Agenda of Infrastructure Services Committee

Infrastructure Services Committee

10 June 2025

Infrastructure Services Committee

MINUTES

Minutes of an ordinary meeting of the Infrastructure Services Committee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon on Wednesday 19 March 2025, commencing at 10.00 am.

PRESENT

Chairperson	Cr Jim O'Malley
Deputy Chairperson	Cr Brent Weatherall
Members	Cr David Benson-Pope	Cr Sophie Barker
	Cr Kevin Gilbert	Cr Christine Garey
	Cr Marie Laufiso	Cr Carmen Houlahan
	Ms Donna Matahaere-Atariki (via audio visual)	Cr Cherry Lucas
	Ms Marlene McDonald	Cr Mandy Mayhem
	Cr Lee Vandervis	Mayor Jules Radich
	Cr Andrew Whiley	Cr Steve Walker

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Scott MacLean (General Manager Climate and City Growth), David Ward (General Manager 3 Waters and Transition), Anna Neilson (Group Manager Property), Paula Dickel (Strategic Property Advisor), Jeanine Benson (Group Manager, Transport), Simon Spiers (Acting Transport Strategy Manager), and John McAndrew (Group Manager 3 Waters, Acting)

Governance Support Officer Jennifer Lapham

1 Opening

Marlene McDonald opened the meeting with a Karakia Timatanga.

2 Public Forum

2.1 Healthy Water in Otago

Jennifer Scott was not in attendance to speak at Public Forum.

3 Apologies

Apologies were received from Cr Bill Acklin for absence and Ms Donna Matahaere-Atariki for early departure.

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

Accepts the apologies from Cr Bill Acklin for absence and Ms Donna Matahaere-Atariki for early departure.

Motion carried

4 Confirmation of agenda

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Committee:

Confirms the agenda with the addition of a late confidential report C2 – Commercial Matters regarding Green Island.

Motion carried with Cr Vandervis voting against.

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Jim O'Malley/Cr Kevin Gilbert):

That the Committee:

a) Notes the Elected or Independent Members' Interest Register and

b) Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried

Cr Houlahan entered the meeting at 10.05 am.

6 Confirmation of Minutes

6.1 Infrastructure Services Committee meeting - 18 February 2025

Moved (Cr Jim O'Malley/Cr Kevin Gilbert):

That the Committee:

a) Confirms the public part of the minutes of the Infrastructure Services Committee meeting held on 18 February 2025 as a correct record.

Motion carried (ISC/2025/010)

Part A Reports

7 Infrastructure Services Committee Forward Work Programme

In a report from Civic an update was provided on the Forward Work Programme.

The General Manager Climate Change and Growth (Scott MacLean) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

It was moved (Cr Jim O’Malley/Cr Mandy Mayhem)

That the Committee:

Adjourn the meeting.

Motion carried

The meeting was adjourned at 10.22 am and reconvened at 10.26 am

Moved (Cr Jim O'Malley/Cr Kevin Gilbert):

That the Committee:

a) Notes the Infrastructure Services Committee forward work programme.

Motion carried (ISC/2025/011)

8 Proposal to Stop Part of White Road, Waitati

A report from City Property advised that the owners of 26 White Road, Waitati, had applied to stop two sections of unformed legal road adjoining their property.

The Manager Property Services, (Anna Neilson) and Strategic Property Advisor (Paula Dickel) spoke to the report and responded to questions.

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

a) Approves public notification of the Council’s intention to stop two sections of legal road at 26 White Road, Waitati, subject to the Minister for Land Information’s consent and the applicant agreeing to:

i) Pay the Council the non-refundable fee for processing the road stopping

ii) Pay the Council the actual costs incured for the road stopping, regardless of whether or not the stopping reaches a conclusion, and the market value of the stopped road, assessed by the Council’s valuer.

iii) Amalgamate the stopped portion of road with the title of the adjacent land at 26 White Road, being the land contained within Record of Title 616942.

iv) Accept the application of the standards contained within the Dunedin City Council Code of Subdivision and Development to the stopped road.

v) Register any easements over the stopped portion of road in favour of utilites or adjoining owners (if required).

Motion carried (ISC/2025/012)

9 Amendment to Road Naming Policy

A report from Transport proposed an amendment to the Road Naming Policy document adopted by Council in 2016.

Then Group Manager Transport Jeanine Benson and Acting Transport Strategy Manager, Simon Spiers spoke to the report and responded to questions.

Moved (Cr Christine Garey/Cr Jim O'Malley):

That the Committee:

a) Approves the proposed amendments to the Road Naming Policy.

Motion carried (ISC/2025/013)

10 New Names for the Road Name Register

In a report from Transport approval of new road name options for the Road Names Register was sought.

The General Manager, Climate and City Growth (Scott Maclean), Group Manager Transport (Jeanine Benson) and Acting Transport Strategy Manager (Simon Spiers) spoke to the report and responded to questions.

Ms Donna Matahaere-Atariki left the meeting at 10.54 am.

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Committee:

a) Notes the corrections to the botanical names approved in 2017 for inclusion into the Road Name Register.

b) Approves the inclusion of new names of notable women to the Road Name Register.

Motion carried (ISC/2025/014)

11 3 Waters Activity Report for the period ending 28 February 2025

In a report from 3 Waters, an update was provided on the 3 Waters activities for the period 1 October 2024 to 28 February 2025.

The General Manager (David Ward), and Acting Group Manager 3 Waters (John McAndrew) and 3 Waters Planning Manager(Jared Oliver) spoke to the report and responded to questions.

Cr Houlahan left the meeting at 11.13 am and returned at 11.16 am

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

a) Notes the 3 Waters Activity Report for the period 1 October 2024 to 28 February 2025.

Motion carried (ISC/2025/015)

12 Items for Consideration by the Chair

Cr Houlahan asked when the Tertiary Planning Precinct Group last meet and when the next meeting was likely to be held.

Cr Benson-Pope asked what the cleaning regime was for George Street.

Ms McDonald raised the issue of consulting with the Mana Whenua regarding the Road Name Register.

Resolution to Exclude the Public

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Update on Speed Limit Reversals Required Under the Setting of Speed Limits Rule 2024

C2 Commercial Matters Regarding Green Island.

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

S7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (ISC/2025/016) – with Cr Vandervis voted against

Meeting went into non-public at 11.49 am.

..............................................

CHAIRPERSON

Infrastructure Services Committee

10 June 2025

Property Services and Parking Operations Activity Report for the Period Ending 31 March 2025

Department: Property

EXECUTIVE SUMMARY

1 The purpose of this report is to provide an update on Property Services and Parking Operations activities for the period ending 31 March 2025.

RECOMMENDATIONS

That the Committee:

a) Notes the Property Services and Parking Operations Activity Report for the Period Ending 31 March 2025.

DISCUSSION

Overview

2 Property Services group includes activities and services related to:

· DCC Community Housing

· Property management (including Investment Property, Operational Property, Community Property and Holding Property)

· Land and lease management

· Facilities and Asset Management

· Parking Operations (parking meters & car parks)

· DCC Fleet Management

3 The property portfolio includes the management of community housing units; arts and culture facilities like the Regent Theatre; sports facilities like the Edgar Centre and the Ice Sports Stadium; and the management of investment properties.

4 Parking Operations are responsible for maintaining the plant and equipment for on-street parking, off-street parking and DCC owned parking buildings.

Community Housing

5 The Community Housing Policy (2022) ensures housing applicants with urgent or physically accessible housing needs are prioritised for a DCC Community House.

6 Since July 2022, Community Housing applicants in Priority Group 1 were housed or offered a house within an average of 2 months (60 days) of being placed on the Community Housing Waitlist.

7 Since July 2022, Community Housing applicants in Priority Group 2 were housed or offered a house within an average of 4 months (129 days) of being placed on the Community Housing Waitlist.

8 At the start of Quarter 2 of 2024/25 there were 6 applicants in Priority Group 1. All 6 applicants were housed or offered a house within an average of 97 days. By the end of Quarter 2 there were no applicants in Priority Group 1.

9 The Community Housing Waitlist numbers fluctuate daily and for the purpose of this report, are measured at the end of each quarter.

10 Tenant Satisfaction Surveys are carried out by the Community Housing Team as part of the tenants annual housing inspection. The surveys ask tenants if their needs are ‘unmet’, ‘being met’ or ‘being exceeded’.

11 From July 2024 to 31 March 2025, Tenancy Managers carried out 454 Community Housing inspections. Of those 454 tenants surveyed, 233 tenants (51%) responded.

12 From July 2024 to 31 March 2025 all 233 surveys indicated their housing needs were met or exceeded. All returned surveys that indicate a tenant’s housing needs are unmet are investigated by Community Housing staff.

13 The Community Housing Occupancy rate measures the percentage of the portfolio occupied by tenants per quarter.

14 Occupancy rates can be affected by housing redevelopment work and general movement of tenants vacating.

Community Housing – Healthy Homes Standard

15 Healthy Homes Standards require a minimum standard of heating, ventilation, insulation, and draft exclusion in all residential tenancies.

16 100% of our Community Housing portfolio meets the Healthy Homes standards as of 30 September 2024. All units must meet the Healthy Homes Standard by 1 July 2025.

Investment Portfolio

17 In 2023/24 the occupancy rate of the DCC Investment Portfolio was 96.4% due to vacancies at 54 Moray Place (the gym space and YMCA) and two retail tenancies in Wall Street Mall.

18 In 2024/25 year to date the occupancy rate decreased slightly due to a tenant at 20 Parry Street vacating the yard space.

19 WALT (Weighted Average Lease Term) is a metric in commercial real estate that measures average remaining lease term of all leases within a property portfolio, weighted by the rental income from each lease.

20 The WALT increase from 2021/22 to 2024/25 has been driven primarily by negotiated longer lease terms with new and existing tenants.

Capital Delivery Project Updates

21 Changing Places - Public Toilet - A Changing Places Bathroom (plus two ambulatory toilets) is in the planning stage and construction is due to start in July 2025. Changing Places is planned for completion in quarter 3 of the 2025/26 financial year.

