Notice of Meeting:
I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:
Date: Wednesday 21 May 2025
Time: 9.30 am
Venue: Council Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Grants Subcommittee
DCC Arts, CNZ Creative Communities Scheme, Community Events, Community, Waste Minimisation Community Projects/Initiatives and Dunedin Biodiversity Fund
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Cr Marie Laufiso |
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Deputy Chairperson |
Cr Bill Acklin |
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Members |
Cr Sophie Barker |
Emma Burns |
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Peter Hayden |
Don Hunter |
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Adam Keane |
Cr Cherry Lucas |
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Cr Mandy Mayhem |
Hannah Molloy |
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Anna Parker |
Jonathan Usher |
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Cr Andrew Whiley |
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Senior Officer Nicola Morand, Manahautū - Policy and Partnerships
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Grants Subcommittee 21 May 2025 |
ITEM TABLE OF CONTENTS PAGE
1 Karakia Timatanga 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 12
5.1 Grants Subcommittee meeting - 13 November 2024 13
Part A Reports (Subcommittee has power to decide these matters)
6 Chairs Report - Grants Review Update 31
7 DCC Arts, DCC Small Arts Project, and CNZ Creative Communities Scheme Grants 38
8 Community Events Grants Report 49
9 DCC Community Grants (March) and Small Grants Report 55
10 Update Report on Service Level Agreements overseen by Community Partnerships 69
11 Waste Minimisation Community Projects/Initiatives and Small Grant Applications 79
12 Dunedin Biodiversity Fund Applications 88
Resolution to Exclude the Public 102
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Grants Subcommittee 21 May 2025 |
1 Karakia Timatanga
The meeting will open with a Karakia Timatanga.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Grants Subcommittee 21 May 2025 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.
2. Elected or independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Subcommittee:
a) Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.
Attachments
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Title |
Page |
⇩a |
Grants Subcommittee Register of Interest |
6 |
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Grants Subcommittee 21 May 2025 |
Grants Subcommittee meeting - 13 November 2024
That the Subcommittee:
a) Confirms the minutes of the Grants Subcommittee meeting held on 13 November 2024 as a correct record.
Attachments
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Title |
Page |
A⇩ |
Minutes of Grants Subcommittee meeting held on 13 November 2024 |
13 |
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Grants Subcommittee 21 May 2025 |
Grants Subcommittee
DCC Arts, CNZ Creative Communities Scheme, Community Events, Community Waste Minimisation Grants and Dunedin Biodiversity Fund
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Wednesday 13 November 2024, commencing at 9.31 am.
PRESENT
Chairperson |
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Deputy Chairperson |
Cr Bill Acklin |
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Members |
Emma Burns |
Peter Hayden |
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Don Hunter |
Cr Cherry Lucas |
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Cr Mandy Mayhem |
Hannah Molloy |
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Anna Parker |
Cr Andrew Whiley |
IN ATTENDANCE |
Nicola Morand (Manahautū – Policy and Partnerships), Jeanette Wikaira (General Manager Arts, Culture and Recreation), Wai Piggott (Financial Analyst), and Joanne Wornin (Assistant Management Accountant – Finance), Lisa Wilkie (Team Leader Creative Partnerships), Amie Taua (Creative Partnerships Advisor), Sean Norling (Creative Partnerships Advisor), Dan Hendra (Team Leader Events), Olha Viazenko (Events Advisor), Philippa Norton (Events Advisor), Mai Tamimi (Team Leader Community Development), Jay Phillips (Community Advisor), Mere Taana-Jouanides (Community Advisor), Cath Gledhill (Supervisor Waste Minimisation), Leigh McKenzie (Waste Minimisation Strategy Officer), Melanie Hardiman (Waste Minimisation Officer) and Zoe Lunniss (Biodiversity Advisor) |
Senior Officers Nicola Morand (Manahautū – Policy and Partnerships) and Jeanette Wikaira (General Manager Arts, Culture and Recreation)
Governance Support Officer Lauren Riddle
1 karakia timatanga
Anna Parker opened the meeting with a Karakia Timatanga.
2 Apologies |
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Apologies were received from Cr Marie Laufiso, Cr Sophie Barker, Adam Keane and Jonathan Usher and an apology for early departure from Cr Cherry Lucas. |
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Moved (Cr Andrew Whiley/Cr Cherry Lucas): That the Subcommittee:
Accepts the apologies from Cr Marie Laufiso, Cr Sophie Barker, Adam Keane and Jonathan Usher and the apology for early departure from Cr Cherry Lucas.
Motion carried (GS/2024/061) |
3 Confirmation of agenda |
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Moved (Cr Bill Acklin/Cr Cherry Lucas): That the Subcommittee:
Confirms the agenda without addition or alteration.
Motion carried (GS/2024/062) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Bill Acklin/Cr Cherry Lucas): That the Subcommittee:
a) Notes the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Grants Subcommittee meeting - 19 September 2024 |
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Moved (Cr Bill Acklin/Cr Andrew Whiley): That the Subcommittee: Confirms the public part of the minutes of the Grants Subcommittee meeting held on 19 September 2024 as a correct record. Motion carried (GS/2024/063) |
Part A Reports
7 Waste Minimisation Community Projects/Initiatives, Innovation and Development (Commercial) and Small Grant Applications |
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A report summarised applications received during September 2024 for the Waste Minimisation Community Project/Initiative and Waste Minimisation Innovation and Development (Commercial) funding round. |
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Waste Minimisation Community Project/Initiative Grants The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Melanie Hardiman) spoke to the report and responded to questions.
Anna Parker declared a conflict of interest with Item 5 - Pacific Otago Trust and withdrew from this item.
Hannah Molloy declared a conflict of interest with Item 3 - iD Dunedin Fashion Inc and withdrew from this item.
Cr Mandy Mayhem declared a conflict of interest with Item 8 - Waitati Music Festival and withdrew from this item.
