Notice of Meeting:
I hereby give notice that an ordinary meeting of the
Waikouaiti Coast Community Board will be held on:
Date: Wednesday
4 June 2025
Time: 5.30
pm
Venue: Warrington
Hall, 11 Stephenson Street, Warrington
Sandy Graham
Waikouaiti Coast Community Board
PUBLIC AGENDA
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Chairperson
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Alasdair Morrison
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Deputy Chairperson
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Andy Barratt
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Members
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Sonya Billyard
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Mark Brown
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Chris McBride
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Cr Jim O'Malley
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Geraldine Tait
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Senior Officer Mike
Cartwright, Quality Improvement Specialist
Governance Support Officer Rebecca
Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Waikouaiti Coast Community
Board
4 June 2025
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Waikouaiti Coast
Heritage Centre 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 8
5.1 Waikouaiti Coast
Community Board meeting - 9 April 2025 9
Part
A Reports (Waikouaiti Coast Community Board has power to decide
these matters)
6 Board
Discretionary Fund Update and Funding Applications 16
7 Governance
Support Officer's Report 28
8 Community
Plan 39
9 Board
Representation and Roles 40
10 Deputy
Chairperson's Report 50
11 Councillor
Update 51
12 Items
for Consideration by the Deputy Chair 52
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Waikouaiti Coast Community
Board
4 June 2025
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1 Public
Forum
1.1 Waikouaiti
Coast Heritage Centre
A representative will be in attendance to speak to the
Waikouaiti Coast Heritage Centre funding application.
2 Apologies
Apologies have been received from
Alasdair Morrison and Mark Brown.
That the Board:
Accepts the apologies from
Alasdair Morrison and Mark Brown.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Waikouaiti Coast Community Board
4 June 2025
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Waikouaiti Coast
Community Board Register of Interest
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6
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Waikouaiti Coast Community Board
4 June 2025
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Waikouaiti Coast Community Board
4 June 2025
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Confirmation
of Minutes
Waikouaiti
Coast Community Board meeting - 9 April 2025
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the Waikouaiti Coast Community Board meeting held on 09 April 2025 as a
correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Waikouaiti
Coast Community Board meeting held on 9 April 2025
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9
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Waikouaiti Coast
Community Board
4 June 2025
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Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary
meeting of the Waikouaiti Coast Community Board held in the Karitāne Hall,
Coast Road, Karitāne on Wednesday 09 April 2025, commencing at 5.30 pm
PRESENT
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Chairperson
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Alasdair Morrison
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Deputy Chairperson
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Andy Barratt
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Members
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Mark Brown
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Chris McBride
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Geraldine Tait
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IN ATTENDANCE
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Mike Cartwright (Quality
Improvement Specialist), Jeanette Wikaira (General Manager Culture and
Recreation) and Heath Ellis (Group Manager Parks and Recreation)
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Governance Support Officer Rebecca
Murray
1 Public
Forum
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1.1 Blueskin
Youth Community Association and Waitati Volunteer Fire Brigade
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Paul Clements spoke to the
Blueskin Youth Community Association funding application. He also
provided an overview of the work carried out by the Waitati Volunteer Fire
Brigade. Mr Clements suggested a celebration of the outstanding work
the northern coast volunteer groups could be held biannually. He
responded to questions.
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1.2 Karitāne
Bowling Club
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Alasdair Lindsay spoke in
support of the Karitāne Bowling Club funding application and responded
to questions.
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1.4 Warrington
Basketball Court
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Sam Jewell spoke in support of the installation of the
half basketball court in Warrington and responded to questions.
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1.5 Warrington
Basketball Court
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Johnny Simmons spoke in support of the installation of
the half basketball court in Warrington and responded to questions.
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Moved (Alasdair Morrison/Mark
Brown):
That the
Board:
Extends Public Forum.
Motion carried
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1.3 Warrington
Basketball Court
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Mandy Mayhem-Bullock spoke on
behalf of community members and presented a signed petition in support of
installation of the half basketball court in Warrington and responded to questions.
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1.6 Warrington
Basketball Court
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Rhys
Owen spoke about the installation of the Warrington basketball court and
raised his concerns regarding noise, who would use the court, location and if
other play equipment could be used instead eg a pump track. He advised
that if the project is resolved to continue that a compromise be reached by
installing a sign of no noise after 9pm and if it could be moved away from
the houses. Mr Owen responded to questions.