22 South Dunedin Library and Community Hub – Construction of the building shell is complete. Interior fit-out and exterior landscaping is underway. The schedule has been slightly delayed and is now scheduled for completion in quarter 2 of the 2025/26 financial year. The project remains on budget.

23 Fitzroy Street – Housing Renewal – 4 new housing units on Fitzroy Street are in the procurement stage. Construction is due to begin in July 2025, subject to contactor availability, and completion is planned for the end of the 2025/26 Financial Year.

24 Town Hall Complex Heritage Restoration –Stage one of the exterior restoration work has been costed and physical works are about to begin. Stage one is planned for completion in June 2026.

25 Civic Centre Upgrade – LED lighting and fire system replacement on Levels 5,6 & 7 are complete. Construction of Level 2 is progressing well and work in the Plaza Area is underway. The Civic Centre Upgrade programme is planned for completion by December 2025.

Attachment A – Property Service Capital Delivery Project Updates, Gantt Chart

26 DCC's Project Management Framework breaks down a project lifecycle into five phases. The project phases are Pre-Project, Define, Plan, Do (Deliver), and Review.

· The Pre -Project phase outlines the strategic context of the proposed investment and seeks approval to start the project.

· The Define phase outlines the desired outcomes/benefits of the project, as well as high level planning of time and cost to deliver the recommended options, and an initial project risk assessment.

· The Plan phase involves detailed planning to confirm the project deliverables, cost and schedule of the project. The plan phase also confirms resource, procurement processes, requirements, and design.

· The Do (Deliver) phase involves project delivery through active leadership and management to the approved plan. This phase includes change control processes against a baseline for time, cost and scope, and active risk management.

· The Review phase includes project closure processes and handover from the project team to the BAU team.

27 A project phase refers to a collection of activities within a project. Each project phase is goal-oriented and ends at a milestone.

28 A Gantt Chart is a visual representation of a project's timeline. It shows when the work is scheduled and how long it will last. Attachment A is Property Service Capital Delivery Projects Gantt chart and provides an overview of the schedule for projects reported above.

Parking Operations

29 License Plate Recognition (LPR) software has been installed in Great King Street, Wall Street and Lower Moray Place car parks. There has been a notable increase in revenue, particularly from the Wall Street site since its installation. The LPR software reduces paper waste and provides a more seamless customer experience.

30 The improved technology from LPR has provided more reliable parking data, including revenue generation and utilisation rates.

31 Parking revenue (On-Street and Parking Buildings) for the 9-month period from 1 July 2024 – 31 March 2025 was $4.5m (incl. GST). This is an increase of $.67m from the same period in the 2023/24 financial year but is under the budgeted revenue for this period.

32 The increase in revenue from 2023/24 to 2024/25 is mostly attributed to an increase in some hourly parking rates (50c), and the installation of LPR in 3 DCC parking buildings.

33 Parking Utilisation rate is measured per parking space across 71 groups of meters (revenue received per meter, divided by total potential revenue per meter).

34 The On-Street meters on Great King Street (the hospital block) have the highest utilisation rate (125%), followed by View Street and Station North Car Park (80%). The lowest utilisation rates in the city are London Street and Princes Street (20%) and Ethel Benjamin Place (16%).

35 Notably, Station North Car Park has a utilisation rate of 80% and St Andrew Street carpark, across the railway, has a significantly lower utilisation rate of 33%.

OPTIONS

36 As this is a noting report there are no options to consider.

NEXT STEPS

Areas of focus for the next quarter will be;

a) Delivering the Property Services capital programme.

Signatories

Author:

Jill Simson - Business Improvement Analyst

Authoriser:

Anna Nilsen - Group Manager, Property Services

Robert West - General Manager Corporate Services

Attachments

	Title	Page
⇩a	Property Service Capital Delivery Gantt Chart	45

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report promotes the social well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	✔	☐	☐
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	✔	☐	☐
3 Waters Strategy	☐	☐	✔
Future Development Strategy	☐	☐	✔
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	✔	☐	☐
Other strategic projects/policies/plans	✔	☐	☐

The Property Services activities support the outcomes of a number of DCC strategies.

Māori Impact Statement

Mana whenua will continue to be involved in key Property Services projects.

Sustainability

The Property Services activity contributes positively to the interest of the community by providing and maintaining property required for a wide range of community, housing, Council operations, arts and culture, sport, and heritage service purposes.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Property Services activities are included in the 10-year plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This report is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report, external engagement is not applicable.

Engagement - internal

As this is an update report, internal engagement is not applicable.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Any specific issues are discussed with the appropriate Community Board.

Infrastructure Services Committee

10 June 2025

Waste and Environmental Solutions Activity Report for the Period Ending 30 April 2025

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1 The purpose of this report is to provide an update on Waste and Environmental Solutions activities for the period ending 30 April 2025.

RECOMMENDATIONS

That the Committee:

a) Notes the Waste and Environmental Solutions activity report for the period ending 30 April 2025.

BACKGROUND

2 The Waste and Environmental Solutions activity provides for effective refuse and recyclables collection, resource recovery, and refuse disposal in a way that protects public health and minimises impact on the environment.

3 The Waste and Environmental Solutions activity includes:

· Planning and policy functions in line with Part Four of the Waste Minimisation Act 2008: “Responsibilities of territorial authorities in relation to waste management and minimisation”

· Administration of Waste Minimisation Grants: Small Project Grants, Community Project/Initiative Grant, and Waste Minimisation Innovation and Development (Commercial) Grant

· Kerbside collection of waste and recycling for most urban and city residents and small businesses

· Disposal Facilities (landfill and transfer station) for waste and a Resource Recovery Park (recycling and reuse store) are provided at Council’s Green Island site. The Waikouaiti site has both a transfer station for waste disposal and recycling facilities. Middlemarch has a transfer station and a community hosted recycling drop-off centre. Waste collected at the community transfer stations is transferred to Green Island Landfill for disposal.

· Public place recycling infrastructure and servicing is provided on the streets in the CBD and Tertiary Precinct, and several satellite locations in the district.

· Monitoring of the state of the Council’s one proposed, one active, and five closed landfills in accordance with the conditions of consents.

· Monitoring the usage, capacity, and condition of public place waste and recycling infrastructure, CAA cardboard collection services, and kerbside collection services.

· Education programmes promoting “rethinking, reducing, reusing, and recycling” practices.

· Education, auditing, and enforcement activities aimed at increasing the quality or quantity of recovered materials.

DISCUSSION

4 Level of Service – Refuse collection and kerbside recycling meet customer expectations.

a) The Residents Opinion Survey data for April 2025 (rolling 3 month average) indicates that the target for customer satisfaction is currently being met. Satisfaction with kerbside recycling is 86%, satisfaction with kerbside rubbish collection is 72%. Rubbish disposal services overall satisfaction rating is 73%.

5 Level of Service – Waste minimisation targets are met.

a) The waste minimisation target for municipal solid waste (being a maximum of 638kg per person, per annum by 2030) has been consistently achieved being below the maximum of 638kg / per person, per annum since 2019. The data for 2024/25 (July 2024 to April 2025) indicates the target will be achieved this financial year.

b) The data for 2024/25 (July 2024 to April 2025) indicates the target for municipal solid waste disposed to landfill and incineration will not be met. The future establishment of the Green Island Resource Recovery Park facilities is expected to reduce the solid waste disposed to landfill.

c) The waste minimisation target for diversion of recyclable or reusable materials is not being met (July 2024 to April 2025). The future establishment of the Green Island Resource Recovery Park facilities is expected to significantly increase the diversion of recyclable or reusable materials, alongside the planned 2^nd Rummage Store and Community Recycling Centres.

6 Other areas of work:

a) Public consultation of the Waste Management and Minimisation Plan - the public consultation period was carried out from 30 January – 28 of February 2025 (CNL/2025/020). The consultation process involved newspaper adverts in the ODT and in The Star. Online ODT adverts achieved 124,935 views, and 391 users clicked through to find out more about the consultation. Through social media, there was a total of 26,225 accounts that saw the content over the duration, and 689 engaged (i.e., liked, shared, reacted, or commented). 379 social media users clicked on the link to find out more about the consultation. As a result, a total of 16 submissions were received on the Draft WMMP 2025. There was good support for most of the proposed changes with 86% giving overall support for the Draft WMMP 2025.

b) The submissions and staff analysis were presented to the Hearings Panel for the Waste Management and Minimisation Plan 2025 on the 8^th of April 2025. The Hearings Committee consisted of Cr Sophie Barker, Cr Jim O’Malley, and Cr Brent Weatherall.

c) The recommendations of the Hearings Committee were subsequently presented to Council on 30 April 2025:

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Council:

o Adopts the Waste Management and Minimisation Plan 2025 as amended.

o Approves a review of the Waste Minimisation Grants Framework to be completed in time for the 2026/27 Financial Year.

o Notes the Summary of Results from Submissions and the Summary of Recommendations from the Hearings Committee.

o Notes that the Hearings Committee has heard and considered submissions on the Draft WMMP 2025.

o Notes the minutes of the Hearings Committee.

