Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath
Taieri Community Board will be held on:
Date: Thursday
11 September 2025
Time: 2.00
pm
Venue: Strath
Taieri Community Centre, Middlemarch
Sandy Graham
Strath Taieri Community Board
PUBLIC AGENDA
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Chairperson
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Barry Williams
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Deputy Chairperson
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Anna Wilson
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Members
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Cr Bill Acklin
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David Frew
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Terina Geddes
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Tony Markham
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Robin Thomas
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Senior Officer Mike
Cartwright, Acting Manager, City Growth and Advisory Services
Governance Support Officer Wendy
Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Strath Taieri Community
Board
11 September 2025
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Annemarie Jutel 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 Strath Taieri
Community Board meeting - 7 August 2025 9
Part
A Reports (Strath Taieri Community Board has power to
decide these matters)
6 Otago
Regional Council Update 16
7 Project
Fund 17
8 Governance
Support Officer's Report 22
9 Board
Updates and Report Backs 28
10 Chairperson's
Report 29
11 Councillor
Update 30
12 Acknowledgement
of Retiring Members. 31
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Strath Taieri Community
Board
11 September 2025
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1 Public
Forum
1.1 Annemarie
Jutel
Annemarie Jutel will be in attendance to speak on a proposal
to develop a recreation area/wetland next to March Creek.
2 Apologies
An apology has been received from
Robin Thomas.
That the Board:
Accepts the apology from
Robin Thomas.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Strath Taieri Community Board
11 September 2025
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms the proposed management
plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Register of Interests
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6
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Strath Taieri Community Board
11 September 2025
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Strath Taieri Community Board
11 September 2025
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Confirmation
of Minutes
Strath
Taieri Community Board meeting - 7 August 2025
RECOMMENDATIONS
That the Board:
a) Confirms the public
part of the minutes of the Strath Taieri Community Board meeting held on 07
August 2025 as a correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Strath
Taieri Community Board meeting held on 7 August 2025
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10
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Strath Taieri
Community Board
11 September 2025
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Strath Taieri Community Board
MINUTES
Minutes of an ordinary
meeting of the Strath Taieri Community Board held in the Strath Taieri
Community Centre, Middlemarch on Thursday 07 August 2025, commencing at 2.00 pm
PRESENT
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Chairperson
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Barry Williams
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Deputy Chairperson
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Anna Wilson
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Members
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Cr Bill Acklin
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David Frew
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Terina Geddes
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Tony Markham
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Robin Thomas
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IN ATTENDANCE
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Jean-Luc Payan (Manager,
Natural Hazards), Nate Anderson (Senior Flood Hazard Analyst, Otago Regional
Council), Simon Whitton (Principal Advisor Rivers) and Gary La Hood (Senior
River Engineer)
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Governance Support Officer Wendy
Collard
1 Public
Forum
1.1 Dawn
Coburn
Mrs Coburn spoke on her concerns regarding a letter that
she had received from the Dunedin City Council advising her that she was
required to separate her stormwater and wastewater connection. She
provided a background on why and how the stormwater was piped into the
wastewater and noted that her property was not the only one in the township
where the stormwater went into the wastewater system.
Mrs Coburn commented on the solutions and the costs
associated with these. She responded to questions.
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2 Apologies
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There were no apologies.
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3 Confirmation
of agenda
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Moved (Robin Thomas/Terina Geddes):
That the Board:
Confirms the agenda with
the following addition or alteration:
Item 8 – Governance
Support Officer’s Report to include a request of $800.00 for the
morning or afternoon teas for Taskforce Green.
Motion
carried (STCB/2025/053)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (David Frew/Terina Geddes):
That the Board:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried (STCB/2025/054)
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5 Confirmation
of Minutes
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5.1 Strath
Taieri Community Board meeting - 26 June 2025
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Moved (Robin Thomas/Tony Markham):
That the Board:
a) Confirms the minutes of the Strath Taieri
Community Board meeting held on 26 June 2025 as a correct record.
Motion
carried (STCB/2025/055)
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Part
A Reports
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6 Otago
Regional Council Update
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The
Manager, Natural Hazards (Jean-Luc Payan) and the Senior Flood Hazard Analyst
(Nate Anderson) tabled and spoke to the update on the Middlemarch flood
hazard investigation. Mr Payan commented on the next steps which
included the Board providing some guidance as to the overall scope of the
next stage of the work plan.
Messrs
Payan and Anderson responded to questions.
The
Principal Advisor Rivers (Simon Whitton) and the Senior River Engineer (Gary
La Hood) spoke to the Middlemarch River Management Update and the programme
of works. Mr Whitton and Mr La Hood responded to questions.
Following
discussion, the Board agreed to arrange a public workshop prior to the
Board’s next meeting being held on Thursday, 11 September 2025.
