March 2025 round including profiling two events.

2          The Grants Subcommittee is delegated to allocate grants within the approved budget for the Community Event fund.  The total funding requested and available is detailed below, with application information included in attachment.

 

RECOMMENDATIONS

That the Subcommittee:

a)         Decides the grants to be allocated to applicants from the Community Events fund attached.

 

BACKGROUND

3          Applications opened for the Community Events fund on 3 March and closed on 28 March 2024. 

4          Potential applicants were encouraged to communicate with staff before applying so additional advice and information could be given. 

5          Staff reviewed the applications and contacted applicants with incomplete information. Once received, the additional details were uploaded and incorporated into Squiz.

DISCUSSION

6          A total of 12 applications were received for this funding round, representing a decrease of four compared to the March 2024 round. The total funding available for allocation in the March round is $41,605, while the total amount requested across all applications is $62,422.30.

7          Of the 12 applications submitted, 11 were from locally based organisations, and one was submitted by a national organisation.

8          Applications were received from a range of sectors, including five from ethnic community groups, three from sporting organisations, three from the arts sector, and one from a general community group.

9          One applicant, the Fire In Ice Outrigger Canoe Club, intends to deliver its annual Ice Breaker Waka Ama Challenge during King’s Birthday Weekend, as per its customary schedule. This year, the long weekend falls from 30 May to 1 June. In accordance with the grants criteria, funding eligibility is limited to expenses incurred on 1 June. The applicant has consulted with staff regarding this matter, and further details are provided in the accompanying assessment.

10        The sole national applicant, the NZ Competitive Aerobics Federation, is organising the NZ Schools Hip Hop Otago/Southland Regionals. This event was last held in Dunedin in 2020 and is expected to attract in excess of 250 participants, including approximately 70 from outside the city.

11        The Taieri Amateur Wrestling Club will host the National Wrestling Championships in September. The event will include both Freestyle and Greco-Roman styles and is anticipated to draw approximately 200 competitors from across Aotearoa and Australia. It is estimated that 90% of participants will travel from outside Dunedin, generating associated economic benefits through accommodation, hospitality, and local spending.

OPTIONS

12        There are no options as the subcommittee have delegation to make the decisions.

NEXT STEPS

13        Staff will advise applicants of the Subcommittee’s decisions and administer the payment of grants.

Signatories

Author:

Dan Hendra - Team Leader - Events

Authoriser:

Sian Sutton - Dunedin Destination Manager

Nicola Morand - Manahautū (General Manager Policy and Partnerships)

Attachments

 

Title

Page

a

Community Events Grants - March 2025 - Summary of Applications

53

 


 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Future Development Strategy

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

Festivals and Events Plan

 

Māori Impact Statement

Mana whenua are represented on the Grants Subcommittee and provide guidance and advice on allocations of funding. Staff are working to develop relationships with the Māori Community and ensure DCC Grants are accessible and supportive of the needs of the Māori community.

Sustainability

Contestable grants support the sustainability of community events applicants within the city.

Zero carbon

There are no known implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

Budgets for contestable grants are set at the Annual and 10-Year Plans. 

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Staff have engaged with applicants in making recommendations.

Engagement - internal

Staff from Community Partnerships, Events, Ara Toi and the Waste and Environmental Solutions teams engage around applications.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

Staff conflicts of interest have been managed, with identified staff removed from assessing or reviewing specific grant applications.

Community Boards

There are no known implications for Community Boards.

 

 


Grants Subcommittee

21 May 2025

 




Grants Subcommittee

21 May 2025

 

 

DCC Community Grants (March) and Small Grants Report

Department: Community Services

 

 

 

 

EXECUTIVE SUMMARY

1          This report summarises grant applications to the Dunedin City Council (DCC) Community Grants fund for the March 2025 round. It also provides an update of the grants approved from the Small Project and Neighbourhood Matching Grants fund between 1 July 2024 and 30 April 2025.

2          The Grants Subcommittee (Subcommittee) is responsible for allocating funding in line with the DCC’s grants budget. This report includes applicant data for the March 2025 Community Grants round (Attachment A).

3          A summary of the small grants awarded through the Small Project and Neighbourhood Matching Grant funds is provided in Attachment B. Staff assess applications as they are received, with the Subcommittee Chair or their delegate making funding decisions (up to $500) in accordance with the DCC Grants Subcommittee’s delegations.

4          The Community Partnerships team sought policy clarification regarding the inclusion of food expenses in grant applications, ensuring staff provide accurate advice and guidance to applicants. Corporate Policy has reviewed this matter, and their advice is included in Attachment C for the Subcommittee’s reference.