Motion carried (CNL/2025/100) with Cr Vandervis recording his vote against.

a) Waste Minimisation Grants – The Waste Minimisation Small Project Grant applications received one application. The total requested amount was $428.15. This small grant application was approved by the Grants Sub-Committee Chair. (Refer Attachment A).

b) Further to Waste Minimisation contestable grants, the waste levy also annually provides grants or funds approved under financial delegation to some proven programmes for non-contested Community Service Agreements. (Refer Attachment A).

c) Waste Education – In the period January 2025 to April 2025, six ‘Compost Made Easy’ expert facilitated workshops were made available for free attendance. All these workshops were at full capacity with 12 people per event. The workshops provide balance of theory and hands-on content, i.e., build a compost heap, use a Bokashi Food Compost Zing System, and learning how to run your own Worm Farm. These workshops are aimed at turning organic wastes into a nutrient rich resource for your garden and saving money.

d) Additionally, one facilitated ‘Living Lightly’ sustainable lifestyle inspiration programme had 42 registered users. This is a five-week free online course with practical tips, inspiring stories, and time-saving hacks to simplify home life and ‘live a bit lighter on the planet’.

e) Waste Futures Project – The resource consents required for the construction and operation of the Green Island Resource Recovery Park (RRP) facilities were granted by the Otago Regional Council in December 2024, and the appeals period ended in mid-January 2025 without any appeals being lodged. Final consents have been received.

f) A new composting operation for food and garden waste will be established at Green Island as part of the wider RRP development during 2024/25 – 2026/27. Contracts for the supply of processing equipment for both the composting and recycling sorting facilities have been awarded. It is expected that design, build, and shipping of equipment to Green Island will take approximately 12 months. Once the RRP is operational, both organic waste and mixed recycling collections will be processed at the Green Island facilities and the transport of material to Timaru will cease.

g) Initial site works for these facilities is scheduled to begin in the first week of June 2025.

h) Regional Waste Officer - The Regional Waste Officer (RWO) role was established to enhance collaboration and coordination among Otago territorial authorities in addressing regional waste management and minimisation challenges.

i) The RWO work programme in the last quarter has focussed on regional submissions to Government on various waste matters, and two areas of capacity building and programme delivery.

i) Joint regional submissions led by the RWO include:

o Redacted waste policies and WMA changes (via Mayoral Forum, Jan 2025)

o Right To Repair Amendment Bill submission to Economic Development, Science, and Innovation Committee (April 2025)

o Presentation to the national WasteMINZ conference on collaboration with the rural waste pilot (June 2025).

ii) Two areas of capacity building and programme delivery were:

C&D Week (March 2025)

o Seven events, 155 participants across the sector including builders, planners, architects, and waste management providers.

o Sector partnerships with 10 different industry leaders.

o Outcomes include high engagement, increased knowledge through sharing, and planned regional approach for co-ordinated annual council waste minimisation programmes.

Rural Waste Workshop (May 2025)

o 25 participants from local farming communities and rural lifestyles.

o Addressed burn-and-bury issues, highlighted alternatives, and discussed the proposed Rural Plastics Product Stewardship Scheme.

o Partnership with East Otago Catchment Group, NZ Landcare Trust, One Coast and Ōtemātātā Station, WDC, DCC, and WasteMINZ contributed to a successful event.

o Feedback has led to requests for further understanding on this topic (farm-based workshop), along with additional workshop requests across Otago.

j) Kerbside collection and processing - During the period July 2024 to April 2025 the kerbside collection system has collected and processed:

o 9,827 tonnes of general solid waste

o 3,934.2 tonnes of mixed recycling

o 2,558.3 tonnes of glass

o 13,386.9 tonnes of food and garden waste

k) Contamination rates for food and garden waste collections remain low; however, contamination rates in mixed recycling collections are high, particularly in the University area. This appears to be mainly due to simple mistakes, for example, dirty recyclable material, e.g., plastic meat trays with meat residue that should be rinsed off before recycling, soft plastic product bags/packaging that can be collected and dropped off to a participating soft plastics supermarket or retailers, and food waste which should be placed in the provided food waste bins. This contamination will continue to be the focus of ongoing education campaigns and kerbside bin inspections.

l) Kerbside bin inspection data for April (co-mingle = yellow-lidded bin):

a) Kerbside bin inspection data for April (FOGO (Food Organics and Garden Organics) = green-lidded bin):

b) Smooth Hill Landfill – Council consulted on funding for the development of Smooth Hill as part of the 2025 – 2034 9‑Year Plan. Construction was initially scheduled to start in the 2024-25 year and be completed in 2027; however, the conditions of consent for Smooth Hill require at least three years of baseline environmental monitoring prior to commencement of construction.

c) The Smooth Hill baseline environmental monitoring began in 2023 and is due for completion in 2026. Upgrades to McLaren Gully Road are scheduled for 2027, with construction on the new landfill expected to start in 2028, with projected completion in 2030.

d) Green Island Landfill and Transfer Station Management – The new consents for Green Island Landfills continued operation and post-closure activities were granted on 14 May. The additional airspace will, at current incoming waste tonnages, last until approximately 2031 (at the latest), with the consents themselves expiring in 2060. This additional 5-6 year operational time period for Green Island landfill will be sufficient to allow baseline monitoring and construction works to enable Smooth Hill to be ready to accept waste before Green Island reaches capacity.

e) The current focus is continuing waste receival operations, whilst implementing new operational tasks as required by the consents. These requirements include additional equipment and infrastructure as well as monitoring and documentation in relation to fire prevention and landfill gas monitoring, purchase and installation of a backup generator so that leachate pump stations are operational in a power outage, and greater scrutiny and reporting associated with odour monitoring.

OPTIONS

8 As this is an update report there are no options.

NEXT STEPS

9 Staff will continue the baseline environmental monitoring as required by the Smooth Hill resource consents, alongside continued engagement with the local community via the Smooth Hill Community Liaison Group and the Independent Peer Review Panel as and when required.

10 Staff will continue operationalising the new resource consents for the Green Island landfill, alongside the final detailed design for development of the new Resource Recovery Park facilities.

11 Alongside the Communications and Marketing teams, staff will design the final version of the adopted WMMP 2025 for publishing.

12 Staff will align the future Levels of Service reporting to the new Levels of Service detailed in the recently adopted WMMP 2025 and draft 2025-34 9 year plan.

13 Staff will conduct a review of the Waste Minimisation Grants Framework to be completed in time for the 2026/27 Financial Year.

Signatories

Author:	Chris Henderson - Group Manager Waste and Environmental Solutions
Authoriser:	Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Waste Minimisation Grants Summary Jan-March 2025	58

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the environmental well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	✔
Environment Strategy	✔	☐	☐
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Future Development Strategy	☐	☐	✔
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	✔	☐	☐

The Waste and Environmental Solutions activity supports the outcomes of a number of strategies.

Māori Impact Statement

DCC will continue to partner with Mana whenua in key Waste Futures projects.

Sustainability

The Waste and Environmental Solutions activity contributes positively to the environmental interests of the community through refuse and recycling collection at the kerbside and public places, educating and promoting environmentally sustainable behaviour and managing landfill and transfer station facilities.

Zero carbon

The Waste and Environmental Solutions activities support a decrease in city emissions.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Waste and Environmental Solutions activity is included in the Long-Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This report is considered low in terms of the Significance and Engagement Policy.

Engagement – external

As this is an update report no external engagement has been undertaken.

Engagement - internal

As this is an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

As this is an update report there are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Any specific issues are discussed with the appropriate Community Board.

Infrastructure Services Committee

10 June 2025

3 Waters Activity Report for the Period Ending 31 May 2025

Department: 3 Waters

EXECUTIVE SUMMARY

1 The purpose of this report is to provide an update on 3 Waters activities for the period 1 March 2025 to 31 May 2025.

RECOMMENDATIONS

That the Committee:

a) Notes the 3 Waters Activity Report for the period 1 March 2025 to 31 May 2025.

DISCUSSION

Capital Programme

Pipe Network Renewals

2 A region wide programme of pipeline renewals with the lead contractors (Downer, Fulton Hogan, and McConnell Dowell) has been active since 2020.

3 An upgrade to the water supply to Mosgiel is a priority project currently under construction. The second and third stages of construction are nearing completion on Friends Hill Road, with commissioning to occur in July 2025.

4 Pipeline renewals in Kaikorai Valley are underway, with two additional packages awarded, one near Kenmure Road, the other at Lynn Street.

5 The Port Chalmers Water Supply Project continues to progress. The project will improve resilience by increasing the supply capacity to Port Chalmers and relocating pipelines away from landslip risks and away from private property. The Roseneath stage was completed in April 2025. The next stage is in the St Leonards area and construction is expected to commence in June 2025. Further stages will be constructed over the coming two fiscal years, including sections on State Highway 88.

6 Work is also underway to improve the resilience of the water supply to the Otago Peninsula, via the Macandrew Bay reservoir. The proposed solution is to relocate the Otago Peninsula watermain from its current alignment, which has a relatively high landslip risk, to a new alignment on Portobello Rd. Design work for the re-alignment will be undertaken in the 25/26 fiscal year. Staff are currently engaging with the community in the area of the initial works to understand and manage community impact, including road access. The initial phase of this work has also been coordinated with other infrastructure works which are required to facilitate a new subdivision and are therefore proposed to be undertaken concurrently to minimise disruption to residents.

7 Design work for future renewals packages in Pine Hill and Mosgiel is ongoing and expected to be completed in the coming months.

8 Design work to extend the pipeline networks to service future subdivisions in Waititi-Doctors Point and Bush Road Mosgiel will commence in the next few months when procurement of professional services has been completed.

Pumping Station Renewals

9 In Karitane a third wastewater pumping station was completed in March 2025. Pumping station renewals commenced in Broad Bay and Brighton in May 2025.

10 Construction packages for the Silverstream water pumping station and the main water pumping station that supplies Mosgiel with treated water commenced in March and May 2025 respectively.

Wastewater Treatment Plant Renewals

11 Renewals work is underway at Green Island, Tahuna, Mosgiel wastewater treatment plants (WWTP).

12 At Tahuna WWTP, new inlet screens have been ordered which will be installed when they arrive later in the year.

13 At Green Island WWTP, construction work is underway to renew the UV treatment process, the inlet pumps, ventilation system, and aeration blowers.

14 At Mosgiel WWTP staff amenity upgrades have been planned and construction work is expected later this year. A design has been developed for a gas flare and the consenting pathway for this is currently being reviewed.

Water Treatment Plant Renewals

15 Renewals work is underway at the West Taieri and Waikouaiti water treatment plants (WTP).

16 At Waikouaiti WTP, backwash pond construction was completed. Further construction will occur later in the year, including new treated water reservoir tanks. The design for taste & odour and other aspects of the treatment process has commenced and construction is planned for 2026.

17 Replacement membranes for the Southern WTP have been ordered from overseas. These will be transported by sea freight in two consignments which are expected to arrive in June and July 2025 respectively.

Future Planning

Integrated System Planning Programme

18 The Integrated System Planning (ISP) Programme has been completed, with work shifting to ISP implementation and monitoring. Future investments identified through ISP have been included in the draft 9-year plan 2025-34 and will be included in the Water Service Delivery Plan required as part of Local Water Done Well reform. The ISP summary report is attached to this Activity Report.

