Notice of Meeting:
I hereby give notice that an ordinary meeting of the
Waikouaiti Coast Community Board will be held on:
Date: Wednesday
13 August 2025
Time: 5.30
pm
Venue: East
Otago Events Centre, Main Road, Waikouaiti
Sandy Graham
Waikouaiti Coast Community Board
PUBLIC AGENDA
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Chairperson
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Alasdair Morrison
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Deputy Chairperson
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Andy Barratt
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Members
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Sonya Billyard
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Mark Brown
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Chris McBride
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Cr Jim O'Malley
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Geraldine Tait
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Senior Officer Mike
Cartwright, Acting Manager, City Growth and Advisory Services
Governance Support Officer Rebecca
Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Waikouaiti Coast Community
Board
13 August 2025
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Warrington School 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 8
5.1 Waikouaiti Coast
Community Board meeting - 4 June 2025 9
Part
A Reports (Waikouaiti Coast Community Board has power to decide
these matters)
6 Board
Discretionary Fund Update and Funding Applications 15
7 Governance
Support Officer's Report 29
8 Community
Plan 36
9 Board
Representation and Roles 37
10 Chairperson's
Report 38
11 Councillor
Update 39
12 Items
for Consideration by the Chair 40
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Waikouaiti Coast Community
Board
13 August 2025
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1 Public
Forum
1.1 Warrington
School
Lucy Wing, Board of Trustees representative, will be
in attendance to speak to the Warrington School funding application.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Waikouaiti Coast Community Board
13 August 2025
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Waikouaiti Coast
Community Board Register of Interest
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6
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Waikouaiti Coast Community Board
13 August 2025
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Waikouaiti Coast Community Board
13 August 2025
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Confirmation
of Minutes
Waikouaiti
Coast Community Board meeting - 4 June 2025
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the Waikouaiti Coast Community Board meeting held on 04 June 2025 as a
correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Waikouaiti
Coast Community Board meeting held on 4 June 2025
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9
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Waikouaiti Coast
Community Board
13 August 2025
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Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary
meeting of the Waikouaiti Coast Community Board held in the Warrington Hall, 11
Stephenson Street, Warrington on Wednesday 04 June 2025, commencing at 5.30 pm
PRESENT
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Deputy Chairperson
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Andy Barratt
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Members
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Sonya Billyard
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Chris McBride
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Cr Jim O'Malley
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Geraldine Tait
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IN ATTENDANCE
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Mike Cartwright (Quality
Improvement Specialist)
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Governance Support Officer Rebecca
Murray
1 Public
Forum
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1.1 Waikouaiti
Coast Heritage Centre
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A representative from Waikouaiti
Coast Heritage Centre was unable to attend.
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1.2 Services
provided by Council
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Mr Ron Parks wishes to address
the Board regarding services provided by Council and responded to questions.
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Cr Jim O’Malley entered the meeting at 5.38pm.
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2 Apologies
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Apologies were received from Alasdair Morrison and Mark
Brown.
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Moved (Geraldine Tait/Chris McBride):
That the Board:
Accepts the apologies
from Alasdair Morrison and Mark Brown.
Motion
carried (WCCB/2025/034)
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3 Confirmation
of agenda
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Moved (Andy Barratt/Sonya Billyard):
That the Board:
Confirms the agenda without addition or alteration.
Motion
carried (WCCB/2025/035)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Geraldine Tait updated her
Register of Interest with adding Member of the East Otago Catchment Group.
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Moved (Sonya Billyard/Cr Jim O'Malley):
That the Board:
a) Amends the Elected Members' Interest Register attached; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried (WCCB/2025/036)
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5 Confirmation
of Minutes
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5.1 Waikouaiti
Coast Community Board meeting - 9 April 2025
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Moved (Chris McBride/Geraldine Tait):
That the Board:
Confirms the minutes of the Waikouaiti Coast
Community Board meeting held on 09 April 2025 as a correct record.
Motion
carried (WCCB/2025/037)
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Part
A Reports
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6 Board
Discretionary Fund Update and Funding Applications
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A report from Civic provided a copy of funding
applications for the Board’s consideration and an update on the amount
in the Board’s discretionary fund.
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Waitati Mural Project
Sonya Billyard withdrew from this item.