RECOMMENDATIONS

That the Subcommittee:

a)         Decides the grants to be allocated from the DCC’s Community Grant Fund.

b)        Notes the funds allocated between 1 July 2024 and 30 April 2025 for Small Project and Neighbourhood Matching Grants (Attachment B).

BACKGROUND

5          Applications for the DCC Community Grant fund opened on 3 March and closed on 28 March 2025. 

6          Applicants are encouraged to meet with staff before applying for a grant, to receive relevant advice and information.

7          Every grant application undergoes a rigorous assessment to ensure full compliance with the grant criteria outlined on the DCC’s website, as well as the standards set in the DCC’s Grants Management Policy.

DISCUSSION

Summary of Community Grants – March 2025

8          The March 2025 funding round received 38 applications, matching the number from the September 2024 round. One applicant later withdrew their application, opting to apply in the September 2025 Community Grant round instead. As a result, a total of 37 applications were received for this period (Attachment A).

Grant Fund Name

Number of Grant Applications Received

Number Withdrawn

Total Requested

Total Available (March 2025 Round)

Community Grants

37

1

$157,164.27

$97,311.45

Table 1. Summary of Community Grants Applications and funding, March 2025.

9          Of the 37 applications received, 25 were from local Ōtepoti/Dunedin organisations, while the remaining applicants represented organisations supported by regional (3) and/or national (9) entities. A total of 14 applications (38%) came from first-time applicants to the DCC Community Grants fund. Among them, three had previously received other DCC grants, such as funding from Events and the Hāpori Māori Fund.

10        A review of the March cohort showed that 30% of applications sought support from the health sector, marking a shift from the September 2024 round, where a significant portion of applicants were from the social service sector. The second-largest sector represented was disability services (16%), followed by Social and Community services (14%) and Youth/Children services (14%).

Sector

Number of Applications

(N = 37)

Percentage

Disability

6

16%

Education

2

8%

Health

11

30%

Former Refugee and Migrant

3

8%

Social and Community Services

5

14%

Sports

4

11%

Youth/ Children

5

14%

Table 2. General review of grant applicants, Community Grants March 2025 round.

11        Most applications came from groups that provide services and support for all priority groups identified in the DCC’s Social Wellbeing Strategy, while also offering broader local community support.

12        In reviewing applications aligned with each of the priority groups of the DCC’s Social Wellbeing Strategy, one application was received from a Māori organisation—the Ōtākou Māori Women’s Welfare League—while three other applications included Māori as a key focus. Five applications were submitted by groups dedicated to supporting Pacific communities, former refugees, and migrants. Twelve applications strongly emphasised meeting the needs of children, young people, and families, while six focused on serving the disability community. Additionally, one application came from the newly established Dunedin Bedding Bank Trust, which seeks to assist people experiencing homelessness, and another was submitted by the Shakti Community Council Incorporated, an organisation committed to supporting women from former refugee and migrant backgrounds.

13        There were no applications specifically dedicated to 'Older Persons.' However, it was noted that several applications providing general community services would also cater to the needs of older individuals—for instance, The Order of St John.

14        All 37 grant applications submitted to the Grants Subcommittee for consideration, have been thoroughly reviewed by staff. While direct meetings with every applicant were not possible, each application was carefully assessed to ensure its compliance with the DCC’s Community Grants criteria (as outlined on the DCC’s website), and the conditions set out in the DCC’s Grants Management Policy. This review process included verifying that each group could contribute at least 30% of the funding for the project or service for which they are seeking a grant. For applicants that staff have met with directly, extra details have been included with the grants review material for the Subcommittee’s reference.

15        Staff have highlighted one application for the Subcommittee’s consideration, as it relates to a national project.

16        Returning applicants who received a DCC Community Grant in 2024, have had their report backs reviewed by staff to confirm their eligibility for the March 2025 round. Each report back report is provided with a reference number which has been logged in the applicant’s assessment information for the Committee's reference, if they wish to read these.

Summary of Small Project and Neighbourhood Matching Grants approved between 1 July 2024 and 30 April 2025

Grant Fund Name

Number of Grant Applications Received (2024/2025 FY)

Number Withdrawn

Total Requested

Total remaining this FY

Small Project Grants

10

0

$7,428.18

$2,571.82

Neighbourhood Matching Grants

7

0

Table 3. Update on approved Small Grants as of 30 March 2025.