19 The ISP Implementation Programme is now underway. This includes the following post-ISP projects:

a) Critical pipeline condition assessments - A service provider has been engaged through an open tender process, to undertake critical pipeline condition assessments over the next 2 to 3 years.

b) Biosolids - A tender process has been completed to engage a service provider to deliver a long term biosolids solution. This work will include further feasibility, design, and construction work as well as securing an end use for the biosolid product that will be produced. A staged approach will be adopted to ensure there is a robust business case for sludge from all of the different sources.

c) Wastewater network optimisation study – a scope has been developed to engage professional services to undertake this work, which includes assessment of options to reduce wastewater overflows, such as those in Kaikorai Valley and Surrey Street.

d) Water network efficiency – scoping work is underway for a package of work to design a monitoring system for the water distribution network that will provide data to optimise future planning and renewals works. Further work is underway to plan a business case for water efficiency options.

e) Groundwater as alternative water source – scoping of a desktop study is underway.

f) Stormwater green infrastructure – planning has commenced for the first two catchments.

g) Global wet weather overflow consent – this work is yet to start.

Servicing Assessment

20 3 Waters, in conjunction with the Property and Parks and Recreation Groups, is undertaking a Servicing Assessment in accordance with sections 125-128 of the Local Government Act 2002 (LGA). The focus of the assessment is the adequacy of the following services available to communities in Dunedin: drinking water; stormwater; wastewater; public toilets; cemeteries and crematoria.

21 Work to assess the adequacy of drinking water, stormwater, wastewater, public toilets, cemeteries and crematoria services available to communities in Dunedin in accordance with the LGA requirements continues. A final report, combining the assessment of both DCC and non-DCC services available to communities in Dunedin, will be provided to the Council prior to the statutory deadline of 1 July 2026.

Water Bylaw Improvement

22 3 Waters has commenced work on updates to the DCC Water Bylaw 2011. The objective of this work is to ensure the Bylaw:

a) addresses current drinking water regulatory requirements

b) manages consumer and public use of the DCC water supply system appropriately to minimise or avoid risks to drinking water safety

c) appropriately reflects Dunedin’s growth and development.

23 A Councillor workshop will be scheduled once the Local Government (Water Services) Bill, which contains bylaw review requirements, has been enacted. A report to Council will follow later with a draft Statement of Proposal and draft Bylaw for public consultation.

Interim Watercourse Management Approach – Bath Street

24 Pipeline renewals and upgrades at Bath Street and surrounding streets commenced in April 2024. The (3 Waters) pipeline infrastructure component of the work is nearing completion, with remaining activities being funded by the Transport department.

Future Watercourse Management Approach

25 The Local Government (Water Services) Bill contains provisions designed to improve stormwater management in urban areas, including:

a) The requirement for a water service provider to develop, adopt and implement a stormwater network risk management plan (SWNRMP) within two years of the requiring provision coming into effect;

b) The ability for water service providers to use stormwater network bylaws to support implementation of the stormwater network risk management plan; and

c) Obligations for owners of land that have an overland flow path (OFP) or a watercourse crossing over or beneath it.

26 As set out in the previous 3 Waters Update report to ISCOM dated 19 March 2025, 3 Waters staff consider the requirement to develop an SWNRMP would provide an appropriate opportunity to document issues associated with the performance of private watercourses and to assess options to manage those issues in future.

27 Submissions on the Local Government (Water Services) Bill closed on 23 February 2025 and Parliament’s Finance and Expenditure Committee heard oral submissions on the Bill in March. The Finance and Expenditure Committee is due to report back to Parliament on the Bill by 4 July 2025.

28 Staff will continue to monitor the progress of the Local Government (Water Services) Bill through Parliament, including any changes to the proposed provisions relating to stormwater management in urban areas, and update ISCOM on proposed next steps once the Bill is enacted.

South Dunedin Flood Alleviation

29 3 Waters staff have developed a delivery approach for the three short term projects which were included in the draft 9-year plan, should they be approved. It is planned that two of the projects will be delivered through the existing Network Renewals delivery mechanism. The third project requires more extensive investigation before the delivery approach is confirmed. Staff are also working with the South Dunedin Future team to ensure medium and long-term works align with South Dunedin Future outcomes.

30 3 Waters staff will shortly undertake a procurement exercise to engage professional services to identify the preferred option or options to address wet weather overflows though a package of work referred to as Wastewater Network Optimisation. For the system which affects Surrey Street, this will consider options including additional overflow capacity to Kaikorai Stream, expansion of overflows to stormwater network, the construction of wet weather storage and transfer/diversion to Green Island (with accompanying capacity increase at Green Island WWTP).

31 It is anticipated that a preferred a concept level solution to alleviate wastewater overflows will be determined this calendar year which will then move into project delivery. Approximately $60M has been included in the draft 9-year plan for wet weather flow management, which is currently phased to start in year 4 of the 9-year plan (2028/2029). The delivery timeframe will depend on the solution identified. A further update once the initial package of work is complete.

32 In addition to this a programme of pipe renewals in the Kaikorai Valley area is underway. These renewals will reduce infiltration into the Kaikorai Valley wastewater system which will reduce wet weather flows and reduce the frequency of overflows to the Kaikorai Stream and to Surrey Street. One package of renewals has already been completed this year and there are two further packages in construction and to be completed this calendar year, which will total approximately 1.5km of wastewater pipe renewal in the area. Design work has been completed for a further 13km of wastewater renewals which will be constructed in the coming years.

Regulatory Performance

Wastewater

33 3 Waters is preparing to lodge an application with the Otago Regional Council (ORC) to vary the conditions of the resource consent DCC holds to discharge contaminants to air from the incinerator at Tahuna WWTP. The variation application seeks a change to the monitoring requirements and discharge quality limit for oxides of nitrogen (NOx). 3 Waters expects to lodge the application in June.

34 The change seeks to align the NOx monitoring requirements and discharge quality limit with current best practice and industry standards. The proposed change, which is based on up-to-date emission modelling and comparison against relevant air quality standards and guidelines, would not result in an increase in the levels of emission the Tahuna WWTP can discharge. As such, the proposed change would not result in a change in environmental effects.

35 The variation application supports efforts to resolve abatement notice EN.RMA.24.0003, which the ORC issued to the DCC in 2024 due to non-compliance with the NOx concentration limit in the Tahuna WWTP air discharge consent. The compliance date has been extended to 2 March 2026 to allow time for processing of the consent variation application and – if the variation is granted – a subsequent round of monitoring to enable DCC to demonstrate compliance with the new NOx limit.

36 3 Waters has provided information on the variation application directly to key interested parties including Mana Whenua (via Aukaha). In addition, information on the variation application will be provided to neighbours of the Tahuna WWTP via the annual Tahuna WWTP community newsletter.

Drinking water

37 Annual reporting on 2024 compliance with the Drinking Water Quality Assurance Rules was completed as required by the end of February 2025. Improvement actions to address non-compliance identified in the 2024 annual compliance report are being progressively implemented. This includes actions to address the non-compliance issues arising from instances of short-term losses of continuous monitoring data, which are impacting year-to-date compliance for some rules and performance measures.

Relationships

DCC Collaboration

38 3 Waters is actively collaborating with other DCC departments. Key examples of this collaboration are:

a) working with the Property and Parks and Recreation Groups on the Servicing Assessment project (refer paragraphs 21-22).

b) working with the South Dunedin Future team to use stormwater hydraulic models to support risk assessment and adaptation options assessment activities.

c) working with the City Growth team to develop guidance material to assist the developers when compiling stormwater management plans for subdivision development sites.

d) Working with the City Development team on appeals on the Second-Generation Plan and evidence in relation to submissions on Plan Change 1.

e) Working with the City Development team on Future Development Strategy implementation.

Treaty Partners Mana Whenua

39 3 Waters staff participated in a hui with Mana Whenua, in collaboration with Aukaha, to seek feedback relating to Local Water Done Well Water Service Delivery Model options. We thank both Te Rūnanga ō Ōtakou and Kati Huirapa Runaka ki Puketeraki for their time and feedback.

40 3 Waters continues to actively engage with Mana Whenua, often via Aukaha, on a range of other projects including the Integrated System Planning programme, biosolids reuse, Northern Schemes Wastewater, Servicing Assessment and various capital projects.

Regulation

41 3 Waters continues to engage constructively and collaboratively with regulators Taumata Arowai - the Water Services Authority and the ORC.

Regional Collaboration

42 DCC staff have established a joint working group with Christchurch City Council to explore shared services opportunities.

National Collaboration

43 3 Waters continue to be actively involved with the Water NZ Water Services Managers Group and many of the Water NZ Special Interest Groups which assist staff to be competent on a range of topics from zero carbon, to smart water meters and backflow prevention.

Operational

Operational Cost Saving Opportunities

44 Sludge incineration at Tahuna WWTP has been subject to several continuous improvements in recent years and gains made in late 2024 have remained sustainable into 2025 contributing to operational cost savings and reduced carbon emissions. There have been several operational challenges in the past few months and staff are investigating the causes of this, including potentially the volumes and quality of fats oils and grease disposed of at Tahuna.

Service and Supply Contracts

45 Work underway to tender the network maintenance contract which ends in 2026 but necessitates a long lead time for tendering due to the complex nature, financial magnitude of the contract and system integration components. A market briefing was undertaken in May 2025 and work is underway to develop tender documentation.

Maintenance Works

46 Preventative maintenance on several stormwater and wastewater pump stations is being prioritised whilst a replacement portable crane is procured. A preferred procurement mechanism has been identified and this is being progressed with the DCC Fleet team to find the most appropriate solution.

47 Planned maintenance is underway at Tahuna WWTP to undertake a mechanical overhaul of the third of three High Rate Activated Sludge (HRAS) tanks.

48 Planned maintenance work is underway at Musselburgh Pump Station to overhaul the second of two diesel generators. These generators are required to pump high flows of wastewater in wet weather events.

Reform Activities

49 As part of Local Water Done Well reform, staff from 3 Waters, Finance, Legal, and Communications and Marketing teams worked collaboratively to prepare public consultation material on water service delivery model (WSDM) options.

