Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath
Taieri Community Board will be held on:
Date: Thursday
7 August 2025
Time: 2.00
pm
Venue: Strath
Taieri Community Centre, Middlemarch
Sandy Graham
Strath Taieri Community Board
PUBLIC AGENDA
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Chairperson
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Barry Williams
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Deputy Chairperson
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Anna Wilson
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Members
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Cr Bill Acklin
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David Frew
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Terina Geddes
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Tony Markham
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Robin Thomas
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Senior Officer
Governance Support Officer Wendy
Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Strath Taieri Community
Board
7 August 2025
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 Strath Taieri
Community Board meeting - 26 June 2025 9
Part
A Reports (Strath Taieri Community Board has power to
decide these matters)
6 Otago
Regional Council Update 16
7 Community
Plan 17
8 Governance
Support Officer's Report 29
9 Board
Updates and Report Backs 37
10 Chairperson's
Report 38
11 Councillor
Update 39
12 Items
for Consideration by the Chair 40
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Strath Taieri Community
Board
7 August 2025
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1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Strath Taieri Community Board
7 August 2025
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Members' Register of
Interests
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6
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Strath Taieri Community Board
7 August 2025
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Strath Taieri Community Board
7 August 2025
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Confirmation
of Minutes
Strath
Taieri Community Board meeting - 26 June 2025
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the Strath Taieri Community Board meeting held on 26 June 2025 as a correct
record.
Attachments
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Title
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Page
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A⇩
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Minutes of Strath
Taieri Community Board meeting held on 26 June 2025
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10
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Strath Taieri
Community Board
7 August 2025
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Strath Taieri Community Board
MINUTES
Minutes of
an ordinary meeting of the Strath Taieri Community Board held in the Strath
Taieri Community Centre, Middlemarch on Thursday 26 June 2025, commencing at
2.00 pm
PRESENT
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Chairperson
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Barry
Williams
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Members
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David
Frew
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Tony
Markham
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Robin
Thomas
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IN ATTENDANCE
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Mike
Cartwright (Quality Improvement Specialist)
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Governance Support Officer Wendy Collard
1 Public
Forum
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1.1 Destination Middlemarch
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The Chairperson advised that due to
unforeseen circumstances the representative of Destination Middlemarch were
not able to attend and an update would be circulated to the Board.
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1.2 Shelia Ramsay
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Ms Ramsay spoke to the Board regarding
the importance of community resilience during an emergency and requested the
Board advocate for the installation of 2 water tanks for the community use
during an event.
Ms Ramsay responded to questions.
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2 Apologies
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Moved (David Frew/Robin Thomas):
That the Board:
Accepts the apologies from Anna Wilson, Terina Geddes and Cr Bill Acklin.
Motion carried (STCB/2025/040)
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3 Confirmation
of agenda
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Moved (Tony Markham/David Frew):
That the Board:
Confirms the agenda without addition or alteration
Motion carried (STCB/2025/041)
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4 Declarations
of interest
Members were reminded of the need to stand aside from
decision-making when a conflict arose between their role as an elected
representative and any private or other external interest they might have.
Barry Williams
advised that he was a member of the Strath Taieri Medical Services Committee.
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Moved (Robin Thomas/Tony Markham):
That the Board:
a) Notes the Elected Members' Interest Register attached as
Attachment A; and
b) Confirms the proposed management plan for Elected
Members' Interests.
Motion carried (STCB/2025/042)
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5 Confirmation
of Minutes
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5.1 Strath
Taieri Community Board meeting - 22 May 2025
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Moved (Tony Markham/David Frew):
That the Board:
a) Confirms the minutes of the Strath Taieri
Community Board meeting held on 22 May 2025 as a correct record.
Motion carried (STCB/2025/043)
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Part
A Reports
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6 Otago
Regional Council Update
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There was discussion on the public meeting that the
Otago Regional Council (ORC) held at the beginning of June 2025 and the
actions that the Board would like to undertake. It was agreed that the
Board would send a letter of thanks and seeking clarification of the next
steps on the project.
It was also agreed that the Board would hold a
workshop for the community prior to their next meeting.