17        An update of the Small Project and Neighbourhood Matching Grants approved between 1 July 2024 and 30 March 2025 is provided in Attachment B and summarised in Table 3. This update builds upon the previous report issued to the Subcommittee in September 2024.

18        Funding for these grant schemes is allocated from the annual Community Grants budget, with $10,000 ringfenced each year to support them.

19        Neighbourhood Matching Grants, capped at $500, are designed for informal, local groups. The remaining $500 is expected to come from the community—either through another grant or volunteer contributions. The approved amounts vary, as detailed in Appendix B, ranging from $274 to $500.

20        The Small Project Fund is for grants up to $500 and offers a quick response option for applicants. Its criteria is the same as the DCC’s Community Grants scheme.

21        As previously noted, staff assess applications for both grant schemes as they are received. The Subcommittee Chair, or their delegate, makes the funding decision (up to $500) as consistent with the DCC Grants Subcommittee’s delegations.

22        Once approved, staff facilitate the purchase of items related to the approved Neighbourhood Matching Grants and administer the Small Projects grants.

Report Backs

23        Community Grant recipients are required to submit a ‘Report Back’ within 12 months of receiving their grant.

24        These reports ensure accountability over public funds while recognising the vital contributions communities make to residents’ wellbeing. Staff also review reports to confirm that the grants have been used for their originally intended purposes, as approved by the Subcommittee.

25        Neighbourhood Matching Grant recipients are not required to submit a formal ‘Report Back,’ as payments are managed directly by DCC staff. However, grant recipients typically provide a short summary of their project or neighbourhood activity, offering valuable insights into how communities are sustaining community connections.

Policy Advice - Food

26        The Community Partnerships team sought policy clarification on when food expenses can be included in grant applications, ensuring staff provide accurate guidance. Corporate Policy has reviewed this matter, and the advice is attached in Attachment C for the Grants Subcommittee’s reference.

27        Following the findings of this review, two recommendations were made:

·    The DCC’s Grants Funding General Criteria is amended to include a reference/criteria to “food”, “catering”, and “alcohol”, and which is consistent with the criteria for individual grants;

·    Publicly available information about the DCC’s Small Project Grants is amended to include the line “Food is excluded for Small Project Grants only. This restriction does not apply to other DCC grant types which have their own criteria”.

28        These recommendations are being actioned by staff.

OPTIONS

29        There are no options as the subcommittee have delegation to make the decisions.

NEXT STEPS

30        Staff will advise applicants of the Subcommittee’s decisions and administer the payment of grants.


 

Signatories

Author:

Gina Hu'akau - Community Partnerships Manager

Authoriser:

Nicola Morand - Manahautū (General Manager Policy and Partnerships)

Attachments

 

Title

Page

a

Community Grants March 2025 - Summary of Applications

63

b

Small Project and Neighbourhood Matching Grants

65

c

Memo - Policy advice to Community Partnerships on Grants Policies and Food

67

 


 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environment and cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Future Development Strategy

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Grants Subcommittee is delegated to allocate funding within the approved grants budget.  The grant decisions directly support community groups to deliver on projects, services and activities that support local residents’ wellbeing and contributes to many of the DCC’s strategies and plans.

Māori Impact Statement

Te Taki Haruru, the DCC’s Māori Strategic Framework outlines the aspirations for Māori living in Ōtepoti Dunedin. Many of the grant applications contribute to these aspirations by way of the services and activities that they deliver on. In making grant decisions, the Subcommittee includes representation as appointed by mana whenua to ensure all grant decisions include mana whenua perspectives.

Sustainability

There are no negative implications for sustainability, with some grant applications positively contributing to sustainable goals for their local community.

Zero carbon

Each grant application will have an impact on carbon across the city but no assessment has been made to determine city wide emissions.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Grants are part of the DCC’s Levels of Service and are included in the DCC’s LTP and Annual Plans.

Financial considerations

There are no financial considerations as grants are allocated according to the DCC’s grants budget approved by Council.

Significance

The significance of the decision related to grants has been assessed as ‘low’.

Engagement – external

No internal or external engagement has taken place related to grants. Internal checks by staff from relevant DCC teams has occurred to ensure that applicants have not applied to more that one grant fund.

Engagement - internal

The teams consulted with include the Events, Ara Toi and Waste Minimisation teams.

Risks: Legal / Health and Safety etc.

The risks related to grants is considered low as applicants have to provide financial and group information to be eligible to apply.

Conflict of Interest

No Conflicts of Interest have been noted by staff in accordance to the DCC’s Conflict of Interest policy. The Subcommittee manages its Conflicts of Interest in accordance to the DCC’s Conflict of Interest policy.