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2 Apologies
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Apologies were received from Cr Jim O’Malley and
Sonya Billyard.
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Moved (Alasdair Morrison/Mark Brown):
That the Board:
Accepts the apologies
from Cr Jim O'Malley and Sonya Billyard.
Motion
carried (WCCB/2025/015)
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3 Confirmation
of agenda
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
Confirms the agenda
without addition or alteration.
Motion
carried (WCCB/2025/016)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Alasdair Morrison/Mark Brown):
That the Board:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried (WCCB/2025/017)
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5 Confirmation
of Minutes
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5.1 Waikouaiti
Coast Community Board meeting - 12 February 2025
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Moved (Chris McBride/Geraldine Tait):
That the Board:
Confirms
the minutes of the
Waikouaiti Coast Community Board meeting held on 12 February 2025 as a
correct record.
Motion
carried (WCCB/2025/018)
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Part
A Reports
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6 Installation
of Half Basketball Court - Warrington
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A report provided an overview
of the works carried out to date on the installation of a half basketball
court in Warrington.
A number of complaints had
been received from the community opposing the installation. Based on
the feedback received the Board was requested to either approve or decline
the installation of the half basketball court.
The General Manager, Culture and Recreation, Jeanette
Wikaira and Group Manager Parks and Recreation, Heath Ellis spoke to the
report and responded to questions.
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Moved (Andy Barratt/Geraldine
Tait):
That the Board:
a) Approves the installation of the half basketball
court at Warrington and;
b) Asks staff to investigate the following:
Fencing on the long side of the court
After hours no noise signage
If any of the residents’ fears materialise that they
would be addressed.
Motion
carried (WCCB/2025/019)
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7 Hawksbury
Lagoon - Flood Mitigation Measures Otago Regional Council Update
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Otago Regional Council,
General Manager Science and Resilience, Tom Dyer, and Consultant, Josh Von
Pein, attended the meeting to update the Board on Hawksbury Lagoon flood
mitigation measures. They responded to questions.
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Moved (Alasdair Morrison/Chairperson Andy Barratt):
That the Board:
Notes the update from Otago Regional
Council.
Motion
carried (WCCB/2025/020)
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8 Board
Discretionary Fund Update and Funding Applications
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A report from Civic provided a copy of funding
applications for the Board’s consideration and an update on the amount
in the Board’s discretionary fund.
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Blueskin Youth Community Association
requested $1,200.00 towards a handrail on the estuary track on a small
portion of the track to assist with mobility.
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Moved (Andy Barratt/Chris McBride):
That the Board:
b) Approves the funding request from Blueskin Youth
Community Association for $1,200.00 towards a
handrail on the estuary track on a small portion of the track to assist with
mobility.
Motion
carried (WCCB/2025/021)
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Karitāne Bowling Club requested
$2,317.47 towards a new fence between Karitāne Bowling Club and the
neighbouring property. The current fence is two metres inside the
neighbour’s property and they have requested a new fence be erected on
the legal boundary line.
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
c) Lays the funding request from Karitāne Bowling Club on the
table to be considered at the 4 June 2025 Board meeting following a site
visit and further information be provided.
Motion
carried (WCCB/2025/022)
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Moved (Alasdair Morrison/Chris McBride):
That the Board:
a) Notes the discretionary fund update.
Motion
carried (WCCB/2025/023)
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9 Governance
Support Officer's Report
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A report from Civic provided an update on
activities relevant to the Board.
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
a) Notes the Governance Support Officer’s Report.
Motion
carried (WCCB/2025/024)
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Moved (Andy Barratt/Geraldine Tait):
That the Board:
b) Ratifies the Board’s draft DCC Waste Management
and Minimisation Plan submission retrospectively.
Motion carried (WCCB/2025/025)
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
c) Decides to submit to the DCC 9 year plan
2025-2034, noting it will be ratified at the next Board meeting being held on
4 June 2025.
Motion carried (WCCB/2025/026)
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Moved ( Alasdair Morrison/Andy Barratt):
That the Board:
d) Decides to submit to the DCC Local Water Done
Well, noting it will be ratified at the next Board meeting being held on 4
June 2025.
Motion carried (WCCB/2025/027)
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
e) Decides to submit to the ORC Annual Plan
2025/26, noting it will be ratified at the next Board meeting being held on 4
June 2025.