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Moved (Tony Markham/David Frew):
That the Board:
a) Agrees to
write a letter to the ORC seeking clarification of the next steps and to
thank them for their work to date.
Motion carried (STCB/2025/044)
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7 Governance
Support Officer's Report
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A report
from Civic provided an update on activities relevant to the Board area
including:
· Project Fund
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There
was discussion on the payment of the invoice for maintenance at the effluent
dump site.
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Moved (Tony
Markham/Barry Williams):
That the Board:
a) Approves
funding of $259.78 from the Board’s project fund towards the costs of
the maintenance at the Effluent Dump Site at the A&P Grounds.
Motion carried (STCB/2025/045)
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Following discussion, it was agreed to
defer the funding of $1697.34 approved, at the Board’s last meeting,
towards a community noticeboard to be paid out of the Board’s project
fund in the next financial year 2025-2026.
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Moved (Tony Markham/Barry Williams):
That the Board:
Defers the payment of the funding of $1697.34 approved for a community
noticeboard (approved at the Board’s meeting held on 22 May 2025) to be
paid out from the Board’s project fund for the 2025-26 financial year.
Motion carried (STCB/2025/046)
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Moved (Robin Thomas/David Frew):
That the Board:
a) Notes the Governance Support Officer’s Report.
Motion carried (STCB/2025/047)
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8 Project
Fund
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Mr Barry
Williams withdrew from this item. Mr Robin Thomas assumed the Chair.
The Board
gave consideration to the funding application from the Strath Taieri Medical Services Committee Inc.
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Moved (Tony
Markham/David Frew):
That the Board:
a) Approves of $2000.00 to the Strath Taieri Medical
Services Committee Inc towards the cost of insulation.
Motion carried (STCB/2025/048)
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The Chairperson resumed the Chair.
The Board gave consideration to the
funding application from the Strath Taieri Agriculture and Rural Tourist
Trust on behalf of the Mid Taieri Wai Catchment Group.
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Moved (Tony
Markham/David Frew):
That the Board:
a) Approves of $2000.00 to the Strath Taieri Agriculture and
Rural Tourist Trust on behalf of the Mid Taieri Wai Catchment Group towards the cost of
plantings.
Motion carried (STCB/2025/049)
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The Board gave consideration to the
funding application from the Kate Wilson.
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Moved (Robin
Thomas/Tony Markham):
That the Board:
a) Approves funding of $323.00 to Kate
Wilson towards the cost of hi-vis vests, rubbish bags, etc.
b) Recommends
that these be kept at a centre point to allow use of these by other community
groups.
Motion carried (STCB/2025/050)
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9 Board
Updates and Report Backs
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Climate Change
Tony Markham advised that he had no
update
Water management (including flooding)
This item was covered under the ORC
update
Infrastructure, roads and spraying
Barry Williams
advised that he had requested some potholes in the township be repaired.
Community information and publicity
Robin Thomas provided an update on the
activity on the Board’s Facebook page.
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Moved (David Frew/Tony Markham):
That the Board:
a) Notes the Board updates and report backs
Motion carried (STCB/2025/051)
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10 Chairperson's
Report
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The
Chairperson provided a verbal update on matters of interest including:
· Destination
Middlemarch – Mr Williams advised that Mrs MacKenzie had sent an
apology and would be providing a written update which would be circulated to
the Board once it has been received.
· Meeting Etiquette - there was discussion on etiquette at the
Board meetings which included cell phones.
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Moved (Barry Williams/Tony Markham):
That the Board:
a) Notes the Chairperson’s report
Motion carried (STCB/2025/052)
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11 Councillor
Update
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Councillor
Bill Acklin was an apology for the meeting.
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12 Items
for Consideration by the Chair
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There were no items for consideration.
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The meeting concluded at 3.59 pm.
..............................................
CHAIRPERSON
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Strath Taieri Community Board
7 August 2025
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Part
A Reports
Otago
Regional Council Update
Representatives
from the Otago Regional Council may be in attendance to provide an update.
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Strath Taieri Community Board
7 August 2025
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Community Plan
Department: Civic
EXECUTIVE SUMMARY
The Strath
Taieri Community Board Community Plan is attached for discussion at each
meeting for the purpose of reviewing and updating as required by the Board.