Community Boards

There are no implications for Community Boards. There are some applicants who are located within the Community Boards areas.

 

 



Grants Subcommittee

21 May 2025

 



Grants Subcommittee

21 May 2025

 




Grants Subcommittee

21 May 2025

 



Grants Subcommittee

21 May 2025

 

 

Update Report on Service Level Agreements overseen by Community Partnerships

Department: Community Services

 

 

 

 

EXECUTIVE SUMMARY

1          This report updates the Grants Subcommittee on the two Service Level Agreements overseen by Community Partnerships with the Dunedin Budget Advisory Service Incorporated and the Cosy Homes Charitable Trust.

2          Both Service Level Agreements (SLAs) were developed following Council resolutions and are monitored by staff on behalf of the Dunedin City Council (DCC).

3          The SLAs are due to expire later this year and are up for renewal. This report summarises the background and purpose of each SLA as an update to the Grants Subcommittee.

 

RECOMMENDATIONS

That the Subcommittee:

a)         Notes the Update Report on Service Level Agreements overseen by Community Partnerships.

 

BACKGROUND

4          Community Partnerships oversees two SLA’s on behalf of the DCC with;

a)         Dunedin Budgetary Advisory Services Incorporated, and

b)        The Cosy Homes Charitable Trust.

5          During 1998 the Council sold its 100% holding in Waipori Power Generation Limited and its 42% holding in United Electricity Limited. After repaying associated debt, the Council was left with cash amounting to just over $56 million. This fund became known as the Waipori Fund.  As the establishment of the Waipori Fund marked the end of council-controlled energy, Council agreed to establish the Consumer Electricity Fund to help Dunedin residents struggling to pay power bills.

6          Both current SLAs relate to the DCC’s Consumer Electricity Fund and past Council resolutions. The most recent Council resolutions are detailed below;

7          21     Cosy Homes Charitable Trust Otago funding update

 

A report from Community and Planning provided information on funding of the Cosy Homes Charitable Trust Otago (the Trust) and sought approval to release $25,000 of budgeted funding to the Trust.

The Council provided $75,000 to the Trust in the 2015/16 year; comprised of $25,000 from the annual rates revenue and $50,000 from the Consumer Electricity Fund (CEF).

The Council requested this report – at the 2015/16 Annual Plan deliberations – outlining the Trust's outputs and funding streams – to be presented before the $25,000 rates-based funding was confirmed for release to the Trust in the 2016/17 year.

The Manager Events and Community Development and Group Manager Community and Planning responded to questions from Councillors.

 

Moved (Cr Doug Hall/Cr Kate Wilson):

 

That the Council:

 

a)         Notes this item is currently part-funded ($25,000 through rates on-going).

b)        Confirms the allocation of $25,000 be released to the Cosy Homes Charitable Trust Otago in the 2016/17 year.

 Motion carried (CNL/2016/182)

 

22     Funding Cosy Homes from the Consumer Electricity Fund

 

A report from Community and Planning considered allocation of a grant from the Consumer Electricity Fund (CEF) to the Cosy Homes Charitable Trust Otago (the Trust). The report recommended $25,000 should be granted in the 2016/17 year and $20,000 in the 2017/18 year.  A separate report had been provided to the Council outlining the outputs of the Trust during the 2016 calendar year, and its current income streams. The report specifically requested funding be allocated from the CEF to the Trust, for the purposes of supporting the Trust's vision that "Everyone lives in a warm and healthy home".  The Trust's mission was "Making every home in Dunedin warm and cosy by 2025" and its vision and mission aligned with the Council's Social Wellbeing Strategy.

 

 

Moved (Cr Mike Lord/Cr Damian Newell):

 

That the Council:

 

a)         Grants $25,000 in 2016/17 and $20,000 in 2017/18 from the Consumer Electricity Fund to Cosy Homes Charitable Trust Otago for the purposes of supporting home insulation within the city.

Motion carried (CNL/2016/183)

 

11     Cosy Homes Charitable Trust Otago Funding Update

 

Mayor Cull withdrew from the item.

A report from Community and Planning provided an update on the operation and funding of the Cosy Homes Charitable Trust Otago (the Trust) and sought approval to release $25,000 of budgeted funding to the Trust.  Funding would support the Trust's mission of "making every home in Dunedin warm and cosy by 2025".

The report noted that in 2016 Council approved $45,000 for operational costs for the Trust in the 2017/18 year, comprised of $25,000 from annual rates revenue and $20,000 from the Consumer Electricity Fund (CEF).  Funding was approved with the proviso an updated report on the Cosy Homes Trust was received before any further funds were allocated from rates revenue, in addition, annual grants were made by Council to the Trust for insulation costs.