Cr Andrew Whiley declared a conflict of interest with Item 7 - The Dunedin Community House and withdrew from this item. |
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Anna Parker withdrew from this item. |
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Moved (Hannah Molloy/Cr Andrew Whiley): That the Subcommittee: a) Decreases the following grant applications by $200.00 to:
b) Increases the following grant application by $1,000.00:
Motion carried (GS/2024/085) |
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Anna Parker returned to the meeting. |
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Moved (Cr Bill Acklin/Cr Andrew Whiley): That the Subcommittee: Resolve to rescind the previous motion GS/2024/085. Motion carried (GS/2024/086) |
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Moved (Anna Parker/Cr Andrew Whiley): That the Subcommittee:
Reduce the following grant applications by $200.00 each to:
Motion carried (GS/2024/087) |
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Hannah Molloy withdrew from this item. |
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Moved (Cr Bill Acklin/Cr Andrew Whiley): That the Subcommittee:
Reduce the following grant application by $200.00 to:
Motion carried (GS/2024/088) |
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Hannah Molloy returned to the meeting. |
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Moved (Cr Bill Acklin/Cr Andrew Whiley): That the Subcommittee:
Reduce the following grant application by $200.00 to:
Motion carried (GS/2024/089) |
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Moved (Cr Bill Acklin/Cr Andrew Whiley): That the Subcommittee:
Reduce the following grant application by $200 to:
Motion carried (GS/2024/090) |
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Cr Mandy Mayhem withdrew from this item. |
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Moved (Cr Bill Acklin/Cr Andrew Whiley): That the Subcommittee:
Reduce the following grant application by $200.00 to:
Motion carried (GS/2024/091) |
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Cr Mandy Mayhem returned to the meeting. |
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Anna Parker withdrew from this item. |
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Moved (Hannah Molloy/Cr Andrew Whiley): That the Subcommittee: Increase the following grant application by $1,200.00 to:
Motion carried (GS/2024/092) Anna Parker sat back from the item. |
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Anna Parker returned to the meeting. |
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Cr Andrew Whiley withdrew from this item. |
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Moved (Hannah Molloy/Cr Cherry Lucas): That the Subcommittee:
Approves the following Waste Minimisation Community Project/Initiative Grants application:
Motion carried (GS/2024/093) |
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Cr Andrew Whiley returned to the meeting. |
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Cr Cherry Lucas left the meeting at 12.16 pm. |
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Waste Minimisation Innovation and Development (Commercial) Grants The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Strategy Officer – (Leigh McKenzie) spoke to the report and responded to questions. |
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Moved (Cr Bill Acklin/Hannah Molloy): That the Subcommittee:
Declines the following Waste Minimisation Innovation and Development (Commercial) Grants application:
Motion carried (GS/2024/094) Cr Andrew Whiley recorded a vote against. |
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Moved (Cr Bill Acklin/Hannah Molloy): That the Subcommittee:
Approves the following Waste Minimisation Innovation and Development (Commercial) Grants applications:
Motion carried (GS/2024/095) Cr Andrew Whiley recorded a vote against. |
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Moved (Cr Bill Acklin/Cr Mandy Mayhem): That the Subcommittee:
a) Notes that the Waste Minimisation Grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. b) Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants. Motion carried (GS/2024/096) |
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Anna Parker and Hannah Molloy left the meeting at 12.27 pm. |
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Emma Burns, Department of Conservation Representative entered the meeting at 12.27 pm |
8 Dunedin Biodiversity Fund - Final Reports on Completed Projects |
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A report summarised the grants claimed for funded projects that have been completed since the last project completion report to the Grants Subcommittee in May 2024. |
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Moved (Cr Bill Acklin/Cr Mandy Mayhem): That the Subcommittee:
Notes the project completion reports for projects supported by the Dunedin Biodiversity Fund. Motion carried (GS/2024/097) |
9 Dunedin Biodiversity Fund Applications |
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A report provided a summary of the applications to support the Subcommittee in allocating funding for the September 2024 Dunedin Biodiversity Fund round. The Biodiversity Officer (Zoe Lunniss) and Department of Conservation Representative (Emma Burns) spoke to the applications and responded to questions. |
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Moved (Cr Bill Acklin/Cr Andrew Whiley): That the Subcommittee:
Declines the following Dunedin Biodiversity Fund application:
Motion carried (GS/2024/098) |
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Moved (Cr Bill Acklin/Cr Mandy Mayhem): That the Subcommittee:
Approves the following Dunedin Biodiversity Fund applications:
Motion carried (GS/2024/099) |
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Due to lack of quorum – Item C1 - Public Excluded minutes of the Grants Subcommittee meeting of 19 September 2024 would be held over to the next meeting of the Subcommittee. |
The meeting concluded at 12:34pm.
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CHAIRPERSON
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Grants Subcommittee 21 May 2025 |
Chairs Report - Grants Review Update
Department: Civic
EXECUTIVE SUMMARY
1 The purpose of this report is to update the Grants Subcommittee on the progress of the Grants Review.
2 The report outlines progress to date and invites external representatives of the Grants Subcommittee to participate in the discussion.
That the Subcommittee:
a) Notes the content of the Chairs update report.
BACKGROUND
3 During the 2019-2022 Triennium, a “refresh” of the DCC Strategic Framework (eight strategies underpinned by the principles of sustainability and the Treaty of Waitangi, as below) was commenced.
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4 As the Grants Management Policy (2019) was scheduled for review in May 2022, the Grants Subcommittee (chaired by Councillor Garey) began this work in February.
5 Various drafts collated by the Events and Community Development and Corporate Policy Teams arose from two workshops and emailed feedback.
6 An example which contrasts proposed changes (from 2022) with the relevant section of the Policy (2019) is below.
a) Draft July 2022
b) 2019 Policy
7 This review however was not completed due primarily changes in Staff and Elected Member personnel prior to and after the 2022 Local Body Elections.
8 The terms of external members of the Grants Subcommittee were however extended until the Grants Review could be completed. In all, three such extensions have occurred, the latest being a resolution of the Council meeting held on 30 April 2025.
DISCUSSION
9 In 2023, “Workstream Groups” of Staff and Elected Members convened to prepare for the 10-Year Plan (2024-2034).
10 Through the work of the Grants Workstream, the DCC gained for the first time an understanding of the total grants allocated annually across the organisation. This figure is $13,648,000.
11 Of this, $7,077,000 (the total of two grants to the Tūhura Otago Museum and Dunedin Venues Management Limited) is excluded, leaving $6,571,000. This amount is to be distributed as below.
CATEGORY of GRANT |
ALLOCATED BY |
AMOUNT |
Contestable |
Grants Sub-Committee |
$3, 503,000 |
Discretionary |
Various Teams, Groups |
$145,000 |
Community Service Agreements |
Heritage Fund |
$680, 000 |
Service Level Agreements |
Various Teams, Groups |
$1,230,000 |
Property Arrangements |
Property Group |
$467,000 |
Funded by Central Government Agencies |
Various Teams, Groups |
$356,000 |
To DCC-owned companies and trusts, partnership agreements and administered by other agencies |
Various Teams, Groups |
$195,000 |
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$6,571,000 |
12 The October 2023 elections led to the “Local Water Done Well” programme as the new Government’s replacement of the previous administration’s suite of 3 Waters legislations.
13 Territorial authorities such as the DCC were given a choice as to whether to produce for public consultation a 10-Year Plan (2024-2034) or a 9-Year Plan (2025-2034).
14 Along with the decision to proceed with the latter, the DCC decided to also continue with Advisory Panels (comprised of Elected Members with Staff support) to progress of programmes of work which included the Grants Review.
15 At its meeting on 31 July 2024 Council approved the Terms of Reference for the Grants Review
Moved (Mayor Jules Radich/Cr Bill Acklin)
That the Council:
a) Approves the draft Terms of Reference for the Grants Review
b) Notes that updates on the review would be required to either the Community Services Committee or Council
Motion carried (CNL/2024/143)
16 The Terms of Reference outline that’s the purpose of the review is to: Review the current grant pools provided by the DCC and recommend changes to ensure the grants framework aligns with Council’s outcomes.
17 Between August and December 2024, four meetings of the Grants Review Panel were held, and an additional four meetings were held with Elected Members only.
18 At the fourth Elected Members only meeting, held on December 6th, 2024, there was agreement that for the purposes of the 9-Year-Plan (2025-2034) Consultation, the grants pool quantum of $6,571,000 would be “ring-fenced”.
19 The proposed ‘ring-fenced’ amount for contestable funds was confirmed by Council at its meeting of 28 January 2025.
20 Other points of discussion between Elected Members include:
a) Staff discretion to approve grants.
b) Rates Relief is to be reviewed so that organisations in need are equitably supported.
c) If the overall quantum of rates-funded grants, which is approximately 3.5%, be increased or decreased.
d) If grants funding should be decided by Elected Members only.
21 Due to a clear lack of policy intent thus far, it is unlikely that the review will be completed by June 2025.
OPTIONS
22 As this report is for noting there are no options.
NEXT STEPS
23 A workshop will be held with the Review Panel and External Representatives of the Grants Subcommittee
Signatories
Author: |
Marie Laufiso - Chairperson, Grants Subcommittee |
There are no attachments for this report.