The
Board’s Community Plan assists to contribute to the Council’s
Annual plan with focus on:
1 new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC Annual Plan
2 items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding)
RECOMMENDATIONS
That the Board:
a) Decides to update the
Strath Taieri Community Board Community Plan.
Attachments
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Title
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Page
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⇩a
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Strath Taieri Community
Board Community Plan
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18
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Strath Taieri Community Board
7 August 2025
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Strath Taieri Community Board
7 August 2025
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Strath Taieri Community Board of activities relevant to
the Board area including:
· Project Fund
· Correspondence
· Roadworks Schedule
· Currently consulting on
2 As
this is an administrative report, there are no options or summary of
considerations.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Approves funding the
costs of the repairs to the seating at the Memorial Gardens
Project Fund
3 The
Board has been allocated $10,000 in the 2025/26 financial year. At the
Board’s meeting held on 26 June 2025, it was agreed the funding of
$1697.34 for the community noticeboard would be paid out of the Board’s
project fund in the 2025-26 financial year.
4 This
means that the balance remaining in the Project Fund for allocation for the
current financial year is $8,302.66.
Memorial Garden Seating
5 At
its meeting on 22 May 2025, the Board agreed to funding the repair of two of
the bench seats at the Memorial Gardens. The cost to repair these is $250.00
per seat.
Requests for Service - Transport
6 A
friendly reminder has been received from the Transport Team in regard to
weather events especially as these often occur over weekends. Please
ensure that any requests for service are reporting to the Dunedin City Council
Customer Services Agency on 03 477 4000.
7 Whilst
it may seem easier to text or phone a staff member directly, they may be on
leave, or not available. Also contacting them directly does not
create a record of the issue and as a result, it may take longer to get
addressed as the staff co-ordinating the work are unaware of it.
Correspondence
8 A
letter from Discover Middlemarch has been received (Attachment A).
9 A
letter to Otago Regional Council (Attachment B).
10 A
letter from Dunedin City Council in response to the Board’s submission
has been received (Attachment C).
11 A
Project Completion form has been received from the Strath Taieri Medical
Services (Attachment D),
What DCC is Currently Consulting On
12 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
13 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
14 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
15 If issues and concerns
are not dealt with in a timely manner, Board Members should contact the
Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
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Author:
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Wendy Collard - Governance Support
Officer
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Authoriser:
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Mike Cartwright - Quality Improvement
Specialist
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Attachments
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Title
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Page
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⇩a
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Letter
from Discover Middlemarch
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31
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⇩b
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Letter
to the Otago Regional Council
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32
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⇩c
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Letter
from Dunedin City Council
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33
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⇩d
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Strath
Taieri Medical Services Project Completion Form
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36
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Strath Taieri Community Board
7 August 2025
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Strath Taieri Community Board
7 August 2025
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Strath Taieri Community Board
7 August 2025
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Strath Taieri Community Board
7 August 2025
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Strath Taieri Community Board
7 August 2025
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Board Updates and Report Backs
Department: Civic
EXECUTIVE SUMMARY
1 Board
Members will provide verbal updates and report backs on portfolios and
activities including:
· Township
beautification – Anna Wilson
· Community
Resilience – Anna Wilson
· Otago Central Rail
Trust – Terina Geddes
· Climate Change
– Tony Markham
· Water management
(including flooding) – Tony Markham and David Frew
· Infrastructure,
roads and spraying – Barry Williams
· Community
information and publicity – Robin Thomas
RECOMMENDATIONS
That the Board:
a) Notes the Board
updates and report backs
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Strath Taieri Community Board
7 August 2025
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson
will provide a verbal update on matters of interest including:
· Destination
Middlemarch website launch.
RECOMMENDATIONS
That the Board:
a) Notes the
Chairperson’s report
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Strath Taieri Community Board
7 August 2025
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Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Bill Acklin will provide an update on items of interest.
RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update
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Strath Taieri Community Board
7 August 2025
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Items for Consideration by the Chair
Any items for
consideration by the Chair.