Supplementary Agenda of Grants Subcommittee

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:

Date: Wednesday 21 May 2025

Time: 9.30 am

Venue: Council Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Grants Subcommittee

Dunedin Biodiversity Fund - Final Reports on Completed Projects

SUPPLEMENTARY AGENDA

MEMBERSHIP

Chairperson	Cr Marie Laufiso
Deputy Chairperson	Cr Bill Acklin
Members	Cr Sophie Barker	Emma Burns
	Adam Keane	Cr Cherry Lucas
	Cr Mandy Mayhem	Cr Andrew Whiley

Senior Officer Nicola Morand, Manahautū - Policy and Partnerships

Governance Support Officer Rebecca Murray

Rebecca Murray

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Grants Subcommittee

21 May 2025

Part A Reports

Dunedin Biodiversity Fund - Final Reports on Completed Projects

Department: City Development

EXECUTIVE SUMMARY

1 This report summarises the grants claimed for funded projects that have been completed since the last project completion report to the Grants Subcommittee in November 2024. The project completion reports are required to satisfy grant conditions and outline how the projects were completed.

2 Thirteen completion reports have been submitted and two grants forfeited since the last report in November 2024.

3 As of May 2025, twenty-six grants approved between May 2023 and November 2024 remain unclaimed as projects are still ongoing. Staff continue to follow up on unclaimed grants from previous funding rounds.

RECOMMENDATIONS

That the Subcommittee:

a) Notes the project completion reports for projects supported by the Dunedin Biodiversity Fund.

BACKGROUND

4 In August 2007, the Dunedin Biodiversity Fund was developed with a specific aim: To enhance the condition and extant of indigenous biodiversity across Ōtepoti Dunedin by encouraging and supporting landowners and communities who are committed to protecting, enhancing, and managing indigenous biodiversity.

5 Recipients of the fund must sign an agreement with the Dunedin City Council outlining the conditions for receiving the funds. This includes the submission of a project completion report which demonstrates the project was carried out as proposed and details the results.

6 Grant recipients have 24 months from approval to submit their final completion report. All grants approved prior to the March 2023 funding round are complete.

DISCUSSION

7 Attachment A contains the project completion summaries for the thirteen grants claimed since the November 2024 Subcommittee meeting. Confirmation of the two forfeited grants are also included here.

8 Table 1 provides a summary of the completed grants.

Table 1. Summary of grants from the Dunedin Biodiversity Fund settled since the November 2024 Subcommittee meeting.

Application ID	Grant recipient	Project type	Amount allocated	Amount claimed	Balance
BIO-2022-24	T. Ritchie	Revegetation	$4,912.36	$4,912.36	$ -
BIO-2022-25	Pukekura Trust *	Revegetation	$4,111.00	$ -	$ 4,111.00
BIO-2022-26	L. Wing *	Revegetation	$2,000.00	$ -	$ 2,000.00
BIO-2022-31	K. Ludwig	Fencing	$5,000.00	$5,000.00	$ -
BIO-2023-13	Z. Noone	Pest animal control	$4,500.00	$4,500.00	$ -
BIO-2023-15	D. Smith	Pest animal control	$4,500.00	$4,500.00	$ -
BIO-2023-16	L. Patterson	Pest animal control	$5,000.00	$5,000.00	$ -
BIO-2023-18	Otago Peninsula Trust*	Pest plant control	$3,500.00	$1,550.00	$ 1,950.00
BIO-2023-24	G. Bysouth (The OPERA)	Revegetation	$5,000.00	$5,000.00	$ -
BIO-2023-25	A. Young	Revegetation	$1,968.95	$1,968.95	$ -
BIO-2023-34	NZ Landcare Trust *	Revegetation	$3,104.50	$3,086.69	$ 17.81
BIO-2024-02	G. Murray	Revegetation	$2,082.50	$2,082.50	$ -
BIO-2024-03	B. Ponne (Matai Hill Trust)	Revegetation	$5,000.00	$5,000.00	$ -
BIO-2024-05	B. Chapman	Revegetation	$4,950.00	$4,950.00	$ -
BIO-2024-06	D. Malloch	Pest plant control	$2,550.00	$2,550.00	$ -
		Total	$58,179.31	$50,100.50	$ 8,078.81

* Grant forfeited or partially uplifted by applicant

9 The grant recipients who received their allocated funding have successfully completed their projects in accordance with their applications, contributing to the protection and enhancement of indigenous biodiversity in Ōtepoti Dunedin. The invoices/receipts provided to Council for the completion of these projects are consistent with the granted funding amounts, including those projects that were only partially claimed.

10 The two forfeited grants were due to time constraints and financial hardship which delayed the initiation of projects. Discussions were held with the applicants before these grants were forfeited/expired.

11 The balance of monies left over from claimed grants since the November 2024 Subcommittee meeting is $8,078.81. This includes $6,111 from the two forfeited/expired grants and $1,967.81 from the two partially uplifted grants. This additional $8,078.81 is allocated for redistribution in the March 2025 funding round.

12 Twenty-six approved grants totalling $97,031.62 remain unclaimed, with no grants outstanding from funding rounds prior to March 2023.

OPTIONS

13 There are no options.

NEXT STEPS

14 Staff will continue to administer the Dunedin Biodiversity Fund and provide oversight of projects.

Signatories

Author:

Zoe Lunniss - Biodiversity Advisor

Authoriser:

Mark Mawdsley - Team Leader Advisory Services

David Ward - General Manager, 3 Waters and Transition

Attachments

	Title	Page
⇩a	Project Completion Summaries - November 2024 - April 2025	9

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision-making and action by, and on behalf of, communities. The decision promoted the environmental wellbeing of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	✔
Economic Development Strategy	☐	☐	✔
Environment Strategy	✔	☐	☐
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Future Development Strategy	✔	☐	☐
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	✔	☐	☐
Other strategic projects/policies/plans	✔	☐	☐

The Dunedin Biodiversity Fund directly supports the objectives and outcomes of Te Ao Tūroa – Dunedin’s Environment Strategy, the DCC Biodiversity Strategy, and the Future Development Strategy. It also contributes to the Parks and Recreation Strategy.

Māori Impact Statement

Mana whenua are represented on the Grants Subcommittee and provide guidance and advice on priority projects and the appropriateness of restoration activities in culturally significant areas.

Sustainability

The projects considered in this report have contributed positively to the long-term sustainability of Dunedin’s natural environment.

Zero carbon

Application of the DCC Biodiversity Fund aligns with the Zero Carbon Plan key shift “Grow sequestration that aligns with mana whenua and community values”. The projects discussed in this report will decrease city emissions through revegetation and by otherwise protecting and enhancing indigenous vegetation in Ōtepoti Dunedin that is valued by members of the community.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

No implications.

Financial considerations

No financial implications identified.

Significance

This report is for noting only and does not include any decisions.

Engagement – external

There has been no external engagement on the project completion reports.

Engagement - internal

There has been no internal engagement on the project completion reports.

Risks: Legal / Health and Safety etc.

No known risks.