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. This decision promotes the social well-being of communities in the present and for the future. This decision promotes the economic well-being of communities in the present and for the future. This decision promotes the environmental well-being of communities in the present and for the future. This decision promotes the cultural well-being of communities in the present and for the future. |
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Fit with strategic framework
The Grants Subcommittee is delegated to allocate funding within the approved grants budget. The grant decisions directly support community groups to deliver on projects, services and activities that support local residents’ wellbeing and contributes to many of the DCC’s strategies and plans.
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Māori Impact Statement Te Taki Haruru, the DCC’s Māori Strategic Framework outlines the aspirations for Māori living in Ōtepoti Dunedin. Many of the grant applications contribute to these aspirations by way of the services and activities that they deliver on. In making grant decisions, the Subcommittee includes representation as appointed by mana whenua to ensure all grant decisions include mana whenua perspectives. |
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Sustainability There are no negative implications for sustainability, with some grant applications positively contributing to sustainable goals for their local community. |
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Zero carbon Grants may have an impact on carbon across the city, but no assessment has been made to determine city wide emissions. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy Grants are part of the DCCs Levels of Service and are included in the DCCs LTP and Annual Plan. |
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Financial considerations There are no financial considerations as grants are allocated according to the DCC’s grants budget approved by Council. |
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Significance Low |
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Engagement – external No external engagement has occurred; however External Representatives on the Grants Subcommittee have been elected to represent Community interests. Their involvement in the grants review is therefore appropriate and will contribute to decisions that ensure reflect the community is represented and this is proposed in next steps. |
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Engagement - internal Engagement with Elected Members is occurring with various staff providing a support and advisory role. |
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Risks: Legal / Health and Safety etc. The risks related to grants is considered low as applicants have to provide financial and group information to be eligible to apply. |
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Conflict of Interest No Conflicts of Interest have been noted by staff in accordance with the DCC’s Conflict of Interest policy. The Subcommittee manages its Conflicts of Interest in accordance with the DCC’s Conflict of Interest policy. |
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Community Boards There are no implications for Community Boards. There are some grant recipients who are located within the Community Boards areas. |
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Grants Subcommittee 21 May 2025 |
DCC Arts, DCC Small Arts Project, and CNZ Creative Communities Scheme Grants
Department: Ara Toi
EXECUTIVE SUMMARY
1 This report summarises grant applications to the Dunedin City Council (DCC) Arts Grants and the Creative New Zealand Creative Communities Scheme funds for the March 2025 round. It also provides an update of the grants approved from the Small Arts Project Grants fund between 1 July 2024 and 30 April 2025.
2 The Grants Subcommittee (Subcommittee) is responsible for allocating funding in line with the DCC’s grants budget. This report includes applicant data for the DCC Arts Grants (Attachment A) and CNZ Creative Communities Scheme (Attachment B) March 2025 round.
3 A summary of the small grants awarded through the Small Arts Project is provided. Staff assess applications as they are received, with the Subcommittee Chair or their delegate making funding decisions (up to $500) in accordance with the DCC Grants Subcommittee’s delegations.
That the Subcommittee:
a) Decides the grants to be allocated from the DCC Arts and CNZ Creative Communities Scheme Fund.
b) Notes the funds allocated between 1 July 2024 and 30 April 2025 for Small Arts Projects grants.
BACKGROUND
4 Applications for the DCC Arts and CNZ Creative Communities Scheme grants closed on 28 March 2025.
5 The Ara Toi/Creative Partnerships team held an arts funding drop-in session and presentation in the Community Gallery on February 26th. Potential applicants were able to speak to Creative Advisors in a welcoming space between 11am and 4pm, with the presentation and discussion between 4 and 5pm.
6 General information about the grant application process was directly promoted through Ara Toi/Creative Partnerships social media in mid-March.
7 Applicants are encouraged to meet with staff before applying for a grant, to receive relevant advice and information. Team members proactively contact groups and individuals they have worked with to check in with their application process.
8 Grant applications and relevant report backs are discussed and reviewed by the full team prior to finalising recommendations; all assessments are reviewed by the Team Leader.
9 There is additional funding available in the Creative Communities Scheme pool in this round. This is due to the return of unused grant funding ($6,043.65, Dunedin Young Writers’ Association, September 2022).
DISCUSSION
10 A total of 46 applications were received for the March 2025 round; these comprised 20 applications for DCC Arts and 26 for Creative Communities Scheme grants.
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Applications (new applicants) |
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Mar 2025 |
Sep 2024 |
Mar 2024 |
DCC Arts |
20 (4) |
15 |
15 |
CCS |
26 (11) |
24 |
23 |
TOTAL |
46 |
39 |
38 |
11 Figures 1, 2, 3 provide a high-level overview of who is applying for funding and where funding is allocated (per applicant and artform).
12 Figure 1 indicates that applications for projects from Māori, Pāsifika, and other minority communities continue to rise steadily. Figure 2 shows the corresponding rise in the proportion of total grants funding accessed by these communities.
13 After identifying in 2022 that Māori and Pāsifika applicants were underrepresented in both applications received and funding distributed, it is positive to see these results. Ongoing staff outreach and work to minimise and/or remove barriers for potential applicants has been a large factor in this change.
14 Figure 3 reveals the distribution trends for funding allocation across different artforms over the past seven years. Music and Visual Arts projects continue to receive the largest proportion of grants funding from these funding pools. To note: projects and events that incorporate a mix of music, dance, and song fall under ‘Multi-arts’.
15 A positive note is the continued rise in funding distributed to Dance projects, with the average amount more than doubling since mid-2018. Dance Ōtepoti’s advocacy, collaboration, and practical support for the city’s dance ecosystem is likely to have contributed to this change.
16 The data shows a steady decline in applications for small Theatre projects since 2018. Although this may be offset to some extent by the establishment of the Professional Theatre Fund in 2018, the lack of a keystone organisation (a role previously filled by the Fortune Theatre company) has likely contributed to the falling number of regular, small-scale projects.
17 The following Small Arts Project grants were approved between 1 July 2024 and 30 April 2025
Applicant |
Project |
Medium |
Total approved |
Balance 24/25 FY |
Charlie Butler (DFAT) |
Motion Sickness |
Dance |
$1,500.00 |
$3,500.00 |
Cue-Go Ltd |
New Zealand Lamb |
Theatre |
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Te Whānau Arohanui Charitable Trust |
Tāmoko Wānaka |
Toi Māori |
18 One application was withdrawn; one application is currently on hold pending additional information. The team is actively promoting the availability of this grant through social media avenues at present.