50 Public consultation on the WSDM options ran in parallel with public consultation on the 9 Year Plan 2025-34 from 31 March to 30 April 2025. Hearings were held in early-May.

51 There were 467 submissions that selected a WSDM. The majority of submitters favoured the In-House Option (67%) as compared to the CCO Option (33%).

52 On 26 May 2025, Council considered a report summarising the WSDM consultation. The Council selected the In-house Model as the WSDM to be included in the DCC’s Water Services Delivery Plan (WSDP).

53 The Local Government (Water Services Preliminary Arrangements) Act 2024 requires the DCC to submit its WSDP to the Secretary for Local Government by 3 September 2025. A Councillor pre-briefing was completed on 4 June 2025 and at this stage, staff intend to report to Council with a draft WSDP for adoption in August 2025.

OPTIONS

54 As this is a noting report there are no options to consider.

NEXT STEPS

55 3 Waters staff will continue to:

a) deliver the capital programme approved through the 2025 – 2034 9-Year Plan

b) implement improvement actions to ensure compliance with regulatory requirements

c) pursue operational cost saving opportunities

d) continue the ISP Implementation Plan

e) develop the WSDP in accordance with the requirements of the Local Government (Water Services Preliminary Arrangements) Act 2024.

Signatories

Authoriser:

John McAndrew - Acting Group Manager, 3 Waters

David Ward - General Manager, 3 Waters and Transition

Attachments

	Title	Page
⇩a	3 Waters Integrated System Plan	69
⇩b	Ōtākou LWDW feedback letter	95
⇩c	Puketeraki LWDW feedback letter	96

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure that is considered good-quality and cost effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	✔
Environment Strategy	✔	☐	☐
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	✔	☐	☐
Future Development Strategy	✔	☐	☐
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	☐	☐	✔

The 3 Waters activities support the outcomes of a number of strategies.

Māori Impact Statement

Engagement and contribution to decision making is primarily through the Integrated System Planning and associated adaptive plan processes planning for biosolids reuse, Northern Schemes Wastewater, Servicing Assessment and various capital projects.

Sustainability

The 3 Waters activity contributes positively to the interests of the community by ensuring the provision of safe drinking water, and the safe and sustainable disposal of wastewater and stormwater.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The 3 Waters activities are included in the Annual Plan and 9-Year Plan.

Financial considerations

The report does not seek any change to capital or operating budgets and provides updates only.

Significance

This noting report is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As an update report no specific external engagement has been undertaken.

Engagement - internal

As an update report no specific internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

3 Waters activities are of interest to all members of the community including those areas covered by Community Boards.

Infrastructure Services Committee

10 June 2025

Transport Activity Report for the Period Ending 30 April 2025

Department: Transport

EXECUTIVE SUMMARY

1 The purpose of this report is to provide an update on Transport activities for the period ending 30 April 2025.

RECOMMENDATIONS

That the Committee:

a) Notes the Transport activity report for the period ending 30 April 2025.

BACKGROUND

2 The Transport activity report covers planning, construction, maintenance, and upgrading of Dunedin’s roads and footpaths.

3 The Transport activity includes:

· Maintenance of Transport corridors (footpaths, roads, cycleways), streetlights and traffic signals.

· Renewals of footpaths, roads, bridges, seawalls, and traffic signals.

· Road safety education.

· Planning for major capital projects.

· Regulation (not enforcement) of parking, and speed limits.

· Asset Management of transport related assets.

· Managing and obtaining co-funding from NZTA Waka Kotahi.

DISCUSSION

Customer service

4 The current target Level of Service measure for responding to service requests within 5 days is 90%. Response times are currently sitting at 93% for the year to April 2025. This is the same as the previously reported period and continues to be an improvement on last year.

Figure 1: Percentage of service requests responded to within 5 working days

Renewals programme

5 The majority of the renewals programme described below is carried out in the summer months.

6 1,201m of kerb and channel renewals were completed in the January to April 2025 reporting period. 80% of Kerb and Channel renewals were completed at the end of April 2025.

7 10,217m² of footpath resurfacing was completed in the January to April 2025 reporting period. 80% of Footpath resurfacing was completed at the end of April 2025.

8 107,079m² of chipseal and 47,485m² of asphalt reseals in the January and April 2025 reporting period. 99% of reseals completed at the end of April 2025.

9 At the period ending 30^th April 2025, 50% retaining walls completed.

10 No rehabs were completed this reporting period.

Maintenance programme

11 The winter maintenance programme has started. Crews are now working nightshift to manage winter conditions ahead of peak travelling times across the city. Further details on the winter maintenance regime can be found at:

Winter travel - Dunedin City Council

12 The maintenance team responded to another weather event (wind) on 1^st June 2025, with over 20 calls outs associated with trees blocking the transport corridor. This was cleared up within 48 hours.

Emergency work update

13 The response to the October rain event 2024 is ongoing.

14 In April 2025, the application for $7.82M of co-funding was approved by NZTA Waka Kotahi.

15 Design and implementation for large or complex sites is ongoing with $3.94m additional capital budget approved for FY 2025/26. Staff are currently working through the procurement process for the remaining works.

Caversham Tunnel update

16 Staff are working with the legal team to identify all relevant agreements, legal and financial obligations to ensure we can go into discussions with providers with a full understanding of potential costs to DCC (if any) and timeframes. It is expected a full update report will be presented to Council once these legal investigations have been completed.

Shaping Future Dunedin Transport

17 Updates on Albany Street, Mosgiel Park and Ride and the Harbour Arterial are detailed in the forward work programme. Timelines for delivery of these projects can be found in the Transport Major Projects Gantt Chart (Attachment A).

18 NZTA Waka Kotahi will be reporting the outcome of their SH88 consultation on 26^th August 2025 for Council consideration.

Tunnels Trail

19 Construction starts on the first section of the Tunnels Trail this month. Construction is expected to be complete by November 2025. Whilst delivering the physical work staff will also consider what the next steps will be following construction completion to establish how far the project can be completed within the remaining budget. Timelines for delivery of this project can be found in the Transport Major Projects Gantt Chart (Attachment A).

Cycle counts

20 Transport staff have been working closely with BIS staff and our cycle count provider to develop a dashboard embedded in DCC’s website which can be found at the following link.

Cycle Counter Dashboard - Power BI

OPTIONS

21 As this is an update report there are no options.

NEXT STEPS

22 Staff continue with renewals, using the winter months to programme, plan and procure renewals for FY 25/26.

23 The procurement process for the Portobello boardwalk is expected to commence July 2025. Once staff have established a schedule for the build over the next two years, they will develop a Gannt chart which will be added to the next Transport Activity report.

24 Staff will move into the procurement and construction phase of the Shaping Future Dunedin Transport projects.

25 Staff will continue to manage the construction of the first section of the Tunnels Trail.

26 Finalised design and procurement for the remaining sections of the Peninsula connection project will commence in July.

Signatories

Author:

Ashleigh Jarvis - Business Performance Co-ordinator

Simon Smith - Asset and Funding Manager

Authoriser:

Jeanine Benson - Group Manager Transport

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Transport Major Projects Gantt Chart 2025	103

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report promotes the social, economic and environmental wellbeing of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	☐
Environment Strategy	✔	☐	☐
Arts and Culture Strategy	☐	☐	☐
3 Waters Strategy	☐	☐	☐
Spatial Plan	☐	☐	☐
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	✔	☐	☐

The Transport activity supports the outcomes of a number of strategies.

Māori Impact Statement

Mana whenua will continue to be involved in various Transport projects.

Sustainability

The Transport activity is included in the 9 Year Plan.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This is considered low in terms of the Significance and Engagement Policy.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

The report is considered low in terms of the Significance and Engagement Policy.

Engagement – external

As this is an update report no external engagement has been undertaken.

Engagement - internal

As this is an update report, no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Any specific issues are discussed with the appropriate Community Board.

Infrastructure Services Committee

10 June 2025

Naming of Three Public Roads and Three Private Ways in Wakari

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks the approval of six road names, for three public roads and three private ways in Wakari, Dunedin.

2 The new public road names as proposed by the developer for the subdivision at 195 Wakari Road are:

a) ‘Flagstaff Drive’ or ‘Sevilla Drive’ as the alternative name. Both names comply with the Road Naming Policy, however the name ‘Flagstaff’ has some similarities with existing roads around Dunedin,

b) ‘Neylon Street’ which complies with the Road Naming Policy and

c) ‘Daniel Terrace’ or ‘Daniels Terrace’ as the alternative name. Both names comply with the Road Naming Policy.

3 The new private way names as proposed by the developer are:

a) ‘Liscannor Lane’, which complies with the Road Naming Policy,

b) ‘Basil Lane’, which complies with the Road Naming Policy and

c) ‘Honora Lane’, which complies with the Road Naming Policy.

RECOMMENDATIONS

That the Committee:

a) Approves the naming of the public roads located at 195 Wakari Road as:

i) ‘Flagstaff Drive’ or ‘Sevilla Drive’, and

ii) ‘Neylon Street’, and

iii) ‘Daniel Terrace’ or ‘Daniels Terrace’.

b) Approves the naming of the private ways located at 195 Wakari Road as:

i) ‘Liscannor Lane’, and

ii) ‘Basil Lane’, and

iii) ‘Honora Lane’.

BACKGROUND

4 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. For reference, the DCC Road Naming Policy and Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming

5 A ‘legal road’ is any road legally vested in the council for the purpose of a road.

6 A ‘private way’ is a privately owned driveway, lane, or access way which serves as access from private properties to a public road.

7 The subdivision located at 195 Wakari Road is located outside of a Community Board area.

8 Staff have confirmed that the proposed names are appropriate and comply with the Road Naming Policy.

DISCUSSION

9 The table presented below provides the road names proposed for this subdivision.

10 Additional details including maps of the new roads and a full assessment for the proposed road names and private ways are provided in Attachments A and B. Attachment C provides further commentary, as supplied by the developer with additional background information. Developers also consulted with staff at Toitū Otago Settlers Museum on the appropriateness of the names proposed.