The Group Manager Community and Planning (Nicola Pinfold) and the Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions from the Committee

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

a)         Approves the allocation of $25,000 from rates revenue to the Cosy Homes Charitable Trust Otago for operational costs from the 2018/19 financial year.

 Motion carried (COM/2018/070)

 

12     Consumer Electricity Fund

 

Mayor Cull withdrew from the item.

In December 2016 the Council approved contributions of $25,000 (in 2016/17) and $20,000 (in 2017/18) from the Consumer Electricity Fund to the Cosy Homes Charitable Trust Otago for the purposes of supporting home insulation within the city.

A report from Community and Planning sought a decision from Council on an ongoing grant of $20,000 from the Consumer Electricity Fund (CEF) to the Cosy Homes Charitable Trust Otago (the Trust).  The report also sought approval of a rule change to the CEF to allow applicants to access the Fund twice during a five-year period.

The Group Manager Community and Planning (Nicola Pinfold) and the Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions from the Committee

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Committee:

 

a)         Approves an ongoing, annual grant of $20,000 from the Consumer Electricity Fund to the Cosy Homes Charitable Trust Otago to support home insulation within the city.

b)        Approves an amendment to the Consumer Electricity Fund rules, that "Clients may access the Fund twice in a five-year period if the distributing agency determines there are circumstances special enough to warrant an additional payment." 

Motion carried (COM/2018/071)

 

DISCUSSION

The Dunedin Budget Advisory Services (DBAS)

 

8          DBAS administers the Consumer Electricity Fund (Fund). The Fund helps people living in the DCC rateable area, who are experiencing hardship, to access grants towards their electricity account. Further information about the purpose of the Fund and grant criteria is in Appendix A.

9          DBAS also receives SLA funding to support their operational costs. The SLA between the DCC and DBAS is due to expire on 1 August 2025.

The Cosy Homes Charitable Trust (CHCT)

10        CHCT administers insulation subsidies for up to 80 homes located in the DCC rateable area. The DCC’s funding is combined with funding from the Otago Community Trust and funding from the Energy Efficiency and Conservation Authority (EECA).

11        The Cosy Homes Charitable Trust also receives SLA funding to support their operational costs. The SLA between the DCC and the CHCT is due to expire on 30 June 2025. For more information see;

  https://www.cosyhomes.org.nz/insulation--heating-subsidies.html

12        Staff meet with each provider to ensure that the milestones in each SLA are met during the term of the agreement. Each provider is also expected to produce a ‘report back’ which is reviewed by staff.

13        In recent communications with CHCT, they have submitted their ‘report back’ in early May, showing that they have retrofitted 82 local homes. This is three months ahead of schedule which is positive.

14        The budget for both SLAs for the FY 2025/26 have been confirmed in the Community Partnerships budget.

OPTIONS

15        As this is an update report, there are no options.

NEXT STEPS

16        Once the current SLA milestones and report backs are confirmed, staff will then start the process of drafting new SLAs with each provider.

Signatories

Author:

Gina Hu'akau - Community Partnerships Manager

Authoriser:

Nicola Morand - Manahautū (General Manager Policy and Partnerships)

Attachments

 

Title

Page

a

Appendix A. Consumer Electricity Fund Flyer. Grant criteria.

76

 


 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, cultural and environmental well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Future Development Strategy

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The activities by CHCT and DBAS directly supports the DCC’s wellbeing strategies and plans. The SLAs with both these groups provide key resourcing so these activities can continue to meet the needs of Dunedin residents, some of which are experiencing hardship.

Māori Impact Statement

Te Taki Haruru clearly outlines aspirations for Māori in Dunedin. The activities delivered by CHCT and DBAS directly supports the social elements of Autūroa, Auora, Autikaka and economic element of Autakata.

Sustainability

Sustainability is embedded throughout the services delivered by CHCT and DBAS. DBAS concentrates in helping people and whānau achieve economic sustainability, and CHCT also contributes to helping people’s homes be more sustainable through delivering heating and insulation.

Zero carbon

The activities of each SLA have not been assessed in regard to the Zero Carbon Policy.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The budget for both SLAs is confirmed in the 2025/2026 FY budget for Community Partnerships.

Financial considerations

There are no financial implications.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been regular engagement with each SLA provider.

Engagement - internal

No internal engagement has occurred in regard to the current SLAs. All new SLAs are reviewed by the legal team to ensure they meet DCC requirements.