OPTIONS
19 There are no options as the subcommittee have delegation to make the decisions.
NEXT STEPS
20 Staff will advise applicants of the Subcommittee’s decisions and administer the payment of grants.
Signatories
Author: |
Lisa Wilkie - Kaiarahi - Team Leader Creative Partnerships |
Authoriser: |
Cam McCracken - Director DPAG, Toitū, Lan Yuan and Olveston |
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Title |
Page |
⇩a |
DCC Arts Grants March 2025 - Summary of Applications |
45 |
⇩b |
CNZ Creative Communities Scheme Grants March 2025 - Summary of Applications |
46 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. This decision promotes the social, economic, environment and cultural well-being of communities in the present and for the future. |
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Fit with strategic framework
Funding decisions made by the Grants Subcommittee allow creative communities to engage in diverse arts and cultural activities. These activities support a vibrant and creative city described in strategies, policies, and plans such as Ara Toi Otepoti, the Festivals and Events Plan, and the Ōtepoti Live Music Action Plan. |
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Māori Impact Statement Te Taki Haruru, the DCC’s Māori Strategic Framework outlines the aspirations for Māori living in Ōtepoti Dunedin. Some of the creative projects supported by grants funding directly acknowledge and celebrate the cultural and creative traditions of Kāi Tahu and mataawaka in Ōtepoti. The Grants Subcommittee includes mana whenua-appointed representation to ensure all grant decisions include mana whenua perspectives. |
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Sustainability There are no negative implications for sustainability. |
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Zero carbon Projects are likely to have minimal impacts on city wide emissions; this has not been formally assessed. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy Grants are part of the DCC’s Levels of Service and are included in the DCC’s LTP and Annual Plans. |
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Financial considerations There are no financial considerations as grants are allocated according to the DCC’s grants budget approved by Council. |
||||||||||||||||||||||||||||||||||||||||
Significance The significance of the decision related to grants has been assessed as ‘low’ |
||||||||||||||||||||||||||||||||||||||||
Engagement – external No internal or external engagement has taken place related to grants. Where an applicant has applied for a CCS grant and a DCC grant from another team, staff share relevant knowledge. Staff also check to ensure that applicants do not apply for multiple DCC applications in one round. |
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Engagement - internal Ara Toi/Creative Partnerships staff consulted with the Events, Community Partnerships, and Waste Minimisation teams. |
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Risks: Legal / Health and Safety etc. The risks related to grants is considered low as applicants have to provide financial and group information to be eligible to apply. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest No Conflicts of Interest have been noted by staff in accordance to the DCC’s Conflict of Interest policy. The Subcommittee manages its Conflicts of Interest in accordance to the DCC’s Conflict of Interest policy. |
||||||||||||||||||||||||||||||||||||||||
Community Boards There are no implications for Community Boards. There are some applicants who are located within the Community Boards areas. |
Grants Subcommittee 21 May 2025 |
Community Events Grants Report
Department: Events
EXECUTIVE SUMMARY
1 The report summarises applications for Community Events funding received in March 2025 round including profiling two events.
2 The Grants Subcommittee is delegated to allocate grants within the approved budget for the Community Event fund. The total funding requested and available is detailed below, with application information included in attachment.
That the Subcommittee:
a) Decides the grants to be allocated to applicants from the Community Events fund attached.
BACKGROUND
3 Applications opened for the Community Events fund on 3 March and closed on 28 March 2024.
4 Potential applicants were encouraged to communicate with staff before applying so additional advice and information could be given.
5 Staff reviewed the applications and contacted applicants with incomplete information. Once received, the additional details were uploaded and incorporated into Squiz.
DISCUSSION
6 A total of 12 applications were received for this funding round, representing a decrease of four compared to the March 2024 round. The total funding available for allocation in the March round is $41,605, while the total amount requested across all applications is $62,422.30.
7 Of the 12 applications submitted, 11 were from locally based organisations, and one was submitted by a national organisation.
8 Applications were received from a range of sectors, including five from ethnic community groups, three from sporting organisations, three from the arts sector, and one from a general community group.
9 One applicant, the Fire In Ice Outrigger Canoe Club, intends to deliver its annual Ice Breaker Waka Ama Challenge during King’s Birthday Weekend, as per its customary schedule. This year, the long weekend falls from 30 May to 1 June. In accordance with the grants criteria, funding eligibility is limited to expenses incurred on 1 June. The applicant has consulted with staff regarding this matter, and further details are provided in the accompanying assessment.
10 The sole national applicant, the NZ Competitive Aerobics Federation, is organising the NZ Schools Hip Hop Otago/Southland Regionals. This event was last held in Dunedin in 2020 and is expected to attract in excess of 250 participants, including approximately 70 from outside the city.
11 The Taieri Amateur Wrestling Club will host the National Wrestling Championships in September. The event will include both Freestyle and Greco-Roman styles and is anticipated to draw approximately 200 competitors from across Aotearoa and Australia. It is estimated that 90% of participants will travel from outside Dunedin, generating associated economic benefits through accommodation, hospitality, and local spending.
OPTIONS
12 There are no options as the subcommittee have delegation to make the decisions.
NEXT STEPS
13 Staff will advise applicants of the Subcommittee’s decisions and administer the payment of grants.
Signatories
Author: |
Dan Hendra - Team Leader - Events |
Authoriser: |
Sian Sutton - Dunedin Destination Manager Nicola Morand - Manahautū (General Manager Policy and Partnerships) |
|
Title |
Page |
⇩a |
Community Events Grants - March 2025 - Summary of Applications |
53 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
Festivals and Events Plan
|
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement Mana whenua are represented on the Grants Subcommittee and provide guidance and advice on allocations of funding. Staff are working to develop relationships with the Māori Community and ensure DCC Grants are accessible and supportive of the needs of the Māori community. |
||||||||||||||||||||||||||||||||||||||||
Sustainability Contestable grants support the sustainability of community events applicants within the city. |
||||||||||||||||||||||||||||||||||||||||
Zero carbon There are no known implications. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no known implications. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations Budgets for contestable grants are set at the Annual and 10-Year Plans. |
||||||||||||||||||||||||||||||||||||||||
Significance This decision is considered low in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external Staff have engaged with applicants in making recommendations. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal Staff from Community Partnerships, Events, Ara Toi and the Waste and Environmental Solutions teams engage around applications. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no identified risks. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest Staff conflicts of interest have been managed, with identified staff removed from assessing or reviewing specific grant applications. |
||||||||||||||||||||||||||||||||||||||||
Community Boards There are no known implications for Community Boards. |
|
Grants Subcommittee 21 May 2025 |
DCC Community Grants (March) and Small Grants Report
Department: Community Services
EXECUTIVE SUMMARY
1 This report summarises grant applications to the Dunedin City Council (DCC) Community Grants fund for the March 2025 round. It also provides an update of the grants approved from the Small Project and Neighbourhood Matching Grants fund between 1 July 2024 and 30 April 2025.
2 The Grants Subcommittee (Subcommittee) is responsible for allocating funding in line with the DCC’s grants budget. This report includes applicant data for the March 2025 Community Grants round (Attachment A).
3 A summary of the small grants awarded through the Small Project and Neighbourhood Matching Grant funds is provided in Attachment B. Staff assess applications as they are received, with the Subcommittee Chair or their delegate making funding decisions (up to $500) in accordance with the DCC Grants Subcommittee’s delegations.
4 The Community Partnerships team sought policy clarification regarding the inclusion of food expenses in grant applications, ensuring staff provide accurate advice and guidance to applicants. Corporate Policy has reviewed this matter, and their advice is included in Attachment C for the Subcommittee’s reference.
That the Subcommittee:
a) Decides the grants to be allocated from the DCC’s Community Grant Fund.
b) Notes the funds allocated between 1 July 2024 and 30 April 2025 for Small Project and Neighbourhood Matching Grants (Attachment B).
BACKGROUND
5 Applications for the DCC Community Grant fund opened on 3 March and closed on 28 March 2025.
6 Applicants are encouraged to meet with staff before applying for a grant, to receive relevant advice and information.
7 Every grant application undergoes a rigorous assessment to ensure full compliance with the grant criteria outlined on the DCC’s website, as well as the standards set in the DCC’s Grants Management Policy.
DISCUSSION
Summary of Community Grants – March 2025
8 The March 2025 funding round received 38 applications, matching the number from the September 2024 round. One applicant later withdrew their application, opting to apply in the September 2025 Community Grant round instead. As a result, a total of 37 applications were received for this period (Attachment A).