11 The Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

Summary of proposed road names

12 None of the proposed names for the development at 195 Wakari Road are selected from the road naming register.

SUB-2023-142

195 Wakari Road

PUBLIC ROADS

Location of road

Proposed road name

Alternative road name

Recommended road name

Main thoroughfare from Wakari Road

Flagstaff Drive

Sevilla Drive

‘Flagstaff Drive’

Public access off Wakari Road, via Flagstaff Drive

Neylon Street

Not presented

‘Neylon Street’

Public access off Wakari Road, via Flagstaff Drive

Daniel Terrace

Daniels Terrace

‘Daniel Terrace’

PRIVATE WAYS

Private access off Wakari Road, via Flagstaff Drive

Liscannor Lane

Not presented

‘Liscannor Lane’

Private access off Wakari Road, via Flagstaff Drive

Basil Lane

Not presented

‘Basil Lane’

Private access off Wakari Road, via Flagstaff Drive

Honora Lane

Not presented

‘Honora Lane’

13 The names proposed for both the public roads and private ways all follow a familial theme, referencing family members of the developers. The family has lived in the community for more than 150 years and was involved in the design, funding and construction of many of the historical stone walls on the lower slopes of Flagstaff.

New Public Roads, 195 Wakari Road

Flagstaff Drive

14 The developer has proposed ‘Flagstaff Drive’ as the preferred option name for the public road accessed from Wakari Road. As an alternative name, they have proposed ‘Sevilla Drive’.

15 The preferred name ‘Flagstaff Drive’ is compliant with the DCC Road Naming policy, despite having naming similarities with pre-existing roads around Dunedin. The existing similar names are:

a. Flag Swamp Road. This road shares only one syllable and has a different suffix. It is also a road near Waikouaiti - a significant distance from this site which is unlikely to cause confusion.

b. Flagstaff-Whare Flat Road. This road is distinguishable from the proposed name as it is a long, multi-word name and has a different suffix, which is unlikely to cause confusion.

16 One of the reasons naming similarities are usually avoided is to minimise confusion for emergency services. Staff have consulted with New Zealand Police and Hato Hone St John regarding the naming similarities and have confirmed that the proposed name is unlikely to cause confusion.

17 The name Flagstaff refers to a significant local landmark and is part of a wider naming theme proposed for the development at 195 Wakari Road. Staff are satisfied that the name is appropriate for the area.

18 Staff requested the developer propose an alternative name due to the similarities with existing road names, but the developer advised that they prefer ‘Flagstaff Drive’.

19 The alternate name ‘Sevilla Drive’ is compliant with the DCC Road Naming policy and holds historical significance as it references a ship carrying settlers which arrived in Dunedin in 1862. Mary Neylon was a passenger on this ship and a public road in the development is also proposed to be named after her family.

Neylon Street

20 The developer has proposed ‘Neylon Street’ as the name for a public road accessed from Wakari Road, via the proposed Flagstaff Drive. No alternative name has been proposed for this road and the name complies with the DCC Road Naming policy.

21 The name Neylon has local significance, as it refers to the Neylon sisters and cousin who arrived in Dunedin in 1862. Mary Neylon is the great-grandmother of the developers, and the proposed road name is part of a wider proposed naming theme for the development.

Daniel Terrace

22 The developer has proposed ‘Daniel Terrace’ as the preferred option as a potential name for a public road accessed from Wakari Road, via the proposed Flagstaff Drive. As an alternative name, they have proposed ‘Daniels Terrace’.

23 The preferred name ‘Daniel Terrace’ is compliant with the DCC Road Naming Policy, despite perception that use of a common name may be undesirable.

24 The proposed names are of local significance, as both names refer to Daniel Bretherton, a WW1 veteran and owner of the historical local general store. The proposed names also fit with the wider proposed naming theme for the development.

New Private Ways, 195 Wakari Road

Liscannor Lane

25 The developer has proposed ‘Liscannor Lane’ as the preferred option as a potential name a private way accessed from Wakari Road, via the proposed Flagstaff Drive. No alternative name has been proposed for this private way, and the preferred name complies with the DCC Road Naming Policy.

26 Liscannor refers to a village in Ireland, the hometown of the settlers also named as part of this development (Mary Neylon and Daniel Bretherton). The name ‘Liscannor Lane’ is suitable and continues with the proposed naming theme for the development.

Basil Lane

27 The developer has proposed ‘Basil Lane’ as the preferred option as a potential name a private way accessed from Wakari Road, via the proposed Flagstaff Drive. No alternative name has been proposed for this private way, and the preferred name complies with the DCC Road Naming Policy.

28 The proposed name is of historical significance, as it refers to Basil Bretherton, a war veteran, decorated RAF pilot and local businessman. The proposed name fits with the wider proposed naming theme for the development.

Honora Lane

29 The developer has proposed ‘Honora Lane’ as the preferred name for a private way accessed from Wakari Road, via the proposed Flagstaff Drive. No alternative name has been proposed for this private way, and the preferred name complies with the DCC Road Naming Policy.

30 The proposed name is of historical and local significance, as it refers to Honora Sullivan, who was lived in the Wakari area, and was the first Dux of Wakari School. The proposed name fits with the wider proposed naming theme for the development.

OPTIONS

Option One – Recommended Option

31 The Committee supports some or all of the proposed names for the subdivision at 195 Wakari Road.

32 Public roads to be named as ‘Flagstaff Drive’ or ‘Sevilla Drive’, ‘Neylon Street’ and ‘Daniel Terrace’ or ‘Daniels Terrace’.

33 Private ways to be named as ‘Liscannor Lane’, ‘Basil Lane’ and ‘Honora Lane’.

Impact assessment

34 There are no impacts identified with this option.

Debt

· No debt funding is required for this option.

Rates

· There are no impacts on rates.

Zero carbon

· There will be no changes to either the city-wide or DCC’s emissions profile.

Advantages

· The roads will be named, and sections of landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no disadvantages to this option

Option Two – Status Quo

35 The Committee does not support any option proposed for the development at 195 Wakari Road.

Impact assessment

36 There are no impacts identified with this option.

Debt

· No debt funding is required for this option.

Rates

· There are no impacts on rates.

Zero carbon

· There will be no changes to either the city-wide or DCC’s emissions profile.

Advantages

· There are no advantages identified with this option.

Disadvantages

· The roads will not have names until new options are presented. This may inconvenience new or potential new property owners within the subdivision.

NEXT STEPS

37 If the new road names are approved, staff will process the required documentation, and advise the developer and Land Information New Zealand of the new road names.

Signatories

Author:

Abbey Chamberlain - Senior Transport Planner

Authoriser:

Jeanine Benson - Group Manager Transport

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Road Naming Plan and Maps	113
⇩b	Flagstaff - Proposed Road Names Detailed Assessment	115
⇩c	Background & History	123

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	✔
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Future Development Strategy	☐	☐	✔
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	✔	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known impacts for Māori

Sustainability

There are no implications for the 1 year plan.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 1 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Staff have consulted with Emergency Services (Police and Hato Hone St John) on the naming similarities between ‘Flagstaff Drive’ and ‘Flagstaff-Whare Flat Road’ and confirmed that the name is sufficiently different to the existing names when responding to emergency situations.

Engagement - internal

There has been engagement within the Transport Group and Business Information Services, and the developer has consulted with Toitū Otago Settlers Museum on the proposed names.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflict of interests.

Community Boards

There are no implications for Community boards.

Infrastructure Services Committee

10 June 2025

Dunedin City Council proposed road name assessment

Assessment for roadways at 195 Wakari Road

Proposed road name	Flagstaff Drive (Preferred option for Road 1)
Description	Flagstaff hill is local landmark of importance. Intersects with Wakari Road and will be vested
Road Naming Policy criteria	Complies	Transport comment
New road names shall not be the same as, or similar to, existing road names within the city	Yes	Similarity with Flagstaff-Whare Flat Road, and to a lesser extent Flag Swamp Road, staff considers name distinct enough.
Roads are to have only one name	Yes	‘Flagstaff ’complies. The road has no other name
Roads names must be spelled correctly, interpreted correctly, and not be offensive. Names must reflect historical, geographical or cultural significance associated with the area, a common or established theme in the area or the name of a noteworthy person	Yes	Not offensive, well-known placename so will be easily interpreted and has easy spelling. Has geographical significance, also of historical importance to developers’ family. Part of wider proposed naming theme for the development.
Roads should not be named after any commercial organisation or any living or recently deceased person	Yes	‘Flagstaff’ complies.
Road names must not be anagrams, amalgamations or derivatives of people's names	Yes	‘Flagstaff’ is not an anagram or amalgamation or derivative of people's names
Names should be 15 characters or less including spaces but excluding suffix	Yes	‘Flagstaff’ is 9 characters excluding the suffix
Short names should be proposed for short streets for mapping purposes	N/A	Not considered a short road.
Road name suffix	Yes	Applicant proposes ‘Drive’ as the potential suffix The Road Naming Policy defines ‘Drive’ as “An especially scenic road or street. A main connecting route in a subdivision or suburb.” Staff consider ‘Drive’ to be an appropriate suffix for the road
Community Board	N/A	No community board for this area.
Consultation	Yes	Consultation undertaken with support of DCC Archives and Toitu.
Overall assessment	‘Flagstaff Drive’ does comply with the Road Naming Policy

Proposed road name	Sevilla Drive (Alternative option for Road 1)
Description	Named after the ship ‘Sevilla’ which arrived to Dunedin from County Clare, Ireland, carrying the Neylon sisters and cousin who arrived in Dunedin in 1862.
Road Naming Policy criteria	Complies	Transport comment
New road names shall not be the same as, or similar to, existing road names within the city	Yes	No similarity found within Dunedin
Roads are to have only one name	Yes	‘Sevilla ’complies. The road has no other name
Roads names must be spelled correctly, interpreted correctly, and not be offensive. Names must reflect historical, geographical or cultural significance associated with the area, a common or established theme in the area or the name of a noteworthy person	Yes	Non-offensive name. Has geographical significance, also of historical importance to developers’ family, as the ship carried the ancestors who are also namesakes as part of the proposed road naming plan. Part of wider proposed naming theme for the development.
Roads should not be named after any commercial organisation or any living or recently deceased person	Yes	‘Sevilla’ complies.
Road names must not be anagrams, amalgamations or derivatives of people's names	Yes	‘Sevilla’ is not an anagram or amalgamation or derivative of people's names
Names should be 15 characters or less including spaces but excluding suffix	Yes	‘Sevilla’ is 7 characters excluding the suffix
Short names should be proposed for short streets for mapping purposes	N/A	Not considered a short road.
Road name suffix	Yes	Applicant proposes ‘Drive’ as the potential suffix The Road Naming Policy defines ‘Drive’ as “An especially scenic road or street. A main connecting route in a subdivision or suburb.” Staff consider ‘Drive’ to be an appropriate suffix for the road
Community Board	N/A	No community board for this area.
Consultation	Yes	Consultation undertaken with support of DCC Archives and Toitu.
Overall assessment	‘Sevilla Drive’ does comply with the Road Naming Policy