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Moved (Robin Thomas/Tony Markham):
That the Board:
a) Agrees
to hold a public workshop prior to the Board’s meeting being held on 11
September to gather and provide feedback on the community’s preferred
approach to the flood mitigation as presented by the ORC at its 3 June 2025
public meeting.
Motion
carried (STCB/2025/056)
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Moved (Anna Wilson/Tony Markham):
That the Board:
b)
Approves up to $1,000.00 from the Board Discretionary Fund
towards the costs of the workshop including light refreshments.
.Motion
carried (STCB/2025/057)
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Moved (Tony Markham/David Frew):
That the Board:
c)
Notes the Otago Regional Council update.
.Motion
carried (STCB/2025/058)
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7 Community
Plan
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Following discussion on the
Board’s Community Plan, it was agreed to include the refurbishment of
the township’s bench seats as part of the proposed activities section.
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Moved (Robin Thomas/Anna Wilson):
That the Board:
a) Updates the Strath Taieri Community Board
Community Plan as agreed.
Motion
carried (STCB/2025/059)
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8 Governance
Support Officer's Report
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A report
from This report is to inform the Strath Taieri Community Board of activities
relevant to the Board area including:
· Project
Fund. It was noted as Taskforce Green was made up of volunteers and
were scheduled to undertake environmental work such as maintenance of
walkways, public domains in the Middlemarch area four times this financial
year. It was noted that it was normal practice to provide morning or
afternoon tea for the volunteers. Following discussion, it was agreed that up
to $800.00 would be set aside for the morning or afternoon teas.
Terina Geddes advised
that the cost to repair the two seats from the Memorial Gardens was $400.00.
· Correspondence.
There was discussion on the Discover Middlemarch website launch and it was
agreed that the Board would write a letter of congratulations.
· Roadworks Schedule
· Currently
consulting on
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Moved (Robin Thomas/Anna Wilson):
That the Board:
a)
Agrees to write a letter of congratulations to Discover Middlemarch.
.Motion carried (STCB/2025/060)
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Moved (Barry Williams/Terina Geddes):
That the Board:
b) Notes the Governance Support Officer’s Report.
c) Approves funding of $400.00 from the
Board’s Discretionary Fund towards the repairs to the seating at the
Memorial Gardens
Motion
carried (STCB/2025/061)
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Moved (Anna Wilson/Tony Markham):
That the Board:
d) Approves up
to $800.00 from the Board Discretionary Fund towards the cost of morning and
afternoon teas for Taskforce Green volunteers.
.Motion carried (STCB/2025/062)
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9 Board
Updates and Report Backs
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Board Members provided verbal updates and report backs on portfolios
and activities which included:
Township beautification
Anna Wilson advised that Taskforce Green would be
undertaking some maintenance work in the area before the end of August.
She provided an update on the Community Noticeboard.
Community Resilience
Anna Wilson provided an update on the meeting which was held
and commented that the group were looking at fundraising for an EPOD
(Emergency Pod).
Otago Central Rail Trust
Terina Geddes provided an update on the meeting which had
been held with Dunedin Railways Ltd.
Climate Change
Tony Markham advised that he had no
update.
Water management (including flooding)
This item was covered under the Otago
Regional Council update.
Infrastructure, roads and spraying
Barry Williams advised that he had requested some further
potholes to be repaired.
Community information and publicity
Robin Thomas provided an update on the
activity on the Board’s Facebook page.
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Moved (David Frew/Terina Geddes):
That the Board:
a) Notes the Board updates and report backs
Motion
carried (STCB/2025/063)
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10 Chairperson's
Report
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The Chairperson provided an
update on matters of interest which included:
· Discover
Middlemarch website launch.
· Roading
Issues
· Following
discussion, it was agreed that the Board would write a letter of thanks to
Mike Perkins for his work as the Senior Staff member assigned to the Board.
· Candidate
Evening – Mr Williams commented that he had received a notice advising
the Dunedin Area Citizens Association candidate evening would be held on 11
September 2025.
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Moved (Terina Geddes/Cr Bill Acklin):
That the Board:
a) Notes the Chairperson’s report.
Motion
carried (STCB/2025/064)
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11 Councillor
Update
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Councillor Bill Acklin provided an
update on items of interest which included:
Local Water Done Well.
Upcoming Council Meetings.
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Moved (Robin Thomas/David Frew):
That the Board:
a) Notes the Council Activities Update
Motion
carried (STCB/2025/065)
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12 Items
for Consideration by the Chair
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There were no items for
consideration by the Chair.
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Robin Thomas noted that he was an apology for the next
meeting. He thanked the outgoing Board Members – Barry Williams and
Anna Wilson for their contribution to the Strath Taieri Community Board and
thanked staff for their work.
The meeting concluded at 3.57 pm.
..............................................
CHAIRPERSON
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Strath Taieri Community Board
11 September 2025
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Part
A Reports
Otago
Regional Council Update
Representatives
from the Otago Regional Council may be in attendance to provide an update.
Attachments
There are no attachments
for this report.