Number of Grant Applications Received |
Number Withdrawn |
Total Requested |
Total Available (March 2025 Round) |
|
Community Grants |
37 |
1 |
$157,164.27 |
$97,311.45 |
Table 1. Summary of Community Grants Applications and funding, March 2025.
9 Of the 37 applications received, 25 were from local Ōtepoti/Dunedin organisations, while the remaining applicants represented organisations supported by regional (3) and/or national (9) entities. A total of 14 applications (38%) came from first-time applicants to the DCC Community Grants fund. Among them, three had previously received other DCC grants, such as funding from Events and the Hāpori Māori Fund.
10 A review of the March cohort showed that 30% of applications sought support from the health sector, marking a shift from the September 2024 round, where a significant portion of applicants were from the social service sector. The second-largest sector represented was disability services (16%), followed by Social and Community services (14%) and Youth/Children services (14%).
Sector |
Number of Applications (N = 37) |
Percentage |
Disability |
6 |
16% |
Education |
2 |
8% |
Health |
11 |
30% |
Former Refugee and Migrant |
3 |
8% |
Social and Community Services |
5 |
14% |
Sports |
4 |
11% |
Youth/ Children |
5 |
14% |
Table 2. General review of grant applicants, Community Grants March 2025 round.
11 Most applications came from groups that provide services and support for all priority groups identified in the DCC’s Social Wellbeing Strategy, while also offering broader local community support.
12 In reviewing applications aligned with each of the priority groups of the DCC’s Social Wellbeing Strategy, one application was received from a Māori organisation—the Ōtākou Māori Women’s Welfare League—while three other applications included Māori as a key focus. Five applications were submitted by groups dedicated to supporting Pacific communities, former refugees, and migrants. Twelve applications strongly emphasised meeting the needs of children, young people, and families, while six focused on serving the disability community. Additionally, one application came from the newly established Dunedin Bedding Bank Trust, which seeks to assist people experiencing homelessness, and another was submitted by the Shakti Community Council Incorporated, an organisation committed to supporting women from former refugee and migrant backgrounds.
13 There were no applications specifically dedicated to 'Older Persons.' However, it was noted that several applications providing general community services would also cater to the needs of older individuals—for instance, The Order of St John.
14 All 37 grant applications submitted to the Grants Subcommittee for consideration, have been thoroughly reviewed by staff. While direct meetings with every applicant were not possible, each application was carefully assessed to ensure its compliance with the DCC’s Community Grants criteria (as outlined on the DCC’s website), and the conditions set out in the DCC’s Grants Management Policy. This review process included verifying that each group could contribute at least 30% of the funding for the project or service for which they are seeking a grant. For applicants that staff have met with directly, extra details have been included with the grants review material for the Subcommittee’s reference.
15 Staff have highlighted one application for the Subcommittee’s consideration, as it relates to a national project.
16 Returning applicants who received a DCC Community Grant in 2024, have had their report backs reviewed by staff to confirm their eligibility for the March 2025 round. Each report back report is provided with a reference number which has been logged in the applicant’s assessment information for the Committee's reference, if they wish to read these.
Summary of Small Project and Neighbourhood Matching Grants approved between 1 July 2024 and 30 April 2025
Grant Fund Name |
Number of Grant Applications Received (2024/2025 FY) |
Number Withdrawn |
Total Requested |
Total remaining this FY |
Small Project Grants |
10 |
0 |
$7,428.18 |
$2,571.82 |
Neighbourhood Matching Grants |
7 |
0 |
Table 3. Update on approved Small Grants as of 30 March 2025.
17 An update of the Small Project and Neighbourhood Matching Grants approved between 1 July 2024 and 30 March 2025 is provided in Attachment B and summarised in Table 3. This update builds upon the previous report issued to the Subcommittee in September 2024.
18 Funding for these grant schemes is allocated from the annual Community Grants budget, with $10,000 ringfenced each year to support them.
19 Neighbourhood Matching Grants, capped at $500, are designed for informal, local groups. The remaining $500 is expected to come from the community—either through another grant or volunteer contributions. The approved amounts vary, as detailed in Appendix B, ranging from $274 to $500.
20 The Small Project Fund is for grants up to $500 and offers a quick response option for applicants. Its criteria is the same as the DCC’s Community Grants scheme.
21 As previously noted, staff assess applications for both grant schemes as they are received. The Subcommittee Chair, or their delegate, makes the funding decision (up to $500) as consistent with the DCC Grants Subcommittee’s delegations.
22 Once approved, staff facilitate the purchase of items related to the approved Neighbourhood Matching Grants and administer the Small Projects grants.
Report Backs
23 Community Grant recipients are required to submit a ‘Report Back’ within 12 months of receiving their grant.
24 These reports ensure accountability over public funds while recognising the vital contributions communities make to residents’ wellbeing. Staff also review reports to confirm that the grants have been used for their originally intended purposes, as approved by the Subcommittee.
25 Neighbourhood Matching Grant recipients are not required to submit a formal ‘Report Back,’ as payments are managed directly by DCC staff. However, grant recipients typically provide a short summary of their project or neighbourhood activity, offering valuable insights into how communities are sustaining community connections.
Policy Advice - Food
26 The Community Partnerships team sought policy clarification on when food expenses can be included in grant applications, ensuring staff provide accurate guidance. Corporate Policy has reviewed this matter, and the advice is attached in Attachment C for the Grants Subcommittee’s reference.
27 Following the findings of this review, two recommendations were made:
· The DCC’s Grants Funding General Criteria is amended to include a reference/criteria to “food”, “catering”, and “alcohol”, and which is consistent with the criteria for individual grants;
· Publicly available information about the DCC’s Small Project Grants is amended to include the line “Food is excluded for Small Project Grants only. This restriction does not apply to other DCC grant types which have their own criteria”.
28 These recommendations are being actioned by staff.
OPTIONS
29 There are no options as the subcommittee have delegation to make the decisions.
NEXT STEPS
30 Staff will advise applicants of the Subcommittee’s decisions and administer the payment of grants.
Signatories
Author: |
Gina Hu'akau - Community Partnerships Manager |
Authoriser: |
Nicola Morand - Manahautū (General Manager Policy and Partnerships) |
|
Title |
Page |
⇩a |
Community Grants March 2025 - Summary of Applications |
63 |
⇩b |
Small Project and Neighbourhood Matching Grants |
65 |
⇩c |
Memo - Policy advice to Community Partnerships on Grants Policies and Food |
67 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. This decision promotes the social, economic, environment and cultural well-being of communities in the present and for the future. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
The Grants Subcommittee is delegated to allocate funding within the approved grants budget. The grant decisions directly support community groups to deliver on projects, services and activities that support local residents’ wellbeing and contributes to many of the DCC’s strategies and plans. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement Te Taki Haruru, the DCC’s Māori Strategic Framework outlines the aspirations for Māori living in Ōtepoti Dunedin. Many of the grant applications contribute to these aspirations by way of the services and activities that they deliver on. In making grant decisions, the Subcommittee includes representation as appointed by mana whenua to ensure all grant decisions include mana whenua perspectives. |
||||||||||||||||||||||||||||||||||||||||
Sustainability There are no negative implications for sustainability, with some grant applications positively contributing to sustainable goals for their local community. |
||||||||||||||||||||||||||||||||||||||||
Zero carbon Each grant application will have an impact on carbon across the city but no assessment has been made to determine city wide emissions. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy Grants are part of the DCC’s Levels of Service and are included in the DCC’s LTP and Annual Plans. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations There are no financial considerations as grants are allocated according to the DCC’s grants budget approved by Council. |
||||||||||||||||||||||||||||||||||||||||
Significance The significance of the decision related to grants has been assessed as ‘low’. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external No internal or external engagement has taken place related to grants. Internal checks by staff from relevant DCC teams has occurred to ensure that applicants have not applied to more that one grant fund. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal The teams consulted with include the Events, Ara Toi and Waste Minimisation teams. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. The risks related to grants is considered low as applicants have to provide financial and group information to be eligible to apply. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest No Conflicts of Interest have been noted by staff in accordance to the DCC’s Conflict of Interest policy. The Subcommittee manages its Conflicts of Interest in accordance to the DCC’s Conflict of Interest policy. |
||||||||||||||||||||||||||||||||||||||||
Community Boards There are no implications for Community Boards. There are some applicants who are located within the Community Boards areas. |
Grants Subcommittee 21 May 2025 |
Update Report on Service Level Agreements overseen by Community Partnerships
Department: Community Services
EXECUTIVE SUMMARY
1 This report updates the Grants Subcommittee on the two Service Level Agreements overseen by Community Partnerships with the Dunedin Budget Advisory Service Incorporated and the Cosy Homes Charitable Trust.