At the Board meeting held on 12 February 2025 the Board
resolved to grant the amount of $250.00 to Ms Angela Lyon as a thank you for
upgrading the Waitati Public Mural as a Board Project.
As the upgrade work was underway the Board was asked to
approve Progress of Waikouaiti Area (POWA) as the umbrella organisation for
this project and payment be made to their bank account.
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Moved (Andy Barratt/Chris McBride):
That the Board:
b) Approves that POWA be the umbrella organisation
for the Waitati Public Mural Project and the funding approved at the 12
February 2025 Board meeting of $250 for Ms Angela Lyons be made to the POWA
bank account for this project.
Motion
carried (WCCB/2025/038)
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Sonya Billyard returned to the meeting.
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Karitāne Bowling Club
At the Board meeting held on 9 April 2025 the Board lay
the funding application from Karitāne Bowling Club on the table.
Following the meeting, the Chairperson and Deputy
Chairperson obtained further information through discussions with the Club
and a site visit.
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Moved (Andy Barratt/Chris McBride):
That the Board:
c) Uplifts the funding application from the
Karitāne Bowling Club.
d) Declines the funding application from the
Karitāne Bowling Club as the Board cannot approve requests for funding
for work already completed.
Motion
carried (WCCB/2025/039)
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Waikouaiti Coast Heritage Centre
The Waikouaiti Coast Heritage Centre requested $2000.00
towards the cost of stabilising a chimney on the bank building. On
completion of this work the bank building would meet 100% earthquake
compliance code.
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Moved (Sonya Billyard/Cr Jim O'Malley):
That the Board:
e) Approves the funding request from Waikouaiti
Coast Heritage Centre (Waikouaiti District Museum Society) for $1,952.65 towards
the cost of stabilising a chimney on the bank building.
Motion
carried (WCCB/2025/040)
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Moved (Sonya Billyard/Chris McBride):
That the Board:
a) Notes the discretionary fund update.
Motion
carried (WCCB/2025/041)
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7 Governance
Support Officer's Report
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A report from Civic provided an update on
activities relevant to the Board.
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Moved (Andy Barratt/Geraldine Tait):
That the Board:
a) Notes the Governance Support Officer’s Report.
b) Ratifies the DCC 9 year plan 2025-2034
submission retrospectively.
c) Ratifies the Local Water Done Well submission
retrospectively.
d) Ratifies the ORC Regional Public Transport Plan submission
retrospectively.
Motion
carried (WCCB/2025/042)
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8 Community
Plan
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Consideration was given to the Board’s Community
Plan.
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Moved (Andy Barratt/Geraldine Tait):
That the Board:
Considered updating the
Board’s Community Plan for the 2025-26 year.
Motion
carried (WCCB/2025/043)
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9 Board
Representation and Roles
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Board members provided an update on
activities.
Civil Defence Emergency Management (CDEM)
Andy Barratt provided an overview of the recent CDEM
meeting. He updated the Board regarding Community-Led Resilience and
responded to questions.
Community Engagement
Sonya Billyard and Andy Barratt advised work had commenced
on an end of Triennium Newsletter.
Keep Dunedin Beautiful
Geraldine Tait advised the Trees for Families Day was held
recently and the Keep Dunedin Beautiful awards would be held in September.
Liaison with Funding Applicants
Andy Barratt advised the Board’s Safety Speed Hump
Project in Karitāne was complete.
OneCoast Recycling
Geraldine Tait advised OneCoast had recently employed
another person and the aim was to have someone onsite whenever the Transfer
Station was open. Work to be done regarding access to toilet facilities
on site, parking. Andy Barratt advised a meeting would be held between
Contractors, DCC Staff and OneCoast to discuss H&S and the emergency
egress from the site.
Truby King Recreation Reserve Management Committee
Andy Barratt advised that the approach signs for Truby
King had been installed. He advised staff had commenced working with a
locally qualified person with the interpretation signs and a quote for the
carpark works had been submitted to DCC for approval.
Waikouaiti Main Street Beautification Project
Sonya Billyard advised POWA had hosted a community hui
with NZTA, DCC and Local Runaka in attendance which provided an overview of
what can and cannot be included in this project. A feedback form from
this event gathered a lot of information for next steps. This project
is still in early stages and next steps was to work with local businesses and
ensure issues such as speed and safe road crossing were taken into consideration.
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Moved (Sonya Billyard/Cr Jim O'Malley):
That the Board:
Notes
the Board updates.