Motion carried (WCCB/2025/028)
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
f) Decides to submit to the ORC Regional Public
Transport Plan, noting it will be ratified at the next Board meeting being
held on 4 June 2025.
Motion carried (WCCB/2025/029)
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
g) Agrees to change the venue for the 4 June 2025 meeting to
Warrington Hall.
Motion carried (WCCB/2025/030)
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10 Community
Plan
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Consideration
was given to the Board’s updated Community Plan.
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
Adopts the
Board’s updated Community Plan for the 2025-26 year.
Motion
carried (WCCB/2025/031)
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11 Board
Representation and Roles
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Board members provided an update on
activities.
Civil Defence Emergency Management (CDEM)
Alasdair Morrison and Andy Barratt attended a Civil
Defence meeting which included discussion on Community Response Groups and
Community Board roles and how they work together in an event.
Cycleways
Geraldine Tait provided an update on a portion of the
proposed cycleway by Evansdale and the issues with this site.
Keep Dunedin Beautiful
Geraldine Tait spoke about the new ‘Welcome to
Ōtepoti’ mural under the Pine Hill overbridge and how good it
looked.
Matanaka Drive Replanting Project
Included in the updated Community Plan and to be included
in the Board’s submission to the 9 year plan.
OneCoast Recycling
Geraldine Tait advised Stephanie Scott from the East Otago
Catchment Group was looking into having an approved Ag Recovery collection
site for drench 20l containers at the OneCoast Recycling site. She also
advised Stephanie would like a letter of support from the Board to go with
the proposal.
Truby King Recreation Reserve Management Committee
Mark Brown advised the Botanical Society will meet with
DCC and Delta contractor regarding the tree schedule. Alasdair Morrison
advised the brown tourist signage would be installed soon.
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Moved (Alasdair Morrison/Andy Barratt):
That the Board:
Notes
the Board updates.
Motion
carried (WCCB/2025/032)
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12 Chairperson's
Report
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The Chairperson provided a
verbal update on items of interest, which included:
9 year plan
Blueskin Show – 6 April
2025
Civil Defence
Karitāne Road Safety
Karitāne Wharf
The Board held a moment of
silence following the passing of Upoko David Ellison.
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Moved (Alasdair Morrison/Chris McBride):
That the Board:
Notes
the Chairperson’s update.
Motion
carried (WCCB/2025/033)
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13 Items
for Consideration by the Chair
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There were no items for consideration by the Chair.
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The meeting concluded at 7.39 pm.
..............................................
CHAIRPERSON
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Waikouaiti Coast Community Board
4 June 2025
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Part
A Reports
Board Discretionary Fund Update and Funding Applications
Department: Civic
EXECUTIVE SUMMARY
1 This
report provides a copy of funding applications for the Board’s
consideration and an update on the amount in the Board’s discretionary
fund.
2 As
this is an administrative report only, the Summary of Considerations is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the
discretionary fund update.
b) Approves that
POWA be the umbrella organisation for the Waitati Public Mural Project and the
funding approved at the 12 February 2025 Board meeting of $250 for Ms Angela
Lyons be made to the POWA bank account for this project.
c) Uplifts the funding
application from the Karitāne Bowling Club.
d) Considers the funding
application from the Karitāne Bowling Club.
e) Considers the funding
request from Waikouaiti Coast Heritage Centre.
Discretionary fund
3 The
Board has been allocated $10,000.00 for the 2024/25 year.
4 The
balance remaining in the Project Fund for allocation for the current financial
year is $1,952.65. The following funds have been allocated in the 2024/25
financial year:
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Meeting Date
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Amount
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Recipient/Purpose
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11 September
2024
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$730.00
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Waikouaiti Riding for the Disabled – towards a
Chromebook for their coach to use to assist with their study for the New
Zealand Certificate in Equine (Therapeutic Riding – Assistance Coach)
(Level 3)
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11 September
2024
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$667.35
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Waiputai Trust
– towards improving the accessibility of the Waiputai Hub’s
facilities by installing a disability grab rail and a baby changing station
in the larger toilet with the following condition:
Ensure the grab rail and baby changing station meet
safety standards.
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11 September
2024
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$1,600.00
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Waitati Music Festival Inc Soc - towards ensuring
adequate toilets, sanitation, and waste management for the Waitati Mini Fest
to be held on 23 November 2024 and the Waitati Music Festival to be held on
25 January 2025.
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11 September
2024
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$100.00
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Kati Huirapa
Runanga ki Puketeraki – Koha.