2 Both Service Level Agreements (SLAs) were developed following Council resolutions and are monitored by staff on behalf of the Dunedin City Council (DCC).
3 The SLAs are due to expire later this year and are up for renewal. This report summarises the background and purpose of each SLA as an update to the Grants Subcommittee.
That the Subcommittee:
a) Notes the Update Report on Service Level Agreements overseen by Community Partnerships.
BACKGROUND
4 Community Partnerships oversees two SLA’s on behalf of the DCC with;
a) Dunedin Budgetary Advisory Services Incorporated, and
b) The Cosy Homes Charitable Trust.
5 During 1998 the Council sold its 100% holding in Waipori Power Generation Limited and its 42% holding in United Electricity Limited. After repaying associated debt, the Council was left with cash amounting to just over $56 million. This fund became known as the Waipori Fund. As the establishment of the Waipori Fund marked the end of council-controlled energy, Council agreed to establish the Consumer Electricity Fund to help Dunedin residents struggling to pay power bills.
6 Both current SLAs relate to the DCC’s Consumer Electricity Fund and past Council resolutions. The most recent Council resolutions are detailed below;
7 21 Cosy Homes Charitable Trust Otago funding update |
|
|
A report from Community and Planning provided information on funding of the Cosy Homes Charitable Trust Otago (the Trust) and sought approval to release $25,000 of budgeted funding to the Trust. The Council provided $75,000 to the Trust in the 2015/16 year; comprised of $25,000 from the annual rates revenue and $50,000 from the Consumer Electricity Fund (CEF). The Council requested this report – at the 2015/16 Annual Plan deliberations – outlining the Trust's outputs and funding streams – to be presented before the $25,000 rates-based funding was confirmed for release to the Trust in the 2016/17 year. The Manager Events and Community Development and Group Manager Community and Planning responded to questions from Councillors. |
|
Moved (Cr Doug Hall/Cr Kate Wilson):
That the Council:
a) Notes this item is currently part-funded ($25,000 through rates on-going). b) Confirms the allocation of $25,000 be released to the Cosy Homes Charitable Trust Otago in the 2016/17 year. Motion carried (CNL/2016/182) |
22 Funding Cosy Homes from the Consumer Electricity Fund |
|
|
A report from Community and Planning considered allocation of a grant from the Consumer Electricity Fund (CEF) to the Cosy Homes Charitable Trust Otago (the Trust). The report recommended $25,000 should be granted in the 2016/17 year and $20,000 in the 2017/18 year. A separate report had been provided to the Council outlining the outputs of the Trust during the 2016 calendar year, and its current income streams. The report specifically requested funding be allocated from the CEF to the Trust, for the purposes of supporting the Trust's vision that "Everyone lives in a warm and healthy home". The Trust's mission was "Making every home in Dunedin warm and cosy by 2025" and its vision and mission aligned with the Council's Social Wellbeing Strategy.
|
|
Moved (Cr Mike Lord/Cr Damian Newell):
That the Council:
a) Grants $25,000 in 2016/17 and $20,000 in 2017/18 from the Consumer Electricity Fund to Cosy Homes Charitable Trust Otago for the purposes of supporting home insulation within the city. Motion carried (CNL/2016/183) |
11 Cosy Homes Charitable Trust Otago Funding Update |
|
|
Mayor Cull withdrew from the item. A report from Community and Planning provided an update on the operation and funding of the Cosy Homes Charitable Trust Otago (the Trust) and sought approval to release $25,000 of budgeted funding to the Trust. Funding would support the Trust's mission of "making every home in Dunedin warm and cosy by 2025". The report noted that in 2016 Council approved $45,000 for operational costs for the Trust in the 2017/18 year, comprised of $25,000 from annual rates revenue and $20,000 from the Consumer Electricity Fund (CEF). Funding was approved with the proviso an updated report on the Cosy Homes Trust was received before any further funds were allocated from rates revenue, in addition, annual grants were made by Council to the Trust for insulation costs. The Group Manager Community and Planning (Nicola Pinfold) and the Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions from the Committee |
|
Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Committee:
a) Approves the allocation of $25,000 from rates revenue to the Cosy Homes Charitable Trust Otago for operational costs from the 2018/19 financial year. Motion carried (COM/2018/070) |
12 Consumer Electricity Fund |
|
|
Mayor Cull withdrew from the item. In December 2016 the Council approved contributions of $25,000 (in 2016/17) and $20,000 (in 2017/18) from the Consumer Electricity Fund to the Cosy Homes Charitable Trust Otago for the purposes of supporting home insulation within the city. A report from Community and Planning sought a decision from Council on an ongoing grant of $20,000 from the Consumer Electricity Fund (CEF) to the Cosy Homes Charitable Trust Otago (the Trust). The report also sought approval of a rule change to the CEF to allow applicants to access the Fund twice during a five-year period. The Group Manager Community and Planning (Nicola Pinfold) and the Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions from the Committee |
|
Moved (Cr Chris Staynes/Cr Christine Garey): That the Committee:
b) Approves an amendment to the Consumer Electricity Fund rules, that "Clients may access the Fund twice in a five-year period if the distributing agency determines there are circumstances special enough to warrant an additional payment." Motion carried (COM/2018/071) |
DISCUSSION
The Dunedin Budget Advisory Services (DBAS)
8 DBAS administers the Consumer Electricity Fund (Fund). The Fund helps people living in the DCC rateable area, who are experiencing hardship, to access grants towards their electricity account. Further information about the purpose of the Fund and grant criteria is in Appendix A.
9 DBAS also receives SLA funding to support their operational costs. The SLA between the DCC and DBAS is due to expire on 1 August 2025.
The Cosy Homes Charitable Trust (CHCT)
10 CHCT administers insulation subsidies for up to 80 homes located in the DCC rateable area. The DCC’s funding is combined with funding from the Otago Community Trust and funding from the Energy Efficiency and Conservation Authority (EECA).
11 The Cosy Homes Charitable Trust also receives SLA funding to support their operational costs. The SLA between the DCC and the CHCT is due to expire on 30 June 2025. For more information see;
https://www.cosyhomes.org.nz/insulation--heating-subsidies.html
12 Staff meet with each provider to ensure that the milestones in each SLA are met during the term of the agreement. Each provider is also expected to produce a ‘report back’ which is reviewed by staff.