Risks: Legal / Health and Safety etc.

There are no risks associated with the current SLAs discussed in this update report.

Conflict of Interest

There are no conflict of interest noted with the SLAs discussed in this update report.

Community Boards

There are no implications for Community Boards.

 

 


Grants Subcommittee

21 May 2025

 




Grants Subcommittee

21 May 2025

 

 

Waste Minimisation Community Projects/Initiatives and Small Grant Applications

Department: Waste and Environmental Solutions

 

 

 

 

EXECUTIVE SUMMARY

1          This report summarises applications received during March 2025 for the Waste Minimisation Community Project/Initiative funding round.

2          The purpose of this report is to assist the Subcommittee in considering applications and allocating funding by providing a summary of the funding criteria, applications received, amount of funding requested and the amount available.

3          A summary of the Waste Minimisation Small Project Grants already approved by the Grants Subcommittee Chair, or another delegated Subcommittee member, is also included as Attachment B.

RECOMMENDATIONS

That the Subcommittee:

 

a)         Decides the grants funding to be allocated to applicants from the Waste Minimisation Community Project/Initiative Grants fund.

b)        Notes that the Waste Minimisation Grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

c)         Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

 

BACKGROUND

4          A summary of applications received for the Waste Minimisation Community Project/Initiative Grants which closed at 5pm, 28 March 2025 is attached to this report (Attachment A).

5          For this round of funding, $30,000.00 is available for the Waste Minimisation Community Project/Initiative Grants.  

6          Four Waste Minimisation Small Project Grants have been approved under delegated authority since October 2025, with $6,289.05 remaining. The remainder will be returned to the waste levy reserve. The Waste Minimisation Small Project Grants are summarised in Attachment B.  

7          Both before and during the March grants application period, email notifications were provided by Council staff to raise awareness of the grants available and the application criteria. Advertising in community newsletters, public notices, local newspapers, radio, and social media was undertaken. Potential applicants were encouraged to communicate with staff before applying so that additional advice and information could be provided.

8          Applicants who had submitted project start dates before the receipt of funding have been contacted to confirm revised project start dates (1 June 2025 or later). This is to avoid the funding of projects retrospectively.

9          Applications that were submitted after the close off date have not been assessed as per the Grants Management Policy 2019.

Accountability Reports   

10        Over the six months from November 2024 to the end of March 2025, staff have received 7 accountability reports from previous waste minimisation funding. Of the recipients to date, there are 27 accountability reports that are not yet due, having been awarded within the last 12 months. 

11        Any overdue accountability reports are being actively pursued by Council staff.

DISCUSSION

Summary of Applications

12        Six applications for the Waste Minimisation Community Project/Initiative Grants fund have been received. The total funding requested from the six applicants was $22,354.16.

13        Access to the Waste Minimisation Community Project/Initiative Grants applications has been provided to the Subcommittee. These are summarised in Attachment A.

Grant Fund Name

Number of Applications Received

Number Withdrawn

Total Requested

 

Total Available (March 2025 round)

Waste Minimisation Community Project/Initiative Grants

6

0

$22,354.16

 

(to an application maximum of $5,000)

$30,000.00

 

Funding Criteria

14        The funding criteria are set out below to assist the Subcommittee to determine the funding allocations:

·    Applicants are most likely to receive funding if the application is for a project or initiative that:

Clearly and directly benefits the wider community;

Aligns with the vision and goals in the Waste Minimisation Management Plan 2020;

Builds local resource recovery capability;

Minimises or diverts targeted waste streams;

Promotes zero waste education;

Research, development, and design for future waste minimisation initiatives;

Applicants must contribute 30% of the total project cost; and

Encourages, promotes, or administers waste minimisation activities in the Dunedin region.

·    Activities which can’t be applied for:

Subsidising the cost of waste to landfill;

Individuals working on private projects;

Debt servicing; and

Activities that duplicate other demonstration projects or pilot studies.

15        Waste minimisation grants are also available to fund consenting costs e.g., permitted composting processing, to enable regulated waste minimisation activities.

16        Further to Waste Minimisation contestable grants the waste levy also annually provides non-contested grants or funds determined from Tender Board decisions or are a non-standard procurement (single source) service. The services provide recycling, reuse, repurposing of materials and education. These include but are not limited to; bicycle refurbishment for donation back into the community, e-waste and battery recycling, polystyrene recycling, plasterboard offcuts recycling, surplus food waste collection for distribution, textile reuse and recycling as well as a variety of waste reduction education workshops and programmes.