Motion
carried (WCCB/2025/044)
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10 Deputy
Chairperson's Report
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The Deputy Chairperson
provided a verbal update on items of interest to the Board, which included:
Hawksbury Lagoon
Coastal Management Plan
Local volunteer groups gathering
Notification of rabbit pindone poisoning operation
Buses
Water treatment plant
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Moved (Andy Barratt/Geraldine Tait):
That the Board:
Notes
the Deputy Chairperson’s update.
Motion
carried (WCCB/2025/045)
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11 Councillor
Update
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Councillor Jim O’Malley provided
an update on items of interest, which included:
Infrastructure
Services Committee Notice of Motion regarding in-house delivery
OneCoast
funding
Waste water
treatment plant
Coastal
Management Plan
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Moved (Sonya Billyard/Chris McBride):
That the Board:
Notes
the Council Activities Update.
Motion
carried (WCCB/2025/046)
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12 Items
for Consideration by the Deputy Chair
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There were no items for
consideration by the Deputy Chair.
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The meeting concluded at 7.06pm.
..............................................
CHAIRPERSON
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Waikouaiti Coast Community Board
13 August 2025
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Part
A Reports
Board Discretionary Fund Update and Funding Applications
Department: Civic
EXECUTIVE SUMMARY
1 This
report provides a copy of funding applications for the Board’s
consideration and an update on the amount in the Board’s discretionary
fund.
2 As
this is an administrative report only, the Summary of Considerations is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the
discretionary fund update.
b) Notes the Funding
Assistance Project Completion Form from Waitati Music Festival.
c) Considers the funding
request from Warrington School.
Discretionary fund
3 The
Board has been allocated $10,000.00 for the 2025/26 year.
4 Spending
for the 2024/25 financial year was as follows:
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Meeting Date
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Amount
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Recipient/Purpose
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11 September
2024
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$730.00
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Waikouaiti Riding for the Disabled – towards a
Chromebook for their coach to use to assist with their study for the New
Zealand Certificate in Equine (Therapeutic Riding – Assistance Coach)
(Level 3)
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11 September
2024
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$667.35
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Waiputai Trust
– towards improving the accessibility of the Waiputai Hub’s
facilities by installing a disability grab rail and a baby changing station
in the larger toilet with the following condition:
Ensure the grab rail and baby changing station meet
safety standards.
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11 September
2024
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$1,600.00
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Waitati Music Festival Inc Soc - towards ensuring
adequate toilets, sanitation, and waste management for the Waitati Mini Fest
to be held on 23 November 2024 and the Waitati Music Festival to be held on
25 January 2025.
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11 September
2024
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$100.00
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Kati Huirapa
Runanga ki Puketeraki – Koha.
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12 February 2025
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$700.00
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POWA (as the umbrella org) - towards the repair of
the information plaque and remedial work to the handrails at Puketeraki
Lookout.
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12 February 2025
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$250.00
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Ms Angela Lyon – to thank her for her work on
upgrading the Waitati Public Toilet mural as a Board Project.
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12 February 2025
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$2,800.00
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Allocates up to $2,800.00 plus GST for the
installation of speed humps at Karitāne.
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9 April 2025
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$1,200.00
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Blueskin Youth Community Association – towards
a handrail on the estuary track on a small portion of the track to assist
with mobility
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4 June 2025
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$1,952.65
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Waikouaiti Coast Heritage Centre – towards the
cost of stabilising a chimney on the bank building.
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Total
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$10,000.00
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Funding Assistance Project Completion
5 The
Funding Assistance Project Completion Form from Waitati Music Festival is
(Attachment A).
Funding Application
Warrington School
6 Warrington
School has requested $3,000.00 towards refurbishing the pool. The
Warrington School funding application is (Attachment B).
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Authoriser:
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Mike Cartwright - Quality Improvement Specialist
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Attachments
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Title
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Page
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⇩a
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Waitati Music Festival
Project Completion Form
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17
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⇩b
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Warrington School
Funding Application
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18
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Waikouaiti Coast Community Board
13 August 2025
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Waikouaiti Coast Community Board
13 August 2025
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Waikouaiti Coast Community Board
13 August 2025
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Waikouaiti Coast Community Board of activities relevant
to the Board area including:
· Correspondence
· Requests for Service - Transport
· What Dunedin City Council is Currently Consulting On
· Roadworks Schedule
· Dunedin City Council Updates
2 As
this is an administrative report, there are no options or summary of
considerations.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
Correspondence
3 DCC
letter to the Board’s 9 year plan 2025-34 and Local Water Done Well
submissions (Attachment A)
4 ORC
letter regarding bus service ending of informal acceptance of afternoon-peak
free Super Gold services (Attachment B)
5 Letter
from Warrington Surf Lifesaving regarding the beach access track at Warrington
beach (Attachment C).