13 In recent communications with CHCT, they have submitted their ‘report back’ in early May, showing that they have retrofitted 82 local homes. This is three months ahead of schedule which is positive.
14 The budget for both SLAs for the FY 2025/26 have been confirmed in the Community Partnerships budget.
OPTIONS
15 As this is an update report, there are no options.
NEXT STEPS
16 Once the current SLA milestones and report backs are confirmed, staff will then start the process of drafting new SLAs with each provider.
Signatories
Author: |
Gina Hu'akau - Community Partnerships Manager |
Authoriser: |
Nicola Morand - Manahautū (General Manager Policy and Partnerships) |
|
Title |
Page |
⇩a |
Appendix A. Consumer Electricity Fund Flyer. Grant criteria. |
76 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. This decision promotes the social, economic, cultural and environmental well-being of communities in the present and for the future. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
The activities by CHCT and DBAS directly supports the DCC’s wellbeing strategies and plans. The SLAs with both these groups provide key resourcing so these activities can continue to meet the needs of Dunedin residents, some of which are experiencing hardship. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement Te Taki Haruru clearly outlines aspirations for Māori in Dunedin. The activities delivered by CHCT and DBAS directly supports the social elements of Autūroa, Auora, Autikaka and economic element of Autakata. |
||||||||||||||||||||||||||||||||||||||||
Sustainability Sustainability is embedded throughout the services delivered by CHCT and DBAS. DBAS concentrates in helping people and whānau achieve economic sustainability, and CHCT also contributes to helping people’s homes be more sustainable through delivering heating and insulation. |
||||||||||||||||||||||||||||||||||||||||
Zero carbon The activities of each SLA have not been assessed in regard to the Zero Carbon Policy. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy The budget for both SLAs is confirmed in the 2025/2026 FY budget for Community Partnerships. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations There are no financial implications. |
||||||||||||||||||||||||||||||||||||||||
Significance This decision is considered low in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external There has been regular engagement with each SLA provider. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal No internal engagement has occurred in regard to the current SLAs. All new SLAs are reviewed by the legal team to ensure they meet DCC requirements. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no risks associated with the current SLAs discussed in this update report. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There are no conflict of interest noted with the SLAs discussed in this update report. |
||||||||||||||||||||||||||||||||||||||||
Community Boards There are no implications for Community Boards. |
Grants Subcommittee 21 May 2025 |
Waste Minimisation Community Projects/Initiatives and Small Grant Applications
Department: Waste and Environmental Solutions
EXECUTIVE SUMMARY
1 This report summarises applications received during March 2025 for the Waste Minimisation Community Project/Initiative funding round.
2 The purpose of this report is to assist the Subcommittee in considering applications and allocating funding by providing a summary of the funding criteria, applications received, amount of funding requested and the amount available.
3 A summary of the Waste Minimisation Small Project Grants already approved by the Grants Subcommittee Chair, or another delegated Subcommittee member, is also included as Attachment B.
That the Subcommittee:
a) Decides the grants funding to be allocated to applicants from the Waste Minimisation Community Project/Initiative Grants fund. b) Notes that the Waste Minimisation Grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. c) Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants. |
BACKGROUND
4 A summary of applications received for the Waste Minimisation Community Project/Initiative Grants which closed at 5pm, 28 March 2025 is attached to this report (Attachment A).
5 For this round of funding, $30,000.00 is available for the Waste Minimisation Community Project/Initiative Grants.
7 Both before and during the March grants application period, email notifications were provided by Council staff to raise awareness of the grants available and the application criteria. Advertising in community newsletters, public notices, local newspapers, radio, and social media was undertaken. Potential applicants were encouraged to communicate with staff before applying so that additional advice and information could be provided.
8 Applicants who had submitted project start dates before the receipt of funding have been contacted to confirm revised project start dates (1 June 2025 or later). This is to avoid the funding of projects retrospectively.
9 Applications that were submitted after the close off date have not been assessed as per the Grants Management Policy 2019.
Accountability Reports
11 Any overdue accountability reports are being actively pursued by Council staff.
DISCUSSION
Summary of Applications
12 Six applications for the Waste Minimisation Community Project/Initiative Grants fund have been received. The total funding requested from the six applicants was $22,354.16.
13 Access to the Waste Minimisation Community Project/Initiative Grants applications has been provided to the Subcommittee. These are summarised in Attachment A.
Grant Fund Name |
Number of Applications Received |
Number Withdrawn |
Total Requested
|
Total Available (March 2025 round) |
Waste Minimisation Community Project/Initiative Grants |
6 |
0 |
$22,354.16
(to an application maximum of $5,000) |
$30,000.00 |
Funding Criteria
o Clearly and directly benefits the wider community;
o Aligns with the vision and goals in the Waste Minimisation Management Plan 2020;
o Builds local resource recovery capability;
o Minimises or diverts targeted waste streams;
o Promotes zero waste education;
o Research, development, and design for future waste minimisation initiatives;
o Applicants must contribute 30% of the total project cost; and
o Encourages, promotes, or administers waste minimisation activities in the Dunedin region.
· Activities which can’t be applied for:
o Subsidising the cost of waste to landfill;
o Individuals working on private projects;
o Debt servicing; and
o Activities that duplicate other demonstration projects or pilot studies.
15 Waste minimisation grants are also available to fund consenting costs e.g., permitted composting processing, to enable regulated waste minimisation activities.
16 Further to Waste Minimisation contestable grants the waste levy also annually provides non-contested grants or funds determined from Tender Board decisions or are a non-standard procurement (single source) service. The services provide recycling, reuse, repurposing of materials and education. These include but are not limited to; bicycle refurbishment for donation back into the community, e-waste and battery recycling, polystyrene recycling, plasterboard offcuts recycling, surplus food waste collection for distribution, textile reuse and recycling as well as a variety of waste reduction education workshops and programmes.
OPTIONS
17 There are no options as the Grants Subcommittee have the delegation to decide the grants funding to be allocated to applicants.
NEXT STEPS
18 Staff will communicate the Grants Subcommittee’s decisions to all applicants in writing within two weeks of the Subcommittee meeting. Where grants have been approved, payments will be arranged for the applicants.
19 The next funding round will be in September 2025.
Signatories
Author: |
Catherine Gledhill - Waste Minimisation Supervisor |
Authoriser: |
Chris Henderson - Group Manager Waste and Environmental Solutions |
|
Title |
Page |
⇩a |
Waste Minimisation Community Project/Initiative Grants - March 2025 - Summary of Applications |
85 |
⇩b |
Small Waste Minimisation Project Grants |
87 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision promotes the social well-being, economic well-being, environmental well-being and the cultural well-being of communities in the present and for the future. |
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Fit with strategic framework
This report supports the Council’s Waste Minimisation and Management Plan 2020 |
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Māori Impact Statement Mana whenua are represented on the Grants Subcommittee and provide guidance and advice on allocations of funding. Staff are working to develop relationships with the Māori community and ensure DCC grants are accessible and supportive of the needs of the Māori community. |
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Sustainability Waste Minimisation Grants provide community with a funding opportunity for new waste minimisation projects and initiatives. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy Budget is set aside from the Waste Levy for waste minimisation grants in accordance with the Dunedin City Council Waste Minimisation and Management Plan 2020. This money is received from the Ministry for the Environment and has been approved to use for grants funding in accordance with section 47 of the Waste Minimisation Act. |
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Financial considerations Grants will be expended from the Waste Minimisation Funds within approved budgets. |
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Significance This decision is considered to be of low significance in terms of Council’s Significance and Engagement Policy. |
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Engagement – external A variety of newsletters, social media, Otago Access Radio, as well as advertising in local media were used to promote these grants. |
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Engagement - internal Internal engagement was carried out with other grant funding departments to check applicants were not doubling up on applications. Departments relevant to the organisations applying for funding were also engaged to check on the best fits in funding criteria for applicants. |
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Risks: Legal / Health and Safety etc. By funding consenting costs for applicants, the risk of funding non-compliant activity can be managed. |
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Conflict of Interest No conflict of interests have been identified. |
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Community Boards Funded waste minimisation projects may develop in community board areas.