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12 February 2025
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$700.00
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POWA (as the umbrella org) - towards the repair of
the information plaque and remedial work to the handrails at Puketeraki
Lookout.
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12 February 2025
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$250.00*
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Ms Angela Lyon – to thank her for her work on
upgrading the Waitati Public Toilet mural as a Board Project.
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12 February 2025
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$2,800.00
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Allocates up to $2,800.00 plus GST for the
installation of speed humps at Karitāne.
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9 April 2025
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$1,200.00*
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Blueskin Youth Community Association – towards
a handrail on the estuary track on a small portion of the track to assist
with mobility
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Total
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$8,047.35
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*Still to be paid
Report
Back
5 At
the meeting held on 12 February 2025 the Board resolved to allocate funding for
the installation of speed humps at Karitāne for safety.
6 The
speed humps have now been installed. Please find below is an extract from
an email sent to the Chair thanking the Board and DCC for carrying out this
safety work in Karitāne from Jude Molyneux.
“I
just wanted to say thank you to you and the Community Board for taking on my
cause and successfully getting the two Judder Bars installed in Sulisker Street
and Roneval Street in Karitāne.
Can
you also please pass on my thanks to the team at the DCC who made the effort to
come out to Karitāne and visit us to see the situation first hand. I appreciate that access to funding is very
difficult for you and them so hopefully what you have done will slow people
down a bit.
Thanks
again
Best
Regards
Jude”
Funding
Applications
Waitati Public Mural Project
7 At
the Board meeting held on 12 February 2025 the Board resolved to grant the
amount of $250 to Ms Angela Lyon as a thank you for upgrading the Waitati
Public Mural as a Board Project.
8 Waikouaiti
Coast Community Board minute extract from the 12 February 2025 meeting below.
Moved (Geraldine Tait/Chris McBride):
That the Board:
Allocate a grant of $250 to Ms Angela Lyon to thank
her for her work on upgrading the Waitati Public Toilet Mural as a Board Project.
Motion
carried (WCCB/2025/001)
9 As
the upgrade work is now underway the Board is asked to approve that POWA be the
umbrella organisation for this project and payment be made to their bank
account.
Karitāne Bowling Club
10 At the
Board meeting held 9 April 2025 the Board lay the funding application from
Karitāne Bowling Club on the table. Waikouaiti Coast Community Board
minute extract from 9 April 2025 below.
Moved (Alasdair Morrison/Andy
Barratt):
That the
Board:
c) Lays the funding request from Karitāne Bowling Club on the
table to be considered at the 4 June 2025 Board meeting following a site visit
and further information be provided.
Motion carried (WCCB/2025/002)
11 Following
the meeting, the Chairperson and Deputy Chairperson obtained further
information through discussions and a site visit, and the Deputy Chairperson
will provide an update at the meeting. For ease of reference the
Karitāne Bowling Club Funding Application is (Attachment A).
Waikouaiti Coast Heritage Centre
12 Waikouaiti
Coast Heritage Centre has requested $2,000.00 towards the cost of stabilising a
chimney on the bank building. On completion of this work the bank
building will meet 100% earthquake compliance code. The Waikouaiti Coast
Heritage Centre funding application is (Attachment B).
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Authoriser:
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Mike Cartwright - Quality Improvement Specialist
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Attachments
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Title
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Page
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⇩a
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Karitāne Bowling
Club Funding Application
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19
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⇩b
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Waikouaiti Coast
Heritage Centre Funding Application
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23
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Waikouaiti Coast Community Board
4 June 2025
|
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Waikouaiti Coast Community Board
4 June 2025
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Waikouaiti Coast Community Board
4 June 2025
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Waikouaiti Coast Community Board of activities relevant
to the Board area including:
· Draft DCC 9 year plan Submission
· Local Water Done Well Submission
· Draft ORC Public Transport Plan 2025-2035 Submission
· Elected Members Elections Protocol Session
· What Dunedin City Council is Currently Consulting On
· Roadworks Schedule
· Dunedin City Council Updates
2 As
this is an administrative report, there are no options or summary of
considerations.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Ratifies the DCC 9
year plan 2025-2034 submission retrospectively.
c) Ratifies the Local
Water Done Well submission retrospectively.
d) Ratifies the ORC
Regional Public Transport Plan submission retrospectively.