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Strath Taieri Community Board
11 September 2025
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Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 A
funding application from STARTT towards the cost of restoration of the Matarae
siding building has been received (Attachment A).
2 $6,102.66
remains in the project fund to be allocated.
3 As
this is an administrative report the Summary of Considerations is not required.
RECOMMENDATIONS
That the Board:
a) Considers the funding application
from STARTT.
Signatories
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Author:
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Wendy Collard - Governance Support Officer
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Authoriser:
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Jackie Harrison - Manager Governance
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Attachments
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Title
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Page
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⇩a
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STARTT funding
application
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18
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Strath Taieri Community Board
11 September 2025
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Strath Taieri Community Board
11 September 2025
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Strath Taieri Community Board of activities relevant to
the Board area including:
· Project Fund
· Correspondence
· Roadworks Schedule
· Currently consulting on
2 As
this is an administrative report, there are no options or summary of
considerations.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Considers funding the
repair of the seat from the Memorial Gardens
Project Fund
3 The
balance remaining in the Project Fund for allocation for the current financial
year is $6,102.66. The following funds have been allocated in the 2025/26
financial year.
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Meeting Date
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Recipient
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Amount
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26 June 2025
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Community Noticeboard
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1,697.34
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7 August 2025
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*Taskforce Green catering costs - $800.00
for financial year 2025/2026.
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800.00
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7 August 2025
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Public Workshop on flood mitigation costs
*costs for printing is $237.77
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1,000.00
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7 August 2025
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*Repair of 2 bench seats at the Memorial
Gardens (Taieri Bloke Shed)
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400.00
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Total
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$3,897.34
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Memorial Garden Seating
4 The
Board need to give consideration to fund from the Board’s project fund
the repair of the last seat from the Memorial Garden.
Middlemarch Effluent Site
5 In
response to a request for the ownership and operation of the effluent dump site
in Middlemarch be transferred to Council, staff have advised that as this is a
private asset, located on private land the request is declined. Please
note that the operation of dump stations is not a service that 3 Waters
provides across the city.
Correspondence
6 A
letter to Discover Middlemarch Group (Attachment A).
7 A
letter of thanks to Mike Perkins (Attachment B).
8 A
letter from the Strath Taieri A&P Show (Attachment C).
What DCC is Currently Consulting On
9 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
10 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
11 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
12 If issues and concerns
are not dealt with in a timely manner, Board Members should contact the
Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
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Author:
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Wendy Collard - Governance Support
Officer
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Authoriser:
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Mike Cartwright - Acting Manager, City
Growth and Advisory Services
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Attachments
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Title
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Page
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⇩a
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Letter
to Discover Middlemarch Group
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25
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⇩b
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Letter
to Mike Perkins
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26
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⇩c
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Letter
from Strath Taieri A&P Society
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27
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Strath Taieri Community Board
11 September 2025
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Strath Taieri Community Board
11 September 2025
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Strath Taieri Community Board
11 September 2025
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Strath Taieri Community Board
11 September 2025
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Board Updates and Report Backs
Department: Civic
EXECUTIVE SUMMARY
1
Board Members will provide verbal updates and report backs on portfolios
and activities including:
· Township
beautification – Anna Wilson
· Community
Resilience – Anna Wilson
· Otago Central Rail
Trust – Terina Geddes
· Climate Change
– Tony Markham
· Water management
(including flooding) – Tony Markham and David Frew
· Infrastructure,
roads and spraying – Barry Williams
· Community
information and publicity – Robin Thomas
RECOMMENDATIONS
That the Board:
a) Notes the Board
updates and report backs
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Strath Taieri Community Board
11 September 2025
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson
will provide a verbal update on matters of interest since the last meeting.
RECOMMENDATIONS
That the Board:
a) Notes the
Chairperson’s report
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Strath Taieri Community Board
11 September 2025
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Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Bill Acklin will provide an update on items of interest.
RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update
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Strath Taieri Community Board
11 September 2025
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Acknowledgement of Retiring Members.
Department: Civic
EXECUTIVE SUMMARY
1 This
report records its thanks for services given by retiring members Barry Williams
and Anna Wilson.
2 As
this is an administrative report, there are no options or summary of
considerations.
RECOMMENDATIONS
That the Board:
a) Records its sincere
thanks to Barry Williams for the loyal and conscientious service given to the
Dunedin community as a member of the Strath Taieri Community Board for the
thirty six year period 1989 to 2025.
b) Extends its sincere
appreciation for the services rendered and every good wish for the future.
c) Records its sincere
thanks to Anna Wilson for the loyal and conscientious service given to the
Dunedin community as a member of the Strath Taieri Community Board for the 3
year period 2022 to 2025.
d) Extends its sincere
appreciation for the services rendered and every good wish for the future.
Signatories
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Author:
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Wendy Collard - Governance Support Officer
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Authoriser:
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Jackie Harrison - Manager Governance
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Attachments
There are no attachments for
this report.