Proposed road name	Neylon Street (Preferred option for Road 2)
Description	Named after the Neylon sisters and cousin who arrived in Dunedin in 1862, Mary Neylon is the great-great grandmother of developers. Will be vested.
Road Naming Policy criteria	Complies	Transport comment
New road names shall not be the same as, or similar to, existing road names within the city	Yes	No similarity found within Dunedin.
Roads are to have only one name	Yes	‘Neylon ’complies. The road has no other name
Roads names must be spelled correctly, interpreted correctly, and not be offensive. Names must reflect historical, geographical or cultural significance associated with the area, a common or established theme in the area or the name of a noteworthy person	Yes	Not offensive, may be misspelled but not major issue. Named after historical persons relevant to the area. Part of wider proposed naming theme for the development.
Roads should not be named after any commercial organisation or any living or recently deceased person	Yes	Not named after recently deceased persons, also no longer family name.
Road names must not be anagrams, amalgamations or derivatives of people's names	Yes	‘Neylon’ is not an anagram or amalgamation or derivative of people's names
Names should be 15 characters or less including spaces but excluding suffix	Yes	‘Neylon’ is 6 characters excluding the suffix
Short names should be proposed for short streets for mapping purposes	N/A	Not considered a short road.
Road name suffix	Yes	Applicant proposes ‘Street’ as the potential suffix The Road Naming Policy defines ‘Street’ as “Township carriageway that has buildings usually on both sides.” Staff consider ‘Street’ to be an appropriate suffix for the road
Community Board	N/A	No community board for this area.
Consultation	Yes	Consultation undertaken with support of DCC Archives and Toitu.
Overall assessment	‘Neylon Street’ does comply with the Road Naming Policy

Proposed road name	Daniel Terrace (Preferred option for Road 3)
Description	Named after Daniel Bretherton (great grandfather of developers). WW1 veteran and owner of historical local general store. Will be vested and one of the main roads in the development.
Road Naming Policy criteria	Complies	Transport comment
New road names shall not be the same as, or similar to, existing road names within the city	Yes	No similarity found within Dunedin.
Roads are to have only one name	Yes	‘Daniel ’complies. The road has no other name
Roads names must be spelled correctly, interpreted correctly, and not be offensive. Names must reflect historical, geographical or cultural significance associated with the area, a common or established theme in the area or the name of a noteworthy person	Yes	Has local historical importance. While the name ‘Daniel’ is a common first name, in this case the name has historical significance and fits within the wider theme of names within the development.
Roads should not be named after any commercial organisation or any living or recently deceased person	Yes	Not named after commercial organisation, no Daniels found on development team. Not recently deceased.
Road names must not be anagrams, amalgamations or derivatives of people's names	Yes	‘Daniel’ is a name and not an anagram or amalgamation or derivative of people's names
Names should be 15 characters or less including spaces but excluding suffix	Yes	‘Daniel’ is 6 characters excluding the suffix
Short names should be proposed for short streets for mapping purposes	N/A	Not considered a short road.
Road name suffix	Yes	Applicant proposes ‘Terrace’ as the potential suffix The Road Naming Policy defines ‘Terrace’ as “A roadway usually with houses on either side raised above the road level.” Staff consider ‘Terrace’ to be an appropriate suffix for the road. Developers also provided that roadway would be raised.
Community Board	N/A	No community board for this area.
Consultation	Yes	Consultation undertaken with support of DCC Archives and Toitu.
Overall assessment	‘Daniel Terrace’ does comply with the Road Naming Policy

Proposed road name	Daniels Terrace (Alternative option for Road 3)
Description	Named after Daniel Bretherton (great grandfather of developers). WW1 veteran and owner of historical local general store. Will be vested and one of the main roads in the development.
Road Naming Policy criteria	Complies	Transport comment
New road names shall not be the same as, or similar to, existing road names within the city	Yes	No similarity found within Dunedin.
Roads are to have only one name	Yes	‘Daniels ’complies. The road has no other name
Roads names must be spelled correctly, interpreted correctly, and not be offensive. Names must reflect historical, geographical or cultural significance associated with the area, a common or established theme in the area or the name of a noteworthy person	Yes	Has local historical importance. While the name ‘Daniel’ is a common first name, in this case the name has historical significance and fits within the wider theme of names within the development.
Roads should not be named after any commercial organisation or any living or recently deceased person	Yes	Not named after commercial organisation, no Daniels found on development team. Not recently deceased.
Road names must not be anagrams, amalgamations or derivatives of people's names	Yes	‘Daniels’ refers to a name and not an anagram or amalgamation or derivative of people's names
Names should be 15 characters or less including spaces but excluding suffix	Yes	‘Daniels’ is 7 characters excluding the suffix
Short names should be proposed for short streets for mapping purposes	N/A	Not considered a short road.
Road name suffix	Yes	Applicant proposes ‘Terrace’ as the potential suffix The Road Naming Policy defines ‘Terrace’ as “A roadway usually with houses on either side raised above the road level.” Staff consider ‘Terrace’ to be an appropriate suffix for the road. Developers also provided that roadway would be raised.
Community Board	N/A	No community board for this area.
Consultation	Yes	Consultation undertaken with support of DCC Archives and Toitu.
Overall assessment	‘Daniels Terrace’ does comply with the Road Naming Policy

Proposed road name	Liscannor Lane (Preferred option for Access Lot 201)
Description	Liscannor is a village in County Clare, Ireland. It is the hometown of the developers great-great-great grandfather Neylon. Private Lane.
Road Naming Policy criteria	Complies	Transport comment
New road names shall not be the same as, or similar to, existing road names within the city	Yes	No similarity found within Dunedin.
Roads are to have only one name	Yes	‘Liscannor’ complies. The road has no other name
Roads names must be spelled correctly, interpreted correctly, and not be offensive. Names must reflect historical, geographical or cultural significance associated with the area, a common or established theme in the area or the name of a noteworthy person	Yes	Easily spelt and interpreted. There is a local historical link to Liscannor. Named in accordance with wider proposed naming theme for the development
Roads should not be named after any commercial organisation or any living or recently deceased person	Yes	Not named after commercial organisation or persons.
Road names must not be anagrams, amalgamations or derivatives of people's names	Yes	‘Liscannor’ is not an anagram or amalgamation or derivative of people's names
Names should be 15 characters or less including spaces but excluding suffix	Yes	‘Liscannor’ is 9 characters excluding the suffix
Short names should be proposed for short streets for mapping purposes	Yes	9 characters is long for this short road, staff consider this acceptable.
Road name suffix	Yes	Applicant proposes ‘Lane’ as the potential suffix The Road Naming Policy defines ‘Lane’ as “A narrow way, path country road or street. A narrow passage between hedges or buildings. Also used for service lanes.” Staff consider ‘Lane’ to be an appropriate suffix for the road
Community Board	N/A	No community board for this area.
Consultation	Yes	Consultation undertaken with support of DCC Archives and Toitu.
Overall assessment	‘Liscannor Lane’ does comply with the Road Naming Policy

Proposed road name	Basil Lane (Preferred option for Access Lot 202)
Description	Named after Basil Bretherton (great grandfather of developers) war veteran and decorated RAF pilot. Developed and ran local business. Private lane.
Road Naming Policy criteria	Complies	Transport comment
New road names shall not be the same as, or similar to, existing road names within the city	Yes	No similarity found within Dunedin.
Roads are to have only one name	Yes	‘Basil ’complies. The road has no other name
Roads names must be spelled correctly, interpreted correctly, and not be offensive. Names must reflect historical, geographical or cultural significance associated with the area, a common or established theme in the area or the name of a noteworthy person	Yes	Easily spelt and interpreted, not offensive. Prominent local figure. Named in accordance with wider proposed naming theme for the development
Roads should not be named after any commercial organisation or any living or recently deceased person	Yes	Basil Bretherton died 1989, not considered recently deceased.
Road names must not be anagrams, amalgamations or derivatives of people's names	Yes	‘Basil’ is not an anagram or amalgamation or derivative of people's names
Names should be 15 characters or less including spaces but excluding suffix	Yes	‘Basil’ is 5 characters excluding the suffix
Short names should be proposed for short streets for mapping purposes	Yes	Sufficiently short name.
Road name suffix	Yes	Applicant proposes ‘Lane’ as the potential suffix The Road Naming Policy defines ‘Lane’ as “A narrow way, path country road or street. A narrow passage between hedges or buildings. Also used for service lanes.” Staff consider ‘Lane’ to be an appropriate suffix for the road
Community Board	N/A	No community board for this area.
Consultation	Yes	Consultation undertaken with support of DCC Archives and Toitu.
Overall assessment	‘Basil Lane’ does comply with the Road Naming Policy

Proposed road name	Honora Lane (Preferred option for Access Lot 203)
Description	Honora Sullivan is the great grandmother of the developers who lived in the Wakari road area. She was the first Dux of Wakari School.
Road Naming Policy criteria	Complies	Transport comment
New road names shall not be the same as, or similar to, existing road names within the city	Yes	No similarity found within Dunedin.
Roads are to have only one name	Yes	‘Honora ’complies. The road has no other name
Roads names must be spelled correctly, interpreted correctly, and not be offensive. Names must reflect historical, geographical or cultural significance associated with the area, a common or established theme in the area or the name of a noteworthy person	Yes	Deemed to have easy spelling and interpretation. Not offensive. Name has cultural importance to the developer’s family. It is also a small private lane. Named in accordance with wider proposed naming theme for the development
Roads should not be named after any commercial organisation or any living or recently deceased person	Yes	‘Honora’ is not named after any commercial organisation or living person. Honora Sullivan died 1980.
Road names must not be anagrams, amalgamations or derivatives of people's names	Yes	‘Honora’ is not an anagram or amalgamation or derivative of people's names
Names should be 15 characters or less including spaces but excluding suffix	Yes	‘Honora’ is 6 characters excluding the suffix
Short names should be proposed for short streets for mapping purposes	Yes	Sufficiently short name.
Road name suffix	Yes	Applicant proposes ‘Lane’ as the potential suffix The Road Naming Policy defines ‘Lane’ as “A narrow way, path country road or street. A narrow passage between hedges or buildings. Also used for service lanes.” Staff consider ‘Lane’ to be an appropriate suffix for the road
Community Board	N/A	No community board for this area.
Consultation	Yes	Consultation undertaken with support of DCC Archives and Toitu.
Overall assessment	‘Honora’ does comply with the Road Naming Policy

Infrastructure Services Committee

10 June 2025

Naming of One Private Way in Tomahawk

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks for the naming of one private right of way in Tomahawk, Dunedin.