Draft DCC 9 year plan 2025-2034 Submission
3 As
agreed at the Board’ April 2025 meeting, a draft submission was prepared
and submitted on the DCC draft 9 year plan 2025-2034 consultation.
The submission now needs to be formally ratified (Attachment A).
Draft DCC Local Water Done Well Submission
4 As
agreed at the Board’ April 2025 meeting, a draft submission was prepared
and submitted on the DCC Local Water Done Well. The submission now
needs to be formally ratified (Attachment B).
ORC Regional Public Transport Plan Submission
5 As
agreed at the Board’ April 2025 meeting, a draft submission was prepared
and submitted on the ORC Regional Public Transport Plan consultation.
The submission now needs to be formally ratified (Attachment C).
Elected Members Protocol Session
6 Warwick
Lamp from Electionsnz.com will be running an Elections protocol session useful
for elected members who may be seeking re-election and balancing between being
an elected member and a candidate.
What Dunedin City
Council is Currently Consulting On
7 For the most
up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
23 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
24 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
25 If issues and concerns
are not dealt with in a timely manner, Board Members should contact the
Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
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Author:
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Rebecca Murray - Governance Support
Officer
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Authoriser:
|
Mike Cartwright - Quality Improvement
Specialist
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Attachments
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Title
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Page
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⇩a
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Waikouaiti
Coast Community Board Draft DCC 9 year plan Submission
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31
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⇩b
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Waikouaiti
Coast Community Board Local Water Done Well Submission
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36
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⇩c
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Waikouaiti
Coast Community Board ORC Public Transport Plan Submission
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37
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Waikouaiti Coast Community Board
4 June 2025
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Waikouaiti Coast Community Board
4 June 2025
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Waikouaiti Coast Community Board
4 June 2025
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Waikouaiti Coast Community Board
4 June 2025
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Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The
Community Board Plan is tabled for discussion at each meeting for the purpose
of review and update as required by the Board.
2 The
Board’s Community Plan assists to contribute to the Council’s
9-year plan with focus on:
3 new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC 9-year Plan.
4 items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding).
RECOMMENDATIONS
That the Board:
a) Considers updating the Board’s Community Plan for the 2025-26 year.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
|
Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
4 June 2025
|
Board Representation and Roles
Department: Civic
EXECUTIVE SUMMARY
1 Board
members may provide an update on activities including:
Civil
Defence Emergency Management (CDEM) – Alasdair Morrison & Sonya
Billyard
Community
Engagement - Sonya Billyard & Andy Barratt
Cycleways -
Geraldine Tait
Freedom
Camping - Alasdair Morrison
Keep
Dunedin Beautiful - Geraldine Tait
Liaison
with Funding Applicants - Alasdair Morrison
Matanaka
Drive Replanting Project - Mark Brown
Moana Gow
Swimming Pool Committee - Andy Barratt
OneCoast
Recycling - Geraldine Tait
Truby King
Recreation Reserve Management Committee - Andy Barratt
Waikouaiti
Main Street Beautification Project – to be advised
2 As
this is an administration report the Summary of Consideration is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the Board
updates.
Signatories
|
Author:
|
Rebecca Murray - Governance Support Officer
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Community Resilience
Workshop Minutes - 05-03-2025
|
41
|
|
⇩b
|
Roles and
Responsibilities for Community Resilience in Dunedin
|
43
|
|
|
Waikouaiti Coast Community Board
4 June 2025
|
|
|
Waikouaiti Coast Community Board
4 June 2025
|
|
|
Waikouaiti Coast Community Board
4 June 2025
|
Deputy Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 The
Deputy Chairperson will provide a verbal update on items of interest to the
Board.
|
RECOMMENDATIONS
That the Board:
a) Notes the Deputy
Chairperson’s update.
|
Signatories
|
Author:
|
Rebecca Murray - Governance Support Officer
|
Attachments
There are no attachments
for this report.
|
|
Waikouaiti Coast Community Board
4 June 2025
|
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Jim O’Malley will provide an update on items of interest.
RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update.
Signatories
|
Author:
|
Rebecca Murray - Governance Support Officer
|
Attachments
There are no attachments for this report.
|
|
Waikouaiti Coast Community Board
4 June 2025
|
Items for Consideration by the Deputy Chair
1 Any
items for consideration by the Deputy Chair.