OPTIONS

17        There are no options as the Grants Subcommittee have the delegation to decide the grants funding to be allocated to applicants.

NEXT STEPS

18        Staff will communicate the Grants Subcommittee’s decisions to all applicants in writing within two weeks of the Subcommittee meeting. Where grants have been approved, payments will be arranged for the applicants.

19        The next funding round will be in September 2025.

Signatories

Author:

Catherine Gledhill - Waste Minimisation Supervisor

Authoriser:

Chris Henderson - Group Manager Waste and Environmental Solutions

Attachments

 

Title

Page

a

Waste Minimisation Community Project/Initiative Grants - March 2025 - Summary of Applications

85

b

Small Waste Minimisation Project Grants

87

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision promotes the social well-being, economic well-being, environmental well-being and the cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

This report supports the Council’s Waste Minimisation and Management Plan 2020

Māori Impact Statement

Mana whenua are represented on the Grants Subcommittee and provide guidance and advice on allocations of funding.

Staff are working to develop relationships with the Māori community and ensure DCC grants are accessible and supportive of the needs of the Māori community.

Sustainability

Waste Minimisation Grants provide community with a funding opportunity for new waste minimisation projects and initiatives.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Budget is set aside from the Waste Levy for waste minimisation grants in accordance with the Dunedin City Council Waste Minimisation and Management Plan 2020. This money is received from the Ministry for the Environment and has been approved to use for grants funding in accordance with section 47 of the Waste Minimisation Act.

Financial considerations

Grants will be expended from the Waste Minimisation Funds within approved budgets.

Significance

This decision is considered to be of low significance in terms of Council’s Significance and Engagement Policy.

Engagement – external

A variety of newsletters, social media, Otago Access Radio, as well as advertising in local media were used to promote these grants.

Engagement - internal

Internal engagement was carried out with other grant funding departments to check applicants were not doubling up on applications.  Departments relevant to the organisations applying for funding were also engaged to check on the best fits in funding criteria for applicants.

Risks: Legal / Health and Safety etc.

By funding consenting costs for applicants, the risk of funding non-compliant activity can be managed.

Conflict of Interest

No conflict of interests have been identified.  

Community Boards

Funded waste minimisation projects may develop in community board areas.

 

 

 


Grants Subcommittee

21 May 2025

 




Grants Subcommittee

21 May 2025

 



Grants Subcommittee

21 May 2025

 

 

Dunedin Biodiversity Fund Applications

Department: City Development

 

 

 

 

EXECUTIVE SUMMARY

1          Applications for the March 2025 round of the Biodiversity Fund opened on 1 March 2025 and closed on 31 March 2025.

2          This report provides a summary of the applications to support the Subcommittee in allocating funding for the March 2025 Biodiversity Fund round.

3          Applications were reviewed by staff members of the Dunedin City Council and the Department of Conservation (DOC).

4          A total of $48,728.81 is available for allocation this funding round. This amount consists of $40,650.00 in assigned funding and $8,078.81 from partially uplifted and forfeited grants completed since the previous Grant Subcommittee Meeting in November 2024. A summary of additional funds is provided in Attachment A.

5          Fourteen applications were received, four of which are from first-time applicants. The total funding requested is $61,991.50, exceeding the available amount of funding by $13,262.69.

 

RECOMMENDATIONS

That the Subcommittee:

a)         Decides on the allocation of funding for the applications received in the March 2025 round of the Dunedin Biodiversity Fund.

 

BACKGROUND

6          In August 2007, the Dunedin Biodiversity Fund was established, with minor amendments to the eligibility, prioritisation criteria, and terms and conditions approved by the Planning and Environment Committee in February 2019.


 

7          Planning and Environment Committee extract from the meeting held 12 February 2019:

Moved (Cr Aaron Hawkins/Deputy Chairperson Damian Newell):

That the Committee:

a)    Notes the summary of the Biodiversity Fund provided in Attachment A and the proposed methods for grater community outreach of the Fund (as listed in Paragraph 34).

b)    Approves the proposed criteria and conditions/rules of the Biodiversity Fund (as set out in Attachment B).

Motion carried (PLA/2019/008)

8          The purpose of the Dunedin Biodiversity Fund is: To enhance the condition and extent of indigenous biodiversity across Ōtepoti Dunedin by encouraging and supporting landowners and communities who are committed to protecting, enhancing, and managing indigenous biodiversity.