Requests for Service - Transport
6 A
friendly reminder has been received from the Transport Team in regard to
weather events especially as these often occur over weekends. Please
ensure that any requests for service are reported to the Dunedin City Council
Customer Services Agency on 03 477 4000.
7 Whilst
it may seem easier to text or phone a staff member directly, they may be on
leave, or not available. Also contacting them directly does not create a
record of the issue and as a result, it may take longer to get addressed as the
staff co-ordinating the work are unaware of it.
What Dunedin City Council is Currently Consulting On
8 For the most
up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
9 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
10 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
11 If issues and concerns
are not dealt with in a timely manner, Board Members should contact the
Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
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Author:
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Rebecca Murray - Governance Support
Officer
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Authoriser:
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Mike Cartwright - Quality Improvement
Specialist
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Attachments
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Title
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Page
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⇩a
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DCC
letter to the Board's 9 year plan 2025-34 and Local Water Done Well
submissions
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31
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⇩b
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ORC
letter to the Board regarding bus service ending of informal acceptance of
afternoon-peak free Super Gold services
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34
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⇩c
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Letter
from Warrington Surf Life Saving Club regarding the beach access track at Warrington
beach
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35
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Waikouaiti Coast Community Board
13 August 2025
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Waikouaiti Coast Community Board
13 August 2025
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Waikouaiti Coast Community Board
13 August 2025
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Waikouaiti Coast Community Board
13 August 2025
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Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The
Community Board Plan is tabled for discussion at each meeting for the purpose
of review and update as required by the Board, link below:
https://www.dunedin.govt.nz/__data/assets/pdf_file/0011/916607/WCCB-community-plan-2025-2034.pdf
2 The
Board’s Community Plan assists to contribute to the Council’s
9-year plan with focus on:
3 new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC 9-year Plan.
4 items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding).
RECOMMENDATIONS
That the Board:
a) Considers updating the Board’s Community Plan for the 2025-26 year.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
13 August 2025
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Board Representation and Roles
Department: Civic
EXECUTIVE SUMMARY
1 Board
members may provide an update on activities including:
Civil
Defence Emergency Management (CDEM) – Alasdair Morrison & Sonya
Billyard
Community
Engagement - Sonya Billyard & Andy Barratt
Cycleways -
Geraldine Tait
Freedom
Camping - Alasdair Morrison
Keep
Dunedin Beautiful - Geraldine Tait
Liaison
with Funding Applicants - Alasdair Morrison
Matanaka
Drive Replanting Project - Mark Brown
Moana Gow
Swimming Pool Committee - Andy Barratt
OneCoast
Recycling - Geraldine Tait
Truby King
Recreation Reserve Management Committee - Andy Barratt
Waikouaiti
Main Street Beautification Project – Sonya Billyard
2 As
this is an administration report the Summary of Consideration is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the Board
updates.
Signatories
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Author:
|
Rebecca Murray - Governance Support Officer
|
Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
13 August 2025
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 The
Chairperson will provide a verbal update on items of interest including:
· Karitane
Wharf Area Enhancement
· Warrington
emergency beach access
· Correspondence
from Surf Lifesaving NZ
· Emergency
Management update
· North
Coast bus service
· Truby
King Reserve tree planting project
2 As
this is an administration report the Summary of Consideration is not
required.
|
RECOMMENDATIONS
That the Board:
a) Notes the
Chairperson’s update.
|
Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
13 August 2025
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Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1
Councillor Jim O’Malley will provide an update on items of
interest.
2
As this is an administration report the Summary of Consideration is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update.
Signatories
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Author:
|
Rebecca Murray - Governance Support Officer
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Attachments
There are no attachments for this report.
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Waikouaiti Coast Community Board
13 August 2025
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Items for Consideration by the Chair
Any items for
consideration by the Chair.
Attachments
There are no attachments for this report.