2 The new road name proposed for the private way at 155 Tomahawk Road is ‘Dunford Lane’.

3 This option complies with the DCC Road Naming Policy and was approved as part of the Road Name Register by the Infrastructure Services Committee on 12 July 2016.

RECOMMENDATIONS

That the Committee:

a) Approves the naming of the new private way at 155 Tomahawk Road as ‘Dunford Lane’.

BACKGROUND

5 A ‘legal road’ is any road legally vested in the council for the purpose of a road.

6 A ‘private way’ is a privately owned driveway, lane, or access way which serves as access from private properties to a public road.

7 DCC has a selection of pre-approved names published on the DCC Road Name Register.

DISCUSSION

8 The table presented below provides the road name proposed for this subdivision. A map of the new private way is provided in Attachment A.

9 A full assessment of the road name has not been undertaken as the name selected is pre-approved and from the DCC Road Name Register, as approved in 2016.

SUB-2021-118

155 Tomahawk Road

Location of road

Proposed road name

Recommended road name

New private way access at 155 Tomahawk Road, Andersons Bay

Dunford Lane

‘Dunford Lane’ As selected from the Road Name Register

10 It should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

11 The developers for 155 Tomahawk Road have selected the name ‘Dunford’ from the road name register, in reference to the Dunford family of Andersons Bay.

12 The Dunford Family of Andersons Bay lost three sons during World War I. Patrick (Ypres, 1917), James (Egypt, 1918) and Thomas (Dunedin, 1918 of wounds sustained at Messines 1917).

13 Staff consider the suffix ‘Lane’ to be appropriate for this private way.

OPTIONS

Option One – Recommended Option

14 Approve the proposed name of ‘Dunford Lane’ for the Private Way located at 155 Tomahawk Road.

Impact assessment

15 There are no impacts identified with this option.

Debt

· No debt funding is required for this option.

Rates

· There is no impact on rates.

Zero carbon

· There will be no changes to either the city-wide or DCC’s emissions profile.

Advantages

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no disadvantages identified with this option.

Option Two – Status Quo

16 Reject the proposed name of ‘Dunford Lane’ for the Private Way located at 155 Tomahawk Road.

Impact assessment

17 There are no impacts identified with this option.

Debt

· No debt funding is required for this option.

Rates

· There are no impacts on rates.

Zero carbon

· There will be no changes to either the city-wide or DCC’s emissions profile.

Advantages

· There are no advantages identified with this option.

Disadvantages

· The road will not have a name until new options are presented. This may inconvenience new or potential new property owners within the subdivision.

NEXT STEPS

18 Staff will process the required documentation and advise the developer and Land Information New Zealand of the new road name.

19 Staff will update the Road Name Register, noting the name ‘Dunford’ as assigned.

Signatories

Author:

Abbey Chamberlain - Senior Transport Planner

Authoriser:

Jeanine Benson - Group Manager Transport

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Site Map - 155 Tomahawk Road	139

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	✔
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Future Development Strategy	✔	☐	☐
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	✔	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known identified impacts for Māori.

Sustainability

There are no implications for sustainability.

Zero carbon

There are no changes to Dunedin’s emissions profile.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 1-year plan.

Financial considerations

There are no financial implications

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developers.

Engagement - internal

There has been engagement within the Transport Group, Māori partnerships, Business Information Services and Elected Officials through the process of adding names to the road name register.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

155 Tomahawk Road does not fall in an area with a Community Board.

Infrastructure Services Committee

10 June 2025

Naming of One Private Way in Long Beach

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support for the naming of one private right of way in Long Beach.

2 The new road name (for the private way) as proposed by the developer is:

· ‘Knowles Lane’ as the preferred name for the subdivision located at 25 Driver Street, Long Beach

· This option complies with the DCC Road Naming Policy.

RECOMMENDATIONS

That the Committee:

a) Supports the naming of the private way located at 25 Driver Street as ‘Knowles Lane’.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. For reference, the DCC Road Naming Policy and Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming

4 A ‘legal road’ is any road legally vested in the council for the purpose of a road.

5 A ‘private way’ is a privately owned driveway, lane, or access way which serves as access from private properties to a public road.

6 The subdivision is located at 25 Driver Street and is within the West Harbour Community Board area. The proposed name was presented to the Community Board at their meeting on the 5February 2025. The Board moved that they:

a) Support the naming of the private way located at 25 Driver Street as ‘Knowles Lane’

7 Staff presented a report to the Infrastructure Services Committee on February 18, 2025, with the developer’s preferred name of ‘Settlers Lane’ and the alternative name ‘Knowles Lane’. The resolution from the meeting is as follows:

Moved (Cr Christine Garey/Cr Mandy Mayhem):

That the Committee:

a) Rejects the suggested names and recommends staff consult with the developer regarding using the full name of Molly Knowles Lane.

Motion carried (ISC/2025/006)

8 Staff consulted with the developer and their preference is for staff to resubmit ‘Knowles Lane’. The road to be named is short and they consider a longer road name is appropriate for personal and cartography reasons.

9 Staff recommend the road be named ‘Knowles Lane’ as it complies with the Road Naming Policy.

DISCUSSION

10 The table presented below provides the road name proposed for this subdivision. Additional details including a full assessment for the proposed road name and a map of the new private way are provided in Attachments A, and B.

11 It should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

12 Summary of proposed road names:

SUB-2023-111

25 Driver Street, Long Beach

Location of road

Proposed road name

Alternative road name

Recommended road name

Private way off Driver Street

Knowles Lane

Not provided

‘Knowles Lane’ fully complies with the Road Naming Policy.

13 The developer has again proposed ‘Knowles Lane’ following direction from the February 2025 Infrastructure Services Committee that staff liaise with the developer on the potential to use the longer name ‘Molly Knowles Lane’ for the road. The developer believes that the shorter name is more appropriate for the length of the street. Email correspondence with the Chair of the West Harbour Community Board in March 2025 confirms that ‘Knowles Lane’ is an acceptable name.

14 The developer has proposed this name in reference to Elizabeth (Molly) Knowles (nee: Welsh), who was the first resident to construct a crib along Beach Street pre-1925.

15 Selection of a Road Name, under the Policy, notes the appropriateness of the name must be considered. The name, ‘Knowles Lane’, allows for recognition of longstanding whānau of the area, without diminishing the mana of takata whenua. This approach has been supported by the Dunedin City Council Māori Partnerships team.

OPTIONS

Option One – Recommended Option

16 The Committee supports the preferred name proposed as ‘Knowles Lane’ for the new private way.

Impact assessment

17 There are no impacts identified with this option.

Debt

· No debt funding is required for this option.

Rates

· There are no impacts on rates.

Zero carbon

· There will be no changes to either the city-wide or DCC’s emissions profile.

Advantages

· The road will be named, and sections of landowners gain a street address allowing them to progress with building and access to services.

· The use of potentially offensive terminology is avoided.

Disadvantages

· There are no disadvantages identified with this option.

Option Two – Status Quo

18 The Committee does not support the proposed name as ‘Knowles Lane’ for the new private way.

Impact assessment

19 There are no impacts identified with this option.

Debt

· No debt funding is required for this option.

Rates

· There are no impacts on rates.

Zero carbon

· There will be no changes to either the city-wide or DCC’s emissions profile.

Advantages

· There are no advantages identified with this option.

Disadvantages

· The road will not have a name until new options are presented. This may inconvenience new or potential new property owners within the subdivision.

· The developer may propose a new name that could be less appropriate for the area.

· More staff time would be required to assess road name options.

NEXT STEPS

20 If the new road name is approved, staff will process the required documentation, and advise the developer and Land Information New Zealand of the new road names.

Signatories

Author:

Abbey Chamberlain - Senior Transport Planner

Authoriser:

Jeanine Benson - Group Manager Transport

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Attachment A - Proposed road name assessment 'Knowles Lane'	147
⇩b	Attachment B - SUB-2023-111 - site plan	148

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	✔
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Future Development Strategy	☐	☐	✔
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	✔	☐	☐

This is an administrative function.

Māori Impact Statement

The name, ‘Knowles Lane’, allows for recognition of longstanding whānau of the area, without diminishing the mana of takata whenua. This approach has been supported by the Dunedin City Council Māori Partnerships team.

Sustainability

There are no implications for sustainability.

Zero carbon

There are no changes to Dunedin’s emissions profile.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developers.

Engagement - internal

There has been engagement within the Transport Group, Māori partnerships and Business Information Services.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The site is situated within the West Harbour Community Board. Support from the Community Board was sought at their meeting of 5 February 2025. At the meeting, the Community Board moved: That the Board:

a) Supports the naming of the private way located at 25 Driver Street as ‘Knowles Lane’.

	Title	Page
A ⇩	Minutes of Infrastructure Services Committee meeting held on 19 March 2025	16

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Scott MacLean - General Manager, Climate and City Growth