9          The Dunedin Biodiversity Fund operates on a ‘pay first, claim after’ approach, where successful applicants have a standard 24-month term to complete projects in order to claim their grant.

funding guidance

10        The Dunedin Biodiversity Fund follows a 50:50 cost sharing arrangement, where the Council can fund up to 50% of the project, with the applicant contributing to the remainder. Grant amounts range from $500 to a maximum of $5,000 per application.

11        To be eligible for funding, projects must either:

a)         Aim to maintain or enhance the state of indigenous biodiversity in Ōtepoti e.g., fencing, plant and animal pest control; and/or

b)        Aim to increase the extent of indigenous biodiversity e.g., revegetation, supplementary planting.

12        The objective of the Biodiversity Fund is to provide financial support for ‘on-the-ground’ activities that benefit indigenous biodiversity. The Council’s contribution is intended for tangible goods such as plants, traps, and herbicides, while the applicant’s contribution may cover labour and vehicle expenses (in addition to above). For information on eligible project types and eligible grant costs, refer to Attachment B.

Eligibility Criteria

13        The eligibility criteria refer to the minimum requirements that a project application must meet to be considered for funding. Projects that do not meet the eligibility criteria, or cannot be made eligible through grant conditions, should not receive funding. See Attachment B for the eligibility criteria.

Prioritisation Criteria

14        The prioritisation criteria are used to rank projects for funding allocations when the fund is oversubscribed. These criteria are designed to ensure that projects, particularly those on protected land, that are most likely to achieve desirable biodiversity outcomes are given priority over other applications. See Attachment B for the prioritisation criteria.

Conditions of Grants

15        All approved project applications will be subject to standard terms and conditions that will form part of an agreement between the applicant and the Council. The Subcommittee reserves the right to impose additional conditions if deemed necessary. For further information on fund Terms and Conditions, refer to Attachment C.

DISCUSSION

16        A summary of applications is provided in Attachment D. Complete applications and detailed project assessments were submitted separately to the Subcommittee.

OPTIONS

17        There are no options as the subcommittee have delegation to make the decisions.

NEXT STEPS

18        Staff will communicate the Grant Subcommittee’s decisions to all applicants and provide payment once the funding terms and conditions have been fulfilled. Completed projects will be reported back to the Subcommittee at the next appropriate meeting.

19        The next funding round will be in September 2025.

Signatories

Author:

Zoe Lunniss - Biodiversity Advisor

Authoriser:

Mark Mawdsley - Team Leader Advisory Services

David Ward - General Manager, 3 Waters and Transition

Attachments

 

Title

Page

a

Summary of Additional Funds - March 2025

93

b

Biodiversity Fund Eligibility and Prioritisation Criteria

94

c

Biodiversity Fund Terms and Conditions

96

d

Dunedin Biodiversity Fund - March 2025 - Summary of Applications

101

 


 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the environmental well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Future Development Strategy

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Dunedin Biodiversity Fund directly supports the objectives and outcomes of Te Ao Tūroa – Dunedin’s Environment Strategy, the DCC Biodiversity Strategy, and the Future Development Strategy. It also contributes to the Parks and Recreation Strategy.

Māori Impact Statement

Mana whenua are represented on the Grants Subcommittee and provide guidance and advice on priority projects and the appropriateness of restoration activities in culturally significant areas.

Sustainability

The projects considered in this report will contribute positively to the long-term sustainability of the natural environment of Dunedin.

Zero carbon

Application of the DCC Biodiversity Fund aligns with the Zero Carbon Plan key shift “Grow sequestration that align with mana whenua and community values”. The projects discussed in this report will decrease city emissions through revegetation and by otherwise protecting and enhancing indigenous vegetation in Ōtepoti Dunedin that is valued by members of the community.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications. The recommended allocation is within budget.

Financial considerations

A total of $48,728.81 is recommended to be granted to applicants.

Significance

This decision is considered to have low significance based on the Council’s Significance and Engagement Policy.

Engagement – external

The Department of Conservation was involved in the assessment of projects and provided recommendations for budget allocation.

Engagement - internal

There has been no internal engagement on the project applications.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

A number of the grants relate to Community Board areas – i.e. Otago Peninsula, Mosgiel-Taieri, Saddle Hill, West Harbour and Waikouaiti Coast.

 

 


Grants Subcommittee

21 May 2025

 



Grants Subcommittee

21 May 2025

 



Grants Subcommittee

21 May 2025

 






Grants Subcommittee

21 May 2025

 


 


Grants Subcommittee

21 May 2025

 

Resolution to Exclude the Public

 

 

That the Subcommittee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Confirmation of  the Confidential Minutes of Grants Subcommittee meeting - 19 September 2024 - Public Excluded

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.