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Grants Subcommittee 21 May 2025 |
Dunedin Biodiversity Fund Applications
Department: City Development
EXECUTIVE SUMMARY
1 Applications for the March 2025 round of the Biodiversity Fund opened on 1 March 2025 and closed on 31 March 2025.
2 This report provides a summary of the applications to support the Subcommittee in allocating funding for the March 2025 Biodiversity Fund round.
3 Applications were reviewed by staff members of the Dunedin City Council and the Department of Conservation (DOC).
4 A total of $48,728.81 is available for allocation this funding round. This amount consists of $40,650.00 in assigned funding and $8,078.81 from partially uplifted and forfeited grants completed since the previous Grant Subcommittee Meeting in November 2024. A summary of additional funds is provided in Attachment A.
5 Fourteen applications were received, four of which are from first-time applicants. The total funding requested is $61,991.50, exceeding the available amount of funding by $13,262.69.
That the Subcommittee:
a) Decides on the allocation of funding for the applications received in the March 2025 round of the Dunedin Biodiversity Fund.
BACKGROUND
6 In August 2007, the Dunedin Biodiversity Fund was established, with minor amendments to the eligibility, prioritisation criteria, and terms and conditions approved by the Planning and Environment Committee in February 2019.
7 Planning and Environment Committee extract from the meeting held 12 February 2019:
Moved (Cr Aaron Hawkins/Deputy Chairperson Damian Newell):
That the Committee:
a) Notes the summary of the Biodiversity Fund provided in Attachment A and the proposed methods for grater community outreach of the Fund (as listed in Paragraph 34).
b) Approves the proposed criteria and conditions/rules of the Biodiversity Fund (as set out in Attachment B).
Motion carried (PLA/2019/008)
8 The purpose of the Dunedin Biodiversity Fund is: To enhance the condition and extent of indigenous biodiversity across Ōtepoti Dunedin by encouraging and supporting landowners and communities who are committed to protecting, enhancing, and managing indigenous biodiversity.
9 The Dunedin Biodiversity Fund operates on a ‘pay first, claim after’ approach, where successful applicants have a standard 24-month term to complete projects in order to claim their grant.
funding guidance
10 The Dunedin Biodiversity Fund follows a 50:50 cost sharing arrangement, where the Council can fund up to 50% of the project, with the applicant contributing to the remainder. Grant amounts range from $500 to a maximum of $5,000 per application.
11 To be eligible for funding, projects must either:
a) Aim to maintain or enhance the state of indigenous biodiversity in Ōtepoti e.g., fencing, plant and animal pest control; and/or
b) Aim to increase the extent of indigenous biodiversity e.g., revegetation, supplementary planting.
12 The objective of the Biodiversity Fund is to provide financial support for ‘on-the-ground’ activities that benefit indigenous biodiversity. The Council’s contribution is intended for tangible goods such as plants, traps, and herbicides, while the applicant’s contribution may cover labour and vehicle expenses (in addition to above). For information on eligible project types and eligible grant costs, refer to Attachment B.
Eligibility Criteria
13 The eligibility criteria refer to the minimum requirements that a project application must meet to be considered for funding. Projects that do not meet the eligibility criteria, or cannot be made eligible through grant conditions, should not receive funding. See Attachment B for the eligibility criteria.
Prioritisation Criteria
14 The prioritisation criteria are used to rank projects for funding allocations when the fund is oversubscribed. These criteria are designed to ensure that projects, particularly those on protected land, that are most likely to achieve desirable biodiversity outcomes are given priority over other applications. See Attachment B for the prioritisation criteria.
Conditions of Grants
15 All approved project applications will be subject to standard terms and conditions that will form part of an agreement between the applicant and the Council. The Subcommittee reserves the right to impose additional conditions if deemed necessary. For further information on fund Terms and Conditions, refer to Attachment C.
DISCUSSION
16 A summary of applications is provided in Attachment D. Complete applications and detailed project assessments were submitted separately to the Subcommittee.
OPTIONS
17 There are no options as the subcommittee have delegation to make the decisions.
NEXT STEPS
18 Staff will communicate the Grant Subcommittee’s decisions to all applicants and provide payment once the funding terms and conditions have been fulfilled. Completed projects will be reported back to the Subcommittee at the next appropriate meeting.
19 The next funding round will be in September 2025.
Signatories
Author: |
Zoe Lunniss - Biodiversity Advisor |
Authoriser: |
Mark Mawdsley - Team Leader Advisory Services David Ward - General Manager, 3 Waters and Transition |
|
Title |
Page |
⇩a |
Summary of Additional Funds - March 2025 |
93 |
⇩b |
Biodiversity Fund Eligibility and Prioritisation Criteria |
94 |
⇩c |
Biodiversity Fund Terms and Conditions |
96 |
⇩d |
Dunedin Biodiversity Fund - March 2025 - Summary of Applications |
101 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. This decision promotes the environmental well-being of communities in the present and for the future. |
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Fit with strategic framework
The Dunedin Biodiversity Fund directly supports the objectives and outcomes of Te Ao Tūroa – Dunedin’s Environment Strategy, the DCC Biodiversity Strategy, and the Future Development Strategy. It also contributes to the Parks and Recreation Strategy. |
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Māori Impact Statement Mana whenua are represented on the Grants Subcommittee and provide guidance and advice on priority projects and the appropriateness of restoration activities in culturally significant areas. |
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Sustainability The projects considered in this report will contribute positively to the long-term sustainability of the natural environment of Dunedin. |
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Zero carbon Application of the DCC Biodiversity Fund aligns with the Zero Carbon Plan key shift “Grow sequestration that align with mana whenua and community values”. The projects discussed in this report will decrease city emissions through revegetation and by otherwise protecting and enhancing indigenous vegetation in Ōtepoti Dunedin that is valued by members of the community. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. The recommended allocation is within budget. |
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Financial considerations A total of $48,728.81 is recommended to be granted to applicants. |
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Significance This decision is considered to have low significance based on the Council’s Significance and Engagement Policy. |
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Engagement – external The Department of Conservation was involved in the assessment of projects and provided recommendations for budget allocation. |
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Engagement - internal There has been no internal engagement on the project applications. |
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Risks: Legal / Health and Safety etc. There are no known risks. |
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Conflict of Interest There are no identified conflicts of interest. |
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Community Boards A number of the grants relate to Community Board areas – i.e. Otago Peninsula, Mosgiel-Taieri, Saddle Hill, West Harbour and Waikouaiti Coast. |
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Grants Subcommittee 21 May 2025 |
Resolution to Exclude the Public
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
General subject of the matter to be considered
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Reasons for passing this resolution in relation to each matter |
Ground(s) under section 48(1) for the passing of this resolution
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Reason for Confidentiality |
C1 Confirmation of the Confidential Minutes of Grants Subcommittee meeting - 19 September 2024 - Public Excluded |
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S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |
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This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.